## ANNUAL REPORT ## 20 22 “ We help local people in crisis to feel accepted, cared for and valued by providing food and support with utility top ups so that we can show them the love of Jesus” The Easter Team – Annual Report – 2022 www.theeasterteam.org 1 ## Chair of Trustees’ Report Welcome from the Chair of Trustees - Sharon Golightly _Welcome to our Annual Report for the year ending December 2022._ I’d like to start by saying thank you! 2022 was another year of incredible giving, both in terms of food and financial donations as well as volunteers time to make our charity’s activities happen. We have been blessed to receive regular and one-off donations of food for our food parcels as well as many financial donations that enable us to purchase items needed. It has been humbling to see just how many people have shown practical love and care to their fellow residents of Crawley. Thanks are also due to our fabulous team of volunteers who have worked tirelessly coping with the increasing needs of clients. With only 1 part time staff member, we literally rely on our volunteers’ time, commitment and goodwill. After over 30 years of service we were thrilled to be nominated and win the Support Group of the year 2022 at the Crawley Community Awards which is testament to the efforts of the whole team. It has been a blessing to see our significant partnerships grow – with Crawley Open House as part of the Crawley Foodbank Partnership, with Christians Against Poverty (CAP) and with Love Your Neighbour as our partner at the Hub. We must recognise the generosity of particular supporters – Christina Kerr for hosting our warehouse space and County Mall for hosting the Hub. Without these, we would have nowhere to store our food and nowhere to give it out from! As trustees, we remain committed to doing all we can to support people in Crawley in food and fuel poverty, following Jesus’ words “whatever you did for one of the least of these brothers and sisters of mine, you did it for me.” Matthew 25 v40 ## Sharon The Easter Team – Annual Report – 2022 www.theeasterteam.org 2 ## OPERATIONAL REPORT Su Parrish - Operations Manager And so the story continues…. The New Year of 2022 started with us moving properly into the Hub in Crawley Town centre and clients starting to come and collect their food parcels there. It is located discreetly, is easily accessible both by car and on foot and is very close to the bus station. It couldn’t be more central! After 21 months of volunteers doing home deliveries, it is a blessing to have a base for clients to collect from. Clients can be met face to face and as well as receiving their standard food parcel have the option to choose their own extras from whatever was available from our tables set up as market stalls. As clients bring their own bags to take their items away, it offers clients a dignified way to come and received their goods. As the numbers of new clients approaching us for support and the numbers of parcels given out was ever increasing, having a base became more and more of a blessing. Working in partnership with Love Your Neighbour and Christians against Poverty at the Hub has resulted in more wrap around support for clients - so much more than just the food parcel or utility top up. Clients have taken up the invitation to come inside, have coffee and chat at the same time as getting their food parcels or waiting for their top ups. This has enabled them to be signposted to other relevant services. Our volunteer teams have worked so hard both at the warehouse and at the hub as well as collecting donations, delivering parcels, bringing items from the warehouse to the hub and so much more. My thanks go to each and every one of them for serving in this way – you all deserve an award! We have been blessed to have been supported by an incredible number of donors (schools, churches, businesses and individuals) including some who prefer to remain anonymous, or whose names I don’t know. I’d like each of you to know that your donation has been significant and gratefully received and it has enabled us to keep on feeding those who need it. Special mentions go to: West Green School St Pauls Northgate 2[nd] Ifield Scout Group St Andrews School St Andrews Church Balcombe Village Stores Milton Mount School St Marys Church Nuffy Bear Nursery Maidenbower Infants School St Johns Church 2 Big Girls Crafting Handcross Park School Crawley Baptist Church Little Holly Hedgehog The Brook School Christ the Lord Broadfield Anise Catering Ifield Community College St Margarets Church Greener Greens Thomas Bennett Community College Holy Trinity Tilgate Crawley Labour Ladies CBC Parents and Toddlers Group St Peters Church 2[nd] Crawley Guides Caridon Group RPD Foundation Chris Sexton Tesco – Lydia Inns WS Older People’s Service Hinal Patel Cook Horsham Constable Collectors The Easter Team – Annual Report – 2022 www.theeasterteam.org 3 Requests for support have increased significantly during the year, and we are grateful that donations of both food and money have enabled us to meet this rise in demand. 