VILLA E HALL FIICKNEY ChArl No: 1194020 TRUSTKES, REPORT AYJ D FINANCKAL TATEMENrs - for the year end- 31ST DECEMBER 2023
VILLAGE HALL FLECI<J¥EY CIO COTrITENTS OF THE TRiJsfEESI REPORT D FINANCIAL S ATE FOR THE YEAR ENDED 31ST DEC R2023 Page Rq)ort ofthe Tntrs Report of the independcnt exarnsner Statetnent of financial activities Balance sheet 7-11 Notes to the fman¢ial ststements
GE HALL FLEC Yao REPORT OF THE TRUSTEE FOR THE YEAR ENDED 31ST DECEMBER 2023 The TnL5te¢s presents thc%T anDual rq)ort together with financial ststements lor the year ended 31 Decemixr 2023. Objeetlvesy pollde5 alld aCtItieS The object of the Charity is the provision and maintenance of the Fleckney Villag¢ Hall for the use of the inhakn'tants of the Parish of Fleckney. Jn particular for meetiThgs, lectutes and cla&sc5 and for other forms of re¢reation and leisllre-time occupation without distinction of sex or of political, reli8lOUS 01 other opinions, with the obj¢ctive of improving the condits.ons of life for the said inhbitants. In general, to achieve this objective, charges are nyade to hiTE the village hall the funds from whi¢h re used for the upkeep and Tnaintenance of the hill for fyture generations. The Tnte¢S review the Charitys ObJtiveS andpolicies together with tTrLE a¢tivities to achieve th¢m on a reglllar basis. Strllcthr4 goverDAttCe #rtd manjgement Governin documents Thc Charity is a Cbaritable Jncorp)rated Organisalion whi¢h was incorporated on 7 April 2021. Lt's rh8rity number is 1194020. The Charity w&s established under a Foundation Model Constitution which establishes the objectives and powers of the Charitsble incorporated organisation. Trustees The day to day n]ng of the Charity is dealt with by the Management Committee which comprLses up to seven Trustee5, UP to five co-opted individuals and repTesentatives of the organisations thatregularly hire the hall. Repiesentstives and co-opted indivsduals seTve for 12 rnOAths froln the date of their election. Truslees ale appointed at the Annual General M¢eting (AGMI and serve until the next AGM. anisation The Management Cornmittee Meets, when possible, every month to deal with th¢ administration of the Cljarity, the upkeep and maintenan¢¢ of th¢ village hall, fillancial accountsbility and riskn)anagemcnL Risk mana emtnt The TEUStees have ¢ondu¢ted a review of th¢ major risks to which the Chority is exposed and systerns have been establishcd to Thitig2te those risks. These include the irnplementation of procedures foy authorisation of all transactions and proj¢¢ts and for ell$ring th¢ quality of the delivery of all operational aspects ofthe Charity. Achlevements¥ performante #nd falL¢l*l revlew Income for the year showed a healthy turnover from hire of hall of just ov¢r £26,000. Proceeds w¢re b(M)5tedby £1,65J in donation5 from Kibworth Rambling Club, Amazon Smile, Janet Earwaker, who did a car tx)ot sale, and from hvo u8er groups, who Tnade donations towards the storage facility. A very successful Aftem(Km Tea and Quiz Night were organised by thc Fundtaising Sub-cornmittee which together with the Eurovi5LOll Choir event incteased sncome by £832, bringing a total in¢ome of £28,506. Although there was a good level of in¢oming resource5 these were offset by the cost of generating fullds. such a5 wages, insvrance, utilities, environmentsl disposal, gardening, repairs rnaintenance etcetrt the cost of which was £28,707. A sizeable part of this ouday was £4,140 for the renijvation of the main ball wooden fl(. Se¢retary'8 salary, wofessional fc¢s for the prepardtion of wages and ac¢(>untaricy 81ongside postsge, 5tatiDnery. telephone at intem¢t costs amounted to £6.569 in ¥ov¢Mce eosts. Th¢ grand totsls of resources incoming against those used of £35.559 left a deficit of £7,053 for the year. The Village Hall corltinues to be an important resource foT Fleckney and the hire rates are set as affordably as possible whi15t bearing in mind the nTh1ng costs that aye fa¢¢d. The Tnjstees have rvnsidered and resportded to requests for reduced rat¥s to enable those groups serving the more vun¢rable of our community to continue to Provide benefit. The full results for the year and the Charity's financial position at the end of the year are ShOry in the attach¢d finallcioj statemen¢s. The TTUStees are satisfied that the Chuity's reserves are available 2nd adequatc to fulfil its obligations.
