2022-03-31-accounts

DocuSign Envelope ID: FAE04E3E-AF21-4D1A-B27F-4C13BD7627E4

ART IN MOTION CHARITABLE TRUST

FINANCIAL STATEMENTS FOR THE YEAR TO 31[ST] MARCH 2023

We provide opportunities for artists with a learning disability to engage in the contemporary arts

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DocuSign Envelope ID: FAE04E3E-AF21-4D1A-B27F-4C13BD7627E4

Charity number: 1194112 Art in Motion Charitable Trust Trustees' Annual Report for the year to 31st March 2023

CONTENTS

Page

1. Reference and Administrative Information

2. Structure, Governance and Management

3. Objects and Activities

4. Financial Review

5. Statement of Responsibilities of Trustees

6. Accountant's Report

7. Statement of Financial Activities

8. Balance Sheet

9. Notes to the Accounts

Reference and Administrative Information

Charity name: Art in Motion Charitable Trust Charity registration number: 1194112 Registered Office and Operational Address: Studio 45, Spike Island Artspace 133 Cumberland Road Bristol BS1 6UX Email address: [e-mail] Website: https://artinmotion45.com

Trustees 2022-23

Abigail Jones (Chair) (appointed 13[th] April 2023) Kes Bradley (appointed 13[th] April 2023) Ria Elizabeth Davidson Adrian Graham Kitchen Anne Margaret O’Connor (resigned 13[th] April 2023) Dr Susan Adams (resigned 13[th] April 2023)

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DocuSign Envelope ID: FAE04E3E-AF21-4D1A-B27F-4C13BD7627E4

Structure, Governance and Management

The organisation is a Charitable Incorporated Organisation, incorporated and registered as a charity on 16[th] April 2021. Its governing document is the Constitution dated 16[th] April 2021. On incorporation, the charity has continued the activities of the Art in Motion unincorporated association which was established in 2015.

Recruitment and Appointment of Trustees

All trustees are nominated by existing trustees, and elected by a simple majority vote at Trustees' Meetings. In selecting individuals for appointment as charity trustees, the charity trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Objects and Activities

Charitable Objects

The objects of the CIO are, for the public benefit, to advance education in the arts (to include but without limitation visual, musical, tactile, literary and performing arts) among adults with a learning disability through the provision of classes, workshops, activities and events designed to support and empower them to explore their artistic potential, and to relieve need arising from their disabilities.

Public Benefit

The charity delivers public benefit through the provision of activities for adults with a learning disability as described under “Achievements and Performance” below.

The Trustees are aware of the requirement of public benefit and seek to implement the Charity Commissioners' guidance on public benefit.

Financial Review

Activities are not carried out until funding is in place: therefore the trustees are satisfied that the charity is a going concern, and will continue to be for the foreseeable future.

Reserves Policy

The trustees have established a policy to provide for any sudden and unexpected loss of income, whereby the unrestricted funds should equal at least six months of core running costs, which equates to around £2,000. At the balance sheet date the free reserves amounted to £7,777 (2022 £5,442), therefore this target has been met.

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DocuSign Envelope ID: FAE04E3E-AF21-4D1A-B27F-4C13BD7627E4

Statement of Responsibilities of the Trustees

Trustees are required to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources, including the net income or expenditure, of the charitable company for the year. In preparing those financial statements the trustees are required to:

• Select suitable accounting policies and then apply them consistently;

• Observe the methods and principles in the applicable Charities SORP;

• Make judgements and estimates that are reasonable and prudent;

• State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and

• Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011 and the applicable Charities (Accounts and Reports) Regulations.

The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees confirm that to the best of their knowledge there is no information relevant to the Independent Examination of which the Examiner is unaware.

The trustees also confirm that they have taken all necessary steps to ensure that they themselves are aware of all relevant financial information and that this information has been communicated to the Examiner.

The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

Approved by the trustees on XX[th] January 2024 and signed on their behalf by:

………………………………………………………… Abigail Jones, Trustee

………………………………………………………… Adrian Kitchen, Trustee

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DocuSign Envelope ID: FAE04E3E-AF21-4D1A-B27F-4C13BD7627E4

Accountant's report to the trustees of Art in Motion Charitable Trust

I have prepared the accounts in the following pages from the information and explanations provided to me. As the turnover was less than £25,000, I have not carried out an Independent Examination.

………………............................................................................

