St Saviour’s Coalpit Heath, PCC
Annual report and Financial Statements
Year ending 31 December 2022
Charity Number 1194075
St Saviour’s PCC Financial Statements Year ended 31 December 2022
| CONTENTS | |
|---|---|
| Trustees’ report | pages 3 - 8 |
| Report of the Independent Examiner | page 9 |
| Statement of Financial Activities | pages 10 - 11 |
| Notes forming part of the financial statements | pages 12 - 14. |
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St Saviour’s PCC Financial Statements Year ended 31 December 2022
The Trustees have pleasure in presenting their report together with the financial statements of the Charity for the year ended 31 December 2022.
Aim and Purposes
St Saviour’s PCC has the responsibility of co-operating with the incumbent in promoting in the ecclesiastical parish the whole mission of the Church: pastoral, evangelistic, social and ecumenical.
The PCC is also specifically responsible for the maintenance of the Church, Church Hall and the grounds of St Saviour’s Church, Beesmoor Road, Coalpit Heath.
Objectives and Activities
The PCC is committed to enabling as many people as possible to worship at our church and to become part of the parish community. The PCC works with several groups charged with key mission and ministry priorities.
We seek to ensure that the activities we offer appeal to a wide variety of people of all ages and backgrounds. Our maintenance of the fabric of the Church, the Church Hall and the grounds helps to facilitate our work.
Achievements and Performance
Worship and Prayer
In 2022, St Saviour’s Parish became part of the Fromeside Benefice, joining with four other churches in the local area, as well as becoming part of the Fromeside and Yate Mission Area. One of the Benefice clergy, Reverend David Jones, was given pastoral responsibility for St Saviour’s, sharing that with his role as missional lead in Yate. The legalities of the extended Benefice have been completed, as of February 1[st] , 2023.
Being in partnership with four other churches has necessitated some changes in worship pattern, which are gradually becoming accepted and enjoyed by most of the congregation. There have been new services, such as Celtic Communion, Pause for Thought, Pet services and Benefice Choral Eucharist and Choral evensong, in various locations around the Benefice. Some of our congregations have been happy to move around to meet new people and share new ideas. Others still need convincing that joining the Benefice was a good idea.
Joint study groups in Advent and Lent were well-attended by people from across the Benefice and were very thought-provoking, also helping to get to know people from other churches. St Saviour’s Friday evening online group for prayer and reflection has continued to be valued and a new service in church at 5pm on Thursday, initially for prayer for the Ukraine, has become a regular item.
Congregation numbers have not yet returned to pre-covid levels, with several members prevented from returning by age, illness, fear of infection or simply because they have grown out of the habit of church attendance. Our Electoral Roll stands at 69, down from 74 in 2020. There are pastoral and listening teams across the benefice helping people who cannot return to Church and both the Minister and Lay Minister carry out home Communion visits.
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St Saviour’s PCC Financial Statements Year ended 31 December 2022
St Saviour’s has also had the problem of lack of church heating, due to boiler breakdown: a cold church has not helped to encourage people to come back. However, three of our young people and two adults were recently confirmed and two of these have taken on the role of serving at the Eucharist.
We have a new church choir now and they are working hard to learn music in the responses. They also join with other choirs across the Benefice.
Pastoral Care and Communication
2022 was a busy year. We continue to open the Church on Wednesday afternoons for visitors to come in to pray, sit quietly or have a chat and refreshments. This gives the Parish the opportunity to come and ask any questions they might have.
A regular group enjoy coming to share warm food and companionship at the Friday soup lunches. This is an important and greatly appreciated part of our ministry. A Christmas Dinner was prepared for 40 members of the congregation and a great time was had by all who attended.
Since June 2021, we have had an afternoon and an evening group for Mothers’ Union. Throughout 2022 these groups met monthly for prayer and fellowship. They support MU Diocesan projects as well as church fundraising events.
We have 2 children’s groups. The Mums and Toddlers Butterflies meets every Monday in the Church Hall and once a month we run Messy Church as part of the Benefice. This is well supported by families with children of all ages. Our work with young people continues to grow and we now have a ‘share’ of the Mission Area Youth Leader.
