## ST. JOHN THE EVANGELIST, WATERBEACH
## ANNUAL REPORT 2022
## CONTENTS
Our Mission Statement ..................................................................................................................................... 1 Our Vision ......................................................................................................................................................... 1 Our Ethical And Fair Trade Policy .................................................................................................................... 1 Administrative Information ................................................................................................................................ 1 The Parochial Church Council.......................................................................................................................... 2 Associate Vicar’s Report .................................................................................................................................. 2 Deanery Synod ................................................................................................................................................. 3 Church Building and Administration ................................................................................................................. 3 Eco Church....................................................................................................................................................................................... 4 Administration................................................................................................................................................................................... 5 Music at St Johns ............................................................................................................................................................................. 5 Children and Families work .............................................................................................................................. 5 Children’s Ministry ............................................................................................................................................................................ 5 Children’s Explore Events ................................................................................................................................................................ 6 Footsteps .......................................................................................................................................................................................... 6 Supporting Young People (11-18) .................................................................................................................................................... 6 Outreach to Adults ............................................................................................................................................ 7 Monday Connect Group ................................................................................................................................................................... 7 Tuesday Morning Connect Group .................................................................................................................................................... 7 Making Sense................................................................................................................................................................................... 7 Pastoral Care Team ......................................................................................................................................................................... 7 Other Groups and Concerns ............................................................................................................................ 8 Amos Trust ....................................................................................................................................................................................... 8 Fairtrade and the Sreepur Village, Bangladesh ............................................................................................................................... 8 The Melanesian Mission................................................................................................................................................................... 9 Twinning Link With St Giles RC Church Avrillé ................................................................................................................................ 9 Flower Guild ................................................................................................................................................................................... 10 The Friends of St John’s ................................................................................................................................................................ 10 Waterbeach Wives ......................................................................................................................................................................... 11 Financial information ...................................................................................................................................... 12 Aims, Activities, Performance And Future Plans ............................................................................................................................. 12 Financial Information ...................................................................................................................................................................... 13 Summary Financial Report ............................................................................................................................................................. 13 Use Of Volunteers .......................................................................................................................................................................... 14 Investment Policy ........................................................................................................................................................................... 14 Grant-Making Policy ....................................................................................................................................................................... 14 Risk Management .......................................................................................................................................................................... 14 Reserves Policy.............................................................................................................................................................................. 14 Statement Of Trustees Responsibilities ......................................................................................................................................... 15 Independent Examiners Report ...................................................................................................................................................... 16 Financial Statements ……………….………………………………………………………………………………………………… 17 - 27
## ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL
The primary objective of the Parochial Church Council (PCC) is the promotion of the Gospel of our Lord Jesus Christ according to the doctrines and practices of the Church of England. To achieve this, the PCC co-operates with the incumbent in promoting in the parish the whole mission of the Church; pastoral, evangelistic, social and ecumenical. We are pleased to present this account of our activities in 2022.
## OUR MISSION STATEMENT
Our mission is to serve God in the community of Waterbeach. To achieve this, we must make the church available to all who need it, through worship reflecting the breadth of Christian experience, through service to all in need, through prayer and through teaching.
## OUR VISION
To be a Church where we are: Rooted in Christ Growing together in the Spirit Reaching out with God's love
## OUR ETHICAL AND FAIR TRADE POLICY
- To use Fair Trade products wherever possible;
- To choose financial services from institutions which publish and report on their ethical trading policies;
- To choose consumable items (e.g. paper) from suppliers who can demonstrate the environmentallyfriendly nature of their products;
- To consider the environmental impact of building works;
- To consider means of reducing our energy use in the long term;
- To educate ourselves and our church in environmental, ethical and fair trade issues;
- To seek recognition and communicate our status through schemes such as Eco Church
## ADMINISTRATIVE INFORMATION
The Church of St. John the Evangelist, Waterbeach is situated on Station Road, Waterbeach. It is part of the Diocese of Ely within the Church of England. The correspondence address is the Parish Office, St John's Church Room, Station Road, Waterbeach, Cambridge CB25 9HT.
