Reglstered Charfty Numbgr. 1194128 Report ol the Trustegs and Unaudlt8d FIrnG181 Statements for the Year Ended 31 March 2023 for Penbnsula Community Pod Pritchard & Co AUntantS & T8x Advlsors 16 Main street Fishguard Pembrokeshire SA65 9HJ
Pfrnlmula Communlty Pod Contonts of the flnan¢l41 Statsmonts for the year end•d 31 March 2023 Report of the Truste8s 34 IndeFendent Examiner5 Report Statement of Finan¢181 Affairs statements of Assets and Liabilrf(ie$ Notes to th8 flnancial $taternenls 10-13
Peninsula Gommunity Pod TrusteesAnnual Report For the year anded 31Ai March 2023 The committee of management presents li report with the financlal statements for the charity for the year ended 31 st March 2023. Page 3. Reference and Admlnl8tratlve Infomiatlon ChalrpernoTr Dr Louise Tarbu¢k Trusteos Lesley Matthews Rachel Hurdley Dr Louise Tarbuck Registered Offlce 23 New Street St David's Haverfordwest Pembrokeshire SA62 6SW Reglstsred Company Number Rogisterad Charity Numb•r A¢countsnts CE026198 (England & Wales) 1194126 Prit¢hard & Co.,16 Main Street, Fishguard, Pembrokeshire, SA65 9HJ. Banker5 The CNperalNe Bank Misslon Ststement We believe that a¢cess to food is a basic right. We believe that our community can help fill the immediate needs of rural and remote households to reduce food povety, and Ihe Peninsula Communlty Pod aims lo rnalch the reSouS donated with those in need in the community. Alms and purpo80 The Peninsula Community Pod has grown out of organisations, St Davlds and Solva Fcod Pod and Fishguard and Goodwck Food Support, and became a Charity in April 2021. It 1$ run and managed entirely by unpaid volunteers. Our aim is lo reduce the impact of food poverty while maintaining the well being and dignity of those supported. by providing regular ft)d support to individual househotds for as long as required. We cover an a2 of approximatèly 300 sq miles including many areas without access to shops or Iranswrt. and many parts can be described as food deserts. Our area is not covered by otheT food banks and charities as it is too Temote and thinly populated, 8nd we aim to meet the needs of those excluded from other schemes by geo9raphy, and by lack of Iransport. ObJe¢tlves and Activities We began work in 2019 in St Davlds and Solva. and in 2020 in Fishguard and Goodwick to help with food povety and attessibility al the Start of the pandemic. Our objectives 8re to help :_ prevent long term malnutrition in the elderly and their ¢arers, those with health problems. including mental health. the vulnerable, frail, and those with children and lack food accessibilty Ih05e is short tsmi crisis leg Domestic violence, bereavement, illness, family incom8 crisis.)
Peninsula Community Pod Trustee5 Annual Re[ {continuedl For the year ended 31At March 2023 Page 4. Oblactlves and Actlvltles (continuod) We cover a mainly rural and remte area of ¢oastal Pembrokeshire. We take referrals from health workers, doctors, police, health visitors. other charities, and self referrals. We also provide emeryency food and household g9 when needed, as well as signposting to other services that arè needed, such as CAB. PAVS, and our weèkly deliveries provde 8 regular Gontact and well being check on the most vulnerable household5. We alm to be able to provKJe emergency support when requested on the same day. We provide longer term Support through the Week or fortnightty delNerio$ to homes. We aim to help people by delivering a weeY box of fresh fiuit, vegetsbles, eggs, cheese, bread, cere81s and tinned food to their home, until they no longer need Support. As during covid. during any fvbjre emergency we would aim to help those without intemet aece8s or carers. people who had no Urse to benefits for a minimum of six weeks, shielding, and in quarantine. We also aim to support retired pecple on fixed and low incomes, people with disabilities and people with children who are on UC. inGluding homeless households, and carers. We aim lo provide a basic 'baskef of goods that should boost the nutrrf£ional value of meals across the week, but is not inlended to be a full weeks worth of food, other than for Children. AduKs aré encouraged to chose and purchase some of their own food, knowing they have the basic box every week as long as needed. We also provide personal care and other household products on request. We also refer people to a charity that provides sTnall animal. cal and dog food and also delivers it A5 part of our commitment to dignty and caring, we provide an additional Christmas hamper to enable every household to have food associal8d with the holiday, including a full Christmas dinner 8nd pudding, treats, and a Boxing Day tea which we aim to have local groups and businesses provtde support and SpSarShip. Achlevements and Perforniance We know trom letters and messages receNed that the benefits are profound. People in receipt of the food par1 no longer fear malnutrition, are able to eat healthily, are able to pay other bills such as heating and electricity. their quality of life has improved. They are no longer ternfied and are so pleased that somebody cares about their welfare. The regular deliveries a a much appreciated contact for many of our isolated households, and we have been able to build trust. This can help us understand their wider need5 and help sign pos1 them lo addtlional services and on occasion initiate wellbeing proceilures and checks through family GPS and local care services. We also send out voluntary surveys on food preferences, to reduce food waste. In 2022 -23 we m¢)ved to an average 40 households a week, with one day a week packing and distribution. This 40 average represents 300 weekly meals for adults and children. or 14,000 meals per year_ We are planning detailed reviews of our whole operation and the basic operating model to ensure we Gan meet our objectives with our currentfinances. Theweeklyoost in 2021-2022 was £254, or £241, per year, including the Christmas special parcels, and direGUy donated food worth £3160. We will continue to work wlth other community projects and with Ioc81 groups and djarities and businesses who collect food and money donations on our behalf.
