## **Trustees’ Annual Report for the period** ## **From 1-Apr-22 Period start date To 31-Mar-23 Period end date** ## **Charity name: Youth Mix** ## **Charity registration number: 1194031** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To act as a resource for young people by
providing advice and assistance, and by
organising programmes in order to:
a) help young people by developing their skills
to enable them to participate in society as
independent, mature, and responsible
individuals.
b) advance education.
c) combat unemployment.| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
in the accounts.|Para 1.17 and
1.19|The key activities undertaken during the
financial year are as follows:
a) Young Offenders Mentoring Programme.
As part of this programme, we are
mentoring young offenders within prisons
to support reintegration into society upon
release and reduce the likelihood of
reoffending. Planning and piloting of the
first phase has commenced during the
period including establishing networks with
His Majesty's Prison and Probation Service.
Grant funding has also been received
towards the end of the financial year to
progress this programme which will remain
a key area of focus for the year ahead.
b) Young Leaders Programme.
Our Young Leaders Programme represents
a small group of young people who have
been carefully selected to play key
volunteer roles within Youth Mix. They gain
early leadership experience by feeding into
the strategic direction of Youth Mix. They
support and deliver projects and
operational activities with their peers
which gives them direct hands-on work
experience as well as an opportunityto| |||deliver value into the various communities.
Young Leaders also receive one-to-one
support from our CEO and Youth
Programme Manager, which includes
feedback and mentoring to support their
own personal development.
c) Employability Review Programme. This
programme remains ongoing in response
to increased youth unemployment, with a
fundamental barrier being an inadequate
CV. We address this, by bringing together a
network of CV reviewers to help young
people put their best foot forward in
applying for jobs. As part of this
programme, young people send their CV to
Youth Mix via our website, and we then
distribute them to our network of
professional volunteers, who swiftly
provide feedback and recommendations
for improvements. Additionally, we provide
a template and instructions for people
writingtheir first CV.| |---|---|---| |Statement confirming whether
the trustees have had regard
to the guidance issued by the
Charity Commission on public
benefit|Para 1.18|We confirm that all Youth Mix Trustees have
had regard to the guidance issued by the
Charity Commission on public benefit.
Youth Mix programmes are generally tailored
to the individual and aims to provide personal
benefits rather than public benefit. E.g. Young
Leader Programme.
Having said that, by upskilling and supporting
young people’s success (both within the Young
Leaders Programme and the Young Offenders
Mentoring Programme) this would support the
public by reducing the reliance on Government
funding (when they get jobs). In addition, by
providing guidance and support to young
people with a conviction, it will result in a more
positive contribution to the community.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Not applicable| |Policy on social investment
including program related
investment|Para 1.38|Not applicable| |Contribution made by
volunteers|Para 1.38|Since inception, Youth Mix has operated as a
volunteer run charity and so volunteers have
had a profound impact in shaping and
delivering projects, as well as administrative
roles to facilitate the day-to-day running of the
charity – including:
-
Maintenance of relevant policies and
procedures| |||-
Recruitment of new volunteers, Trustees
and Young Leaders
-
Planning and research for new and existing
projects
-
Delivery of current projects
-
Running of Trustee Boards and other
working groups
-
Review of CVs via the Employability Review
Programme
-
Mentoring and upskilling Young Leaders via
the Young Leaders Programme
-
Recruiting and training mentors for the
Young Offenders Mentoring Programme
-
Working in partnership with His Majesty’s
Prison and Probation Service (HMPPS)
-
Supporting fundraising activities
-
Running our social media platforms and
promotingYouth Mix| |---|---|---| |Other||**-**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|During the period, Youth Mix has made some
significant steps forward in progressing the
aims of the charity, with notable achievements
including:
-
Awarded the ‘Most Innovative Youth
Upskilling Charity 2023 – England’ via the
Non-Profit Organisation Awards sponsored
by Acquisition International
-
Increased confidence for the Youth Mix
Young Leaders to navigate the interview
process as well as within the workforce
-
Successful bid of grant funding via The
National LotteryCommunityFund| - Set up and continued delivery of the Young Offenders Mentoring Programme including recruitment of more volunteers (mentors) - Successful partnership with HMPPS - Continuation of Employability Review Programme and Young Leaders Programme ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |Achievements against
objectives set|Para 1.41|**-**| |Performance of fundraising
activities against objectives set|Para 1.41|**-**| |Investment performance
against objectives|Para 1.41|**-**| |Other||**-**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end of
the period|Para 1.21|As per the accounts for the year-ending 31-
Mar-23, Youth Mix holds cash at bank of
£10,534.36 which is made up of £9804.70
restricted funds and £729.66 unrestricted
funds.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees consider that an appropriate level
of reserves to be held is 6 months of
committed expenditure (which has been
maintained throughout the financial year).