ao REPORT OF THX TRUSTEES corfflNUED FOR THE YEAR ENDED 31ST DECEMBER 2023 Reference amd gdmlnistrative det4ib of tb¢ Ch4rity, Its trllstees and Advlsors Registered charity name: Village Hall FleckNey CIO Chan'ty r¢8is¢ration number: 1194020 Registered address: Fle¢kney Village Ilall The Par&de Fleckney Leieester IE8 SAY Tnle¢S & Management Committee mem]xrs: T J Marshall J M Beynon J A Chaplin- resigned 5.10.23 K R Robertson J E E8nvak¢r Fmwdsh J Brummel J Sharp A F Vick¢rnun S Baynham L Edgerton S Lloyd- elected 5.10.23 L Saunders- elected 5.10.23 Co-opt¢d Management Conunittee members.. K Pr¢ston H Tedder M Preston Bettters: The Co-oper8tivE Bank Pl¢ POBox250 Skelmersd&l¢ WN8 6wr Independellt eX3miner: John Bird Chartered Aceountsnts 26 Brookfield Str¢et Sy5ton Lekcester LE7 2AD Solicitors.. Warth&by Hefford 44,High Stteet Market Haiborough Leicester LE16 7AH
VILLAGE HALL FLECKf4EY CIO REPORT OF THE TRUSTF.ES co FOR TBT YEAIiETr4DED 31ST DECEMBER 20 Format of the fjnanclAI ststement$ The Trustees confum that their report and the financial 8tatements comply Flith Current ststutory requirements. the Charities Act 2011 and the provisions of the Statement of ReGommended Practice (SORP) applicable to oharities preparing their accounts in accordance with the Financial Reporting Standard applicable ill the UK 8nd Republi¢ of Ireland (FRS 102). Statenient of Trll&tees' reyponsibilitles The Trustees are responsible for preparing their annual report and the finallcial statem¢nts in 3ccordance with applicable law and regulations. Charity law requires thc TrLL8tees to prepare financial ststements for each fJnan¢ial year whi¢h give a trne and faLT view of the Charity's fllvdll¢i81 actiKties duTing the year and of its f]nancial position at the rnd of the year. The Trustee£ have ¢lected to prq)are the fmancial statements in accordance with Lni¢¢d Kingdom Generally Aepted A¢couTEtitYd Prdctice (United Kingdom AcCoting StandaTds and applicable law) including FRS 102, the Financial Reporting Standard applicabl¢ in the UK and Republic of Ireland. In preparing th08e financial staternents th¢ Trugtees are required to.. - select suitable accounting pTrlieies and then apply them consi8tently' - observc the methods and principlcs in the Charittes SORP (FRS 102). - make sound judgements and estiTnat¢s that are reasonable and prudent. - prepar¢ the financial ststements on a going conwij basib Unle it is inappropnate to presurne that the Charity will continue in gperation. The Trustees are resp¢)nsible for keeping proper accountingTe¢ords which disc108e with reasonable a¢¢uraGy the financial position of th¢ Charity and which enable them to as¢ertLin the financial positi(m of the Charity at any time atLd to e115ure that the financial ststernents comply with the Chanties Act 2011 and regulations thereunder. They are also responsible for safeguarding the assets of the Charity and for tskn'ng rewsonabl¢ Steps for th¢ prevention and detection of fraud 8)d othet irre8ularities. This report was appToved by the TTUStees on 4 Jllly 2024 and signed on their behalf by.. T J Marshall J M Beynon