Bankers: The Co-operative Bank plc, 1 Balloon Street, Manchester, M60 4EP
Independent Examiner: Matthew Pettifer Staffords Chartered Accountants Unit 1, Cambridge House, Camboro Business Park, Oakington Road, Girton, CAMBRIDGE CB3 0QH
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THE PAROCHIAL CHURCH COUNCIL
The PCC is a corporate body established by the Church of England and operates under the Parochial Church Council Powers Measure. It was previously exempt from registration but on 29 March, 2021 it became registered with the Charity Commission as ‘The Parochial Church Council of St John the Evangelist, Waterbeach’ with number 1193952. The appointment of PCC members is set out in and governed by the Church Representation Rules.
During the year the following served as members of the PCC:
|Associate Vicar|The Revd. Paul Butler|Chair|
|---|---|---|
|Churchwardens|Richard Stobart||
||Katy Astley||
|Deanery Synod Reps|Michael Williamson||
|Elected members|James Bielby||
||Penelope Clay||
||Andrew Cotton|Treasurer|
||Millie Cotton||
||Sarah Edwards||
||Tiffany Langton||
||Mike Lynch||
||Stuart Morris||
||Sibonokuhle Nkomo|Co-opted by the PCC (May 2022)|
||Richard Oakes||
||Jane Williamson||
||Adrian Wright|Sacristan|
The Secretary to the PCC is Claire Kueh
The Safeguarding Officer is Holli Bielby
## ASSOCIATE VICAR’S REPORT
2022 was a time of rebuilding and restoration for the St John’s community after the Covid challenges of the previous two years. On the fourth Sunday we continued to meet for breakfast followed by Breakfast Church, and this has been a wonderful opportunity to both eat together and worship together; it’s been a delight to welcome new people of all ages who have found a spiritual home at St John’s. In March, we appointed Kirsty Morris as our Children and Families Minister, and through Kirsty’s ministry our children have grown both in numbers and in the deepening of their faith. As part of the rebuilding process, our sung worship has been revitalised: under Michael William’s leadership, the choir has been restored and has energised our worship on the fourth Sunday and at other times. The band have also made a welcome comeback, and under Mike Astley leadership have led our sung worship on the third Sunday. In May, we began our stewardship project, Giving in Love and Grace. This was a sustained sermon series on financial stewardship, set within the broader context of Christian Discipleship - what it means to be a follower of Jesus Christ - and the sermon series culminated in our Celebration and Re-Commitment Day Festival and BBQ in July. The PCC and I were deeply appreciative of the generous responses received both as one off donations and increased regular giving.
I want to take this opportunity to record my profound gratitude to those who have helped to share the leadership load: Janet Glover, Brian Macdonald-Milne, Chris Barter, and Sue Butler, the ministry team who assisted in leading and preaching at Sunday services; Janet Glover for her wise leadership of the Pastoral Care Team; Kirsty Morris for her passionate and sensitive leadership of the Children and Families’ Ministry; Michael Williamson for his leadership of our sung worship and the choir; Mike Astley and the band for leading our third Sunday sung worship; Andrew Cotton, our Treasurer, for his dynamic financial leadership; Adrian Wright for managing the hire of the Church Room, and doing many other supportive tasks; James Bielby and Andrew Cotton who dedicated many hours caring for the churchyard; Katy Astley, our Stewardship Officer, for her sensitive and
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effective leadership in this role; Holli Bielby for agreeing to take up the role of Parish Safeguarding Officer in September, and my thanks to Richard Oakes who stood down from this role after many years of faithful service; our two church wardens, Richard Stobart and Katy Astley, who contributed a considerable amount of time and energy on projects, pastoral care and routine church and Sunday services management - and for once again keeping the Vicar under control! I also want to express my gratitude to members of the church family who served on the Welcomers, Readers and Intercessors’ Teams, without whom our Sunday services could not run smoothy. Finally, I want to express my appreciation to the PCC, who as the leadership team of the church, have provided me with wisdom, guidance, good humour and an occasional ‘no way’, as we sought to lead the church community together.
