## Ammanford Foodbank Report and Accounts Year ended 31 March 2024 1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk ## **AMMANFORD FOODBANK** ## **LEGAL & ADMINISTRATIVE DETAILS** ## **FOR THE YEAR ENDED 31 MARCH 2024** ADDRESS FOR CORRESPONDENCE Ammanford Evangelical Church Y Llusern Wind Street Ammanford Carmarthenshire SA18 3DR GOVERNING DOCUMENT Constitution dated 4 March 2021 CHARITY REGISTRATION NUMBER 1194085 TRUSTEES RESPONSIBLE FOR David Samuel Davies MANAGING THE CHARITY David Mydrim Davies Eric Keith Thomas Ceri Bethan Darcy INDEPENDENT EXAMINER Ajay Rajani FCIE Stewardship 1 Lamb's Passage LONDON EC1Y 8AB ## **INDEX** Page 1 Pages 2-4 Page 5 Page 6 Page 7 Pages 8-9 Legal & Administrative Details Trustees' Report Independent Examiner's Report Receipts and Payments Account Statement of Assets & Liabilities Notes to the Accounts Page 1 ## **AMMANFORD FOODBANK** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2024** The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 March 2024. The charity was registered with the Charity Commission on 14 April 2021 and commenced operating immediately. Before 14 April 2021, the charity's foodbank was operated by Ammanford Evangelical Church. ## **Objects of the charity** The charity is governed by a Constitution and is constituted as a charitable incorporated organisation. The charity's principal objects, as set out in its governing document, are to relieve financial hardship for the public benefit of persons in conditions of need or hardship in Ammanford, Carmarthenshire and other parts of the United Kingdom, as the Trustees may from time to time think fit, by the provision of food and other poverty-preventing endeavours through the operation of a foodbank. ## **Summary of the charity's main activities and achievements** To further the above objects and vision, the charity's main activities and achievements were as follows: The Charity is aware that a crisis may come in many forms, including (but not limited to) redundancy, revocation of benefits, ill health, family break-up or unexpected large bills. The Foodbank regularly meets the needs of such individuals. Anyone in need in the Ammanford community is welcome to receive food packages and other poverty-preventing/alleviating support, regardless of their faith or creed. Individuals, churches, schools and other interested organisations donate money and non-perishable food to the Foodbank. The food is then stored in three metal containers located at Y Llusern in Ammanford. With need for the charity still rising and the current set up continuing to fall short of the charity’s needs, throughout the year we enlisted a local architect to draw up plans for a bespoke building to replace the containers at the rear of the current premises rented from Ammanford Evangelical Church. This proposal was brought before the church's Trustees first and after their approval, it was presented to the wider church with no concerns raised. We then began the Planning Application process, which was ongoing at the year end. The Foodbank continues to work in the same methods as years previous regarding the packing & distribution of emergency food parcels. Throughout the year we supported 3600 people with emergency food aid, of which 1417 were children. All of those engaging with the foodbank received support from our Help Centre as well. The role of which is to help maximise income and reduce expenditure as well as improve overall well-being through signposting to further support & offering inhouse support where appropriate to do so. This in turn meant we were able to help 245 people get access to over £98,850 of financial gains in this year as well as numerous other non-financial services. Throughout the year we have noticed a change in where we can have the greatest impact and where the focus of our work has shifted. By the end of the year the majority of our time and energy was on the Help Centre, working to prevent crises for clients and helping with wraparound support for foodbank clients instead of primarily working to give out emergency food, although this is still a mainstay of the work we do. Page 2 ## **Summary of the charity's main activities and achievements (continued)** In November 2023 we committed ourselves to 2 years of a new project: Organisation and Local Mobilisation (OLM) with Trussell Trust. The purpose of which is campaigning for change locally. This project has begun well, engaging local groups, organisations and politicians to find out more about the current situation as well as speaking to Foodbank clients to find out what the biggest causes of poverty in our region are. Similar to previous years, the cookery workshops continued, bringing in local individuals, known either by their use of the Foodbank or through referral agencies, who would benefit from a course in budgeting & food preparation. Again the course has been met with a positive response from all attending. We continue to be grateful to Community Foundation Wales for their funding to make these possible and are glad to still have a final year’s costs met. We have been able to give the opportunity to develop leadership within volunteers as well as hand over the day-to-day running of this group to a small cluster of volunteers, to allow the staff to focus on further development of the Charity. Toward the year end it was declared by the current Manager, Mydrim Davies, of his intent to retire from the post. It was agreed by the Trustees that the scale of the role had grown so much that moving forward it ought to be a paid position, one that was offered and accepted by Paul Kennedy. From 1st April 2024 Paul will oversee the day to day running of the charity, including the management of staff and premises. A thank you dinner for Mydrim was arranged with volunteers, staff and Trustees in attendance to mark the 11 years of voluntary service given to the community, in which time the Foodbank supported in excess of 25,000 people under Mydrim’s direction. Mydrim has agreed to stay on as a Trustee moving forward. Since the year end the charity has successfully applied for £300,000 from the Welsh Government’s Strategic Facilities Program to help with the costs of the new building. This funding has been secured for the charity but will not be sent through until April 2025 to match with the start of the next financial year. Planning permission for said building is currently pending and we hope to have an answer before the end of 2024 or at the beginning of 2025. In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission. ## **Financial review** During the year income increased by £34,100 to £128,550, and expenditure increased by £24,586 to £87,250. As a result the cash held by the charity increased by £41,300 to £153,753, of which £41,136 is restricted. ## **Reserves policy** The trustees have determined that the charity should aim to hold unrestricted cash of no less than £26,000 (which equates to about 3 months of projected expenditure) so that the charity could continue to operate should income and/or expenditure very adversely. These funds have been set aside in a designated reserve fund and the related cash is held in a separate bank account. In addition the charity has set aside £60,000 in a new designated building fund to help meet the cost of building a new home for the charity's activities. The charity is left with cash of £26,617 in unrestricted general funds to help develop the charity's activities. ## **Governance** Responsibility for setting policy and for making operating decisions rest with the trustees who meet regularly to monitor the activities of the charity. Responsibility for the day-to-day operation of the charity has been delegated to a team led by one of the charity's employees. New trustees are recruited and appointed by the existing trustees, by a majority vote. Page 3 ## **Relationships with other charities and related parties** As mentioned above, the charity's foodbank was previously operated by Ammanford Evangelical Church and the charity retains a close working relationship with the Church. The charity uses premises owned by the Church and the charity benefits in other ways from the Church's support. The two charities also share a trustee. ## **Risk statement** The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks. ## **Responsibilities of trustees** Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year. We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011. We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities. ## **Approval** This report was approved by the trustees and signed on their behalf by: ## Sammy Davies > Sammy Davies (Jan 17, 2025 14:42 GMT) ___________________________ DAVID SAMUEL DAVIES (CHAIR OF TRUSTEES) Jan 17, 2025 Date:_______________________ Page 4 ## **INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF** ## **AMMANFORD FOODBANK** I report to the trustees on my examination of the accounts of Ammanford Foodbank ('the charity') for the year ended 31 March 2024 on pages 6 to 9 following. ## **Responsibilities and basis of report** As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Ajay Rajani Ajay Rajani (Jan 20, 2025 09:50 GMT) Ajay Rajani FCIE Stewardship 1 Lamb's Passage LONDON EC1Y 8AB > Date: Jan 20, 2025 Page 5 ## **AMMANFORD FOODBANK** ## **RECEIPTS AND PAYMENTS ACCOUNT** ## **FOR THE YEAR ENDED 31 MARCH 2024** |Notes
**_Income receipts_**
Donations
Other grants
Bank interest
**_Total receipts_**
**_Payments_**
2
**_Total payments_**
Transfers between funds
5
**Net movement in funds**
Cash funds as at last year end
**Cash funds at this year end**
A
Net of receipts / (payments) before
Payments in relation to charitable
activities undertaken directly
Preliminary
expenditure
on
a
building project|General
Designated
Funds
Funds
£
£
39,867
-
12,057
-
96
-
52,021
-
22,354
-
9,660
-
32,014
-

