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2025-03-31-accounts

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ART IN MOTION CHARITABLE TRUST

FINANCIAL STATEMENTS FOR THE YEAR TO 31[ST] MARCH 2025

We provide opportunities for artists with a learning disability to engage in the contemporary arts Charity number: 1194112

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Art in Motion Charitable Trust Trustees' Annual Report for the year to 31st March 2025

CONTENTS

Page

  1. Reference and Administrative Information

  2. Structure, Governance and Management

  3. Objects and Activities

  4. Achievements and Performance

  5. Financial Review

  6. Statement of Responsibilities of Trustees

  7. Accountant's Report

  8. Statement of Financial Activities

  9. Balance Sheet

  10. Notes to the Accounts

Reference and Administrative Information

Charity name: Art in Motion Charitable Trust Charity registration number: 1194112 Registered Office and Operational Address: Arnolfini Gallery Bush House, 16 Narrow Quay Bristol BS1 4QA Email address: aim4arts@yahoo.co.uk Website: https://artinmotion45.com

Trustees 2024-25

Abigail Jones (Co-chair) Adrian Graham Kitchen Charlotte Callis [appointed 16[th] January 2025] Lucia Mitterova [appointed 12[th] February 2025] Ria Elizabeth Davidson [resigned September 2024] Kes Bradley (Co-chair) [resigned 8[th] October 2025]

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Structure, Governance and Management

The organisation is a Charitable Incorporated Organisation, incorporated and registered as a charity on 16[th] April 2021. Its governing document is the Constitution dated 16[th] April 2021. On incorporation, the charity has continued the activities of the Art in Motion unincorporated association which was established in 2015.

Recruitment and Appointment of Trustees

All trustees are nominated by existing trustees, and elected by a simple majority vote at Trustees' Meetings. In selecting individuals for appointment as charity trustees, the charity trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Objects and Activities

Charitable Objects

The objects of the CIO are, for the public benefit, to advance education in the arts (to include but without limitation visual, musical, tactile, literary and performing arts) among adults with a learning disability through the provision of classes, workshops, activities and events designed to support and empower them to explore their artistic potential, and to relieve need arising from their disabilities.

Public Benefit

The charity delivers public benefit through the provision of activities for adults with a learning disability as described under “Achievements and Performance” below. The Trustees are aware of the requirement of public benefit and seek to implement the Charity Commissioners' guidance on public benefit.

Achievements and Performance

On-going weekly activities

AIM FOR ART SCHOOL

AIM for Art School continued to open its doors to new members, Creating opportunities for individuals with a learning disability to explore ways to understand and make contemporary art. Working in partnership with the Arnolfini, we would meet once a week in Arnolfini!s community workspace. Students would have the opportunity to engage in exhibitions in the galleries and make work inspired by some of the themes and approaches.

We visited other local exhibitions at the Bristol City Art Gallery and the RWA and had sessions led by professional artists and curators. Participants also met longstanding AIM artists who shared their art practices and expertise.

Individuals from the Art School can progress to working in AIM ! s studio at Spike Island to start developing their own creative practice.

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SUPPORTED STUDIOS Wednesday Group

AIM runs a supported studio at Spike Island every week. This is an established group that has run since AIM was established. It supports AIM ’ s core group of artists to develop their art practice, exhibit artwork, engage in group projects and commissions and benefit from professional development opportunities.

Thursday Group

With Arts Council funding at the beginning of 2024, AIM set up a new

supported studio group in September 2024. This group which is made up of individuals who completed the AIM!s Art School programme and new other artists to develop their art practice, exhibit artwork, engage in group projects and commissions and benefit from professional development opportunities.

On-going monthly activity

NAIM - Neurodivergent Artists Network

NAIM was set up in September 2024 to create a network for neurodivergent artists in Bristol and the South-West. This new network developed by AIM was formed out of an increased demand form artists approaching AIM seeking support. NAIM focuses on developing a network and programme to nurture and support neurodivergent artists and their work. Throughout September 2024, we held initial focus groups to find out more about what the needs of neurodivergent artists were. What we learned during these sessions has helped to inform and shape the development of this new programme. The network meets once a month, has a core of regular attendees and currently has a membership of approximately fifty members.

Activities

Futures Past Project

Futures Past was an Art and Heritage project initiated by Gathering Voices - exploring the history of Greater Bedminster, Bristol.

For this project, AIM partnered with S S Great Britain. To look at the relationship between Bedminster and Bristol Docks. The project resulted in a film and workshop event at Spike Island and concluded with an exhibition Boats, Bedminster, Biscuits and Butchers at the D-Unit,Bristol. This project started in February 2024 and continued throughout 2024 and was completed in March 2025.

Other Worlds

AIM!s core group of artists exhibited their artwork at Open Studios with a show entitled Other Worlds—an exhibition of paintings, collages and sculptures.