In 2022, we continued to discover what it means to be the church: an inclusive community of the Holy Spirit, a people of faith in Jesus Christ. Through our community engagement and supporting people we have understood more fully what it means to live out the gospel and follow Jesus Christ on a journey of sacrificial love.
Report compiled by Paul Butler
## DEANERY SYNOD
The main business of the Synod has been working on the Deanery Plan. A version of this was presented to the meeting in December 2022 and agreed. However, it turns out that North Stowe was the only Deanery to present its plan, and the Diocese has given revised instructions as to its content. Thus, work on the plan will extend into 2023.
Report compiled by Michael Williamson
## CHURCH BUILDING AND ADMINISTRATION
2022 has seen a return to relative normality in the pattern of services. There was big no COVID disruption, although we need to remain attentive to COVID infections in the general population.
The return to normal service patterns has prompted us to revisit the procurement of a new sound system for Church and the Churchroom, and to consider what display technologies would work best. We re-established communications with Avanit Systems, a local supplier of sound systems that has an excellent reputation for the installation of systems for Churches. We have for some time had a modest budget set aside – and our aim was to complete an upgrade of the Church system by Christmas 2022. Avanit had too much work in progress to plan our work in time, and we are looking to complete this first upgrade in 2023.
We did acquire a 75inch LCD television as our new display technology for the Churchroom. The idea to make use of TV technology had developed from PCC discussions around the replacement of the data projector that was stolen during the burglaries of 2021. Initial experience has been positive. We need to make an assessment of the mechanical arrangements: the mobility and the ease of adjusting the height of the display. We also need to check the system in church and decide on how we best complement this (75inch) display with either a larger (85 to 90inch) unit placed centrally or a smaller unit (55inch) located in the south aisle.
We are continuing work on bicycle parking and improved access to and from the car park and around the Churchyard. Our view is that given the priority of the roof work, we will just address the current requirements for bicycle parking: that is six places split between the south side of Church and the west wall of the Churchyard. We have still to seek the opinion of the GCSPS (Greater Cambridge Shared Planning Service) conservation officer. We may need to make a planning application. Our intention in the short term is to fit two or three Sheffield stands for people to try. We will use Spirafix fittings that can be extracted if planning constraints force a re-design. We will aim to have the full six places in operation by late 2023.
The installation of a new heating system for the Churchroom started in February. Solar panels were installed first and then during the half term break, new larger radiators were fitted and the heat pump installed on a new hard standing in the Churchyard just outside the kitchen. The system was first operated in the week after half term and the first “customers” were the Footsteps group. Churchroom users appear happy with the heating performance. Water for the kitchen is heated in a dedicated electric boiler that during the day is powered by solar generated electricity. We were initially concerned that the capacity of the boiler might not meet washing up requirements, but experience proved otherwise. As a health and safety measure, we needed to ensure that the hot water temperature at the handwash sink in the kitchen was maintained below 43degC and for that we arranged for a thermostatic controller to be installed. The scheduling of the heat pump appears to work well. We have still to sign up for a “feed-in” tariff for any extra solar energy we generate. By late 2022 we had set up a
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simple electrical monitoring system to evaluate energy usage and to help get an understanding of how much electricity we could export and whether it would be worth acquiring a battery.
We still have two areas of roofing to repair: the flat roof over the lobby is leaking intermittently and the whole west facing gable of the organ chamber roof needs to be replaced. We have decided to separate the two re-roofing tasks into two separate projects. Following a tendering process supervised by our architects, Freeland Rees Roberts, we selected Lodge & Sons as our preferred contractor and have asked Lodge to work with Bacons for the installation of a second lightning conductor (required under new regulations). We aim to submit a grant application in early 2023 to cover a proportion of the project costs with the balance coming from the Church maintenance fund.
For the repairs to the flat roof,we have decided to add a number of additional and necessary improvements in and around the lobby area. We will need to upgrade the insulation of the lobby, both walls and roof. We will be able to extend the heating system with a single radiator on the west wall. We will add a grey water management system using rainwater collected from the Church roof and that will require significant changes to the toilet plumbing. Given the degree of disruption we will take the opportunity to refurbish the toilets, and budgets permitting, the old kitchen. Henry Freeland is in the process of preparing a specification and documents needed for a grant application and for presentation to potential contractors.