Given the charity is currently run on a
volunteer basis, the level of reserves at year-
end is considered sufficient however this will
be reviewed on an annual basis to ensure that
it is aligned with the charity’s plans for growth.
Annual accounts are prepared on a receipts
and payments basis, in line with Charity
Commission guidance. Where payables are
held at year-end, these obligations are settled
with regard to the reserves policy where
possible.| |Amount of reserves held|Para 1.22|As per the above and year-end accounts,
£729.66 of reserves are held (unrestricted
funds).| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the charity
continuing as a going concern|Para 1.23|Uncertainties are mitigated by the volunteer-
based nature of operating the charity which
keeps running costs at a minimum, alongside
the reserves policy noted above. Further
planning is taking place to review the
overarching charity strategy, including
fundraising to support ongoing viability of the
charity| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|Youth Mix is funded via grant funding and
supporter donations.| |---|---|---| |Investment policy and
objectives including any social
investmentpolicyadopted|Para 1.46|Not applicable| |A description of the principal
risks facing the charity|Para 1.46|Key risks facing the charity predominantly stem
from a reliance on volunteers to deliver our
programmes and objectives, given we are a
volunteer-based charity. However, to mitigate
this risk, we utilise a volunteer agreement to
set expectations around volunteering time as
well as notice periods to facilitate handover
and transfer of knowledge.
As a small charity, most roles are held by
individuals rather than teams which can result| |||in single points of failure; this includes senior
positions such as the CEO. Regular
communication between the CEO and the
Trustee Board, as well as having the senior
operational team in place helps reduce the
reliance on the knowledge and expertise held
by the CEO.
In addition, the charity received funding up
until November 2024 to implement the Young
Offenders Mentoring Programme, however,
the continuation and growth of this
programme dependent on further funding.| |---|---|---| |Other||**-**| ## **Structure, Governance and Management** |Description of charity’s trusts:||**Not applicable**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution of Youth Mix - A Charitable
Incorporated Organisation where the only
voting members are its charity trustees.| |How is the charity constituted?
(e.g unincorporated
association,CIO)|Para 1.25|CIO (Charitable Incorporated Organisation)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Youth Mix is governed by the CIO and all
Trustees have equal voting rights. This ensures
all areas of the organisation can be governed
appropriately.
Youth Mix ensures that there are a range of
professional backgrounds and experiences
represented on the Trustee Board, as well as
disciplines and areas of expertise (e.g. finance,
governance, programme delivery, etc). All
Trustees must go through a formal
application and interview process before
being offered the role. Once an offer is
accepted, appropriate checks such as DBS
are conducted.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Youth Mix has several policies that underpin
the induction and training of Trustees, which
are updated on a rolling annual cycle.