XX[th] January 2024

Rupert Taylor Easton Business Centre, Felix Road, Bristol BS5 0HE

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DocuSign Envelope ID: FAE04E3E-AF21-4D1A-B27F-4C13BD7627E4

Art in Motion Charitable Trust Statement of Financial Activities (incorporating Income & Expenditure Account) Year to 31st March 2023

		Year to	Year to	Year to	16/04/21 to
		31/03/23	31/03/23	31/03/23	31/03/22
		Unrestricted	Restricted	Total	Total
		funds	funds	funds	funds
					[see Note 10]
	Notes	£	£	£	£
Income:
Donations	[2]	325	-	325	11,457
Charitable activities	[3]	16,200	4,455	20,655	29,357
		-----------------	-----------------	-----------------	-----------------
Total Income		16,525	4,455	20,980	40,814
Expenditure:
Charitable activities	[4]	14,190	10,150	24,340	29,677
		-----------------	-----------------	-----------------	-----------------
Total Expenditure		14,190	10,150	24,340	29,677
		-----------------	-----------------	-----------------	-----------------
Net Income / (Expenditure)		2,335	(5,695)	(3,360)	11,137
Transfers between funds		-	-	-	-
		-----------------	-----------------	-----------------	-----------------
Net Movement in Funds		2,335	(5,695)	(3,360)	11,137
Total funds brought forward		5,442	5,695	11,137	-
		-----------------	-----------------	-----------------	-----------------
Total funds carried forward		7,777	-	7,777	11,137

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DocuSign Envelope ID: FAE04E3E-AF21-4D1A-B27F-4C13BD7627E4

Art in Motion Charitable Trust Balance Sheet

Balance Sheet
As at 31st March 2023			Charity no: 1194112
		2023	2022
	Notes	£	£
Fixed Assets		-	-
Current Assets
Debtors and prepayments	[5]	-	-
Cash at bank and on hand		7,917	11,490
		-----------------	-----------------
		7,917	11,490
Current Liabilities
Creditors and accruals	[6]	140	353
		-----------------	-----------------
Net Current Assets		7,777	11,137
		-----------------	-----------------
Net Assets		7,777	11,137
The funds of the charity:
Unrestricted funds:
General funds	[7]	7,777	5,442
Restricted funds:	[7]	-	5,695
		-----------------	-----------------
		7,777	11,137

Approved by the trustees on XXth January 2024 and signed on their behalf by:

……………………………………………… ……………………………………………… Abigail Jones Adrian Kitchen Trustee Trustee

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DocuSign Envelope ID: FAE04E3E-AF21-4D1A-B27F-4C13BD7627E4

Art in Motion Charitable Trust Notes to the Accounts Year to 31st March 2023

[1] Principal Accounting Policies

The principal accounting policies adopted in the preparation of the financial statements are set out below.

(a) Basis of preparation The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". (b) Preparation of the accounts on a going concern basis The charity's balance sheet at 31st March 2023 is in surplus, and funding has been secured for upcoming activities of the charity. No activities are planned without income to support them. Therefore the trustees are satisfied that the charity remains a going concern on an ongoing basis. (c) Income Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the items of income have been met, it is probable that the income will be received and the amount can be measured reliably. Income from grants is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. Income received in advance of activities is deferred until the criteria for income recognition have been met. (d) Donated services and facilities Donated professional services and facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity is probable and that economic benefit can be measured reliably. There were no such donations during the year in question. In accordance with the Charities SORP (FRS 102), the general volunteer time of trustees and volunteers is not recognised with any monetary value. (e) Interest receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank. (f) Fund Accounting [i] Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. [ii] Designated funds are unrestricted funds set aside by the Management Committee for particular purposes. [iii] Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. (g) Expenditure Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the cost against the activity for which the expenditure was incurred, under the following activity headings: [i] Costs of raising funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes. There were no such costs during the year in question. [ii] Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities, and those costs of an indirect nature necessary to support them. [iii] Other expenditure represents those items not falling into any other heading. There were no such costs during the year in question. (h) Allocation of support costs Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. These include office costs, finance, personnel, payroll and governance costs which support the charity's charitable activities.

(i) Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

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DocuSign Envelope ID: FAE04E3E-AF21-4D1A-B27F-4C13BD7627E4

Art in Motion Charitable Trust Notes to the Accounts (continued) Year to 31st March 2023

(j) Fixed Assets

Tangible fixed assets are written off over the expected useful life of the asset, at 25% per annum on the reducing balance method. Individual items costing less than £500 are not treated as fixed assets.

(k) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered.

(l) Cash at bank and in hand Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the account.

• (m) Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

[2] [3]	2023 2023 2023 Unrestricted Restricted Total Income from donations £ £ £ Donation from unincorporated - - - association Individual donations 325 - 325 --------------- --------------- --------------- 325 - 325 2023 2023 2023 Income from charitable activities Unrestricted Restricted Total £ £ £ Grants passed on to CIO by the unincorporated association - - - Grants received during year 9,336 4,455 13,791 Fees for charitable activities 6,487 - 6,487 Reimbursed expenses 376 - 376 --------------- --------------- --------------- Total income from charitable activities 16,200 4,455 20,655	2022 2022 2022 Unrestricted Restricted Total £ £ £ 11,457 - 11,457 - - - --------------- --------------- --------------- 11,457 - 11,457 2022 2022 2022 Unrestricted Restricted Total £ £ £ - 22,777 22,777 - 500 500 6,080 - 6,080 - - - --------------- --------------- --------------- 6,080 23,277 29,357

The charity received government grants totalling £4,455 from Bristol City Council and the Arts Council of England (2022 £23,277). There are no unfulfilled conditions or contingencies attaching to these grants.