With the approval of the PCC, we asked Henry Freeland to conduct the 2022 Quinquennial Inspection (QI). The QI took place on Tuesday, 18th October 2022. The report was very much as expected, highlighting the deteriorating state of the west facing gable of the Organ Chamber roof. Other minor repairs were identified. We had pre-empted this situation by including a schedule of repairs in the tender documents we had already circulated for the repair of the Organ Chamber roof. In the New Year, we will revisit our plan to make a joint appointment (between Waterbeach, Landbeach and Milton) of a new Inspecting Architect.
Angela Brown and a team of volunteers developed a new installation for the Churchyard to help celebrate Creationtide. As in 2022 with the Remembrance Project, the installation attracted wide interest, with a steady flow of visitors and we were featured in the Cambridge Independent.
On the Old Burial Ground (OBG), we hope to prune the Irish Yew during the summer of 2023. That was deferred in the drought conditions we experienced during the summer. Our arrangement with the Parish Council for mowing of the OBG lapsed again and we engaged our own contractor. We would like to keep to a regular pattern of mowing in respectively July and September.
Our thanks go to the teams of Stewards who have done excellent work welcoming worshippers and running the services. Thanks to Millie Cotton for arranging the welcome badges which have quickly become part of our culture.
We would like to thank the team of volunteers: Dave Armstrong, Les Flack, the Bielby family, Andrew Cotton, Joe McWilliams and Dorothy Druitt who have helped maintain the Old Burial Ground and the Churchyard. Particular thanks go to Adrian Wright for his continuing commitment to maintenance and development in and around Church and for his oversight of the Churchroom.
Report compiled by Richard Stobart and Katy Astley
## ECO CHURCH
Eco Church is a national initiative in which member Churches evaluate their environmental performance and share good practice with other Church fellowships, community groups and individuals. The scheme is administered by the Christian charity, A Rocha UK and provides member churches with a wealth of resources and access to a network of churches and individuals.
The Eco Church team comprising Dorothy Druitt, Kirsty Morris, Richard Stobart and Jane Williamson meets regularly to review progress and to discuss next steps in implementing our own environmental measures, both as a Church (through buildings and the materials we use) and as a community, through lifestyle decisions.
The Eco Church scheme uses a system of awards to recognise the progress Churches are making. We received the bronze award in June 2021. The assessors had checked our web site and particularly commended the coverage of Fairtrade. We reviewed our progress again in early 2022 and we have taken a number of actions that we hope will bring St John’s to silver status. The new Churchroom heating system and solar PV panels that started operation in February 2022 makes a helpful contribution.
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We helped organise an ‘Environment and Ecology Day’ in January 2022. About thirty people attended to browse displays and exhibits on a sustainability theme. We helped the organisers of an Eco Church day conference held at St Andrews Street Baptist Church in April 2022.
The Eco Church team will be looking again at the possibility of an event to be held at St John’s during 2023. We hope to apply for the silver award for St John’s in the early summer of 2023 and if we are successful, we will be able link the celebration with the next “eco” event.
Report compiled by the Eco Church Team
## ADMINISTRATION
It has been wonderful to get back to a more ‘normal’ year after all of the disruptions of Covid-19. Christmas was especially wonderful, with all of the traditional services and celebrations going ahead without a covid-related hitch. Kirsty’s role as Children and Families Minister has been a great addition, and has meant that we have been able to add the ‘Children’ module on ChurchSuite, for greater administrative efficiency! The most exciting aspect of the year has been Millie Cotton’s work on the eagerly anticipated new website – it’s looking amazing. ChurchSuite continues to be an administrative asset to the church (if you’re not sure about how to use it, do let me know – it really is great!), and Canva Pro’s free license for charities has also been much appreciated. Many thanks to everyone who helps with all of the rotas at St John’s – your contributions make such a massive difference!
