## **Trustees’ Annual Report for the period** ## **From 1-Apr-23 Period start date To 31-Mar-24 Period end date** ## **Charity name: Youth Mix** ## **Charity registration number: 1194031** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To act as a resource for young people by
providing advice and assistance, and by
organising programmes in order to:
a) help young people by developing their skills
to enable them to participate in society as
independent, mature, and responsible
individuals.
b) advance education.
c) combat unemployment.| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
in the accounts.|Para 1.17 and
1.19|The key activities undertaken during the
financial year are as follows:
a) We went live with our Brighter Tomorrow –
Youth Mentoring services. As part of this
service, we provide 121 mentoring to
support young people between ages 16-26
with reintegration into society upon
release from prison, with the aim of
upskilling and reducing the likelihood of
reoffending. We have partnered with two
charities – Women in Prison (WIP) and
Together – for Mental Wellbeing. Grant
funding of £10,000 has been received from
the National Lottery to fund this service
which will help contribute to training, tools
and activities to ensure our young people
get the best chance of a brighter future.
b) We continue with our Young Leaders
Programme which represents a small group
of young people who have been carefully
selected to play key volunteer roles within
Youth Mix. They gain early leadership
experience by feeding into the strategic
direction of Youth Mix. They support and
deliver projects and operational activities
with theirpeers whichgives them direct| |||hands-on work experience as well as an
opportunity to deliver value into the
various communities. Young Leaders also
receive one-to-one support from our CEO
and Youth Programme Manager, which
includes feedback and mentoring to
support their own personal development.
Our Young Leaders have supported the
deployment of our Brighter Tomorrow
service, and continue to add value to the
team.
c) Our Employability Review Programme
remains ongoing in response to increased
youth unemployment, with a fundamental
barrier being an inadequate CV. We
address this, by bringing together a
network of CV reviewers to help young
people put their best foot forward in
applying for jobs. As part of this
programme, young people send their CV to
Youth Mix via our website, and we then
distribute them to our network of
professional volunteers, who swiftly
provide feedback and recommendations
for improvements. Additionally, we provide
a template and instructions for people
writingtheir first CV.| |---|---|---| |Statement confirming whether
the trustees have had regard
to the guidance issued by the
Charity Commission on public
benefit|Para 1.18|We confirm that all Youth Mix Trustees have
had regard to the guidance issued by the
Charity Commission on public benefit.
Youth Mix programmes are generally tailored
to the individual and aims to provide personal
benefits rather than public benefit. E.g. Young
Leader Programme and Brighter Tomorrow –
Youth Mentoring (121 mentoring).
Having said that, by upskilling and supporting
young people’s success (both within the Young
Leaders Programme and Brighter Tomorrow)
this would support the public by reducing the
reliance on Government funding (when they
get jobs) or support other programmes that
aim to reduce reoffending.
In addition, by providing guidance and support
to young people with a conviction, it will result
in a more positive contribution to the
community.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|Not applicable| |Policy on social investment
including program related
investment|Para 1.38|Not applicable| |---|---|---| |Contribution made by
volunteers|Para 1.38|Since inception, Youth Mix has operated as a
volunteer run charity and so volunteers have
had a profound impact in shaping and
delivering projects, as well as administrative
roles to facilitate the day-to-day running of the
charity – including:
-
Maintenance of relevant policies and
procedures
-
Providing assurance and ensuring
appropriate processes and controls
-
Recruitment of new volunteers, Trustees
and Young Leaders
-
Planning & research for new and existing
projects
-
Delivery of current projects
-
Running services the charity offers
-
Running of Trustee Boards and other
working groups
-
Review of CVs via the Employability Review
Programme
-
Mentoring and upskilling Young Leaders via
the Young Leaders Programme
-
Recruiting and training mentors for
Brighter Tomorrow – Youth Mentoring
-
Supporting fundraising activities
-
Running our social media platforms and
promotingYouth Mix| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|During the period, Youth Mix has made some
significant steps forward in progressing the
aims of the charity, with notable achievements
including:
-
Nominated for the second time for the
‘Most Innovative Youth Upskilling Charity
2024 – England’ via the Non-Profit
Organisation Awards
-
Increased confidence for the Youth Mix
Young Leaders to navigate the interview
process as well as within the workforce
-
Successful extension of grant funding via
The National Lottery Community Fund
-
Completion on the delivery of the Brighter
Tomorrow – Youth Mentoring services
including recruitment of more volunteers
and mentors
-
Successful partnership with Women in
Prison and Together for Mental Wellbeing
with positive feedback on the process and
ease ofgettingmentees onboard| - Continuation of Employability Review Programme and Young Leaders Programme |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**-**| |Performance of fundraising
activities against objectives set|Para 1.41|**-**| |Investment performance
against objectives|Para 1.41|**-**| |Other||**-**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end of
the period|Para 1.21|As per the accounts for the year-ending 31-
Mar-24, Youth Mix holds cash at bank of
£9,615.69 which is made up of £8650.81
restricted funds and £964.88 unrestricted
funds.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees consider that an appropriate level
of reserves to be held is 6 months of
committed expenditure (which has been
maintained throughout the financial year).