Peninsula Community Pod Trustees Annual Report Icontinuedl For the year ended 31 * March 2023 Page 5. Financial Revlew The purcha6e6 for supermarket groGedes have continued to b8 made in the name of Trustees and Managers, and costs reimbursed on producton of all invoices. Our income is sourced mainty from private donations from Indlviduals and local bu$iness8S, With addit¥)nal support from Community and County Council Grants and other centralisèd money administered through grants from a country centralised organisation PAVS, All grants are fully audited by the PAVS organisation by submission of receipts and a full report for each granl including financial arsatysis. In the past year our money has been spent on purchaslng foc¥J for distributvjn to those in need, wth small amount from specific grants for essential IT, printing materials and small payments for petrol lo volunteer drivers, who cover an average 15Q miles weekly and who mainly do so at their own expense. The majority of food purch8$ed has been from a thal produce wholesaler and local supermarkets. We have $81 aside a sum of £1200 for future rental of premises, although we hopé lo be sponsored for some of these costs, In the year April 2022- March 2023 we started with £21,611 brought forward. We have spent £12,975 on direct food puichases, £41 on IT and admin materials and £108 on occasional volunteer expanses. Direct payments for food pur¢has8$ were established in Autumn 2021 when the online banking was activated. We spent £379 on rent of a storage container-. eXpendrtu. Sk)ecific grants were obtained for all IT 8quipment Regerves Pollcy It is intended to hold at least 3 months reserves for fvture lunding at all times with up to 6 months if possible. needed to cope with the unpredictable potential for addrtion81 calls for our services, and high dependence on relativety few large private donors. All funds will be held as unre5tri¢ted fiJnds ie availabk for tnjstees to spend. Voluntsers and Supporter5 Our volunteers are our greatest asset, and would like to thank them UnSeNedIy. These include Mr Trevor Jones, Mr Gary Dimond, Mr Mark Matthews, Richard Thorpe, and Phil and Gwyneth. We a indebted to our local charities including Solva Care, the St Davtils Befrienders, Rural Affairs, the Sl Davids Penknife Club, The Fishguard Lions and many others who have helped and SUPPDrted us. We're also indebted to Fishguard and Goodwick Town Council and Pembrokeshire County Council who have helped us with grants. We would Ihank every person who has donated in a personal capacty to the Peninsula Communlty Food Pod and hope that they will continue lo support us for the future. Structuro, Governan¢• and Managwnent The PGP is run by the three named Trustee8'.- Dr Rachel Hurdley, Chair
Peninsula Commynity Pod TrusleesAnnual Report Iconts"nuedl For the ye81 ended 3191 Mareh 2023 Page 6. Mrs Lèsley Matthews. Treasurer Dr LoJise Tarbuck Secretsry We hold a minimum of four trustee meelth9s a year, and monthly OF ad hoc rf there are matters arising to manage. Voluntsers are encouraged to attend the meetings AEI budgets and expenditure is agreed * Ih8se meetings, as well as any fund raising a¢tivitie$. Most general moetin9s are he U8in9 Zoom to extend attendan. We hold an Annu81 General Mee'r¢g in September. Adminl8trativo IntormatioTr The contact Addre$8 Bronllys, 23. New Street st Davids. Haverforéwésl Pembrokeshiro SA62 6SW The Charity Trustees do nol consider an audit is neded for the fin8ncial yearApril 2022 to April 2023. and so havè soug ependent Examiner to a5$ess the financial statement. ChaiTpeTEon dat6d