The church magazine is issued every month both in hard copy and via email, enabling the Parish to keep in touch with what is going on.
We have started a food box in the Church porch for those in need to come and help themselves. We have seen this being used and it is comforting to know that we are able to reach out and help.
Following the sad death of her Majesty Queen Elizabeth, we opened a book of remembrance in Church which was signed by lots of visitors. Our bellringers tolled a bell on the day following the announcement and rang special pieces for the Accession of King Charles and for the funeral of Her late Majesty. Father David set up a television in the Church for anyone in the Parish to come and watch the funeral if they didn’t want to do it alone.
We also started work on becoming a Dementia friendly Church. This work will continue in 2023.
Deanery Synod
We have 2 members on the Deanery Synod. This provides the PCC with an important link between the Parish and the wider structure of the church. Meetings are held every 3 months with representatives from each Parish in the Deanery. It is a time for worship and for growth, gathering information and sharing ideas from different communities throughout the Deanery.
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St Saviour’s PCC Financial Statements Year ended 31 December 2022
Ecumenical Relationships
St Saviour’s is actively involved in Together4Fromeside and the local Mission Partnership.
Churches Together for Fromeside is a group of 8 local churches of different denominations who work together to find solutions, growth and development for the common good in our local communities. Our principle focus recently has been the Comfort & Joy Appeal which raises funds for and awareness of people in our community who are living below the poverty line.
The PCC Treasurer represents the Church on the committee of the local village hall and social club (Charity number: 227189).
The Church is linked to Manor CofE Primary school. We have a place on the board of governors and worship in Church with the children and their parents at the end of term services and harvest festival. The incumbent and Church Wardens are the managing trustees of the Manor School Religious Education Fund which is shown in the accounts as a restricted fund.
Church Hall and Churchyard
The Church Hall is now back to almost full use with people enjoying the new floor. The Hall has also provided a warm space for some services when the Church was too cold.
We continue to care for the churchyard and have a new contract for grass cutting now that the volunteers who have looked after it are no longer able to do it. We do still have volunteer working parties doing tidying up and pruning to keep the Churchyard safe and accessible.
In 2022, we had to have a number of trees pruned and one ash tree removed because of ash die-back. We have left one corner of the Glebe Field to go wild and we hope this will encourage wildlife.
Social Committee
The Social Committee have been busier than in recent years organizing an Easter, a Summer and a Christmas Fayre and helping out with the Horticultural Show. These were all well attended and enjoyed by everyone as well as raising funds for the Church and for the Comfort & Joy Appeal.
Financial Review
Under our Finance Policy, the PCC has a duty to ensure that accounts are prepared and independently examined, to approve the accounts and present them to the APCM within 5 months of the year end.
2022 was less financially challenging than 2021 and our excess of expenditure over income reduced to £4,982 (2021: £15,955). Our Parish Share was met in full: although it was reduced after joining the Benefice most of the reduction was replaced by our contributions to the Benefice and the Youth Worker.
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St Saviour’s PCC Financial Statements Year ended 31 December 2022
We sadly lost a number of regular donors during the year, but new donors have enrolled and the income from the Hall continues to have a positive impact. The church boiler being broken has helped keep the gas bills down too!
The investments held as shares have lost value this year, but this is balanced by an increase in interest rates and does not give cause for great concern.
Despite 2022 being the third year in a row of income deficit, our reserves are sufficient for us to be confident that the Charity continues to be a going concern. The free reserves still exceed three months expenditure because of large, unspent legacies. The trustees hope to use some of this to replace the church heating with a new, greener arrangement in the coming year.
Safeguarding
At St Saviour's we want to do everything we can to keep people safe when they use our buildings or take part in our groups and activities. We are especially mindful about the safety of children, young people and vulnerable adults. All those in a leadership role working with children, young people or vulnerable adults have an up-to-date Enhanced DBS check.
Our Safeguarding Office is now part of the Benefice Safeguarding Team who meet regularly to discuss and review processes and procedures. She is also part of the Mission Area Care in the Community Team
In 2022 we held C2 leadership Safeguarding Training for 6 PCC members and then S3 responding to Domestic Abuse Training for 8 members.