Given the charity is currently run on a
volunteer basis, the level of reserves at year-
end is considered sufficient however this will
be reviewed on an annual basis to ensure that
it is aligned with the charity’s plans for growth.
Annual accounts are prepared on a receipts
and payments basis, in line with Charity
Commission guidance. Where payables are
held at year-end, these obligations are settled
with regard to the reserves policy where
possible.| |Amount of reserves held|Para 1.22|As per the above and year-end accounts,
£964.88 of reserves are held (unrestricted
funds).| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the charity
continuing as a going concern|Para 1.23|Uncertainties are mitigated by the volunteer-
based nature of operating the charity which
keeps running costs at a minimum, alongside
the reserves policy noted above. Further
planning is taking place to review the
overarching charity strategy, including
fundraising to support ongoing viability of the
charity| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|Youth Mix is funded via grant funding and
supporter donations.| |---|---|---| |Investment policy and
objectives including any social
investmentpolicyadopted|Para 1.46|Not applicable| |A description of the principal
risks facing the charity|Para 1.46|Key risks facing the charity predominantly stem
from a reliance on volunteers to deliver our
programmes and objectives, given we are a
volunteer-based charity. However, to mitigate
this risk, we utilise a volunteer agreement to
set expectations around volunteering time as
well as notice periods to facilitate handover
and transfer of knowledge.
As a small charity, most roles are held by
individuals rather than teams which can result| |||in single points of failure; this includes senior
positions such as the CEO. Regular
communication between the CEO and the Chair
as well as the Trustee Board helps identify any
emerging risks, and having the senior
operational team heavily involved in the day to
day activities helps reduce the reliance on the
knowledge and expertise held by the CEO.
In addition, the charity has funding up until
November 2024 for the Brighter Tomorrow –
Youth Mentoring service, however, the
continuation and growth of this programme
will be dependent on further funding.| |---|---|---| |Other||**-**| ## **Structure, Governance and Management** |Description of charity’s trusts:||**Not applicable**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution of Youth Mix - A Charitable
Incorporated Organisation where the only
voting members are its charity trustees.| |How is the charity constituted?
(e.g unincorporated
association,CIO)|Para 1.25|CIO (Charitable Incorporated Organisation)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Youth Mix is governed by the CIO and all
Trustees have equal voting rights. This ensures
all areas of the organisation can be governed
appropriately.
Youth Mix ensures that there are a range of
professional backgrounds and experiences
represented on the Trustee Board, as well as
disciplines and areas of expertise (e.g. finance,
governance, programme delivery, etc). All
Trustees must go through a formal application
and interview process before being offered the
role. Once an offer is accepted, appropriate
checks such as DBS are conducted.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Youth Mix has several policies that underpin
the induction and training of Trustees, which
are updated on a rolling annual cycle.