Report of the Independgnl Examiner tL) The Trusteos of Peninsula Community Pod for the yèar end•d 31 March 2023 Pag• 7 I report on th• accounts of the Trusl for the year ended 31 st Marth 2023. which are set otrt on pages 8 to 13. Resp•ctivo reBpon•lblllllM af trugtee8 and examlner The ch)rity'8 trustees are re5ponslbl• for the preparation of the oUnts. The charftys trustees consider that an audit is not required for th58 year under section 4312) of the Charities Act 1993 Ilhe 1993 Act} and that an independent examination is needed. 11 is my responsibillty to.. - examlne tho accounts under section 43 of tha 1993 Act.. - to follow the procedures laid down in the general Directions gIn by the Charity Commission under sedon 43171{bl of the 1993 Aci.. and - to 8tste whether particular matters hove come to my attention. Bosls of Indopgnd•nt•xamlngr's report y examinatlon wa8 ¢arried OLrt in accordan¢o wth the general Diréctions glven ty the Charity Commi8810n. An exarninalion Indudes a review of the aCUntIng rerS kept by the cttaty and a compwison of the accounts presented wth those recor¢J8. It also indudes Consideration of any unusual items or disclosu¥ in the ac¢¢unls, and seeking exanationS from as trusta88 conceTning any such matters. Tho procÉdures undertaken do not provide all thè Qdène6 that would by reqUId in autht and consequentty no opinion is given as to whtrth•r the accounts psent a'true and falr vi8vI and the report Is limlted to those matters s•t out in the slatem8nt below. Ind•p•nd•nt èxamlnèV8 tstsment In connection wlth my examination, no matter has come lo my 4ttentlon'. (1) whlth glve8 me rea50n8ble cause to belleve that In any material resPe¢tthe requirements: - lo ke8p accounlng iecords in accordance vith section 41 of the 1993 Ad,. and - lo prepare accounts which accord wth the a¢(y)unting record$ and eoryly wth the accounting requlrements of th8 1993 Act have not been met,. or 121 to which, in my Opinion, attontion $hould drawn in order lo •n8ble a proper under8tanding of the accounts to be reached. Davld Uoyd 8.Sc, FFA Pritchard & Co. Accountants & Tax Adv180M 16 Maln Street Flhguard Pembrokp$hlre SA65 9HJ
Peninsula Community Pod Statement of Financial Activities for the year ended 31 March 2023 Page 8 31 Mar 2023 Total fund8 31 Mar 2022 Total fund$ Rastrlcted funds funds Notes INCOME & ENOOWMENTS FROM Donations and legacies 15,948 15,948 40.998 Other trading xtivibes 15,948 15.948 40,998 EXPENDITURE ON Charitable actwilies Management 13.681 1,044 14,7a5 13,661 18,722 14,705 18,722 NET INCOMEIEXPENDITUREI 1,243 1,243 22,276 RECONCILIATION OF FUNDS Total fvnds tmught forward 22,276 22,276 TOTAL FUNDS CARRIED FORWARD 22,276 CONTINUING OPERATIONS All income and expendilure has arison from continuing activities
Pesyinsula Cornmunlty Pod Stment of As$ets and Ll•bllStie$ as at 31$t March 2023 Page g 31 Mar 2023 Unreslficted Restricted frjnds fund5 31 M8T 2022 Totsi Funds Totsl Funds Notes FIXED ASSETS Equlpment 714 714 714 665 665 CURRENT ASSETS Debtors Prepayment Bank account ano cash in hand 2SO 250 23,599 23,599 21.611 TOTAL ASSETS 24, CREDITORS AnTh)unls felling duc withln one year 23,519 23,519 22,276 TOTAL ASSETS LESS CURRENT LIABILITIES 23.519 23,519 22,276 NET ASSETSIILIABILITIE8) 23,519 23.519 22,276 FUNOS Unrestricted lunds ReslriGled fvn43 23,519 22.276 Total funds Fgr the period eftrt 31st Mar¢h 2023 the company w85 ontitled to 6xèmplcn under s477 of tha Companies Act 2006 relating to 6mall companE$ Tha mémbers have not Fequlred the company to obtain an audrt In acctsrfan¢e with sethlon 476 ot the Companies Act 20C6. The direclors acknovAedge their responsibilit188 lor coMpn9 %Mth the requirements of the Art wblh respeetlo sccountin9 Teoords 8n¢J the weparaJon of a¢counl8. Thos a¢counts tove been prepared in accordanc? witri mlcrwnlity provisions and ttave keen d&llvered In aV.oran with the PFo¥isions appncable to ¢ompanles subject to the small companies regime. oprovad by the btsard &nd 31gne(i on thr half by - Twsleg - Tfustèe dated