Some of our policies include:
-
Safeguarding policy
-
Data protection policy
-
HR policy
-
Health & Safety policy
-
Volunteering policy
-
Complaints procedure
-
Equality & Diversity
-
Finance policy
-
Confidentiality policy| |---|---|---| |The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|| |Relationship with any related
parties|Para 1.51|**-**| |Other||**-**| ## **Reference and Administrative details** |Charityname|Youth Mix| |---|---| |Other name the charityuses|-| |Registered charitynumber|1194031| |Charity’s principal address|27 Fairburn Court
London
SW15 2AU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Emma Gibson|||| ||Cezar Gherghel|||| ||Con Konstant|Treasurer||| ||Stephanie Woodley||10 November 2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** - Name of trustees holding title to property belonging to the charity |**Dates acted if not for whole year**|| |---|---| ||| ||| ||| ||| ||| ||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets held
in this capacity|-| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|-| |Details of arrangements for
safe custody and segregation
of such assets from the
charity’s own assets|-| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |-|-|-| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** Helen Kwok (Chief Executive Officer) ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details - ## **Other optional information** - ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Name**|Emma Gibson|Cezar
Gherghel|Con Konstant|Stephanie
Woodley|| |---|---|---|---|---|---| |**Position**|Trustee|Trustee|Trustee|Trustee|| |**Date**|||||| ## **Receipts and Payments Accounts** |**Receipts and Payments Accounts**||||| |---|---|---|---|---| ||**Charity name**
**For the period**|Youth Mix
From (start date)|**Charity**
**Number**
01-Apr-22
To (end date)|1194031
31-Mar-23| |**Section A Receipts and payments**||||| |**A1 Receipts**
Donations and legacies
Charitable activities
Other trading activities
Other (opening balance of donations)
**_Sub total_**
**A2 Asset and investment sales**
**_Total receipts_**
**A3 Payments**
Raising funds
Charitable activities
Other
**_Sub total_**
**A4 Asset and investment purchases**
**_Total payments_**
**_Net of receipts / (payments)_**
**A5 Transfers between funds**
**A6 Cash funds last period end**
**_Cash funds this period end_**|**Unrestricted**
**funds**
**£**
313
-
-
-|**Restricted**
**income funds**
**£**
10,000
-
-
-|**Endowment**
**funds**
**Total funds**
**£**
**£**
-
10,313
-
-
-
-
-
-|**Prior year**
**funds**
**£**
303
-
-
-| ||313|10,000|-
10,313|303| ||-|-|-
-|-| ||313|10,000|-
10,313|303| ||-
-
-|-
-
195|-
-
-
-
-
195|-
-
156| ||-|195|-
195|156| ||-|-|-
-|-| ||-|195|-
195|156| |||||| ||313|9,805|-
10,118|147| ||-
416|-
-|-
-
-
416|-
269| ||730|9,805|-
10,534|416| |||||| |**Section B Statement of assets and liabilities at the end of the period**||||| |**B1 Cash funds**
Cash at bank
Other
**_Total cash funds_**
**B2 Other monetary assets**
Tax reclaim due
Other
**_Total_**
**B3 Investment assets**
Investments
Other
**_Total_**
**B4 Assets retained for the charity's own use**
Computers and other equipment
Furniture, fixtures and fittings
**_Total_**
**B5 Liabilities**
Volunteer expenses not yet paid
Supplier accounts not yet paid
**_Total_**
Signed by one or two trustees on behalf of all the trustees|**Unrestricted**
**funds**
**Restricted**
**income funds**
**£**
**£**
931
8,963
-
-||**Endowment**
**funds**
**Total funds**
**£**
**£**
-
9,895
-
-|**Prior year**
**funds**
**£**
416
-| ||931
8,963||-
9,895|416| ||-
-
60
-||-
-
-
60|-
208| ||60
-||-
60|208| ||-
-
-
-||-
-
-
-|-
-| ||-
-||-
-|-| ||-
-
-
-||-
-
-
-|-
-| ||-
-||-
-|-| ||1,184
-
-
-
-||-
1,184
-
-
-|957
-
-| ||1,184
-
-||-
1,184
-|957
-| ||Signature
Con Konstant||Print name
Con Konstant|Date of approval
15-Nov-23|