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## **ART IN MOTION CHARITABLE TRUST**
**FINANCIAL STATEMENTS FOR THE YEAR TO 31[ST] MARCH 2023**
_**We provide opportunities for artists with a learning disability to engage in the contemporary arts**_
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# _**Charity number: 1194112**_ **Art in Motion Charitable Trust Trustees' Annual Report for the year to 31st March 2023**
## **CONTENTS**
Page
2. Reference and Administrative Information
3. Structure, Governance and Management
3. Objects and Activities
3. Financial Review
4. Statement of Responsibilities of Trustees
5. Accountant's Report
6. Statement of Financial Activities
7. Balance Sheet
8. Notes to the Accounts
## **Reference and Administrative Information**
Charity name: Art in Motion Charitable Trust Charity registration number: 1194112 Registered Office and Operational Address: Studio 45, Spike Island Artspace 133 Cumberland Road Bristol BS1 6UX Email address: aim4arts@yahoo.co.uk Website: https://artinmotion45.com
## **Trustees 2022-23**
Abigail Jones (Chair) (appointed 13[th] April 2023) Kes Bradley (appointed 13[th] April 2023) Ria Elizabeth Davidson Adrian Graham Kitchen Anne Margaret O’Connor (resigned 13[th] April 2023) Dr Susan Adams (resigned 13[th] April 2023)
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## Structure, Governance and Management
The organisation is a Charitable Incorporated Organisation, incorporated and registered as a charity on 16[th] April 2021. Its governing document is the Constitution dated 16[th] April 2021. On incorporation, the charity has continued the activities of the Art in Motion unincorporated association which was established in 2015.
## **Recruitment and Appointment of Trustees**
All trustees are nominated by existing trustees, and elected by a simple majority vote at Trustees' Meetings. In selecting individuals for appointment as charity trustees, the charity trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## Objects and Activities
## **Charitable Objects**
The objects of the CIO are, for the public benefit, to advance education in the arts (to include but without limitation visual, musical, tactile, literary and performing arts) among adults with a learning disability through the provision of classes, workshops, activities and events designed to support and empower them to explore their artistic potential, and to relieve need arising from their disabilities.
## **Public Benefit**
The charity delivers public benefit through the provision of activities for adults with a learning disability as described under “Achievements and Performance” below.
The Trustees are aware of the requirement of public benefit and seek to implement the Charity Commissioners' guidance on public benefit.
## Financial Review
Activities are not carried out until funding is in place: therefore the trustees are satisfied that the charity is a going concern, and will continue to be for the foreseeable future.
## **Reserves Policy**
The trustees have established a policy to provide for any sudden and unexpected loss of income, whereby the unrestricted funds should equal at least six months of core running costs, which equates to around £2,000. At the balance sheet date the free reserves amounted to £7,777 (2022 £5,442), therefore this target has been met.
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## Statement of Responsibilities of the Trustees
Trustees are required to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources, including the net income or expenditure, of the charitable company for the year. In preparing those financial statements the trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Observe the methods and principles in the applicable Charities SORP;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011 and the applicable Charities (Accounts and Reports) Regulations.
The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees confirm that to the best of their knowledge there is no information relevant to the Independent Examination of which the Examiner is unaware.
The trustees also confirm that they have taken all necessary steps to ensure that they themselves are aware of all relevant financial information and that this information has been communicated to the Examiner.
The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.
Approved by the trustees on XX[th] January 2024 and signed on their behalf by:
………………………………………………………… Abigail Jones, Trustee
………………………………………………………… Adrian Kitchen, Trustee
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## Accountant's report to the trustees of Art in Motion Charitable Trust
I have prepared the accounts in the following pages from the information and explanations provided to me. As the turnover was less than £25,000, I have not carried out an Independent Examination.
………………............................................................................