Peninsula Community Pod Notes lo Ihe Accounts for the year erKled 31 March 2023 Page 10 1. Accountlng Poli¢les 8asls of Accountlng The account5 have been prepared under the hlstorical cost Convention and in accordance wth appllcable UK Accounting Standards. In preparing the accounts the charity follows best practice as sel out in the Stslement of Recommended Practice"AG¢ounliro and Reportlng by Charities" {SORP FRSSEI effectlve 1 January 2015. Income Income ig recognised in the period in which thg charity is entled to receipt and tho amount can be measured %wth reasonable certainty. Expendlture Liabililigs are reccgnised as expenditu as soon as there is a legal or constnjetive obligation ommitting th8 charity to that expenditure. it is probable that a transfer of economie benefits will be required in 8eW8ment and the amount of the obligation can be measured reliably. Expenditure is a¢¢ounted for on an accruals basis and has been cla8sSfied under headings that 4ggwale all osl related to that category. Where costs cannot be d1CtlY attribLrted to parbcular headings they havg been allocat•d to activits08 on a basis con$3lent with the use of reSOue$. Taxatlon The charfty18 exempt from lax on its chaTitsNe activlles. Fund accountlng Unreglrfcted funds can be used in accordance th the chafftable objecbves at the disGrelk>n of tho trustees. Re¥tri¢ted funds can only be us8d for a particular restrfced purposes within the oblects of the charfty. Rethctlons arise when spedfied by the donor or when funds are rsed for particular restricted purposes. Z DonatFons and Lggacieg 31 March 2023 31 March 2022 Donations Grants 10,948 5,000 15.948 27,804 13,194 40,998
P8nin$ula Community Pod Notes lo the Accounts for the year ended 31 Marth 2023 2. Donatlons and legac1 {continuedl Grant income during the period was as fdlows '. Pag8 11 31 March 2023 31 March 2022 L A Tarbuck Befrienders Penkne Club Daniel Jones F Barker Solva Eco D8Wi Paslemak Anthony J C Higglns MI & VL Plant 0èr donations Amold Clarke Tumer James SCA4F Micro Grant P&mbrok8shire County Council Grant Cash Donations 5,150 3,227 15,076 909 516 25 187 50 201 so 100 70 10,100 2,500 21 50Q 12,694 570 5,000 15,948 40,998 3. Charltable aGtNitle8 Dlrect Costs Support Co818 (See rK)te 4) Totals Charitable activit185 Management Cost8 13,241 1,464 14,705 13,241 1,464 14,705 Support Costs Rent, Rate8 ¢))¥8Mr A¢countancy Insurance Light & Heat costs Totals 1,044 129 250 41 S. Trust•frs' remuneration and bgn811ts Thera were no trustees, remuneration OT Other benefits for the y8aT ended 31 March 2023. Trust*es' èxpense$ There were no Irusle8s' expenses paid for the year ended 31 March 2023. 6. Staff Costs The averagg number of monthly employees ¢Jurtng the year was as follows:. 31 March 2023 31 March 2022
Peninsula Community Pc¥J Note8 to the Accounts for the yoar ended 31 March 2023 Page 12 T. D•btors 31 March 2023 31 March 2022 Trade debtors Prepayments 250 250 8. Credltors: arnounts falllng du• after mor• thAn one year 31 March 2023 31 March 2022 Trade Credltors Social Sacurity a¢J other taxes Accruals and deferred income 1,044 1.044 9. Movement In funds Nel movement in fund5 At 31 Mar 2023 1 April 2022 Unre8trl¢tsd funds Unreslrlcted funds grantslnon yrants Restrlcted fund$ Restricted funds 22,276 1,243 23,519 22.276 1243 23.519 Net movomenl in funds, In¢ludgd ir the above are a5 follows: Incomlng Resources Re8ources Expellded Movement in fvnds UnfoStrt¢ted fund# Unrestricted funds 15.948 114.705} 1,243 Rè#trlcted funds Restr]'cted fvnds 15.948 114,705) 1,243 10. Relatsd party dlsclosuTes There were no related party transacticns for the year ended 31st March 2023
Peninsula Community Pod Notes lo the Accoun15 for the year ended 31 March 2023 Page13 31 March 2023 31 March 2022 Incorne and endowm•nts Oonatlons and legaclos DonallDn8 Grants 5,000 10.948 15,948 27.804 13,194 40.998 Expendlturn on: Charitable actlvltles Project5 expendittlTe- Fre8h PTodu¢e & Groceries Cleaning Travel & 5ubslstence 12,975 160 17,920 13.241 17,946 Support costs Management Rent and rates and light and heat Stationery & office supplies Accountancy fees Insurance8 250 41 1,044 129 1,464 129 776 Total rerCeS expended 14,705 18,722 Nel IrKome 1.243 22,276