Trustees’ Annual Report for the period
From Period start date To 01 April 2023 Period end date 31 March 2024
Charity name: Cylch Meithrin Ffairfach
Charity registration number:1194106 Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Cylch Meithrin Ffairfach provides childcare for 2 and 3 year olds through the Welsh language. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Cylch Meithrin Ffairfach has provided good quality Welsh medium and flexible childcare to local families. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have read the appropriate guidance. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Cylch Meithrin Ffairfach is in the heart of the village of Ffairfach and provides a safe and caring environment for 2 and 3 years to socialise and develop friendships. The Cylch offers the opportunity for new parents to meet each other. This is particularly helpful for parents who may not have a additional support structure from family. The Cylch provides an introduction to the education pathway and encourages developing through play. As well as providing childcare for the child the Cylch aims to help families access information and individuals such as health visitor and local authority. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The was a surplus of £2,285.02between the income and outgoings of the charity. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Part of the reserve is grant funding waiting to be spent – resources were paid for in the new tax year. The other part is ensuring that there is money to pay staff wages during the summer holidays. As we are closed for 6 weeks over the summer we do not received any funding or fees. |
| Amount of reserves held | Para 1.22 | 8666.33 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The number of children attending the Cylch fluctuate due to the natural progression of children in education. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The charity’s AGM provides the opportunity for volunteers to become trustees. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Cylch Meithrin Ffairfach |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1194106 |
| Charity’s principal address | Y Caban Ysgol Ffairfach Heol Bethlehem, Ffairfach Carmarthenshire SA19 6SY |
Names of the charity trustees who manage the charity
| 1 1 1 1 1 1 1 1 1 1 2 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 |
Catrin Parish-Marks | Co-Chair | |||
| Catrin Duncan | Co-Chair | ||||
| Meryl Thomas | Treasurer | ||||
| Catrin Lloyd Davies | Secretary | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Meryl Thomas Signature(s) Catrin Parish-Marks Meryl Thomas Full name(s) Catrin Parish-Marks Position (eg Secretary, Co-Chair Treasurer Chair, etc) Date 19.03.2025
| Fees | 16,051.85 | Wages | 26,648.64 | |
|---|---|---|---|---|
| IO Hour Funding | 6,960.00 | Maintenance | 912.81 | |
| Childcare Offer | 1,865.00 | Utilities to Ffairfach School | 609.00 | |
| CCC grants | 8,085.00 | Subscriptions & DBS | 35.00 | |
| Additional Sustainability grant | 750.00 | New Resources, Equipment etc. | 1,089.35 | |
| Donations | 136.01 | Food & Drink / Groceries | 671.80 | |
| Fundraising | 0.00 | Milk | 43.04 | |
| Computer / Stationery | 74.80 | |||
| Accountancy / Payroll fees | 496.44 | |||
| Telephone | 20.00 | |||
| Training | 0.00 | |||
| Pension Costs | 310.96 | |||
| 200.00 | ||||
| Gifts | 26.00 | |||
| Insurance | 125.00 | |||
| Staff Uniform | 220.00 | |||
| Ti a Fi banner | 30.00 | |||
| Urdd bunting | 30.00 | |||
| Wreath | 20.00 | |||
| Bank Charges | 0.00 | |||
| 33,847.86 | 31,562.84 | |||
| Bank Balance as at I April 2023 | 6,981.27 | Bank Balance as at 31 March 2024 | 7,599.81 | |
| Add unpresented bankings b/f | Add unpresented bankings c/f | 1,471.32 | ||
| Less unpresented payments b/f | 599.96 | Less unpresented payments c/f | 404.80 | |
| Surplus / (Deficit) for the year | 2,285.02 | |||
| 8,666.33 | 8,666.33 | |||
| Bank Balance Summary: | ||||
| Old Account | 298.23 | Prepared by: | ||
| Treasurers Account | 5,832.90 | Rhian Mön Davies FCA | ||
| Savings Account | 1,389.91 | |||
| Cash in Hand | 78.77 | Date: | 0005 | |
| 7,599.81 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Cylch Meithrin Ffairfach On accounts for the year 31 March 2024 Charity no 1194106 ended (if any) Set out on pages
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 24/02/2025 Signed: Name: Rhian Môn Davies FCA Relevant professional ICAEW qualification(s) or body (if any): Address: 7 Yr Hen Farchnad Llandeilo SA19 6BJ
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
N/A
October 2018
2
IER