## Harlequin Amateur Theatrical Society 

**Registered Charity Number:** 1193956 **Trustees’ Annual Report and Accounts Financial Year:** 1 April 2024 – 31 March 2025 

## Trustees’ Annual Report 

## 1. Reference and Administrative Information 

**Charity name:** Harlequin Amateur Theatrical Society **Charity registration number:** 1193956 

**Treasurer** : John Welch 

**Independent Examiner:** Not applicable (no income or expenditure during the period). 

**Bankers:** Lloyds Bank 

## 2. Structure, Governance and Management 

Harlequin Amateur Theatrical Society (the “Society”) is a charitable incorporated organisation governed by its constitution and registered with the Charity Commission for England and Wales. 

The trustees are responsible for the general control and management of the Society. Trustees are appointed and retire in accordance with the Society’s constitution. No changes to the trustee body occurred during the reporting period. 

## 3. Objectives and Activities 

The Society’s charitable objectives are to advance the arts, particularly amateur dramatic performance, for the benefit of the public through theatrical productions, training, and related cultural activities. 

During the financial year ended 31 March 2025, the Society undertook no theatrical productions, training, or public outreach activities. 



## 4. Achievements and Performance 

There were no operational activities, performances, fundraising events, or community engagement initiatives undertaken during the reporting period. 

## 5. Financial Review 

## 5.1 Income and Expenditure 

The Society had no income or expenditure during the financial year ended 31 March 2025. Total funds remained unchanged throughout the year. 

## 5.2 Reserves Policy 

The trustees consider it prudent to maintain sufficient reserves to meet ongoing administrative costs and future production expenses. At 31 March 2025, total funds amounted to **£5,506.96** , all of which are unrestricted funds. 

## 5.3 Risk Management 

The trustees have assessed the major risks to which the Society is exposed, particularly the risk of inactivity and declining membership. Trustees will consider steps to re-engage members and recommence activities in future periods. 

## 6. Plans for Future Periods 

The trustees intend to explore opportunities to recommence productions and activities in future financial periods, subject to member engagement, venue availability, and financial sustainability. 

## 7. Statement of Trustees’ Responsibilities 

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. 

The trustees are required to: - Keep proper accounting records that disclose with reasonable accuracy the financial position of the Society; 

- Prepare financial statements on a receipts and payments basis; 

- Safeguard the assets of the Society and take reasonable steps for the prevention and detection of fraud and other irregularities. 



## 8. Approval 

This report was approved by the trustees and signed on their behalf on: 

Date: 29/01/2026 

Signed: _Phil Mann_ 

**Position:** Chair of Trustees 

## Financial Statements (Receipts and Payments Account) 

**For the year ended 31 March 2025** 

## Receipts and Payments Account 

|Description|2024/25 (£)|2023/24 (£)|
|---|---|---|
|**Receipts**|||
|Donations and fundraising|0.00|0.00|
|Ticket sales and|0.00|0.00|
|subscriptions|||
|Other income|0.00|0.00|
|**Total Receipts**|**0.00**|**0.00**|
|**Payments**|||
|Production costs|0.00|0.00|
|Administrative expenses|0.00|0.00|
|Other expenses|0.00|0.00|
|**Total Payments**|**0.00**|**0.00**|
|**Net movement in funds**|**0.00**|**0.00**|



## Statement of Assets and Liabilities at 31 March 2025 

|Assets|£|
|---|---|
|Bank and cash|5,506.96|
|balances||





|Assets||£|
|---|---|---|
|**Total Assets**||**5,506.96**|
|Liabilities|£||
|Creditors and|0.00||
|accruals|||
|**Total Liabilities**|**0.00**||
|**Total Funds**|**5,506.96**||||
|Unrestricted funds | 5,506.96 ||||
|Restricted funds | 0.00 ||||



## Notes to the Financial Statements 

## 1. **Basis of Preparation** 

The financial statements have been prepared on a receipts and payments basis in accordance with the Charities Act 2011 and applicable guidance for smaller charities. 

## 2. **Accounting Policies** 

The accounts have been prepared under the historical cost convention. Income and expenditure are recognised when received or paid. 

## 3. **Fund Analysis** 

All funds held by the Society at 31 March 2025 are unrestricted. 

## Independent Examiner’s Report 

Not applicable, as the Society had no income or expenditure and is below the threshold requiring independent examination. 

## Trustees’ Declaration 

The trustees declare that they have approved the above accounts and that they represent a true and fair view of the Society’s financial activities for the year ended 31 March 2025. 

Date: 29/01/2026 



Signed: John Welch
Position: Treasurer l Trustee