# **REGISTERED COMPANY NUMBER: CE026078 (England and Wales) REGISTERED CHARITY NUMBER: 1194078** Report of the Trustees and Unaudited Financial Statements for the Year Ended 31st July 2023 for WRAY VILLAGE HALL WRAY VILLAGE HALL Contents of the Financial Statements for the Year Ended 31st July 2023 **----- Start of picture text -----**
Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5 to 6
Statement of Financial Activities 7
Balance Sheet 8 to 9
Notes to the Financial Statements 10 to 16
Detailed Statement of Financial Activities 17 to 18
**----- End of picture text -----**
WRAY VILLAGE HALL Report of the Trustees for the Year Ended 31st July 2023 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st July 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). This CIO was established in April 2021 to take over the running of the Wray Village Institute from the Charitable Trust of the same name (registered Charity number 1088712). The objects of the charity were broadened to allow the support of local charitable purpose. The Village Institute and all of its contents and reserves were transferred from this charity in May 2021 and it was subsequently closed in March 2023. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The objects of the charity are (1) The provision and maintenance of a village hall for the use of inhabitants of the parish of Wray-with-Botton without distinction of political, religious or other opinions. Includes use for meetings, lectures, classes and other forms of recreation and leisure time, occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants and (2) The promotion of any other charitable purpose for the benefit of the inhabitants of the parish or Wray-with-Botton which the Charity Trustees in their absolute discretion think fit. The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. 1 WRAY VILLAGE HALL Report of the Trustees for the Year Ended 31st July 2023 ## **OBJECTIVES AND ACTIVITIES** ## **Significant activities** Wray Village Institute is the home of numerous clubs, charities and societies. If the Charity makes an operating surplus in the year it was agreed that these not for profit organisations can use the property without charge. These organisations include Wray School Preschool (registered charity number 1142503) Wray and Hornby Beavers, Cubs and Scouts. Wennington & District WI Wray Over 60s Wray Sports Committee There are also classes and activates provided by local businesses and the Institute can be used as a venue for birthday parties and other events. ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities** In addition to hosting the aforementioned charitable organisations the Institute was host to five birthday parties and two funerals in the year There was a weekly pilates class Wray Flix continued to show a program of films The Wrayly mail began again with funding from the Charity The Wray Village community Store was started with the help of seed money and an investment by the Charity The Charity donated the catering costs for the village coronation celebrations ## **Fundraising activities** The annual Wray Scarecrow Festival is created by a sub committee of the Charity. This runs in the 10 days ending on the May Day bank holiday every year and involves scores of volunteers. The 2023 event was a great success and raised £ 14,046. (2022: £ 12,115). Our thanks go to the sub committee and all of the volunteers for all their hard work. 2 WRAY VILLAGE HALL Report of the Trustees for the Year Ended 31st July 2023 ## **FINANCIAL REVIEW** ## **Financial position** The Charitable Trust, Wray Village Hall, transferred in reserves of £71,707 at the start of the period. There were no grants received in the year (2022: 13,936 of Covid grants) The scarecrow festival Fundraising income of £14,046 and Room Hire income of £1,240 were sufficient to cover the running costs of the Institute which this year added up to £13,062. In addition to these costs it was decided that the curtains in the building should all be replaced at a cost of £9,768. The Charity - through the same events sub committee - also put on the Wrayndeer event at Christmas which cost £767. Wray Flix continued a program of films at the institute at a cost of £208 in the year. £640 were granted to the Wray Community Store to set up the structure of the business £769 was used to cater the coronation celebrations Overall the Reserves of the Charity ended the year at £61,779. £10,000 was invested as seed money in the Wray Community Store. This, with other funds from the community has meant that Wray continues to have a local shop. A valued asset and our thanks go to the Wray Village Shop team for getting this to happen These reserves are therefore made up of this investment, a marquee held at £1,112, amounts due from users of £409 and cash and bank reserves of £52,353. There was £2,095 owed to suppliers. The funds are currently held in the current account until required. ## **Reserves policy** The Charity's reserve policy is to ensure there are sufficient unrestricted free reserves to meet its financial obligations. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. 3 WRAY VILLAGE HALL ## Report of the Trustees for the Year Ended 31st July 2023 ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** CE026078 (England and Wales) ## **Registered Charity number** 1194078 ## **Registered office** Wray Village Institute Main Street Wray Lancaster LA2 8QF ## **Trustees** A H Postlethwaite P Wallace A T Wright D J Wootton C Lowis W H Bowman J M Harpley S J Openshaw J G Day H Seed (resigned 20.9.22) L Stephenson (appointed 20.9.22) Approved by order of the board of trustees on 21st May 2024 and signed on its behalf by: Adam Postlethwaite (May 31, 2024 11:50 GMT+1) A H Postlethwaite - Trustee 4 Independent Examiner's Report to the Trustees of Wray Village Hall ## **Independent examiner's report to the trustees of Wray Village Hall ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st July 2023. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. 5 Independent Examiner's Report to the Trustees of Wray Village Hall ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Wootton The Chartered Institute of Management Accountants 21st May 2024 6 ## WRAY VILLAGE HALL ## Statement of Financial Activities for the Year Ended 31st July 2023 |Year Ended
31.7.23
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
-
**Charitable activities**
Wray Village Hall
1,240
Other trading activities
2
36,392
**Total**
37,632
**EXPENDITURE ON**
Raising funds
23,321
**Charitable activities**
Wray Village Hall
24,239
**Total**
47,560
**NET INCOME/(EXPENDITURE)**
(9,928)
**RECONCILIATION OF FUNDS**
Total funds brought forward
71,707
**TOTAL FUNDS CARRIED FORWARD**
61,779|Period
13.4.21
to
31.7.22
Total
funds
£
73,259
800
29,648
103,707
18,232
13,768
32,000
71,707
-
71,707| |---|---| The notes form part of these financial statements 7 WRAY VILLAGE HALL Balance Sheet 31st July 2023 |2023
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
6
1,112
Investments
7
10,000
11,112
**CURRENT ASSETS**
Debtors
8
409
Cash at bank and in hand
52,353
52,762
**CREDITORS**
Amounts falling due within one year
9
(2,095)
**NET CURRENT ASSETS**
50,667
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
61,779
**NET ASSETS**
61,779
**FUNDS**
11
Unrestricted funds
61,779
**TOTAL FUNDS**
61,779|2022
Total
funds
£
1,483
-
1,483
285
69,939
70,224
-
70,224
71,707
71,707
71,707
71,707| |---|---| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st July 2023. The members have not required the company to obtain an audit of its financial statements for the year ended 31st July 2023 in accordance with Section 476 of the Companies Act 2006. The notes form part of these financial statements continued... 8 WRAY VILLAGE HALL Balance Sheet - continued 31st July 2023 The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 21st May 2024 and were signed on its behalf by: Adam Postlethwaite (May 31, 2024 11:50 GMT+1) A H Postlethwaite - Trustee The notes form part of these financial statements 9 WRAY VILLAGE HALL Notes to the Financial Statements for the Year Ended 31st July 2023 ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. continued... 10 WRAY VILLAGE HALL Notes to the Financial Statements - continued for the Year Ended 31st July 2023 ## **1. ACCOUNTING POLICIES - continued** ## **Fund accounting** Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. OTHER TRADING ACTIVITIES** **----- Start of picture text -----**
|||| |---|---|---| |Period| |13.4.21| |Year Ended|to| |31.7.23|31.7.22| |£|£| |Fundraising events|36,392|29,648| **----- End of picture text -----**
## **3. NET INCOME/(EXPENDITURE)** Net income/(expenditure) is stated after charging/(crediting): **----- Start of picture text -----**
|||| |---|---|---| |Period| |13.4.21| |Year Ended|to| |31.7.23|31.7.22| |£|£| |Depreciation - owned assets|371|371| **----- End of picture text -----**
continued... 11 WRAY VILLAGE HALL Notes to the Financial Statements - continued for the Year Ended 31st July 2023 ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31st July 2023 nor for the period ended 31st July 2022. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31st July 2023 nor for the period ended 31st July 2022. |**5.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**Charitable activities**
Wray Village Hall
Other trading activities|Unrestrict
fund
£
73,259
800
29,648| |---|---| |**Total**|103,707| |**EXPENDITURE ON**
Raising funds
**Charitable activities**
Wray Village Hall|18,232
13,768| |**Total**|32,000| |**NET INCOME**|71,707| |**TOTAL FUNDS CARRIED FORWARD**|71,707| continued... 12 WRAY VILLAGE HALL Notes to the Financial Statements - continued for the Year Ended 31st July 2023 **----- Start of picture text -----**
6. TANGIBLE FIXED ASSETS
Plant and
machinery
£
COST
At 1st August 2022 and
31st July 2023 1,854
DEPRECIATION
At 1st August 2022 371
Charge for year 371
At 31st July 2023 742
NET BOOK VALUE
At 31st July 2023 1,112
At 31st July 2022 1,483
7. FIXED ASSET INVESTMENTS
Unlisted
investmen
£
MARKET VALUE
Additions 10,000
NET BOOK VALUE
At 31st July 2023 10,000
-
At 31st July 2022
There were no investment assets outside the UK.