XX[th] January 2024
Rupert Taylor Easton Business Centre, Felix Road, Bristol BS5 0HE
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## **Art in Motion Charitable Trust Statement of Financial Activities (incorporating Income & Expenditure Account) Year to 31st March 2023**
|||**Year to**|**Year to**|**Year to**|**16/04/21 to**|
|---|---|---|---|---|---|
|||**31/03/23**|**31/03/23**|**31/03/23**|**31/03/22**|
|||Unrestricted|Restricted|Total|Total|
|||funds|funds|funds|funds|
||||||[see Note 10]|
||Notes|**£**|**£**|**£**|**£**|
|**Income:**||||||
|Donations|[2]|325|-|325|11,457|
|Charitable activities|[3]|16,200|4,455|20,655|29,357|
|||-----------------|-----------------|-----------------|-----------------|
|**Total Income**||**16,525**|**4,455**|**20,980**|**40,814**|
|**Expenditure:**||||||
|Charitable activities|[4]|14,190|10,150|24,340|29,677|
|||-----------------|-----------------|-----------------|-----------------|
|**Total Expenditure**||**14,190**|**10,150**|**24,340**|**29,677**|
|||-----------------|-----------------|-----------------|-----------------|
|**Net Income / (Expenditure)**||**2,335**|**(5,695)**|**(3,360)**|**11,137**|
|Transfers between funds||-|-|-|-|
|||-----------------|-----------------|-----------------|-----------------|
|**Net Movement in Funds**||**2,335**|**(5,695)**|**(3,360)**|**11,137**|
|Total funds brought forward||5,442|5,695|11,137|-|
|||-----------------|-----------------|-----------------|-----------------|
|**Total funds carried forward**||**7,777**|**-**|**7,777**|**11,137**|
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## **Art in Motion Charitable Trust Balance Sheet**
|**Balance Sheet**||||
|---|---|---|---|
|**As at 31st March 2023**|||**Charity no: 1194112**|
|||**2023**|**2022**|
||Notes|**£**|**£**|
|**Fixed Assets**||-|-|
|**Current Assets**||||
|Debtors and prepayments|[5]|-|-|
|Cash at bank and on hand||7,917|11,490|
|||-----------------|-----------------|
|||7,917|11,490|
|**Current Liabilities**||||
|Creditors and accruals|[6]|140|353|
|||-----------------|-----------------|
|**Net Current Assets**||7,777|11,137|
|||-----------------|-----------------|
|**Net Assets**||**7,777**|**11,137**|
|**The funds of the charity:**||||
|**Unrestricted funds:**||||
|General funds|[7]|7,777|5,442|
|**Restricted funds:**|[7]|-|5,695|
|||-----------------|-----------------|
|||**7,777**|**11,137**|
Approved by the trustees on XXth January 2024 and signed on their behalf by:
……………………………………………… ……………………………………………… Abigail Jones Adrian Kitchen Trustee Trustee
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## **Art in Motion Charitable Trust Notes to the Accounts Year to 31st March 2023**
## [1] **Principal Accounting Policies**
The principal accounting policies adopted in the preparation of the financial statements are set out below.
(a) Basis of preparation The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". (b) Preparation of the accounts on a going concern basis The charity's balance sheet at 31st March 2023 is in surplus, and funding has been secured for upcoming activities of the charity. No activities are planned without income to support them. Therefore the trustees are satisfied that the charity remains a going concern on an ongoing basis. (c) Income Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the items of income have been met, it is probable that the income will be received and the amount can be measured reliably. Income from grants is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. Income received in advance of activities is deferred until the criteria for income recognition have been met. (d) Donated services and facilities Donated professional services and facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity is probable and that economic benefit can be measured reliably. There were no such donations during the year in question. In accordance with the Charities SORP (FRS 102), the general volunteer time of trustees and volunteers is not recognised with any monetary value. (e) Interest receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank. (f) Fund Accounting [i] Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. [ii] Designated funds are unrestricted funds set aside by the Management Committee for particular purposes. [iii] Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. (g) Expenditure Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the cost against the activity for which the expenditure was incurred, under the following activity headings: [i] Costs of raising funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes. There were no such costs during the year in question. [ii] Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities, and those costs of an indirect nature necessary to support them. [iii] Other expenditure represents those items not falling into any other heading. There were no such costs during the year in question. (h) Allocation of support costs Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. These include office costs, finance, personnel, payroll and governance costs which support the charity's charitable activities.
## (i) Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
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## **Art in Motion Charitable Trust Notes to the Accounts (continued) Year to 31st March 2023**
## (j) Fixed Assets
Tangible fixed assets are written off over the expected useful life of the asset, at 25% per annum on the reducing balance method. Individual items costing less than £500 are not treated as fixed assets.
## (k) Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered.
(l) Cash at bank and in hand Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the account.
- (m) Creditors
Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.
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[3]|2023
2023
2023
Unrestricted
Restricted
Total
Income from donations
£
£
£
Donation from unincorporated
-
-
-
association
Individual donations
325
-
325
---------------
---------------
---------------
325
-
325
2023
2023
2023
Income from charitable activities
Unrestricted
Restricted
Total
£
£
£
Grants passed on to CIO by the
unincorporated association
-
-
-
Grants received during year
9,336
4,455
13,791
Fees for charitable activities
6,487
-
6,487
Reimbursed expenses
376
-
376
---------------
---------------
---------------
Total income from charitable activities
16,200
4,455
20,655|2022
2022
2022
Unrestricted
Restricted
Total
£
£
£
11,457
-
11,457
-
-
-
---------------
---------------
---------------
11,457
-
11,457
2022
2022
2022
Unrestricted
Restricted
Total
£
£
£
-
22,777
22,777
-
500
500
6,080
-
6,080
-
-
-
---------------
---------------
---------------
6,080
23,277
29,357|
|---|---|---|
The charity received government grants totalling £4,455 from Bristol City Council and the Arts Council of England (2022 £23,277). There are no unfulfilled conditions or contingencies attaching to these grants.