VIILAGE HALL FLECKNE INDKPEM)ENT ELIMINER'S RKPORT TO THE TRU ES I report on the fmancial statements for the year ended 31st December 2023. wlllch Are Set out on pages 5 to ii. Respe£tlve reypoDslbilities of tbe tntee$ #Dd examlner As described ¢)n page 3 the trustees are r¢sponsible for the preparation of the financial ststeTnents: you ¢i)nsider that the audit requirement of gectson 144(2) of the Charities Act 2011 (the Act) does not apply. It is my responsibility to examine the at¢ollnts under section 145 of the AGt and to state. on the basis of proccdures speGified in the General Directions given by the Charity Commissioners UTLder se¢tion 145(5)(b) of the Act, whether partiwlar matters have come to my attents'on. Basis of independettt exAner,5 report My ¢xarnination was carried out in accordance with the G¢neAI Dir¢ction5 given by the Charity Commissioners. An ex8mination includes a review of the ac¢ouThting records kept by the Charity and a comparison of the financial stat¢ments presented with thos¢ records. It also incllldes consideration of any unusual items or th.lOSure5 iTr the financial ststem¢nts, and seekin8 explanations from you as trnstees concerning any such matters. The procedures undertaken do not provide all the ¢viden¢e that would be required in an audiL and consequent]y I do not ¢XPTess an audit opinion on the view given by the financi statements. Ind¢pertdent examiner's st4tetllellt In connection my examinatioEL, no mattcr has com¢ to my attmtion.. i) which give5 me reasonable cause to belirve that in any material respect the requirenwLts al to k¢ep acoounting records in accordance with section 130 of the Act" and bl to prepare fitwicial statements which accord with the aceounting cordS and to comply with the accounting r4ujrements of the Act have not been met. or ii) to which, in my opinion. attention should be drawn in order to enable a properuttderslaTLding of the financial staternents to be rehed. J W Bird FCA JoirN BIRD Chartered Accountants 26 Br¢Jokfield Street Syston LEICESTER LE7 2AD 4 July 2024
VILLAGE HALL FLECKNE ao STATEMENT OF FINAF4CIAL ACTIVITI FOR THE YEAR Ef+lDED 31ST DECEMBER 2023 Unrestrieted furlds Note 2023 2022 Income Expendlthre Incoming resour¢e5 Incoming resowce$ from generated fund5: Donations Ch&ritsble activities Investtnent income Government wts Oth¢r- sale of scrap 1,653 26,853 335 22,063 2,667 Total in¢o]nfing resouree9 £28,506 £25,067 Resour¢e5 expended Charktable activities Cost of generating fimds Govemance costs Do[tionS 28.707 26,371 112 7,368 6,569 283 Totsl resovrcei expended £35,559 £33.851 Trlet (deflutyincome (7,053) (8,784) Transfer of neÉ assets & liabiliti froxry old charity 533,054 Net movement fllllds (7,053) 524,270 Total funds brought Fonvard at 1st Jalluary 2023 524,270 Tots] fimds caThi¢d forward at 31st Decembu 2023 13 £517,217 £524,270 The Statelnent of Financial Activities includes all gains and losses reColSed in the year. All income and expenditur¢ denve from continuing oCtÈvities. The accompanying accounling policies and notes form an integr81 part of these financial statements.
VILLAGE HALL FLECI<LYEY CIO BALANCE SHEET A 1ST DKCEMBKR 2023 Note 2023 2022 Flxed assets Tangible fixed assets 484,001 492,001 Current auets Debtors and prepayInts li 3,697 3.873 C&8h at beJ]k and in halld io 30,866 30.932 34,563 34,805 Current li*blllties CreditOTS.' amounts falling due within (me yeaT 12 1,347 2,536 current assets 33,216 32.269 Total ttet a55ets £517,217 £524,270 Total funds 13 £517,217 £524,270 The financial staternents were approved by th¢ Trustees on 4 July 2024 and S1cd on th¢ir behalf by". T J Mgr8hall J M Beynon The accompanying accounting poli¢ies and notes fonn an integral part of these financial statements.
