## **Trustees’ Annual Report for the period** **From April 2022 Period start date To April 2023 Period end date** ## **Charity name: Windmill Community Gardens** **Charity registration number:** 1194070 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To further or benefit the residents of
Nottingham City, without distinction of sex,
sexual orientation, race or of political,
religious or other opinions by associating
together the said residents, voluntary and
other organisations in a common effort to
promote the preservation, conservation and
the protection of the environment through
environmentally friendly gardening practices,
the promotion of physical and mental health,
and the improvement of the conditions of life
in socially and economically disadvantaged
communities| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|44 general volunteer sessions - 77
individuals volunteered during the year.
12 sessions for young families aimed at
helping them to feel more comfortable with
their children playing outside and provide
opportunities to learn about gardening and
the natural world.
12 Lithe Lunches which involved harvesting,
cooking and eating with a gentle exercise
session before the meal aimed at those
wanting to increase mobility and to promote
healthy eating and confidence in preparing
fresh produce from scratch.
We also host the Growing Forward project
for those with mental health issues that
would otherwise stop them from accessing
the garden. This is currently on site at no
cost to support what we consider a very
valuable and much needed project.| |||||| |---|---|---|---|---| ||Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees have regard to the commission’s
public benefit guidance and are able to show
that:
-they are aware of the guidance
- they have taken it into account when
making a decision to which the guidance is
relevant
- if they have decided to depart from the
guidance, they have a good reason for doing
so|| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The main achievements of the charity have
been to:
Provide voluntary work, including gardening
experience and training to Local people.
Provide fresh fruit and vegetables to
volunteers, local residents and food banks
and community meals.
These have improved the physical and
mental health of participants, so relieving
dependence on NHS services. We have
also provided space for Growing Forward, a
project to help those struggling with their
mental health, with similar rewards.
We have held several Events this year,
which were open to the public, free and| widely advertised in the area. This provides an opportunity for local people to be outside, enjoy themselves and engage socially with others. Similarly we host events for Small Steps Big Changes who run activities for the under 4s. In more detail our achievements are as follows: **Our Events:** Wassail - Celebrating our fruit trees combining old 12th Night and Punjabi Lohri traditions, in collaboration with Always Community and the Her Lohri project, which exists to promote equality within the Punjabi community and support women and girls at risk of domestic abuse both locally and in India. Nowruz - Celebrating the Persian New Year at Spring Equinox in collaboration with Refugee Roots, local Iranian and Kurdish refugees and asylum seekers from many countries. Seed Swap evening - in collaboration with Primary to provide affordable plants and seeds to local people. Art in the Garden - in collaboration with Chaos Magic art collective who ran 2 preparatory workshops and showcasing the art of local artists and school children. Pumpkin Day - celebrating pumpkins and specifically aiming to promote use of them as food to avoid food waste. Additionally, the largest pumpkin was supplied to a school to use for maths investigation then to make into soup. Wreath Making by candle light workshop using our own natural resources to provide affordable wreaths for local people. Carols by Candlelight with the Nottingham Ukrainian Ensemble to support humanitarian aid to Ukraine. ## **Workshops** Medicinal herbal workshop with Nottingham Herbalist aimed at helping individuals produce their own salves and oils from safe natural ingredients. **The Nottingham Forager** Ran foraging workshops from the site and additional sessions aimed at those in the LGBQT+ community. **Heya - Arabic Women’s Group** Used the site as a safe, women-only outdoor space for family cooking and play. We ran 20 sessions for local primary school classes and supplied seeds, plants, vegetables, fruit and herbs to them. 2 workday sessions for pupils from local secondary schools We grew edible plants with volunteers from the Canal and River Trust to be planted in public “pick as you wish” areas. 1 of our volunteers left to work at an outdoor centre in Germany for a 6 month sabbatical, having enjoyed working outside so much! We have provided work experience for 1 college student, and also a work-experience placement for someone looking to change career. We provided plants, seeds and surplus produce to a wide variety of different individuals, community groups and community feeding projects. **Recognition** We achieved an “Outstanding” Level 5 in the "It’s Your Neighbourhood” Awards from RHS East Midlands in Bloom. ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
The activities taking place on the site
include a weekly session at Growing
Forward for refugees and Asylum
seekers. We are used as a base by
The Nottingham Forager for
workshops. These are pay as you can
and there are special sessions for the
LGBT+community.| |---|---|---| |||| |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**See enclosed CC16a**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/A**| |Amount of reserves held|Para 1.22|**N/A**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Windmill Community Gardens| |---|---| |Other name the charity uses|| |Registered charity number|1194070| |
Charity’s principal address|Windmill Community Gardens
Ascot Road
Bobbers Mill