|[4]|Expenditure on charitable activities
2023
2022
£
£
Direct costs:
Travel expenses
227
101
Materials
876
2,002
Artists fees
19,192
8,890
Professional fees
-
7,250
Evaluation and documentation
1,170
6,862
---------------
---------------
21,464
25,105
Support costs:
Administration fees
2,250
2,850
Stationery
283
482
Insurance
-
48
Consultancy fees
48
850
Bank charges
-
5
IT costs
52
-
Sundry expenses
55
61
Accountancy
188
276
---------------
---------------
2,876
4,572|
|---|---|
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## **Art in Motion Charitable Trust Notes to the Accounts (continued) Year to 31st March 2023**
|[4]
[5]
[6]
[7]|Expenditure on charitable activities
2023
2022
(continued)
£
£
---------------
---------------
Total expenditure:
24,340
29,677
As the charity only undertakes one area of activity, support costs have not been apportioned.
Debtors and prepayments
2023
2022
£
£
Sundry debtors
-
-
-----------------
-----------------
-
-
Creditors
2023
2022
Amounts due within 12 months:
£
£
Sundry creditors
-
77
Accruals
140
276
-----------------
-----------------
140
353
Movements in funds
Balance at
Transfers
Balance at
01/04/2022
Income Expenditure
between 31/03/2023
funds
Restricted Funds:
Bristol City Council Originators
1,298
500
(1,798)
-
-
Arts Council of England
4,397
3,955
(8,352)
-
-
-----------------
-----------------
-----------------
-----------------
-----------------
Total Restricted Funds:
5,695
4,455
(10,150)
-
-
General Funds
5,442
16,525
(14,190)
-
7,777
-----------------
-----------------
-----------------
-----------------
-----------------
Total Unrestricted Funds:
5,442
16,525
(14,190)
-
7,777
---------------
---------------
---------------
---------------
---------------
Total Funds:
11,137
20,980
(24,340)
-
7,777|
|---|---|
## Purposes of funds
The Bristol City Council Originators funding helped fund the AIM for Art School (see Page 4 above). The Arts Council of England funded the Each to Another project (see Page 5 above).
|Previous year comparison:|Balance at|||Transfers|Balance at|
|---|---|---|---|---|---|
||16/04/2021|Income|Expenditure|between|31/03/2022|
|||||funds||
|Restricted Funds:||||||
|Bristol City Council Originators|-|5,500|(4,202)|-|1,298|
|Arts Council of England|-|17,777|(13,380)|-|4,397|
||-----------------|-----------------|-----------------|-----------------|-----------------|
|Total Restricted Funds:|-|23,277|(17,582)|-|5,695|
|General Funds|-|17,537|(12,095)|-|5,442|
||-----------------|-----------------|-----------------|-----------------|-----------------|
|Total Unrestricted Funds:|-|17,537|(12,095)|-|5,442|
||---------------|---------------|---------------|---------------|---------------|
|Total Funds:|-|40,814|(29,677)|-|11,137|
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## **Art in Motion Charitable Trust Notes to the Accounts (continued) Year to 31st March 2023**
## [8] Payments to trustees and related party transactions
No trustees received remuneration during the year (2022 none). No trustees received expense payments during the year (2022 none).
There were no other related party transactions during the year.
## [9] Staff costs
The charity employed no staff during the year.
The key management personnel of the charity during the year comprised the trustees.
## [10] Previous year comparison:
## Statement of Financial Activities 16th April 2021 to 31st March 2022
||Unrestricted|Restricted|Total|
|---|---|---|---|
||funds|funds|funds|
||**£**|**£**|**£**|
|**Income:**||||
|Donations|11,457|-|11,457|
|Charitable activities|6,080|23,277|29,357|
||-----------------|-----------------|-----------------|
|**Total Income**|**17,537**|**23,277**|**40,814**|
|**Expenditure:**||||
|Charitable activities|12,095|17,582|29,677|
||-----------------|-----------------|-----------------|
|**Total Expenditure**|**12,095**|**17,582**|**29,677**|
||-----------------|-----------------|-----------------|
|**Net Income / (Expenditure)**|**5,442**|**5,695**|**11,137**|
|Transfers between funds|-|-|-|
||-----------------|-----------------|-----------------|
|**Net Movement in Funds**|**5,442**|**5,695**|**11,137**|
|Total funds brought forward|-|-|-|
||-----------------|-----------------|-----------------|
|**Total funds carried forward**|**5,442**|**5,695**|**11,137**|
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