VILLAGE HALL FLECKNKY CIO NOTES THE ACCOUNTS FOR THE YEAR EL¥DED 31ST DECEMBER 2023 I. ACCOUNTif4G POLICIES l.l Basis of prepaEation The finatjcial statements have been prq)ared under th¢ historical cost ¢onvention and in accordance with the Statelnent of Recommended Practice Accounting and Reporting by CILatities preparing their aCcOts alld Jn a¢cordan¢e with thc Financial Rtporting Standard applicable in the UK and Republic of treland (FRS 102), and the Charities Act 2011. Th¢ Trustees ¢onsider that there are no rnaterial uncertaintt.es about th¢ charity's abslity lo eontinue os a going Concern. 1.2 Incoming T¢sourcts DonitioT]S All monetary donations and gifts ar¢ included in full in the statement of financial a¢liwties wh¢n receivable. A¢ vities for tin funds Income is includ¢d when re¢eivable. Investment inco Investment ino)me 18 o)ised when re¢eivible. Grant i3)wme is included when r¢¢eiv8ble and when all ternis and ci>nditions attached thereto have been cotnplied with. 1.3 Resources expended Expenditure is chargrd on an accruals basis. 1.4 Fund accounting General fund5 unrestiicted fimd8 which ar¢ available for use ai the direti0T1 of the Tn8 in furth¢rance of the general objectives of the ChaTity and which have not been designated for othct purposes. D¢$ited funds comprise u1)rtrIcted funds that have betn set aside by the Tntte8 for particular pwposes. Th¢ aim and use of each designated fund is set out in thE notes to the financial statemeTht5. Restri¢t¢d funds are funds which ar¢ to be used in accordance with specific restrictions imposed by donors or which have be¢n raised for particular PUTPOS¢S. The Costs of raising and administering surh funds are charg¢d a8ain5t the specifio fund The aim and use oleach restricted thd is Set out in the note5 to the financial Statements.
VILLAGE EL4LL FLECKNEY CIO NOTES TO THE FINANCIAL STATKMET*TS CopINuED FOR THE TrTAR ENIDED 31ST DECEMBER 2023 l. Accoiir(rING POLICIES (Continued) 1.5 Tangible fixed assets and depreciation 'I.gIble fixed assets are stated g4t cost l¢ss 8peLifie grants aud le55 accumulated d¢pTcciatiOEJ. Ikprwiati¢)n is calculated to lte down the cost of all aets over their expected useful lives. The rates generally applicable aTe'. Buildings CompLtters 2YD Straight line 33.33% straight line tndividual Capital assets costing less than £200 are written off in the year of purchase. 1.6 Value added tax (VAT) All items of expenditure aTe thovm inclusive of VAT, as the chan.ty is unabl¢ to recover this. 1.7 Dcbtors and prepayrnents Trad¢ and other debtors are recognised at the settlement amount after any trade discounts offered. Prepayments ar¢ valued at the amount prepaid net of any trade disco[ts due. 1.8 Cash at bank and in hand Cash at bank and in hand includes cash and bank current and dep0511 ac¢ount8. 1.9 Liabilities and provisions Liabilities are recognised when th¢T¢ is zn obligation at the Balance Sheet date as a result of a past event, it 15 probable that a trfer ofeconomic benefit will be required in settlement and tbe amount of the settlement can be e8tiEnattd reliably. Liabilitie5 ate rccognised at the amount that th¢ ¢IMrity anticipates it will pay to settle the debt or the amount it has receiveA as advance payments for the go(xls or services it tnust provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. 1.10 Financial instrm)ents Th¢ Charity only has financial a85¢15 and f]DanCI liabilities of a kind that qudify as basic financial instrLunents. Bastc instruments are initially reCOlSed at transaction value and sub8¢qucntly rn¢asur¢d at th¢ir s¢ttl¢mcnl value.
