## **Trustees’ Annual Report for the period** **From: 01/04/2021 Period start date To: 31/03/2022 Period end date** ## **Charity name: Youth Mix** ## **Charity registration number: 1194031** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To act as a resource for young people by
providing advice and assistance, and by
organising programmes of physical,
educational, and other nature as means of:
a) advancing in life and helping young
people by developing their skills,
capacities, and capabilities to enable
them to participate in society as
independent, mature, and
responsible individuals.
b) advancing education.
c) aiding unemployment.
d) providing recreational and leisure
time activities in the interest of social
welfare for people living in the area of
benefit who have need by reason of
their age, infirmity or disability,
poverty or social and economic
circumstances, with a view to
improving the conditions of life of
such persons.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|List of projects and status
There are 3 key projects on the current
Youth Mix roadmap, each in different
lifecycle stages.
**1) Young Leaders project – LIVE**
**since 2020**
Youth Mix Young Leaders are a small group
of young people who have been carefully
selected to play key volunteer roles within
Youth Mix.
They gain early leadership experience by
inputting into the strategic direction of Youth
Mix. They support and deliver projects and
operational activities with their peers which
gives them direct hands-on work experience| Page **1** of **11** |||as well as an opportunity to deliver value into
the various communities.
Young Leaders also receive one-to-one
support from our CEO, Youth Programme
Manager, and members of Board of
Trustees, which includes feedback on their
work, mentoring and free training
programmes in the future to support their
own personal development.
**2) CV review service – LIVE**
Youth unemployment is a key issue that was
only exacerbated by the COVID-19
pandemic. One fundamental barrier to youth
getting quality employment is an inadequate
CV.
To address this, we have brought together a
network of 70 CV reviewers to help youths
put their best foot forward.
Young people send us their CVs via our
website, and we distribute them to our
network of professional volunteers, who
swiftly provide feedback and
recommendations for improvements.
Equally, we provide a template and
instructions for people writing their first CV.
This service is live now. We are currently
building partnerships and raising awareness
about it so that other young people within
England will be able to use this free service.
**3) Young Offenders project – IN**
**PLANNING**
We are aiming to provide support to young
offenders by offering as much information as
possible so that they are able to put their
best foot forward and reintegrate back into
society. Statistics show that early
intervention, adequate support and
motivation to change of are the key drivers
to reduce offending.
The defined scoping of this project was
delayed due to COVID-19 and prison visitor
access being blocked across the UK until
recently. Youth Mix will continue to shape
this programme within the next few months.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance|Para 1.18|We confirm that all Youth Mix trustees have
had regard to the guidance issued by the| Page **2** of **11** issued by the Charity Commission on public benefit Charity Commission on public benefit. TBC ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policyongrant making|Para 1.38|Not Applicable| |Policy on social investment
including program related
investment|Para 1.38|Not Applicable| |Contribution made by
volunteers|Para 1.38|Throughout the years Youth Mix has had
many volunteers who have helped shape
and deliver projects. This includes, but not
limited to:
-
Development of operational policies
such as Safeguarding, Finance and
Expenses, HR Policy, Volunteering
Handbook etc.
-
Development of new projects.
-
Planning and research for projects
-
Delivery of projects
-
Recruitment of new volunteers and
Young Leaders including CV reviews
and interviews
-
Running Trustee Boards and
Operational Boards
-
Review of CVs via the CV Project
-
Mentoring Young Leaders including
developing interviewing and
communication skills
-
Running our social media platform
and promoting Youth Mix
-
Teamwork and social events
-
Building relationships within the team
and sharing knowledge and support| |Other||| ## **Achievements and Performance** SORP reference Page **3** of **11** ||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|As we are still building the foundations of
this charity, the wider impact this charity is
capable of is yet to come.