2022 1264 households served 2021 861 Households served 2022 4947 parcels (64.293 tonnes) 129,820 meals 2021 4658 food parcels (34.577 tonnes) **306** Christmas food parcels plus gifts and treats in 2022 The Easter Team – Annual Report – 2022 www.theeasterteam.org 4 “I’m very grateful for the food parcel. I really appreciate it and God bless to all who packed it and put your love and heart and those who gave food, bless them ” “Thank you so much – I just wanted you all to know just how grateful I am for all the food parcels and understanding of my situation” ## Clients said… “ My bags were wonderful. I’m very, very grateful to you all the time. I don’t know how you do such a wonderful job, but you do!” The Easter Team – Annual Report – 2022 www.theeasterteam.org 5 ## FINANCIAL REPORT ## Treasurer’s Report - John Lodemore Charity registration number 1194018 Trustees’ Annual Report for the year from 1 January to 31 December 2022 ## Objectives and Activities The purpose of the Easter Team is the relief of poverty, hardship and distress through the provision of food and other assistance to families and individuals in crisis in the Crawley area. The main activities of the Easter Team are: - The provision and distribution of food parcels, and - The provision of top ups for gas and electricity pre-payment meters. The Easter Team could not operate without the large number of kind individuals, churches, schools and other organisations who generously give large amounts of food, many hours of their time, money and other valuable resources. The Easter Team is extremely grateful to Sayers Publishing Group Ltd for allowing part of their premises to be used on very favourable terms as a food store. The Easter Team is extremely grateful to Love Your Neighbour for their wide ranging support including giving money and partnering with us at our food distribution Hub in Crawley town centre on very favourable terms. The trustees of the Easter Team follow the guidance issued by the Charity Commission on public benefit. ## Achievements and Performance The Easter Team helps a large number of families and individuals in the Crawley area get through periods of crisis. We provide and distribute food parcels to people in crisis. During 2022 a total of 4947 food parcels were given away (up from 4658 in the previous year). The vast majority of these were distributed from the town centre Hub which came into operation at the beginning of the year. The Easter Team buys much appreciated gas and electricity pre-payment meter top ups to help people in crisis with their heating costs. During 2022 we helped clients in this way on 1223 occasions (up from 1103 in the previous year). The top ups were mostly at £20 each. Starting in December they were increased to The Easter Team – Annual Report – 2022 www.theeasterteam.org 6 £30 each to give more help with rising heating costs. Over the year we bought 62% of the top ups online or on the phone and the rest were bought by volunteers taking the clients’ top up cards into a shop. ## **Number of gas & electricty top ups bought** **----- Start of picture text -----**
1400
1200
1000
800
600
400
200
0
2020 2021 2022
Year
**----- End of picture text -----**
Value of top ups **----- Start of picture text -----**
2019 2020 2021 2022
£8 £15 £20 £20 - £30
**----- End of picture text -----**
Through personal contact (at the Hub and on the phone) the Easter Team’s volunteers encourage and help many people in crisis. Many of the families and individuals helped would otherwise not have sufficient food, would not be able to heat their homes properly and would find the crises they face even more difficult to cope with. ## Structure, Governance and Management The Easter Team is a Charitable Incorporated Organisation. The constitution is dated 7 April 2021. The trustees are appointed or re-elected for terms of 3 or 4 years by the trustees. During 2022 the Easter Team continued to work closely with Love Your Neighbour, Crawley Open House and