Report compiled by Claire Kueh
## MUSIC AT ST JOHNS
For the first time since 2019, we held the Annual Carol Serviced at St. John’s. We brought the date forward by a week because of the Football World Cup Final which was to be held on our usual date of the last Sunday before Christmas. Our choir was augmented by singers from other churches (including one singer, Vanessa, who last sung with us in the choir back in the 1970s) and we thank Jeremy and David for playing the organ.
After a few years in the doldrums due to COVID, we are looking forward to 2023 when we are aiming to put together a choir to sing once a month on fourth Sundays.
Report compiled by Michael Williamson
## CHILDREN AND FAMILIES WORK
## CHILDREN’S MINISTRY
Since April last year, Kidschurch has restarted regularly on the 2nd Sunday of the month. We now have a team of 3 regular volunteers, as well as 7 who are willing to help on a rota or as needed. We currently have 30 children aged 0-11 who regularly attend this, with an average of 20 children in each session. This year, we have mainly followed the lectionary, as well as doing a couple of sessions exploring communion, in advance of children aged 7+ deciding whether or not to attend First Communion preparation.
Other children’s events this year:
- **Holiday Club** , July 2022. 80 children of primary school age joined us for a week in the Summer for the Beaches Together Holiday Club. We had 12 helpers from St John’s church. Feedback about the week has been fantastic, and the week went smoothly, with children all enjoying themselves.
- **Creationtide Celebration** , September 2022. This event, to mark Creationtide and coincide with Angela Brown’s super art installation, attracted people of all ages, although mainly families, from the regular church congregation, as well as from Footsteps toddler groups and from the wider village. Dorothy, Sheila and Jane served refreshments and Katy W and Katy P made the prizes.
- **Remembrance Sunday activities** , November 2022. These were attended by 61 children, 40 of which were from the uniformed organisations. Thank you to the team of helpers, including young people, from St John’s who helped with this.
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- **Nativity Service** , December 2022. 22 children took part in the rehearsal for this , and these were joined by others in the service itself. Thank you to Mike, Penny, Joe and Paul for the music, and to Katy West, Katy Thompson and Penny for help organising children.
- **Explore Christmas** , December 2022. This had 45 children through the door taking part in the trail. This was followed by the Christingle, which had approximately 50 adults and 50 children attending. Thank you to Ros for the hard work behind these, and to the large team of adults and young people helping with the trail, refreshments, stewarding, music and the service.
- **Kidschurch party** , January 2022. This was attended by 25 children, ranging in age from 1 to 11. The event was enjoyed by all, and we would like to make this an annual event. Thank you to Penny, Katy W, Fernanda and Adam, Rowena and Paul for your help with this.
Report compiled by Kirsty Morris
## CHILDREN’S EXPLORE EVENTS
Working with Kirsty Morris, a joint Good Friday activity morning with the Baptists and Salvation Army took place in 2022. It included an ‘Exploring Easter’ trail covering the final week’s events. Lots of craft activities and a retelling of the Easter Story were part of the experience for about 40 children and many of their parents.
Again working with Kirsty, we were able to hold an ‘Explore Christmas’ event in the church at a new time of Saturday afternoon. As usual there were a number of interactive displays, craft activities and a display of nativity sets from around the world. As an addition to the event, it was concluded with a ‘Christingle Service’ which many of the families who took part in ‘Explore’ stayed for, plus some who came just for the service. It seemed a very satisfactory way to conclude the event.
Report compiled by Ros Wright
## FOOTSTEPS
At the start of 2022, we ran Footsteps, for babies and toddlers, on Mondays, and ‘Baby Footsteps’ for pre-walkers, on Fridays.
In September, we opened on Mondays and Fridays for both babies and toddlers. We welcome babies and toddlers up to school age, with their parents and carers, to play with a range of toys and enjoy snack time together, with tea and coffee provided for adults. We finish by singing ‘He’s got the whole world’ and naming each child, and singing other well known songs.
From September, numbers attending both Monday and Friday sessions crept up, to the point that we had to put in restrictions on numbers to ensure the safety of those attending. We now welcome up to 18 families, and put up signs in front of the church and on our Facebook group when the session is full.