VILLAG HALL FLECI<NEY C TES TO THE FINANCtAL SKATEMENTS CONTINUED OR THE YEAR ENDED JIST D EMI BER 2023 2 DONATIONS 2023 2022 UK Dj'stributors (Footsvtar) Ltd Car Trt sale proceeds Amazon Smile NLCF for storage space 'bworth Ramblers Fleckney dllck1d playtrs 250 48 37 132 45 500 30 946 £1,653 £335 3 CIIARITABLE ACTIVJTIES HirE of the hall for the following activities: Playgroup NLCF (inoluding annual hire charge, broadband & electri¢) Duckpond players Parent and toddl¢r Bgnd pra¢tice Shape & shape hula History club Urban kickbox]ng Kitten rlub EnsemblE theatre company Womens Institute Pilt¥te$ Dance pr8cts.ce yOB Sundry hirsngs and private parties 4.600 5,369 2.912 740 690 716 200 1.741 1.109 2,383 252 803 725 176 3,605 2,680 4,097 3.083 615 813 540 149 1.220 853 1,896 390 1,070 316 3,131 26,021 20,853 Fundraising-. 152 267 212 458 540 Quiz nsght Christsnas, cake & choir Eurovision concert 413 832 1,210 £26,853 £22,063 4 KNVESTMENf INCOME Ca6h deposits Barclays Bank pl¢ - Business Saver account int¢rest The above interest relates to an account h¢ld by the old charity since transferred. S GOVERNMENT GRANTS Harborough DC- Natiollal restriotions grant £2.667
VILLAGE HALL FLECKNEY CI P40TES TO T FINANCIAL STATFMENTS coNrINUED FOR THE ITAR ENDED 31ST DECEMBKA 2023 6 CHAIUTABLE ACTITrUTIKS 2023 2022 Cleaning and rnbbish removal Cleaner's salary Gardenin8 Costs Water rates and usage Insurances Light 2nd heat Repairs and mainten8nce Dcpreciation (see note 9 below) 1,629 5203 1.308 637 2,408 3,667 5.855 8,000 I,978 4,637 1,026 497 2.382 2,682 5,169 8.000 £28,707 £26,371 There were two part-time employees p&id during the year. one included abov¢ and the Second included in governan¢e costs (see note 8 below). 7 COSTS OF GENERATING FUFIDS Perforniing Rights Society And Phonographic Perfornwice Licen¢e 112 8 GOVERNANCE COSTS Postage. stationery, telephone & bToadband Advertisin8 merchandise Accountancy Payroll & other profE10na] f¢¢s Secretary's salary Sundry expenses 916 879 296 900 1.949 3.173 171 945 1,154 314 £6,569 £7,368 9 TANGIBLE FIXED ASSETS Fixtures Land & Tofal & fittin s Buildin Cost: At l January 2023 Additions Disposals 500,484 500,000 484 At 31 Decernber 2023 £500,484 £500,)0 Depreciation.. At l Janu 2023 On disposals Depreciation for y¢ar 8.483 8.0(M) 483 8.0 8,000 At 31 December 2023 £16,483 £16,000 £483 Net book value.. At 31 December 2023 £484,001 £484.000 £1 At 31 December 2022 £492,001 £492,DOO £1 All tangible fixed assets were used for charitable puryoses. -10-
VILLAGE HALL FLECKf4EY CIO NOTES TO THE FJNANCIAL STATEMENrs CONTKNUED YOR THE YEAR 31ST DECLMBER 21123 10 CASH AT BANK AND IN 2023 2022 Cash deposits Th¢ Co-operative BaDk- Community DirectPlus account 30.866 30,785 Cash in Iiand l47 £30,866 £30,932 11 DFBTORS AJYD PREPAYMENrs 21123 2022 Hall hire debtors Other debtors Prepayments and accTued income 1,808 132 1,757 2,360 115 1,398 £3,697 £3.873 12 CREDrroRS 2023 2022 Arnounts falling due within one year.. Other creditors Accrued ChaS 362 985 730 1,806 £1,347 £2,536 13 FitND BALANCES 2023 2022 Unrestricted fi]nds- generdl £517.217 £524,270 14 CAPITAL COMMrrMENrs The Village Hall Fleckney had no capital commitments at 31 December 202312022 - £Nil).