Crawley Christians Against Poverty in those areas where the organisations’ interests overlap. The Easter Team employs a part time Operations Manager (Su Parrish) to manage the food store and town centre Hub, to liaise with donors of food, to co-ordinate volunteers, to manage the distribution of food parcels and the purchase of meter top ups, and to carry out other functions. The Easter Team did not have any other employees during 2022. The Easter Team – Annual Report – 2022 www.theeasterteam.org 7 None of the Easter Team’s trustees or volunteers receives any remuneration or other benefit. ## Financial Review During 2022 the Easter Team had income of £72,096 (up from £63,973 the previous year). God has been amazing in the way he has blessed us with incoming resources and thereby enabled us to do so much for families and individuals in crisis. During 2022 the main income was donations of £41,745 (mostly from individuals and churches), gift aid of £3,888 and grants of £25,462. During 2022 the Easter Team received donations and grants from: - Numerous generous individuals - Co-operative Group Ltd - Crawley Baptist Church - East Grinstead Justice & Peace Group - Easthampstead Park Community School, Bracknell - Elim Church, Bewbush - Holy Trinity Church, Tilgate - HSBC Bank Plc - Independent Home Solutions Community Interest Company - John Laing Charitable Trust - Kingdom Faith Church, Crawley - Legal & General - Love Your Neighbour (Love Cities grant of £6,000) - PayPal Giving Fund - St Andrew’s Church, Furnace Green - St Margaret’s Church, Ifield - St Mary’s Church, Southgate - Talk Ifield - The UPS Foundation (grant of £17,471) - West Sussex County Council Older People’s Mental Health Team - Gifts in memory of Marilyn Lake. Our sincere thanks to all the individuals and organisations who supported us financially during 2022. During 2022 the Easter Team spent £65,145 (up from £50,349 the previous year). The spending consisted of £25,845 on gas and electricity meter top ups, £15,381 on food for clients (to supplement the food donated by supporters), £16,249 on the employment of an Operations Manager and £7,670 on other running costs. During 2022 the increase in the Easter Team’s spending was partially offset by an amazing increase in income. At the end of 2022 the Easter Team held a total of £81,077, which included £15,171 in a restricted fund. The Easter Team – Annual Report – 2022 www.theeasterteam.org 8 Summary of Accounts ## **SUMMARY OF ACCOUNTS FOR THE YEAR ENDING 31 DECEMBER 2022** |**INCOME (£)**
Donations from individuals and churches etc
Gift aid
Grant from UPS Foundation
Grant from Love Your Neighbour (LYN)
Other grants
Contribution from LYN to shared Hub costs
Interest
**EXPENDITURE (£)**
Gas and electricity top-ups
Food for food parcels
Other help for clients
Employment of Operations Manager
Premises
Equipment
Consumables
Van, mileage and fares
Insurance
Phone calls and text messages
Pest control
Broadband at Hub
Accountant
Electricity for Hub
Other expenditure
Net Income
**BALANCES AT THE END OF THE YEAR**
**(£)**
Deposit accounts
Current accounts
Petty cash|41,745
3,888
17,471
6,000
1,991
624
377|**2022**
£72,096
£65,145
£6,951
**2022**
64,211
16,806
60
£81,077|29,917
5,211
0
18,542
9,780
0
523|**2021**
£63,973
£50,349| |---|---|---|---|---| ||25,845
15,381
0
16,249
2,051
955
860
759
650
561
551
390
300
193
400||22,120
9,791
25
13,624
75
1,793
528
471
354
361
231
0
300
0
676|| |||||| |||||£13,624| |||||**2021**
63,834
10,292
0| |||||£74,126| The Easter Team – Annual Report – 2022 www.theeasterteam.org 9 Notes on Accounts The Easter Team has changed from being an unincorporated association (charity number 1013310) to being a charitable incorporated organisation (charity number 1194018). The new charity was registered in April 2021 and the old charity was closed in October 2022. During the transition period all the assets of the old charity were transferred to the new charity. The above financial review and summary of accounts are a combined summary for the old charity and new charity. The figures for the two charities are as follows: |2021|Old charity|New charity|Both charities| |---|---|---|---| |Income|£53,164|£10,809|£63,973| |Expenditure|£36,544|£13,805|£50,349| ||||| |2022|Old charity|New charity|Both charities| |Income|£812|£71,284|£72,096| |Expenditure|Nil|£65,145|£65,145| In addition to the above, £77,122 was transferred from the old charity to the new charity during 2021 and £812 was transferred during 2022. ## Trustees The trustees of the Easter Team are Sharon Golightly (Chair), Rohan Andrew, Rosemary Benwell (Vice-chair & Secretary), Rev Stephen Burston, Paul Davies and John Lodemore (Treasurer). All of the trustees acted for the whole of 2022. Contact Details Website: www.theeasterteam.org Email address: office@theeasterteam.org Phone number: 07940 900948 Postal address: c/o Crawley Baptist Church, Crabtree Road, Crawley, RH11 7HJ Hub location: Next to County Mall, behind the Metrobus office Hub opening hours: Monday to Friday, 10am to 2pm The Easter Team – Annual Report – 2022 10 www.theeasterteam.org The Easter Team – Annual Report – 2022 11 www.theeasterteam.org **----- Start of picture text -----**