We celebrated Christmas by having a ‘Nativity Party’ in church, with the Christmas story, songs, Christmas food and Christmas story gifts for the children.
We have enjoyed getting to know many of our families well this year, and welcoming them to many of our other church events and services.
Thank you to our fantastic team of helpers; Sarah Edwards, Emma Cotton, Hilary Stobart, Fernanda Cathcart, Rowena Winn and Jane Williamson. We were sad to see Alison Maddocks move away in July, and thank her for the 8 years in which she regularly helped at Footsteps.
Report compiled by Kirsty Morris
## SUPPORTING YOUNG PEOPLE (11-18)
Friday 22 October 2022 saw 6 young people with Paul, Sue and Joel Butler supporting, for a pizza evening at the vicarage. We have tried, where possible, to meet on a Friday evening monthly. The aim was to offer support to the 11-18s in the church with their own space to grow together in friendship and faith. There are currently up to 10 young people attending with a further 7 (that we know of,) coming up in September.
The pizza evenings offer a safe place where the young people are given the opportunity to chat and hang out together. Sometimes they make their own band, playing the piano and guitar. They have discussed what they would like to do in the future.
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On the second Sunday mornings, Sue has been meeting with the young people in the office in the Jack Harding room. On occasion, when all the current young people are present it can be snug and from September, we may well need to change where we meet, as the present space is too small.
We have been using Table Talk which is a Christian conversational game. Our discussions have been about friendships, what makes for a good and faithful friendship. Family life and more recently Easter, where we have discussed amongst other areas: Suffering, why Jesus died and the resurrection and all subjects have led to lively theological discussion and how this impacts our life and our general Christian discipleship. We intend to spend time looking at the Eucharistic liturgy, what the words mean; the act of Eucharist and our participation in it each week and how it can impact us in our daily life.
It is good to see the young people building friendships and it has been a joy to lead them in their discussions. Our young people have much to offer us, a strong faith and already a good understanding of what it means to be a follower of Christ and a part of the Church.
We ask for your prayers that we can accommodate the increasing needs of a growing young community with a broad age group. Practically, if you would like to support in any way: financially or time to help lead the discussions on the second Sunday, please speak to Sue or Paul. Please engage with our young people on Sundays, they have so much to offer us.
Report compiled by Sue Butler
## OUTREACH TO ADULTS
## MONDAY CONNECT GROUP
- Meetings continued throughout 2022 on 2nd and 4th Tuesdays changing to 2nd and 4th Mondays in September following the departure of Alison and Mark who had been key leaders of this group over many years
- Meetings were held in the Church (summer) and Church Room (winter)
- The group followed studies on Esther and 1 Thessalonians and Heroes of Faith
- Leading is rotated among those happy to take this role as is providing refreshments.
- Each term includes a social event for members of the group and their families
- The group is very open to others joining
Report compiled by Sarah Edwards
## TUESDAY MORNING CONNECT GROUP
We meet on alternate Tuesdays at 9.30am, in the church room or in a house. We are a mix of St Johns members and other Christian Women from the village. There is always plenty of coffee, fellowship and laughter. This year we have studied 1 Thessalonians and Psalms. Through Lent, we met every week and studied Paula Gooder’s ‘A Way Through the Wilderness’. This group is open to all, and pre-schoolers are welcome to play alongside.
Report compiled by Kirsty Morris
## MAKING SENSE
There were two Making Sense sessions offered in 2022:
February: Making Sense of St Paul’s letter to the Galatians with The Revd Professor Steve Walton.
September: Making Sense of the Ukraine-Russia War with Professor Paul Gavrilyuk.
Report by Paul Butler
## PASTORAL CARE TEAM
The Pastoral Care Team currently consists of Paul Butler, Jane Oakes, Chris Barter and Janet Glover. We each have people we keep in touch with and see on a regular basis. Pastoral support is also offered by members of the congregation to friends and people they are concerned for, both in the church and community, and this is all an important part of trying to support one
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another. However, please feel free to contact the pastoral team if you have a particular concern or if you would like prayer for yourself or someone else. We will always maintain confidentiality within the team.
