# **REGISTERED COMPANY NUMBER: CE026078 (England and Wales) REGISTERED CHARITY NUMBER: 1194078** Report of the Trustees and Unaudited Financial Statements for the Period 13th April 2021 to 31st July 2022 for WRAY VILLAGE HALL WRAY VILLAGE HALL Contents of the Financial Statements for the Period 13th April 2021 to 31st July 2022 **----- Start of picture text -----**
Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5 to 6
Statement of Financial Activities 7
Balance Sheet 8 to 9
Notes to the Financial Statements 10 to 13
Detailed Statement of Financial Activities 14 to 15
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WRAY VILLAGE HALL Report of the Trustees for the Period 13th April 2021 to 31st July 2022 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the period 13th April 2021 to 31st July 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). This CIO was established in April 2021 to take over the running of the Wray Village Institute from the Charitable Trust of the same name (registered Charity number 1088712). The objects of the charity were broadened to allow the support of local charitable purpose. The Village Institute and all of its contents and reserves were transferred from this charity in May 2021 and it was subsequently closed in March 2023. ## **INCORPORATION** The charitable company was incorporated on 13th April 2021 and commenced trading on the same date. ## **OBJECTIVES AND ACTIVITIES Objectives and aims** The objects of the charity are (1) The provision and maintenance of a village hall for the use of inhabitants of the parish of Wray-with-Botton without distinction of political, religious or other opinions. Includes use for meetings, lectures, classes and other forms of recreation and leisure time, occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants and (2) The promotion of any other charitable purpose for the benefit of the inhabitants of the parish or Wray-with-Botton which the Charity Trustees in their absolute discretion think fit. The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. 1 WRAY VILLAGE HALL Report of the Trustees for the Period 13th April 2021 to 31st July 2022 ## **OBJECTIVES AND ACTIVITIES** ## **Significant activities** Wray Village Institute is the home of numerous clubs, charities and societies. If the Charity makes an operating surplus in the year it was agreed that these not for profit organisations can use the property without charge. These organisations include Wray School Preschool (registered charity number 1142503) Wray and Hornby Beavers, Cubs and Scouts. Wennington & District WI Wray Over 60s Wray Sports Committee There are also classes and activates provided by local businesses and the Institute can be used as a venue for birthday parties and other events. ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities** In addition to hosting the aforementioned charitable organisations the Institute was host to eight birthday parties and two elections in the year There was also some filming and a weekly pilates class Wray Flix began showing films in the institute again in April 2022. A program of films continues. ## **Fundraising activities** The annual Wray Scarecrow Festival is created by a sub committee of the Charity. This runs in the 10 days ending on the May Day bank holiday every year and involves scores of volunteers. 2022 saw the first Scarecrow Festival after the COVID-19 pandemic forced the cancellation of the events in 2020 and 2021 The event was a great success and raised £ 12,115. Our thanks go to the sub committee and all of the volunteers for all their hard work. 2 WRAY VILLAGE HALL ## Report of the Trustees for the Period 13th April 2021 to 31st July 2022 ## **FINANCIAL REVIEW** ## **Financial position** The Charitable Trust, Wray Village Hall, transferred in reserves of £59,323 at the start of the period. In 2021 the Charity applied for, and received, £13,936 of COVID-19 grants to cover the closure and restarting of activities. There were significant running nad set up costs incurred in the old charity in addition to the lack of a scarecrow festival. These grants helped restore the reserves of the Charity nearly to pre-pandemic levels. The Fundraising income of £12,115 and Room Hire income of £800 were sufficient to cover the running costs of the Institute which this year added up to £11,270. The Charity - through the same events sub committee - also put on the Wrayndeer event at Christmas which cost £587. Wray Flix began a program of films at the institute at a cost of £110 in the year. There were legal fees of £2,129 incurred in the incorporation of the charity. A marquee was purchased at a cost of £1,854 due to damage of another while being used during the pandemic. The cost of this is being spread over the next 7 years as depreciation of £371 in the accounts. Overall the Reserves of the Charity ended the year at £71,707. This made up of the aforementioned marquee held at £1,483, amounts due from users of £285 and cash and bank reserves of £69,939. These funds are currently held in the current account until required. ## **Reserves policy** The Charity's reserve policy is to ensure there are sufficient unrestricted free reserves to meet its financial obligations. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** CE026078 (England and Wales) 3 WRAY VILLAGE HALL ## Report of the Trustees for the Period 13th April 2021 to 31st July 2022 ## **Registered Charity number** 1194078 ## **Registered office** Wray Village Institute Main Street Wray Lancaster LA2 8QF ## **Trustees** A H Postlethwaite (appointed 13.4.21) P Wallace (appointed 13.4.21) A T Wright (appointed 13.4.21) D J Wootton (appointed 13.4.21) C Lowis (appointed 13.4.21) W H Bowman (appointed 13.4.21) J M Harpley (appointed 13.4.21) S J Openshaw (appointed 13.4.21) J G Day (appointed 13.4.21) H Seed (appointed 13.4.21) (resigned 20.9.22) J Wrigley (appointed 13.4.21) (resigned 7.12.21) L Stephenson (appointed 20.9.22) Approved by order of the board of trustees on 23rd May 2023 and signed on its behalf by: Adam Postlethwaite (May 31, 2023 19:49 GMT+1) A H Postlethwaite - Trustee 4 Independent Examiner's Report to the Trustees of Wray Village Hall ## **Independent examiner's report to the trustees of Wray Village Hall ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the period 13th April 2021 to 31st July 2022. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act. 5 Independent Examiner's Report to the Trustees of Wray Village Hall ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Wootton The Chartered Institute of Management Accountants 23rd May 2023 6 WRAY VILLAGE HALL ## Statement of Financial Activities for the Period 13th April 2021 to 31st July 2022 |Notes