The main beneficiaries in this financial year
were the Young Leaders, four of which were
involved with Youth Mix in the past year and
received 1-on-1 mentorship directly from a
Trustee. A total of eight young leaders have
engaged with Youth Mix over the last 3
years.| |---|---|---|---| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|-| |Performance of fundraising
activities against objectives
set|Para 1.41|-| |Investment performance
against objectives|Para 1.41|Not Applicable| |Other||**-**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|As per the accounts for the year-end 31-
Mar-22, Youth Mix holds cash at bank of
£416 which is held as unrestricted reserves.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees consider that the ideal level of
reserves to be held is 6 months of committed
expenditure. Given the charity is currently
run on a volunteer basis, the level of
reserves at year-end is considered sufficient
however this will be reviewed on an annual
basis to ensure that it is aligned with the
charity’s plans for growth.| |Amount of reserves held|Para 1.22|As per the above and year-end accounts,| Page **4** of **11** |||£416 of reserves are held (unrestricted).| |---|---|---| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Uncertainties are mitigated by the volunteer-
based nature of the charity which reduces
running costs, as well as an element of
reserves as per the above.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Thus far Youth Mix is funded by donations
and small-scale fundraising.
There is a plan to scale our services which is
dependent upon attracting more substantial
grant funding in the 2022-2023 financial
year.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not Applicable| |A description of the principal
risks facing the charity|Para 1.46|There are two key risks that Youth Mix is
currently facing.
Firstly, a lack of substantial funding, if
continued, will limit our ability to scale our
services and thus the impact we can have
on society.
We plan to mitigate this by revamping our
fundraising efforts.
Secondly, our reliance on volunteers has
been impacting the planning and delivery of
our services.
During lockdown, due to COVID, there were
more volunteers available in the community
therefore Youth Mix was able to progress
with the work and mission. However, to date,
we have seen a large decrease in the
number of volunteers, which has impacted
our planning and delivery. Due to the limited
number of volunteers at Youth Mix, we have
had to reduce the number of projects
running in parallel therefore contributing less
to the community.
Youth Mix has accepted this risk in the short
term, as we do not have plans to hire full-
time staff in the near future. This is because
1) we have arranged our work to be cost
effective and remote and 2) in the short-| Page **5** of **11** term, spend is likely to be more impactful if it relates directly to our beneficiaries. **-** Other Page **6** of **11** ## **Structure, Governance and Management** |Description of charity’s
trusts:||Not Applicable| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution of Youth Mix - A Charitable
Incorporated Organisation where the only
voting members are its charity trustees.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO (Charitable Incorporated Organisation)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Youth Mix ensures that there are various
professional backgrounds and experiences
represented on the board before selecting
Trustees. We focus on having specific
Trustees lead on their specific area of
expertise e.g. Finance, governance,
programmes.
Youth Mix is governed by the CIO and all
Trustees have equal voting rights.
This ensures all areas of the organisation
can be governed appropriately.
All Trustees must go through a formal
application and interview process before
being offered the role. Once an offer is
accepted, appropriate checks such as DBS
are conducted.
The CIO has guidance about:
▪
Eligibility for trusteeship:
a) Every charity trustee must be a natural
person.
b) No individual may be appointed as a
charity trustee of the CIO:
−
if he or she is under the age of 16
years; or
−
if he or she would automatically
cease to hold office under the
provisions of clause 12(1)(e). (This
clause states: A charity trustee
ceases to hold office if he or she is
disqualified from acting as a charity
trustee by virtue of sections 178-180
of the Charities Act 2011 (or any
statutory re-enactment or
modification of that provision).
c) At least one of the trustees of the CIO
must be 18 years of age or over.
▪
Number of charity trustees
a) There must be at least three charity
trustees.
b) The maximum number of charity trustees
is 12.
▪
Appointment of charitytrustees| Page **7** of **11** a) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. b) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Youth Mix has several policies that are
critical for the operation of the charity and for
the induction of trustees:
-
Finance
-
Safeguarding
-
Health and Safety
-
Equality and Diversity
-
Confidentiality
-
Volunteer Rights and Responsibilities
-
Complaints Procedure
-
Volunteer Handbook and New Joiner
induction pack| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Youth Mix started with the following roles in
2018 to 2021:
-
CEO
-
HR Manager
-
Office Manager & Secretariat
-
3 Project Managers
-
8 Young Leaders
-
1 Chair and 4 Trustees
Since 2022 the number of volunteers has
changed to:
-
CEO
-
HR Manager
-
Office Manager & Secretariat
-
1 Project Manager
-
2 Young Leaders
-
4 Trustees
We had recruited 70 volunteers who we
could call upon for short projects e.g., CV
reviewing, mentoring etc.