20,007
-
(61,939)
60,000

(41,932)
60,000

68,549
26,000

26,617
86,000
Unrestricted Funds|Restricted
Funds
£
2,398
74,131
-
76,529
51,427
3,809
55,236

21,293
1,939
23,232
17,904
41,136|2024
£
42,265
86,189
96
128,550
73,781
13,469
87,250
41,300
-
41,300
112,453
153,753|2023
£| |---|---|---|---|---| |||||44,307

50,107
37
| |||||94,450| |||||62,664
-| |||||62,664| |||||31,787

-| |||||31,787

80,666
| |||||112,453| The notes on pages 8 to 9 form part of these accounts. Page 6 ## **AMMANFORD FOODBANK** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **FOR THE YEAR ENDED 31 MARCH 2024** |**A Cash funds**
Cash at bank with immediate access
**B Other monetary assets**
Grants receivable
**C Liabilities**
Payroll related creditors
Fee for Independent Examination
Other creditors
**D Assets retained for charity's own use**
Storage units
Computers and similar assets
Kitchen equipment|General
Designated
funds
funds
£
£
26,617
86,000
**26,617**
**86,000**
-
-
**-**
**-**
137
-
1,140
-
-
-
**1,277**
**-**
Unrestricted Funds|Restricted
funds
£
41,136
**41,136**
3,980
**3,980**
-
-
-
**-**|2024
£
153,753
**153,753**
3,980
**3,980**
137
1,140
-