Nottingham| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Matthew Hilton|N/A|N/A|Windmill Community Garden
Committee| ||Rosemary Jarrett|N/A|N/A|Windmill Community Garden
Committee| ||Susan Young|N/A|N/A|Windmill Community Garden
Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Matthew Hilton **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 23 January 2024 **Windmill Community Gardens** **Windmill Community Gardens No (if any) Receipts and payments accounts CC16a** Period start date Period end date **For the period from To** 4/6/2022 4/5/2023 ## **Section A Receipts and payments** |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**
Trusts
**-**
Charitable Funding
**-**
General Donations
**2,092**
Memberships
Merchandise
**-**
Site Costs
**88**
Sessions
**683**
School Donations
Stalls & Events
**602**
Workshops
**75**
Compensation
Refunds
**430**
**3,970**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 3,970**
**A3 Payments**
Rent
**455**
Insurance
**457**
Construction/Repairs
Reimbursement
Expenditure
**427**
Volunteer Sessions
**1,665**
Video Production & Events
Admin and Remote Engagement
Fundraisingand Donations
**-**
**-**
**_Sub total_ 3,005**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**||**to the nearest £**
**-**
**31,535**
**31,535**
**-**
**-**
**-**
**31,535**
**72**
**13,379**
**2,722**
**14,142**
**-**
**-**
**30,316**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**-**
**31,535**
**2,092**
**-**
**-**
**88**
**683**
**-**
**602**
**75**
**-**
**430**
**35,505**
**-**
**-**
**-**
**35,505**
**528**
**457**
**13,379**
**-**
**3,150**
**15,807**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**33,321**|**Last year**
**to the nearest £**| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**3,000**| |||||**31,535**|**36,099**| |||||**2,092**|**634**| |||||**-**|**40**| |||||**-**|| |||||**88**|**1,240**| |||||**683**|**616**| |||||**-**|**194**| |||||**602**|**1,577**| |||||**75**|**100**| |||||**-**|| |||||**430**|**258**| |||||**35,505**|**43,757**| ||||||| ||||**-**
**-**
**-**|**-**|| |||||**-**|**-**| |||||**-**|**-**| ||||||| ||||**-**|**35,505**|**43,757**| ||||||| |Rent|**455**|**72**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**528**|**396**| |Insurance|**457**|||**457**|**559**| |Construction/Repairs||**13,379**||**13,379**|**8,869**| |Reimbursement||||**-**|**-**| |Expenditure|**427**|**2,722**||**3,150**|**9,723**| |Volunteer Sessions|**1,665**|**14,142**||**15,807**|**10,853**| |Video Production & Events||||**-**|**1,730**| |Admin and Remote Engagement||||**-**|**-**| |Fundraisingand Donations||||**-**|**-**| |||||**-**|**-**| |||||**-**|**-**| ||**-**|**-**||**-**|**-**| ||**-**|**-**||**-**|**-**| |**_Sub total_ **|**3,005**|**30,316**||**33,321**|**32,130**| |**_Sub total_ **|**-**
**-**
**3,005**||**-**
**-**
**30,316**||**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**33,321**||**-**
**-**
**-**
**-**
**32,130**|| |---|---|---|---|---|---|---|---|---|---|---| |**A4 Asset and investment**||||||||||| |**purchases, (see table)**||||||||||| ||**-**||**-**||**-**||**-**|||| ||**-**||**-**||**-**||**-**|||| |**_Sub total_ **|**-**||**-**||**-**||**-**||**-**|| |||||||||||| |**_Total payments_ **|**3,005**||**30,316**||**-**||**33,321**||**32,130**|| |||||||||||| |**_Net of receipts/(payments)_ **|**965**||**1,219**||**-**||**2,184**||**11,627**|| |**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**|| |**A6 Cash funds last year end**|**2,443**||**11,005**||**4,000**||**17,448**||**-**|| |**_Cash funds this year end_ **|**3,408**||**12,224**||**4,000**||**19,632**||**11,627**|| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Business Current Account
(agree balances with receipts and payments account(s))
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**|**to nearest £**
**3,408**
**-**
**-**
**3,408**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**12,224**
**-**
**12,224**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**4,000**| |||||**-**| |||||**-**| |||||**4,000**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval CHARITY COMMISSION J FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees GA On accounts for the year ended aa3 Charity no (if anyl Set out on pages I report to the trustees on my examination o the Gcounts of the above Responsibllllles and basls of report As the charitys trustees, you a￿ responsibl6 for the preparation of the accounts in accordance v￿th the r8quirements of the Charit18s Act 2011 (Ihe Act-). I report in respeci of my examinatbn of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the ap￿ICable Dir8Ctlons given by the Charity Commlsslon under section 145{5)(b) of the Act. Independent ffte charity's gross income exceeded £250.000 and l am qualified to •xamlnerfs statement undertake the examination by being a qualified member of linsert name of appliCa￿a Ilsted bodyl]. Delete [ l rfnot applicable. I have completed my examln8tion. l o)nflrm that no material matters have come to my attention in connection with the examination (other than that dlsclosed bek>w") which gives me cause to believe that in, any material resp8ci: the accounting records ￿Ere not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records.. or the aC(￿unIS did not comply with th8 applicable requirements conceming th8 form and content of accounts set out in Ihe Chariti88 (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examinalion. I hav8 no concems and have com8 across no other matters in connection wilh the examination to which attention should be draym In thls report in order to enable a proper understanding of the accounts to be reached. . Please delete the wonls in the brdckets if they do not apply. Slgned: Date: <21a3 Namo: Relevant professlonal qualification(s} or body ffflAfi CIA IER Oct 2018 (If any): Address". Section B Disclosure Only complete if Ihe examiner needs to highlighl material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve hare brief detalls of any items that the examlnor wlsh•s to dlscloso. IER Oct 2018