Charity Name No (if any)
The Easter Team 1194018
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Jan-22 31-Dec-22
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 41,511 - - 41,511 8,854
Gift Aid 3,660 - - 3,660 25
Grants 7,641 17,471 - 25,112 1,680
Contributions to shared costs 624 - - 624 -
Interest 377 - - 377 250
Transfer from old Easter Team charity 812 - - 812 77,122
- - - - -
- - - - -
Sub total (Gross income for
54,625 17,471 - 72,096 87,931
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 54,625 17,471 - 72,096 87,931
A3 Payments
Charitable spending: Gas & elec top ups
25,845 - - 25,845 6,150
Charitable spending: Food parcels 15,381 - - 15,381 2,948
Charitable spending: Other help - - - - 25
Running costs: Operations Manager 16,249 - - 16,249 3,526
Running costs: Other 5,370 2,300 - 7,670 1,156
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 62,845 ] 2,300 - 65,145 13,805
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 62,845 2,300 - 65,145 13,805
Net of receipts/(payments) - 8,220 15,171 - 6,951 74,126
A5 Transfers between funds - - - - -
A6 Cash funds last year end 74,126 - - 74,126 -
Cash funds this year end 65,906 15,171 - 81,077 74,126
**----- End of picture text -----**
CCXX R1 accounts (SS) 17/10/2023 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Deposit accounts (MCA)
Current accounts (NatWest & Co-op)
Petty cash
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**49,040**
**15,171**
**16,806**
**-**
**60**
**-**
**65,906**
**15,171**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
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**asset belongs**
**Cost (optional)**
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**liability relates**
**Amount due**
**(optional)**
**-**
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Print Name
John Lodemore|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
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Date of
approval
26-May-23| CCXX R2 accounts (SS) 17/10/2023 2 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the truste•sl members of The Easter Team On a¢¢ounts for the year ended 31.12.2022 Charlty no lif any) 1194018 Set out on pages 1- 2 of the Receipts & Payments A￿OUnts I report lo the trustees on my examination of the accounts of the above charty {Ihe Trust.) for the year ended 3111212022. Ro8pon8lbllltlas and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance wf(h the requirements of the Chanlies Act 20111lhe ALr). I report in respèct of my examination of the Trust's a¢￿unt$ carried out under section 145 of the 2011 Act and in carying out my examination, I have followed Ihe applicable Directs'ons given by the Charty Commission under section 145(5)Ib) of the A¢a. I have cc¥npleted my examination. I confimi that no material matters have come to my attention (other than dlscbsed below) in connection with the examination which gives me cause to believe that in, any material respect- accounting records were not kept in accordance with section 130 of the Act c the accounts do not with the accounting r￿OrdS Independent •xamlneV8 ststement I have no concems and have come across no other malters in connection with the examinat￿n to which attention should be drewn in order lo enable proper underslanding of the accounts to be reached. Slgnèd: Date: 1711012023 N*m•: Aknn Wvlgy FCA Relevant professional qualificatsonls) or body (If any): Chartered Accountant i ICAEW Address: Soteria Accountancy Ground Floor, 8 Magellan Terrace Gatwick Road Crawley RH10 9PJ IER October 2018 Section B Disclosure on￿ complete rf the examiner needs to hwJhlight matters of con￿rn (see CC32, Inde￿ndent examination of charity accounts". directions and guidan￿ for examiners). Give here brlef detalls of any items that the examiner wishes to disclo￿. Ilnothing to disck)se, please enterNA below NIA IER October 2018