5 Church members have joined the Benefice Listening Team and received practical Listening Skills training.
For more details, please see our Safeguarding Policy. The St Saviours Safeguarding Children, Young People and Vulnerable Adults Policy and Procedure has been written in-line with the House of Bishops' Safeguarding Policy and Practice Guidance.
Structure, Governance and Management
St Saviour’s Church is situated on Beesmoor Road, Coalpit Heath. It is part of the Diocese of Bristol and the Kingswood & South Gloucestershire Deanery within the Church of England.
The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2017) and a registered charity with the Charity Commission (Charity Number: 1194075).
PCC members who served from 1 January until the date of this report was approved are:
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St Saviour’s PCC Financial Statements Year ended 31 December 2022
| Church Warden: | Mrs Mary Head |
|---|---|
| Secretary: | Mrs Jill Boyd |
| Treasurer: | Mrs Alison Holliday |
| Deanery Synod: | Mrs Sarah Blake |
| Mrs Lucy Rogers | |
| Elected Members: | Mrs Jessica Lock (Minute Secretary) |
| Mrs Sam Rees | |
| Mrs Lisa Stephens (Safeguarding Officer) | |
| Ex-Officio: | Mr Mike Swain (Lay minister) |
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St Saviour’s PCC Financial Statements Year ended 31 December 2022
Statement of trustees’ responsibilities
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed/constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report dated:
Signed by:
Mary Head Church Warden
Alison Holliday PCC Treasurer
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St Saviour’s PCC Financial Statements Year ended 31 December 2022
Independent examiner’s report to the trustees of St Saviour's Church PCC
I report to the trustees on my examination of the accounts of St Saviour's Church PCC (the Charity) for the year ended 31[st] December 2022 which have been prepared on receipts and payments basis.
Responsibilities and basis of report
As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Dylan Montell 2 Dowding Close, Chipping Sodbury BS37 6BX
Date: …………………………
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St Saviour’s PCC Financial Statements Year ended 31 December 2022
Statement of Receipts and Payments
| Unrestricted Funds |
Restricted Funds |
Total Funds | Prior Year Total Funds |
||
|---|---|---|---|---|---|
| Income | |||||
| Donations and legacies | 33,053 | 33,053 | 37,009 | ||
| Income from charitable activities | 6,665 | 6,665 | 14,891 | ||
| Other trading activities | 13,391 | 13,391 | 3,327 | ||
| Investments | 1,677 | 251 | 1,928 | 6,537 | |
| Other income | 4,351 | 4,351 | 4,090 | ||
| Total income | 59,137 | 251 | 59,388 | 65,854 | |
| Expenditure | |||||
| Expenditure on charitable activities | 51,140 | 51,140 | 57,518 | ||
| Support costs | 7,274 | 7,274 | 2,942 | ||
| Other expenditure | 5,856 | 100 | 5,956 | 21,349 | |
| Total expenditure | 64,270 | 100 | 64,370 | 81,809 | |
| Net income/(expenditure) | (4,982) | (15,955) | |||
| Total funds brought forward | 242,043 | 257,957 | |||
| Investment Growth/(Losses) | (5,708) | 41 | |||
| Total funds carried forward | 231,353 | 242,043 | |||
| Represented by: | |||||
| Unrestricted | |||||
| General Fund | 180,459 | 180,459 | 194,017 | ||
| Designated | |||||
| Designated Funds | 40,815 | 40,815 | 36,984 | ||
| Restricted | |||||
| Manor School RE Fund | 10,079 | 10,079 | 11,042 | ||
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St Saviour’s PCC Financial Statements Year ended 31 December 2022
Statement of assets and liabilities
| General | Designated | Restricted | This year | Last year | |