Some of our policies include:
-
Safeguarding policy
-
Data protection policy
-
HR policy
-
Health & Safety policy
-
Volunteering policy
-
Complaints procedure
-
Equality & Diversity
-
Finance policy
-
Confidentiality policy| |The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|| |Relationship with any related
parties|Para 1.51|**-**| |Other||**-**| ## **Reference and Administrative details** |Charityname|Youth Mix| |---|---| |Other name the charityuses|-| |Registered charitynumber|1194031| |Charity’s principal address|27 Fairburn Court
London
SW15 2AU| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Cezar Gherghel|||| ||Con Konstant|||| ||Stephanie Woodley||10 November 2022|| ||Muhammad Akbar|Treasurer|Joined 20 September
2023.|| ||Janet McIntyre||Joined 17 January2024.|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** - Name of trustees holding title to property belonging to the charity |**Dates acted if not for whole year**|| |---|---| ||| ||| ||| ||| ||| ||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held - in this capacity Name and objects of the - charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for - safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser **|**Name**|**Address**| |---|---|---| |-|-|-| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Helen Kwok (Chief Executive Officer) ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details - ## **Other optional information** - ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Name**|Cezar
Gherghel|Con Konstant|Stephanie
Woodley|Muhammad
Akbar|Janet
McIntyre| |---|---|---|---|---|---| |**Position**|Trustee|Trustee|Trustee|Trustee|Trustee| |**Date**|10/12/2024|10/12/2024|10/12/2024|10/12/2024|10/12/2024| ## **Receipts and Payments Accounts** |**Receipts and Payments Accounts**|||||| |---|---|---|---|---|---| ||**Charity name**
**For the period**|Youth Mix|||1194031| |||From (start|||| ||||||31-Mar-24| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**
Donations and legacies
Charitable activities
Other trading activities
Other (opening balance of donations)
**_Sub total_**
**A2 Asset and investment sales**
**_Total receipts_**
**A3 Payments**
Raising funds
Charitable activities
Other
**_Sub total_**
**A4 Asset and investment purchases**
**_Total payments_**
**_Net of receipts / (payments)_**
**A5 Transfers between funds**
**A6 Cash funds last period end**
**_Cash funds this period end_**|**Unrestricted**
**£**|**Restricted**
**£**|**Endowment**
**Total funds**
**£**
**£**||**Prior year**
**£**| ||235|-|-|235|10,313| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||235|-|-|235|10,313| ||-|-|-|-|-| ||235|-|-|235|10,313| ||||||| ||-|-|-|-|-| ||-|-|-|-|-| ||-|1,154|-|1,154|195| ||-|1,154|-|1,154|195| ||-|-|-|-|-| ||-|1,154|-|1,154|195| ||||||| ||235|1,154
-|-|919
-|10,118| ||-|-|-|-|-| ||730|9,805||10,534|416| ||965|8,651|-|9,616|10,534| ## **Section B Statement of assets and liabilities at the end of the period** |**Section B Statement of assets and liabilities at the end of the period**|**t the end of the period**|**t the end of the period**|**t the end of the period**|**t the end of the period**|**t the end of the period**| |---|---|---|---|---|---| |**Unrestricted**
**Restricted**
**Endowment**
**Total funds**
**Prior year**
**£**
**£**
**£**
**£**
**£**
**B1 Cash funds**
Cash at bank
965
8,651
-
9,616
10,534
Other
-
-
-
-
-
**_Total cash funds_**
965
8,651
-
9,616
10,534
**B2 Other monetary assets**
Tax reclaim due
-
-
-
-
-
Other
220
-
-
220
148
**_Total_**
220
-
-
220
148
**B3 Investment assets**
Investments
-
-
-
-
-
Other
-
-
-
-
-
**_Total_**
-
-
-
-
-
**B4 Assets retained for the charity's own use**
Computers and other equipment
-
-
-
-
-
Furniture, fixtures and fittings
-
-
-
-
-
**_Total_**
-
-
-
-
-
**B5 Liabilities**
Volunteer expenses not yet paid
1,184
-
-
-
1,184
-
1,184
-
Supplier accounts not yet paid
-
-
-
-
-
**_Total_**
1,184
-
-
-
1,184
-
1,184
-
Signed by one or two trustees on behalf of all the trusteSignature
Print name
Date of approval
Muhammad Akbar
Muhammad Akbar
10-Dec-24|**Unrestricted**
**Restricted**
**Endowment**
**Total funds**
**Prior year**
**£**
**£**
**£**
**£**
**£**||||| ||965|8,651|-|9,616|10,534| ||-|-|-|-|-| ||965|8,651|-|9,616|10,534| ||||||| ||-|-|-|-|-| ||220|-|-|220|148| ||220|-|-|220|148| ||||||| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||||||| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||||||| ||1,184
-|-|-|1,184
-|1,184
-| ||-|-|-|-|-| ||1,184
-|-|-|1,184
-|1,184
-| ||Muhammad Akbar||Muhammad Akbar||10-Dec-24|