**1,277**
Fund to
which asset
belongs
Unrestricted
Unrestricted
Unrestricted|2023
£| |---|---|---|---|---| |||||112,453| |||||**112,453**
| |||||-| |||||**-**
| |||||462
960
1,300
| |||||**2,722**| |||||Cost
£| |||||1,562
6,720
5,506| |||||**13,788**| ## **E Guarantees and secured debts** The charity has not given any guarantees and has not provided its assets as security for any liabilities. The accounts were approved by the trustees and signed on their behalf by: ## Sammy Davies Sammy Davies (Jan 17, 2025 14:42 GMT) ___________________________________ DAVID SAMUEL DAVIES (CHAIR OF TRUSTEES) Jan 17, 2025 Date:_______________________ The notes on pages 8 to 9 form part of these accounts. Page 7 ## **AMMANFORD FOODBANK** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 MARCH 2024** ## **1 Accounting policies** The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs. General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects. |General
Designated
funds
funds
£
£
**2**
**Payments in relation to charitable activities undertaken directly**
Employment costs
13,960
-

Foodbank consumables
1,026
-

Cookery workshop expenses
316
-
Equipment
896
-

Rent and utilities
1,705
-

Utilities
-
-

Repairs and maintenance
328
-
Insurance
751
-

Independent examiner's fee for
preparing and examining the accounts
960
-

Administrative expenses
2,412
-

22,354
-
Unrestricted Funds|Restricted
Funds
£
37,725

2,151
300
1,968

6,055
-
-
-
-
3,227
51,427|Total
2024
£
51,685
3,178
616
2,864
7,760
-
328
751
960
5,639
73,781
|Total
2023
£| |---|---|---|---| ||||34,983
3,177
-

7,438
8,500

1,500
90
658
840

5,477
| ||||62,664| ## **3 Transactions with related parties** The charity and Ammanford Evangelical Church (registered charity number 1088525) share a trustee and the Church is considered to be a related party. During the year the charity paid rent of £7,760 (2023: £8,500) to the Church for the use of premises and received grants totalling £2,816 from the Church. ## **4 Non-monetary resources** In addition to the money received by the charity, during the year the charity has also received significant donations of food and other items for onward distribution to beneficiaries valued at £80,364 (2023: £97,345). During the year Carmarthenshire County Council also granted the charity a facility to receive goods with a value of up to £6,500 from a local wholesaler and the charity had used the whole facility by the year end. Page 8 ## **AMMANFORD FOODBANK** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 MARCH 2024** ## **5 Movement of funds** |_Unrestricted general funds_
_Unrestricted designated funds_
Reserves fund
Building fund
_Restricted funds_
_For premises_
Building fund
Margaret Davies fund
_For staff costs_
Help Centre fund
Strategic Resources fund
_For operating expenses_
Community Foundation fund
Fruit & Vegetable fund
Cookery Workshops fund
Equipment & Essential Provisions fund
Neighbourly fund
Winter Support fund
Rent support fund
Mynydd Y Betws fund (for advice service)
_For other projects_
OLM Project fund (for campaigning)
**Total funds**|Opening
balance
£
68,549
26,000
-
26,000
-
-
10,420
-
-
-
-
1,127
-
1,857
4,500
-
-
17,904
**112,453**|Receipts
£
52,021
-
-
-
1,621
2,000
26,075
18,000
5,000
777
-
-
1,500
-
555
-
21,002
76,529
**128,550**|Payments
£
(32,014)
-
-
-
(1,809)
(2,000)
(30,111)
-
(613)
(1,538)
(300)
-
-
(1,857)
(5,055)
(3,980)
(7,972)
(55,236)
**(87,250)**|Transfers
£
(61,939)
-
60,000
60,000
189
-
-
-
370
1,080
300
-
-
-
-
-
-
1,939
**-**|Closing
balance
£
26,617| |---|---|---|---|---|---| ||||||26,000
60,000| ||||||86,000| ||||||-
-
6,384
18,000
4,757
319
-
1,127
1,500
-
-
(3,980)
13,030| ||||||41,136| ||||||**153,753**| With respect to the deficit on the restricted fund for Mynydd Y Betws, the charity needed to provide evidence that the expenses being funded by the grant had been paid before the grant could be claimed; the grant for £3,980 has been received since the year end. Page 9