|---|---|---|---|---|---|
| Fixed assets- Investments | |||||
| Church repairs fund | 3,058 | 3,058 | 3,465 | ||
| Religious Education fund | 2,231 | 2,231 | 2,529 | ||
| Phillips & Newman’s Graves fund | 8,926 | 8,926 | 10,116 | ||
| Church roof repairs fund | 2,810 | 2,810 | 3,184 | ||
| Churchyard upkeep fund | 5,992 | 5,992 | 6,791 | ||
| Investment fund | 15,374 | 15,374 | 16,903 | ||
| Manor CofE RE fund | 8,456 | 8,456 | 9,571- | ||
| Totals | 15,374 | 23,017 | 8,456 | 46,847 | 52,559 |
| Fixed assets– Tangible assets | |||||
| 26 Rathbone Close | 78,200 | 78,200 | 78,200 | ||
| Totals | 78,200 | 78,200 | 78,200 | ||
| Current assets– cash at bank | |||||
| CAF Current Account | 1,933 | 6,638 | (36) | 8,535 | 22,115 |
| CAF Gold Account | 26,188 | 479 | 26,667 | 19,321 | |
| Cash in hand | (2,218) | 2,409 | 191 | 87 | |
| Charitable needs fund | 15,307 | 15,307 | 15,108 | ||
| Fabric fund | 5,773 | 5,773 | 5,698 | ||
| Garden of Remembrance fund | 2,499 | 2,499 | 2,466 | ||
| PCC fund | 45,675 | 45,675 | 45,082 | ||
| Nat West Current Account | 1,659 | 1,659 | 1,407 | ||
| Totals | 86,885 | 17,798 | 1,623 | 106,306 | 111,284 |
| Grand total | 180,459 | 40,815 | 10,079 | 231,353 | 242,043 |
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St Saviour’s PCC Financial Statements Year ended 31 December 2022
Notes to the accounts
1. Analysis of income and expenditure
| INCOME | Unrestricted | Designated | Restricted | Total this year |
Total last year |
|---|---|---|---|---|---|
| Donations & Legacies | |||||
| GiftAidDonations | **16,362 ** | **16,362 ** | 18,073 | ||
| Free Will Offering | 1,292 | 1,292 | 1,679 | ||
| Churchyard Donations | 342 | 342 | 1,135 | ||
| Services and other donations | 5,184 | 40 | 5,224 | 6,697 | |
| Legacies | 1,000 | 1,000 | 288 | ||
| Church Roof Fund | 21 | 21 | 459 | ||
| Organ & Choir Fund | 80 | 480 | 560 | 860 | |
| Garden of Remembrance | 2021 | 2,021 | 1,454 | ||
| Flood Light Sponsorship | 330 | 330 | 450 | ||
| Gift Aid Tax Refund | 5,901 | 5,901 | 5,914 | ||
| Totals | **30,491 ** | **2,562 ** | 33,053 | 37,009 | |
| Income from Charitable activities | |||||
| Bristol Diocese Fees | 1,839 | 1,839 | 3,882 | ||
| PCC Fees | 2,871 | 2,871 | 8,248 | ||
| Funerals | 1,905 | 1,905 | 1,719 | ||
| Weddings | 50 | 50 | 1,042 | ||
| Totals | 4,826 | 1,839 | 6,665 | **14,891 ** | |
| Other trading activities | |||||
| Hall Rental | 8,674 | 8,674 | 3,041 | ||
| Coffee Club | 158 | 158 | — | ||
| Mums andToddlers Group | 877 | 877 | 286 | ||
| Fundraising | 3,682 | 3,682 | — | ||
| Totals | 12,514 | 877 | 13,391 | 3,327 | |
| Investments | |||||
| Incomefrom Endowments | 83 | 83 | 4,794 | ||
| Interest | 1,093 | 435 | 251 | 1,779 | 284 |
| P&N Graves | 66 | 66 | 1,459 | ||
| Totals | 1,093 | 584 | 251 | 1,928 | 6,537 |
| Other Income | |||||
| Glebe Rental | 13 | 13 | 272 | ||
| Magazine Account | 1,063 | 1,063 | 681 | ||
| Lent Lunches | 305 | 305 | 205 | ||
| Hall repairs | 50 | 50 | 160 | ||
| Miscellaneous | 2,920 | 2,920 | 2,772 | ||
| Totals | 3,238 | 1,113 | **4,351 ** | 4,090 | |
| INCOME TOTAL | **52,162 ** | 6,975 | **251 ** | 59,388 | **65,854 ** |
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St Saviour’s PCC Financial Statements Year ended 31 December 2022
| EXPENDITURE | Unrestricted | Designated | Restricted | Total this year |
Total last year |
|
|---|---|---|---|---|---|---|
| Exp on Charitable activities | ||||||
| DBF Parish Share | 35,000 | 35,000 | 39,130 | |||
| Weddings | - | - | 445 | |||
| Funerals | 320 | 320 | 475 | |||
| Garden of Remembrance | 920 | 920 | 2,139 | |||
| Bristol Diocese Fees | 2,047 | 2,047 | 4,716 | |||
| Church Expenses & Maintenance | 6,499 | 6,499 | 5,922 | |||
