## **Trustees’ Annual Report for the period**
**From: 01.04.2021 Period start date To: 31.03.2022 Period end date**
## **Charity name: Harlequin Amateur Theatrical Society**
## **Charity registration number: 1193956**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 To advance public education and
purposes of the charity appreciation of dramatic art by:
as set out in its (a) the public presentation of
governing document dramatic performances.
(b) providing opportunities for
members to participate in the
production of amateur dramatic
performances, including (but
not limited to) acting,
backstage, technical, direction
and production roles.
Summary of the main Para 1.17 and The group normally performs at least
1.19
activities in relation to one production per year; a
those purposes for the pantomime. However following the
public benefit, in pandemic period, it has not been
particular, the activities, possible to stage a production during
projects or services this financial year.
identified in the
accounts.
Statement confirming Para 1.18 The trustees confirm that they have
whether the trustees heeded the guidance issued by the
have had regard to the Charity Commission on public benefit.
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including
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program related
investment
Contribution made by The groups relies heavily on the
volunteers Para 1.38 assistance of volunteers. Apart from
on-stage performers, volunteers
assist in a number of support roles,
including set construction, technical
management, stewarding,
chaperoning and front of house.
Without these contributions the work
of the group would not be possible.
Other
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## **Achievements and Performance**
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SORP reference
The Covid-19 pandemic and it’s
aftermath combined with the
coinciding loss of the group’s
Summary of the main traditional base of operating meant
Para 1.20
achievements of the that The HATS were unable to put on
charity, identifying the a show during this financial year. The
difference the charity’s time was however used to regroup
work has made to the and build a solid foundation for the
circumstances of its future by incorporating as a charity,
beneficiaries and any working towards identifying a new
wider benefits to society venue, and recruiting the volunteers
as a whole. that are key to the group’s success.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising activities Para 1.41 against objectives set
Investment performance Para 1.41 against objectives Other
## **Financial Review**
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Review of the charity’s Para 1.21 The group is in good financial shape
financial position at the with a bank balance of £7672.
end of the period
Statement explaining Para 1.22 lt is the group's policy to hold
the policy for holding reserves equivalent to the
reserves stating why approximate cost of one to two
they are held shows.
Amount of reserves held Para 1.22 Reserves at 31 March were £7672.
Reasons for holding zero Para 1.22 Reserves are held.
reserves
Details of fund materially Para 1.24 No funds are in deficit.
in deficit
Explanation of any Para 1.23 The trustees are confident that the
uncertainties about the group has the resources to continue
charity continuing as a as a going concern.
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Company, limited by guarantee
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected by members at general
methods including meeting on an annual basis
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Harlequin Amateur Theatrical Society
Other name the charity The HATS
uses
Registered charity 1193956
number
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Charity’s principal 16 Frogmore Park Drive
address Blackwater
Camberley
Surrey
GU17 0PG
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Heather Wild Chair Resigned 10 [th] Jan
1
2022
2 Phil Mann Chair
3 Leanne Mann
Debbie Owen Appointed 1 [st] Jun
4
2022
Sarah-Jane Maze Appointed 1 [st] Jun
5
2022
6 John Welch Treasurer
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Phil Mann Leanne Mann Debbie Owen Sarah-Jane Maze John Welch
Name of trustees holding title to property belonging to the charity
|**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**|
|---|---|---|---|---|---|
||**whole**|**year**||||
None
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Philip James Mann **Position (eg** Chair **Secretary, Chair, etc)**
**Date** 01/12/2022
**Charity Name N Harlequin Amateur Theatrical Society 1**
## **Receipts and payments acco**
Period start date
**For the period To from** 04/01/2021
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**to the nearest £**
**to the nearest £**
## **to the nearest £**
## **A1 Receipts**
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Donations - - -
Fundraising - - -
- - -
- - -
- - -
- - -
- - -
- - -
Sub total (Gross income for AR) - - -
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total - - -
Total receipts - - -
A3 Payments
Cost of membership event 111 -
Care of Assets 12 - -
- - -
- - -
- - -
- - -
- - -
- - -
- - -
Sub total 123 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 123 - -
Net of receipts/(payments) - 123 - -
A5 Transfers between funds - - -
A6 Cash funds last year end 7,794 - -
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_**Cash funds this year end**_ **7,672 - -**
## **Section B Statement of assets and liabilities at the end of**
|||**Unrestricted**||
|---|---|---|---|
|**Categories**|**Details**|**funds**||
|**B1 Cash funds**|Bank account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**7,672**
**-**
**-**
**7,672**
OK||
|||**Unrestricted**||
|||**funds**||
|**B2 Other monetary assets**|**Details**|**to nearest £**
**-**
**-**||
|||**Fund to which**||
|**B3 Investment assets**|**Details**|**asset belongs**||
|||**Fund to which**||
|**B4 Assets retained for the**|**Details**|**asset belongs**||
|**charity’s own use**||||
|||**Fund to which**||
|**B5 Liabilities**|**Details**|**liability relates**||
|Signed by one or two trustees on
behalf of all the trustees|Signature|Print|N|
**o (if any) 193956**
## **ounts**
## **CC16a**
Period end date 03/31/2022
## **Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
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- -
- -
- -
- -
- -
- -
- -
- -
- -
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-
- -
- -
- -
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111 -
12 -
- -
- -
- -
- -
- -
- -
- -
123 -
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-
-
- -
123 -
- 123 -
- -
7,794 -
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7.672
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the period
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
Date of
Name
approval
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