**----- End of picture text -----**
continued... 13 WRAY VILLAGE HALL Notes to the Financial Statements - continued for the Year Ended 31st July 2023 **----- Start of picture text -----**
8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Trade debtors 409 285
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Bank loans and overdrafts (see note 10) 95 -
Trade creditors 2,000 -
-
2,095
10. LOANS
An analysis of the maturity of loans is given below:
2023 2022
£ £
Amounts falling due within one year on demand:
Bank overdrafts 95 -
11. MOVEMENT IN FUNDS
Net
movement At
At 1.8.22 in funds 31.7.23
£ £ £
Unrestricted funds
General fund 71,707 (9,928) 61,779
TOTAL FUNDS 71,707 (9,928) 61,779
**----- End of picture text -----**
continued... 14 WRAY VILLAGE HALL Notes to the Financial Statements - continued for the Year Ended 31st July 2023 ## **11. MOVEMENT IN FUNDS - continued** Net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund|Incoming
resources
£
37,632|Resources
expended
£
(47,560)|Movement
in funds
£
(9,928)| |---|---|---|---| |**TOTAL FUNDS**|37,632|(47,560)|(9,928)| ||||| |**Comparatives for movement in funds**
**Unrestricted funds**
General fund||Net
movement
in funds
£
71,707|At
31.7.22
£
71,707| |**TOTAL FUNDS**||71,707|71,707| ||||| |Comparative net movement in funds, included in the above are as
Incoming
resources
£
**Unrestricted funds**
General fund
103,707||follows:
Resources
expended
£
(32,000)|Movement
in funds
£
71,707| |**TOTAL FUNDS**|103,707|(32,000)|71,707| continued... 15 WRAY VILLAGE HALL Notes to the Financial Statements - continued for the Year Ended 31st July 2023 ## **12. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31st July 2023. 16 ## WRAY VILLAGE HALL Detailed Statement of Financial Activities for the Year Ended 31st July 2023 |Year Ended
31.7.23
£
**INCOME AND ENDOWMENTS**
**Donations and legacies**
Grants
-
Exceptional items
-
-
**Other trading activities**
Fundraising events
36,392
**Charitable activities**
Room Rental
1,240
**Total incoming resources**
37,632
**EXPENDITURE**
**Raising donations and legacies**
Events
23,321
**Charitable activities**
Wages
1,455
Rates and water
606
Insurance
1,977
Light and heat
3,355
Telephone
-
Sundries
170
Licence Fees
159
Carried forward
7,722|Period
13.4.21
to
31.7.22
£
13,936
59,323
73,259
29,648
800
103,707
18,232
1,890
179
1,879
3,649
150
-
-
7,747| |---|---| This page does not form part of the statutory financial statements 17 ## WRAY VILLAGE HALL Detailed Statement of Financial Activities for the Year Ended 31st July 2023 |Year Ended
31.7.23
£
**Charitable activities**
Brought forward
7,722
Repairs and Renewals
13,130
Cleaning
1,307
Plant and machinery
371
Grants to institutions
1,409
23,939
**Support costs**
**Finance**
Bank charges
300
**Governance costs**
Legal fees
-
Total resources expended
47,560
**Net (expenditure)/income**
(9,928)|Period
13.4.21
to
31.7.22
£
7,747
2,048
1,287
371
-
11,453
186
2,129
32,000
71,707| |---|---| This page does not form part of the statutory financial statements 18 2024-05-31 ## Wray Village Hall Accounts 2023 Final Audit Report Created: 2024-05-31 By: David Wootton (david@woottonandco.com) Status: Signed Transaction ID: CBJCHBCAABAAz1WMEp6_WBpTQSFXV4jZq3crG4_7bCic ## "Wray Village Hall Accounts 2023" History Document created by David Wootton (david@woottonandco.com) 2024-05-31 - 9:18:13 AM GMT- IP address: 5.83.9.74 Document emailed to chair@wrayinstitute.onmicrosoft.com for signature 2024-05-31 - 9:19:00 AM GMT ## Email viewed by chair@wrayinstitute.onmicrosoft.com 2024-05-31 - 10:47:55 AM GMT- IP address: 31.94.30.45 Signer chair@wrayinstitute.onmicrosoft.com entered name at signing as Adam Postlethwaite 2024-05-31 - 10:50:18 AM GMT- IP address: 31.94.30.45 Document e-signed by Adam Postlethwaite (chair@wrayinstitute.onmicrosoft.com) Signature Date: 2024-05-31 - 10:50:20 AM GMT - Time Source: server- IP address: 31.94.30.45 Document emailed to David Wootton (david@woottonandco.com) for signature 2024-05-31 - 10:50:21 AM GMT Email viewed by David Wootton (david@woottonandco.com) 2024-05-31 - 10:56:07 AM GMT- IP address: 5.83.9.74 Document e-signed by David Wootton (david@woottonandco.com) Signature Date: 2024-05-31 - 10:56:14 AM GMT - Time Source: server- IP address: 5.83.9.74 Agreement completed. 2024-05-31 - 10:56:14 AM GMT