| ChurchUtilityBills &Insurance | 4,067 | 4,067 | 3,160 | |||
| Charitable donations | 2,287 | 2,287 | 1,531 | |||
| Totals | 48,173 | **2,967 ** | 51,140 | 57,518 | ||
| Support costs | ||||||
| Lockie Ltd Envelope Scheme | 96 | 96 | 91 | |||
| RoyalSchoolofChurch Music | 110 | 110 | 110 | |||
| Benefice Fees | 5,840 | 5,840 | 1,674 | |||
| Organ and Choir | 1,004 | 1,004 | 821 | |||
| Magazine | 81 | 123 | 204 | 226 | ||
| G&B Affiliation | 20 | 20 | 20 | |||
| Totals | **7,151 ** | 123 | 7,274 | 2,942 | ||
| Other expenditure | ||||||
| Hall Expenses & Maintenance | 443 | 443 | 11,845 | |||
| HallUtilityBills &Insurance | 3,099 | 3,099 | 3,542 | |||
| Bank Charges | 107 | 107 | 113 | |||
| Professional Fees | 900 | 900 | 3,024 | |||
| Miscellaneous | 1,307 | 100 | 1,407 | 2,825 | ||
| Totals | 5,856 | 100 | 5,956 | 21,349 | ||
| EXPENDITURE TOTAL | 64,370 | 81,809 | ||||
| GRAND TOTAL | (4,982) | (15,955) | ||||
2. 26 Rathbone Close, Coalpit Heath
The property at 26 Rathbone Close was bequeathed to 3 beneficiaries in 2016. The value shown in the accounts is 1/3[rd] of the probate value.
The maintenance expenses are included in Miscellaneous Expenditure.
After the year end the property was vacated and the Trustees will arrange for it to be sold on behalf of all the beneficiaries during 2023.
3. The Manor Church of England Religious Education Fund
The incumbent and Church Wardens are the managing trustees of this fund which was established by the Secretary of State for Education in 1999.
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St Saviour’s PCC Financial Statements Year ended 31 December 2022
The 1999 DofE order sets out the restrictions for the Religious Education Fund which is to be used “for educational purposes related to the Parish of Coalpit Heath in connection with the provision of religious education in accordance with the tenets of the Church of England by means of a Sunday School or otherwise”.
The dividends from the fund are paid into the Nat West Bank account and are maintained separately from general church funds. The Trustees spent £100 of restricted funds in 2022 on Bibles for young people.
3. Charitable Donations
Charitable donations are made from specially collected funds . The Christmas services’ collections are made for Sight Savers and Send a Cow whilst the Lent Lunches collections are split between chosen national and local charities.
In 2022, we gave half the proceeds from the Christmas Fayre to the Comfort & Joy appeal.
The church also manages a collection box scheme for The Children’s Society. In 2022 we collected £1,080.
5 . Looking forward
Rev. David Jones will be installed as Associate Minister at St Saviour’s on 2[nd] April 2023. He has brought new enthusiasm and ideas to the parish and already introduced himself to the school and some of the clubs who use our Church Hall.
In January the Care in the Mission Area Community team met up to talk about becoming dementia friendly churches. We are now planning a Dementia Awareness Day on 8[th] July from 10am until 3pm, for all PCC members, clergy and anyone else in our congregations that have an interest in the subject. The day will include topics such as ‘The Road to Accreditation’, being more dementia aware, what the Diocese is doing, information regarding the Memory Café & Singing for the Brain, Safeguarding & Dementia, then ending with some group work on where we go now. It should be an interesting and informative day and we encourage as many people to attend as possible.
We are looking forward to growth in worship, prayer, study, and discipleship in the coming months.
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