Trustees’ Annual Report for the period
From April 2024 (Period start date) To April 2025 (Period end date)
Charity name: Windmill Community Gardens
Charity registration number: 1194070
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To further or benefit the residents of Nottingham City, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents, voluntary and other organisations in a common effort to promote the preservation, conservation and the protection of the environment through environmentally friendly gardening practices, the promotion of physical and mental health, and the improvement of the conditions of life in socially and economically disadvantaged communities |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Weekly genera l volunteer sessions providing physical and mental health benefits through the growing of produce in a climate- friendly way. School groups and Small Steps Big Changes Outdoor Fun for under 4s sessions throughout the year. Sessions for young families aimed at helping them to feel more comfortable with their children playing outside and provide opportunities to learn about gardening and the natural world. Lithe Lunches which involved harvesting, cooking and eating with a gentle exercise session before the meal aimed at those wanting to increase mobility and to promote healthy eating and confidence in preparing fresh produce from scratch. S essions for local primary school classes Provision of meals for Thursday volunteer sessions Several successful events including Pumpkin day and wreath-making workshops providing public benefits |
| Development of Wild Space providing a safe additional space for volunteers and ecological benefits through the provision of a wildlife area. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have regard to the commission’s public benefit guidance and are able to show that: -they are aware of the guidance - they have taken it into account when making a decision to which the guidance is relevant - if they have decided to depart from the guidance, they have a good reason for doing so |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main achievements of the charity have been to: Provide voluntary work, including gardening experience and training to Local people. Provide fresh fruit and vegetables to volunteers, local residents and food banks and community meals. These have improved the physical and mental health of participants, so relieving dependence on NHS services. We have also provided space for Growing Forward, a project to helpthose strugglingwith their |
mental health, with similar rewards.
We have held several Events this year, which were open to the public, free and widely advertised in the area. This provides an opportunity for local people to be outside, enjoy themselves and engage socially with others. Similarly we host events for Small Steps Big Changes who run activities for the under 4s.
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See enclosed CC16a |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | N/A |
| Amount of reserves held | Para 1.22 | N/A |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 |
Reference and Administrative details
| Charity name | Windmill Community Gardens |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1194070 |
| Charity’s principal address | Windmill Community Gardens Ascot Road Bobbers Mill Nottingham |
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|---|---|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Nam e of pers on (or body ) entitl ed to appo int trust ee (if any) |
|---|---|---|---|---|
| Matthew Hilton | N/A | N/A | Win dmill Co mm unit y Gar den Co mmi ttee |
|
| Rosemary Jarrett | N/A | N/A | Win dmill Co mm unit y Gar den Co mmi ttee |
|
| Susan Young | N/A | N/A | Win dmill Co mm unit y Gar den Co mmi ttee |
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– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
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|---|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) |
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Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
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Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Matthew Hilton
Position (eg Treasurer
Secretary, Chair,
etc)
Date
4 February 2026
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Windmill Community Gardens
No (if any)
Receipts and payments accounts
Period start date Period end date To 06/04/2024 05/04/2025
For the period from
CC16a
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Charitable Funding 480 Crowdfunder Donations(general) 595 Memberships 40 Stalls & Events 1,248 Sessions and workshops 574 2,937 - - Sub total - Total receipts 2,937 A3 Payments Rent 829 Insurance 426 Volunteer Sessions and expenses Expenses (General) 576 Expenses (events and workshops) Materials/ labour/ Construction/ repairs Cash correction from previous year - - Sub total 1,831 - - Sub total - Total payments 1,831 Net of receipts/(payments) 1,106 A5 Transfers between funds 358 A6 Cash funds last year end 3,281 Cash funds this year end 4,745 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases,(see table) |
to the nearest £ 47,347 47,347 - - - 47,347 24,170 920 1,164 7,453 - - 33,707 - - - 33,707 13,640 - 358 18,822 32,104 Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
Last year to the nearest £ |
| - | 47,827 - 595 40 1,248 574 - - - - - - 50,283 |
26,070 | ||
| - | 6,663 | |||
| - | 506 | |||
| - | 120 | |||
| - | 559 | |||
| - | 1,621 | |||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | 35,539 | |||
| - | - - - |
|||
| - | - | |||
| - | - | |||
| - | 50,283 | 35,539 | ||
| - | 829 426 24,170 1,496 1,164 7,453 - - - - - - - 35,537 |
796 | ||
| - | 409 | |||
| - | 20,731 | |||
| - | 5,740 | |||
| - | 1,154 | |||
| - | 226 | |||
| - | 11 | |||
| - | ||||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | 29,067 | |||
| - | - - - |
|||
| - | ||||
| - | - | |||
| - | 35,537 | 29,067 | ||
| - | 14,746 - 26,103 40,849 |
6,472 | ||
| - | - | |||
| 4,000 | - | |||
| 4,000 | 6,472 |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Business Current Account Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 4,745 32,104 - - - 4,745 32,104 OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
| 4,000 | |||
| - | |||
| - | |||
| 4,000 | |||
| OK | |||
| to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of INJDfftJLL C£)()YnONJ ij x GAoD£K)S. Charlty no (If any) On accounts for the year ended 5 A-PR I L c&o?S Set out on page8 I report to the trustees on my examination of the accounts of Ihe above chartty {Ihe Trust") for the year ended CS/cwl &as . Responslbllltles and As the charity trustees of the Trust. you are responsible for the pParation basls of Trport of the accounts in accordan with the r4uirements of the Charilies Act 2011 <'the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charty Commission under section 145{5)(b} of the Act. I have completed my examination. l ¢onfim that no material matters have ¢ome to my attention {other than that disclosed below ') in connection with the examination which gives me cause to believe that in. any materlal réspect." accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no contems and have come across no olher matters in connection wrth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please del the words in thè brack&ts rfthey do not apply. Independent examinefs statement Slgned: Date: Name: Relevant professional qualificatlon(s} or body (If any).. Addres3: SF IER October 2018
Section B Disclosure Only complete if the examiner needs to highlighl matters ot concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give he brief detsils of any Items that the examiner wishes to disclose. IER October 2018