This annual event is an excellent opportunity for the artists to engage with the public and

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receives thousands of visitors over the two days.

My Community Event at the Ardagh

Three of AIM artists were supported to exhibited and ran workshops at the My Community event at the Ardagh, Bristol.

Adebayo Bolaji at the Arnolfini.

The AIM Art School Artists worked with exhibiting artist Adebayo Bolaji at the Arnolfini to create a mural in the community space.

Gallery Guide for IN PRAISE OF BEAUTY.

Director of AIM, Colin Higginson and AIM co-created the Gallery Guide for Adebayo Bolaji’s exhibition at the Arnolfini In Praise of Beauty.

Art School Open Doors

AIM Art School artists held an open doors event inviting the public, friends and family to see work they had created over the year.

Here Today, Here Tomorrow exhibition.

In partnership with the Arnolfini and Jerwood Foundation. AIM artists made work in response to work from the Jerwood Collection. Completed artworks were printed and exhibited in the adjacent corridor as part of the exhibition.

Funding

DECEMBER 2023 TO DECEMBER 2025

AIM received a two-year funding from the Arts Council England to develop the organisational structure and implement some key developments. The application was submitted in August 2023 and we received the news that we were successful in December 2023. This major funding from the Arts Council has made a signification difference to AIM’s development. We have increased the number of artists we support, expanded our core activities and worked to develop new and existing partnerships. Postcode Local Trust

Community Lottery Funding Foyle Foundation The Artis Society Bristol Donation

Key Developments

Planning for the Future

Over the next year AIM, we will strengthen our core programmes, build partnerships, & create opportunities for Learning disabled and Neurodivergent artists, who remain underrepresented in the arts.

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1. Deliver & expand our core programmes

2. Extend partnerships & pilot new strands:

3. Pilot a new environmental strand:

AIM will focus on sustainability by leading a new environmental strategy. A hands on approach exploring the need for sustainability through a new Green Space project. Introducing AIM artists to the importance of green spaces in the city, the environment and how AIM can make a difference in how we practice and in our studio space.

4. Organisational resilience:

We will refine our business model, test new income streams (e.g. commissions), and grow partnerships A full accessibility audit will ensure systems reflect our values. Staff & trustees will refresh training in disability, equality, and access.

5. Partnerships and relationships

AIM continues to develop positive working relationships with our partners, particularly with the Arnolfini, Visual Arts South West (VASW) and Spike Island Artspace.

Other partnerships include:

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Conclusion

AIM continues to grow and over this last year has built a clearer organisational foundation and clear legal structure as a CIO, a dedicated board, and two-year funds from Arts Council England.

AIM has developed a solid local presence and provides three weekly groups with a more comprehensive network that is more visible thanks to our partnership with Arnolfini and Spike Island.

AIM has a staff team of dedicated facilitators, a communications manager, Operations Administrator and a fundraiser.

We have a committed board whose members meet monthly and bring their enthusiasm and expertise to ensure AIM!s continuing growth and development.

We continue to develop our business plans with a clear strategy to secure AIM's future.

Financial Review

The charity reports a surplus on unrestricted funds during the year of £21,534 (2024 deficit of £2,996). The charity has no long term financial commitments, and activities are not carried out until funds is in place: therefore the trustees are satisfied that the charity is a going concern, and will continue to be for the foreseeable future.

Reserves Policy

The trustees have established a policy to provide for any sudden and unexpected loss of income, whereby the unrestricted funds not earmarked for future spending should equal at least six months of core running costs, which equates to around £11,000 (2024 £2,000). At the balance sheet date the free reserves amounted to £14,415 (2024 £4,781), therefore this target has been met.

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Statement of Responsibilities of the Trustees

Trustees are required to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources, including the net income or expenditure, of the charitable company for the year. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011 and the applicable Charities (Accounts and Reports) Regulations.

The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees confirm that to the best of their knowledge there is no information relevant to the Independent Examination of which the Examiner is unaware.

The trustees also confirm that they have taken all necessary steps to ensure that they themselves are aware of all relevant financial information and that this information has been communicated to the Examiner.

The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

Approved by the trustees on 12[th] January 2026 and signed on their behalf by:

………………………………………………………… Abigail Jones, Trustee

………………………………………………………… Adrian Kitchen, Trustee

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Independent Examiner's report to the trustees of Art in Motion Charitable Trust

I report on the accounts of the Charitable Incorporated Organisation for the period ending 31[st] March 2025 which are set out on pages 10 to 15.

Responsibilities and basis of report

As the trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

………………............................................................................