[4]

Expenditure on charitable activities 2023 2022 £ £ Direct costs: Travel expenses 227 101 Materials 876 2,002 Artists fees 19,192 8,890 Professional fees - 7,250 Evaluation and documentation 1,170 6,862 --------------- --------------- 21,464 25,105 Support costs: Administration fees 2,250 2,850 Stationery 283 482 Insurance - 48 Consultancy fees 48 850 Bank charges - 5 IT costs 52 - Sundry expenses 55 61 Accountancy 188 276 --------------- --------------- 2,876 4,572

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DocuSign Envelope ID: FAE04E3E-AF21-4D1A-B27F-4C13BD7627E4

Art in Motion Charitable Trust Notes to the Accounts (continued) Year to 31st March 2023

[4] [5] [6] [7]

Expenditure on charitable activities 2023 2022 (continued) £ £ --------------- --------------- Total expenditure: 24,340 29,677 As the charity only undertakes one area of activity, support costs have not been apportioned. Debtors and prepayments 2023 2022 £ £ Sundry debtors - - ----------------- ----------------- - - Creditors 2023 2022 Amounts due within 12 months: £ £ Sundry creditors - 77 Accruals 140 276 ----------------- ----------------- 140 353 Movements in funds Balance at Transfers Balance at 01/04/2022 Income Expenditure between 31/03/2023 funds Restricted Funds: Bristol City Council Originators 1,298 500 (1,798) - - Arts Council of England 4,397 3,955 (8,352) - - ----------------- ----------------- ----------------- ----------------- ----------------- Total Restricted Funds: 5,695 4,455 (10,150) - - General Funds 5,442 16,525 (14,190) - 7,777 ----------------- ----------------- ----------------- ----------------- ----------------- Total Unrestricted Funds: 5,442 16,525 (14,190) - 7,777 --------------- --------------- --------------- --------------- --------------- Total Funds: 11,137 20,980 (24,340) - 7,777

Purposes of funds

The Bristol City Council Originators funding helped fund the AIM for Art School (see Page 4 above). The Arts Council of England funded the Each to Another project (see Page 5 above).

Previous year comparison:	Balance at			Transfers	Balance at
	16/04/2021	Income	Expenditure	between	31/03/2022
				funds
Restricted Funds:
Bristol City Council Originators	-	5,500	(4,202)	-	1,298
Arts Council of England	-	17,777	(13,380)	-	4,397
	-----------------	-----------------	-----------------	-----------------	-----------------
Total Restricted Funds:	-	23,277	(17,582)	-	5,695
General Funds	-	17,537	(12,095)	-	5,442
	-----------------	-----------------	-----------------	-----------------	-----------------
Total Unrestricted Funds:	-	17,537	(12,095)	-	5,442
	---------------	---------------	---------------	---------------	---------------
Total Funds:	-	40,814	(29,677)	-	11,137

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DocuSign Envelope ID: FAE04E3E-AF21-4D1A-B27F-4C13BD7627E4

Art in Motion Charitable Trust Notes to the Accounts (continued) Year to 31st March 2023

[8] Payments to trustees and related party transactions

No trustees received remuneration during the year (2022 none). No trustees received expense payments during the year (2022 none).

There were no other related party transactions during the year.

[9] Staff costs

The charity employed no staff during the year.

The key management personnel of the charity during the year comprised the trustees.

[10] Previous year comparison:

Statement of Financial Activities 16th April 2021 to 31st March 2022

	Unrestricted	Restricted	Total
	funds	funds	funds
	£	£	£
Income:
Donations	11,457	-	11,457
Charitable activities	6,080	23,277	29,357
	-----------------	-----------------	-----------------
Total Income	17,537	23,277	40,814
Expenditure:
Charitable activities	12,095	17,582	29,677
	-----------------	-----------------	-----------------
Total Expenditure	12,095	17,582	29,677
	-----------------	-----------------	-----------------
Net Income / (Expenditure)	5,442	5,695	11,137
Transfers between funds	-	-	-
	-----------------	-----------------	-----------------
Net Movement in Funds	5,442	5,695	11,137
Total funds brought forward	-	-	-
	-----------------	-----------------	-----------------
Total funds carried forward	5,442	5,695	11,137

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