Although not confirmed how many of the 70
volunteers have dropped off but we have
only had interactions with approximately half.| |Relationship with any related|Para 1.51|No but we are looking to partner with several
youth organisations, including Upreach in
the Community, aspart of their mentoring| Page **8** of **11** |parties||programme.| |---|---|---| |Other||| ## **Reference and Administrative details** |Charity name|Youth Mix| |---|---| |Other name the charity uses|-| |Registered charity number|1194031| |Charity’s principal address|Youth Mix
7 Bell Yard
London
WC2A 2JR| ||| Page **9** of **11** ## **Names of the charity trustees who manage the charity** |

|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Con Konstant|||| ||Tom Ash|||| ||Cezar Gherghel|||| ||Emma Gibson||Elected 13 January2022|| ||Shenji Schaeppi||Elected 13 January2022|| ||George Bashir||Vice Chair between 17
September 2020 and 21
October 2021|| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** None ? Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |None||| |||| |||| |||| |||| |||| |**Funds held as custodian trustees on behalf of others**||| |Description of the assets
held in this capacity|-| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|-| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|-| Page **10** of **11** ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser -** - - **Name of chief executive or names of senior staff members (Optional information)** Helen Kwok – Chief Executive Officer ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **Not applicable** ## **Other optional information** **-** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Full**
**name(s)**|David Roth|Con Konstant|Cezar
Gherghel|Emma Gibson|Shenji
Schaeppi| |---|---|---|---|---|---| |**Position (eg**
**Secretary,**
**Chair, etc)**|Secretary to the
Board of
Trustees|Trustee|Trustee|Trustee|Trustee| |**Date**|4thof August
2022|4thof August
2022|4thof August
2022|4thof August
2022|4thof August
2022| Page **11** of **11** ## **Receipts and Payments Accounts** |**Receipts and Payments Accounts**||||| |---|---|---|---|---| ||**Charity name**
**For the period**|Youth Mix
From (start date)|**Charity**
**Number**
01-Apr-21
To (end date)|1194031
31-Mar-22| |**Section A Receipts and payments**||||| |**A1 Receipts**
Donations and legacies
Charitable activities
Other trading activities
Other (opening balance of donations)
**_Sub total_**
**A2 Asset and investment sales**
**_Total receipts_**
**A3 Payments**
Raising funds
Charitable activities
Other
**_Sub total_**
**A4 Asset and investment purchases**
**_Total payments_**
**_Net of receipts / (payments)_**
**A5 Transfers between funds**
**A6 Cash funds last period end**
**_Cash funds this period end_**|**Unrestricted**
**funds**
**£**
303
-
-
-|**Restricted**
**income funds**
**£**
-
-
-
-|**Endowment**
**funds**
**Total funds**
**£**
**£**
-
303
-
-
-
-
-
-|**Prior year**
**funds**
**£**
-
-
-
-| ||303|-|-
303|-| ||-|-|-
-|-| ||303|-|-
303|-| ||-
-
156|-
-
-|-
-
-
-
-
156|-
-
-| ||156|-|-
156|-| ||-|-|-
-|-| ||156|-|-
156|-| |||||| ||147|-|-
147|-| ||-
269|-
-|-
-
-
269|-
-| ||416|-|-
416|-| |||||| |**Section B Statement of assets and liabilities at the end of the period**||||| |**B1 Cash funds**
Cash at bank
Other
**_Total cash funds_**
**B2 Other monetary assets**
Tax reclaim due
Other
**_Total_**
**B3 Investment assets**
Investments
Other
**_Total_**
**B4 Assets retained for the charity's own use**
Computers and other equipment
Furniture, fixtures and fittings
**_Total_**
**B5 Liabilities**
Volunteer expenses not yet paid
Supplier accounts not yet paid
**_Total_**
Signed by one or two trustees on behalf of all the trustees|**Unrestricted**
**funds**
**Restricted**
**income funds**
**£**
**£**
416
-
-
-||**Endowment**
**funds**
**Total funds**
**£**
**£**
-
416
-
-|**Prior year**
**funds**
**£**
-
-| ||416
-||-
416|-| ||-
-
208
-||-
-
-
208|-
-| ||208
-||-
208|-| ||-
-
-
-||-
-
-
-|-
-| ||-
-||-
-|-| ||-
-
-
-||-
-
-
-|-
-| ||-
-||-
-|-| ||957
-
-
-
-||-
957
-
-
-|-
-| ||957
-
-||-
957
-|-| ||Signature
Con Konstant||Print name
Con Konstant|Date of approval
05-Jul-22|