15[th] January 2026

Rupert Taylor

5 Mount Pleasant, Millbrook, Torpoint, Cornwall PL10 1BH

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Art in Motion Charitable Trust Statement of Financial Activities (incorporating Income & Expenditure Account) Year to 31st March 2025

Year to Year to Year to Year to
31/03/25 31/03/25 31/03/25 31/03/24
Unrestricted Restricted Total Total
funds funds funds funds
[see Note 11]
Notes £ £ £ £
Income:
Donations [2] 327 - 327 5,924
Charitable activities [3] 21,319 77,465 98,784 72,017
----------------- ----------------- ----------------- -----------------
Total Income 21,646 77,465 99,111 77,941
Expenditure:
Fundraising [4] - 1,440 1,440 -
Charitable activities [5] 112 64,079 64,191 24,404
----------------- ----------------- ----------------- -----------------
Total Expenditure 112 65,519 65,631 24,404
----------------- ----------------- ----------------- -----------------
Net Income / (Expenditure) 21,534 11,946 33,480 53,537
Transfers between funds - - - -
----------------- ----------------- ----------------- -----------------
Net Movement in Funds 21,534 11,946 33,480 53,537
Total funds brought forward 4,781 56,533 61,313 7,777
----------------- ----------------- ----------------- -----------------
Total funds carried forward 26,315 68,479 94,794 61,313

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Art in Motion Charitable Trust Balance Sheet

Balance Sheet
As at 31st March 2025 Charity no: 1194112
2025 2024
Notes £ £
Fixed Assets - -
Current Assets
Debtors and prepayments [6] 65 65
Cash at bank and on hand 95,009 63,311
----------------- -----------------
95,074 63,376
Current Liabilities
Creditors and accruals [7] 280 2,063
----------------- -----------------
Net Current Assets 94,794 61,313
----------------- -----------------
Net Assets 94,794 61,313
The funds of the charity:
Unrestricted funds:
General funds [8] 14,415 2,886
Designated funds [8] 11,900 -
Restricted funds: [8] 68,479 58,428
----------------- -----------------
94,794 61,313

Approved by the trustees on 12th January 2026 and signed on their behalf by:

……………………………………………… ……………………………………………… Abigail Jones Adrian Kitchen Trustee Trustee

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Art in Motion Charitable Trust Notes to the Accounts Year to 31st March 2025

[1] Principal Accounting Policies

The principal accounting policies adopted in the preparation of the financial statements are set out below.

(a) Basis of preparation

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

(b) Preparation of the accounts on a going concern basis The charity's balance sheet at 31st March 2025 is in surplus, and funding has been secured for upcoming activities of the charity. No activities are planned without income to support them. Therefore the trustees are satisfied that the charity remains a going concern on an ongoing basis.

(c) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the items of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from grants is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of activities is deferred until the criteria for income recognition have been met. (d) Donated services and facilities

Donated professional services and facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity is probable and that economic benefit can be measured reliably. There were no such donations during the year in question. In accordance with the Charities SORP (FRS 102), the general volunteer time of trustees and volunteers is not recognised with any monetary value.

(e) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.

(f) Fund Accounting

[i] Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

[ii] Designated funds are unrestricted funds set aside by the Management Committee for particular purposes. [iii] Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

(g) Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the cost against the activity for which the expenditure was incurred, under the following activity headings:

[i] Costs of raising funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes. There were no such costs during the year in question.

[ii] Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities, and those costs of an indirect nature necessary to support them.

[iii] Other expenditure represents those items not falling into any other heading. There were no such costs during the year in question.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. These include office costs, finance, personnel, payroll and governance costs which support the charity's charitable activities.

(i) Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

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Art in Motion Charitable Trust Notes to the Accounts (continued) Year to 31st March 2025

(j) Fixed Assets

Tangible fixed assets are written off over the expected useful life of the asset, at 25% per annum on the reducing balance method. Individual items costing less than £500 are not treated as fixed assets.

(k) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered.

(l) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the account.

(m) Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

[2]
[3]		 2025
2025
2025
Unrestricted
Restricted
Total
Income from donations
£
£
£
Individual donations
327
-
327
--------------- --------------- ---------------
327
-
327
2025
2025
2025
Income from charitable activities
Unrestricted
Restricted
Total
£
£
£
ACE
-
52,210
52,210
National Lottery
-
20,000
20,000
Postcode Local Lottery
6,900
-
6,900
Foyle Foundation
5,000
-
5,000
Other grants
-
-
-
Fees for charitable activities
9,279
5,255
14,534
Sundry income
140
-
140
--------------- --------------- ---------------
Total income from charitable activities
21,319
77,465
98,784		 2024
2024
2024
Unrestricted
Restricted
Total
£
£
£
5,924
-
5,924
--------------- --------------- ---------------
5,924
-
5,924
2024
2024
2024
Unrestricted
Restricted
Total
£
£
£
-
65,262
71,092
-
-
-
-
-
-
-
-
-
1,000
4,830
-
925
-
925
-
-
-
--------------- --------------- ---------------
1,925
70,092
72,017

The charity received a government grant totalling £52,210 (2024 £65,262). This was from the Arts Council of England. There are no unfulfilled conditions or contingencies attaching to this grants.