Report compiled by the Revd Janet Glover
## OTHER GROUPS AND CONCERNS
## AMOS TRUST
- A small creative human rights organisation committed to challenging injustice, building hope and creating a positive change.
- Working alongside grass-roots partners in Palestine, South Africa, Nicaragua, Burundi, India and Tanzania.
- March 2022: Emma raised just under £500 walking 26 miles in support of ‘Run the Wall’. This Palestine Justice campaign run in partnership with Right to Movement called us to remember the human cost of the Separation Wall, to demand freedom of movement for Palestinians and to raise vital funds towards the cost of rebuilding another demolished home in the West Bank.
- June 2022: Chris Rose, Director of Amos Trust preached at a 10.15 service and then in an evening session shared his recent experiences in the West Bank.
- October/November 2022: Dorothy joined the Amos Trust ‘Taste of Palestine’ trip and experienced first-hand the food, culture, hospitality and stories of the Palestinian people.
- November 2022: Dorothy and Emma raised £770 with a coffee morning and book/puzzle swap in support of both the climate justice work Amos facilitates in Nicaragua, and the work of Sreepur Village in Bangladesh.
- For further information on the work of Amos Trust, please visit www.amostrust.org
Report compiled by Emma Cotton
## FAIRTRADE AND THE SREEPUR VILLAGE, BANGLADESH
At St John’s we are committed to using Fairtrade products wherever possible.
In order to ensure that all products used in the church room kitchen are Fairtrade, the decision was taken by the Eco Church group and endorsed by the PCC that all regular users of the church room would be invited to use the Fairtrade tea, coffee and sugar provided.
Everyone in the congregation is invited to join the buying group, which orders Fairtrade groceries for personal use once a month. The interest in this has grown and the amounts purchased are much higher than when we ran a stall in the church room after church. There is also less wastage as all items are bought to order.
At the end of 2022 it became apparent that Traidcraft, our main Fairtrade supplier was in difficulties and indeed they went into administration in January 2023. This was a sad moment as they had been pioneers of the Fairtrade movement and had traded for over 40 years. Perhaps the fact that so many supermarkets now stock Fairtrade goods can be seen as an achievement, in spite of the fact it may have contributed in part to their downfall.
As I write we are using Ethical Superstore and Just Trading Scotland for supplies but it may be that the business of Traidcraft will rise from the ashes in a slightly different guise during 2023.
If you are interested to find out more about Fairtrade please visit https://www.fairtrade.org.uk/what-is-fairtrade/
**Sreepur Village** , Bangladesh serves as a refuge and safe haven for single mothers and their children. Every year we provide approximately 500 single mothers and children with basic needs and a secure and loving environment; as well as education and health services.
## _**In 2022 Sreepur Village has supported 548 people living on site at Sreepur Village:**_
135 single mothers aged 18 – 40
277 children aged 0 – 14
100 staff members (including social workers, teachers, cleaners, cooks , management and security staff)
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36 family members of staff who live on site.
## _**As of December 2022, a further 97 people are supported off site, including:**_
12 homeless girls at the Night Shelter in Dhaka
55 children living in slums through the SUCCESS education project
30 single mothers and children through the community reintegration house
During 2022 a further 47 single mothers and children were supported through our outreach project for impoverished families in remote river basin communities.
Women who left the village in 2022 found employment in garments factories, tailoring, livestock rearing and agriculture, as cleaners and caregivers.
**The village relies 100% on donations and is very appreciative of the continuing support of the St John’s community.**
If you would like to read more about the village and what was achieved in 2022 please visit sreepurvillage.org and click on 2022 End of Year Impact Report.