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**Charitable activities**
Wray Village Hall
Other trading activities
2
**Total**
**EXPENDITURE ON**
Raising funds
**Charitable activities**
Wray Village Hall
**Total**
**NET INCOME**
**TOTAL FUNDS CARRIED FORWARD**|Unrestric
fund
£
73,259
800
29,648
103,707
18,232
13,768
32,000
71,707
71,707| |---|---| The notes form part of these financial statements 7 WRAY VILLAGE HALL Balance Sheet 31st July 2022 |Notes
**FIXED ASSETS**
Tangible assets
5
**CURRENT ASSETS**
Debtors
6
Cash at bank and in hand|Unrestric
fund
£
1,483
285
69,939| |---|---| ||70,224| |**NET CURRENT ASSETS**|70,224| |**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**|71,707| |**NET ASSETS**|71,707| ||| |**FUNDS**
7
Unrestricted funds|71,707| |**TOTAL FUNDS**|71,707| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the period ended 31st July 2022. The members have not required the company to obtain an audit of its financial statements for the period ended 31st July 2022 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. The notes form part of these financial statements continued... 8 WRAY VILLAGE HALL Balance Sheet - continued 31st July 2022 These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 23rd May 2023 and were signed on its behalf by: Adam Postlethwaite (May 31, 2023 19:49 GMT+1) A H Postlethwaite - Trustee The notes form part of these financial statements 9 WRAY VILLAGE HALL Notes to the Financial Statements for the Period 13th April 2021 to 31st July 2022 ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. continued... 10 WRAY VILLAGE HALL Notes to the Financial Statements - continued for the Period 13th April 2021 to 31st July 2022 ## **1. ACCOUNTING POLICIES - continued** ## **Fund accounting** Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. OTHER TRADING ACTIVITIES** £ Fundraising events 29,648 ## **3. NET INCOME/(EXPENDITURE)** Net income/(expenditure) is stated after charging/(crediting): £ Depreciation - owned assets 371 ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the period ended 31st July 2022. ## **Trustees' expenses** There were no trustees' expenses paid for the period ended 31st July 2022. continued... 11 WRAY VILLAGE HALL Notes to the Financial Statements - continued for the Period 13th April 2021 to 31st July 2022 |**5.**
**TANGIBLE FIXED ASSETS**
**COST**
Additions
**DEPRECIATION**
Charge for year
**NET BOOK VALUE**
At 31st July 2022
**6.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
**7.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
103,707
**TOTAL FUNDS**
103,707|Plant and
machinery
£
1,854
371
1,483
£
285
Net
movement
At
in funds
31.7.22
£
£
71,707
71,707
71,707
71,707
Resources
Movement
expended
in funds
£
£
(32,000)
71,707
(32,000)
71,707| |---|---| continued... 12 WRAY VILLAGE HALL Notes to the Financial Statements - continued for the Period 13th April 2021 to 31st July 2022 ## **8. RELATED PARTY DISCLOSURES** There were no related party transactions for the period ended 31st July 2022. 13 WRAY VILLAGE HALL Detailed Statement of Financial Activities for the Period 13th April 2021 to 31st July 2022 |**INCOME AND ENDOWMENTS**
**Donations and legacies**
Grants
Exceptional items
**Other trading activities**
Fundraising events
**Charitable activities**
Room Rental
**Total incoming resources**
**EXPENDITURE**
**Raising donations and legacies**
Events
**Charitable activities**
Wages
Rates and water
Insurance
Light and heat
Telephone
Repairs and Renewals
Cleaning
Plant and machinery
**Support costs**|£
13,936
59,323
73,259
29,648
800
103,707
18,232
1,890
179
1,879
3,649
150
2,048
1,287
371
11,453| |---|---| This page does not form part of the statutory financial statements 14 WRAY VILLAGE HALL Detailed Statement of Financial Activities for the Period 13th April 2021 to 31st July 2022 |**Support costs**
**Finance**
Bank charges
**Governance costs**
Legal fees
Total resources expended
**Net income**|£
186
2,129
32,000
71,707| |---|---| This page does not form part of the statutory financial statements 15 2023-05-31 ## Wray Village Hall Accounts 2022 Final Audit Report Created: 2023-05-31 By: David Wootton (david@woottonandco.com) Status: Signed Transaction ID: CBJCHBCAABAALnUUIT_bVsP4tbTBoLzG70lkm3dXBRa7 ## "Wray Village Hall Accounts 2022" History ## Document created by David Wootton (david@woottonandco.com) 2023-05-31 - 17:16:05 GMT- IP address: 185.217.159.159 ## Document e-signed by David Wootton (david@woottonandco.com) Signature Date: 2023-05-31 - 17:17:12 GMT - Time Source: server- IP address: 185.217.159.159 ## Document emailed to chair@wrayinstitute.onmicrosoft.com for signature 2023-05-31 - 17:17:13 GMT ## Email viewed by chair@wrayinstitute.onmicrosoft.com 2023-05-31 - 18:48:11 GMT- IP address: 104.47.21.254 Signer chair@wrayinstitute.onmicrosoft.com entered name at signing as Adam Postlethwaite 2023-05-31 - 18:49:32 GMT- IP address: 185.217.159.223 Document e-signed by Adam Postlethwaite (chair@wrayinstitute.onmicrosoft.com) Signature Date: 2023-05-31 - 18:49:34 GMT - Time Source: server- IP address: 185.217.159.223 Agreement completed. 2023-05-31 - 18:49:34 GMT