[4]
[5]		 Expenditure on fundraising
2025
2024
£
£
Fees to fundraiser
1,440
-
Expenditure on charitable activities
2025
2024
£
£
Direct costs:
Travel expenses
390
519
Materials
3,212
781
Artists fees
39,365
20,205
Evaluation and documentation
250
-
--------------- ---------------
43,217
21,505

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Art in Motion Charitable Trust Notes to the Accounts (continued) Year to 31st March 2025

[5]
[6]
[7]
[8]		 Expenditure on charitable activities (cont.)
2025
2024
£
£
Support costs:
Administration fees
13,520
1,670
Office costs
703
305
Insurance
-
38
Consultancy fees
560
230
IT costs
2,444
67
Sundry expenses
375
318
Rent
2,736
104
Accountancy
266
168
Training
370
-
---------------
---------------
20,974
2,900
---------------
---------------
Total expenditure:
64,191
24,404
Debtors and prepayments
2025
2024
£
£
Sundry debtors
65
65
-----------------
-----------------
65
65
Creditors
2025
2024
Amounts due within 12 months:
£
£
Trade creditors
-
1,895
Accruals
280
168
-----------------
-----------------
280
2,063
Movements in funds
Balance at
Transfers
Balance at
01/04/2024
Income Expenditure
between 31/03/2025
[restated -
funds
see Note 11]
Restricted Funds:
Arts Council of England
56,533
57,465
(45,519)
-
68,479
National Lottery Community Fund
-
20,000
(20,000)
-
-
-----------------
-----------------
-----------------
-----------------
-----------------
Total Restricted Funds:
56,533
77,465
(65,519)
-
68,479
Unrestricted Funds:
Designated Funds:
Postcode Local Lottery
-
6,900
-
-
6,900
Foyle Foundation
-
5,000
-
-
5,000
-----------------
-----------------
-----------------
-----------------
-----------------
Total Designated Funds:
-
11,900
-
-
11,900
General Funds
4,781
9,746
(112)
-
14,415
-----------------
-----------------
-----------------
-----------------
-----------------
Total Unrestricted Funds:
4,781
21,646
(112)
-
26,315
---------------
---------------
---------------
---------------
---------------
Total Funds:
61,313
99,111
(65,631)
-
94,794

Purposes of funds

The Arts Council of England fund is a grant from the National Lottery for organisational development. The National Lottery funding is to support various arts activities.

The Postcode Lottery and Foyle Foundation grants are to support the charity's core activities.

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Art in Motion Charitable Trust Notes to the Accounts (continued) Year to 31st March 2025

[8] Movements in funds (continued)

Movements in funds (continued)
Previous year comparison restated): Balance at Transfers Balance at
01/04/2023 Income Expenditure between 31/03/2024
[restated - funds [restated -
see Note 11] see Note 11]
Restricted Funds:
Arts Council of England - 65,262 (8,729) - 56,533
Quartet - 4,830 (4,830) - -
----------------- ----------------- ----------------- ----------------- -----------------
Total Restricted Funds: - 70,092 (13,559) - 56,533
General Funds 7,777 7,849 (10,845) - 4,781
----------------- ----------------- ----------------- ----------------- -----------------
Total Unrestricted Funds: 7,777 7,849 (10,845) - 4,781
--------------- --------------- --------------- --------------- ---------------
Total Funds: 7,777 77,941 (24,404) - 61,313

[9] Payments to trustees and related party transactions

No trustees received remuneration during the year (2025 none). No trustees received expense payments during the year (2025 none). There were no other related party transactions during the year.

[10 Staff costs

The charity employed no staff during the year.

The key management personnel of the charity during the year comprised the trustees.

[11 Previous year comparison:

Statement of Financial Activities 2023-24

Unrestricted Restricted Total
funds funds funds
£ £ £
[restated] [restated] [restated]
Income:
Donations 5,924 - 5,924
Charitable activities 1,925 70,092 72,017
----------------- ----------------- -----------------
Total Income 7,849 70,092 77,941
Expenditure:
Charitable activities 10,845 13,559 24,404
----------------- ----------------- -----------------
Total Expenditure 10,845 13,559 24,404
----------------- ----------------- -----------------
Net Income / (Expenditure) (2,996) 56,533 53,537
Transfers between funds - - -
----------------- ----------------- -----------------
Net Movement in Funds (2,996) 56,533 53,537
Total funds brought forward 7,777 - 7,777
----------------- ----------------- -----------------
Total funds carried forward 4,781 56,533 61,313

The previous year figures have been restated to take into account spending from a restricted fund that was reported as coming from general funds.

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