Report compiled by Dorothy Druitt
## THE MELANESIAN MISSION
After the international Lambeth Conference of Anglican Bishops held in Canterbury in 2022 (after a delay caused by the Covid - 19 pandemic), I was able to meet in Cambridge two of the Bishops from the Anglican Church of Melanesia, both Solomon Islanders, who had attended it. They were Benedict Loe, Bishop of Guadalcanal, whose diocese covers the rural areas of Guadalcanal, the largest island of the Solomon Islands, and Arthur Kabui, Bishop of Hanuato'o, whose diocese includes the Eastern islands of the country. I had been able to plan their visit to the Diocese of Ely, but sadly in the end this could not include the hoped-for visit of Bishop Benedict to Waterbeach. More recently, I was able to arrange for two members of the Melanesian Brotherhood, the largest Religious Order for men in the Anglican Communion, to visit Cambridge for the day as they wished to see me. They were accompanied by the Reverend Richard Carter, a former Melanesian Brother and Chaplain of the Brotherhood -- of which I was Chaplain long before him! He is now an Associate Vicar at St Martin-in-the-Fields, London, and the leader of the Nazareth Community there. The Bishops and the Brothers all had an opportunity to visit Selwyn College, Cambridge, founded in memory of Bishop George Augustus Selwyn, first Bishop of New Zealand and also the founder of The Melanesian Mission in 1849. The College Archives there have many items relating to the Selwyn family and to Bishop John Coleridge Patteson, first Bishop of Melanesia, martyred in the outer eastern Solomon Islands in 1871. The College still has strong links strong links with both Melanesia and New Zealand.
The Melanesian Mission UK will be holding its annual Festival and AGM this year at Chester Cathedral in September, and I hope to be present. I am also in the process of handing over the work that I have been doing as archivist and historian of the Mission to others in this country, and am now Archivist Emeritus. The Melanesian Mission UK is grateful for the continued support of St John's for the work of the Anglican Church of Melanesia in the Solomon Islands (a realm of which H.M. King Charles is Head of State), the Republic of Vanuatu (formerly the New Hebrides),and the French Territory of New Caledonia. I remain an Honorary Canon of the Provincial Cathedral of St Barnabas, which is situated in Honiara, Guadalcanal, the capital of the Solomon Islands. Please keep our Christian brothers and sisters in Melanesia in your prayers, especially as they face increasing problems caused by climate change. The Mothers; Union continues to do great work for families there.
Report compiled by Brian Macdonald-Milne (Honorary Canon of the Provincial Cathedral of St Barnabas, Honiara Solomon Islands)
## TWINNING LINK WITH ST GILES RC CHURCH AVRILLÉ
The parishes of Waterbeach, Landbeach. Cottenham, Rampton and Willingham, known collectively as the Fen Edge Villages, are linked with the town of Avrillé close to Angers in the region of Anjou in west central France, near the River Loire. This civic link has existed for nearly a quarter of a century. For part of that time, the benefice of Waterbeach and Landbeach has been linked with the R.C. Parish of St Gilles (St Giles) in Avrillé at the suggestion of the former Chair of the Avrillé Twinning Committee, Mme Marie-Thérèse Brec, and her late husband André, faithful members of that parish and former teachers in diocesan schools. They particularly wanted a link with Anglicans, to widen their own and their parish's ecumenical experience. I
Waterbeach PCC 2022 - Annual Report
9
have been for years the link person, but Mme Brec and myself are no longer making the visits to each other as we did in the past. She is now in a Residential Home, and I keep in touch with her by e-mail. Nearly every year when I visited Avrillé I was invited to take a significant part in the Sunday Parish Mass, praying, reading, or preaching in French. This has been a privilege and a joy, but this year I will not be with the people from our villages who will visit Avrillé in May. Because of traffic problems crossing the Channel, the group will mostly be flying this time, at greater expense than going by coach -- but getting there more quickly ! When the group from Avrillé visited our five villages last year, Pam Gooding and I were able to meet some of them at Rampton Village Hall, when they were welcomed again to the Fen Edge. On that occasion I was able to have a short discussion with the deputy mayor (l'Adjoint) of Avrillé and assure him of our continuing interest in the link with St Gilles, and also to send greetings to Marie-Thérèse.
Any one wishing to offer accommodation to the French visitors if and when they come in 2024 can get in touch with me to find out more about the twinning weekend and what it involves. It is good that Christians from different countries and denominations can learn to understand each other better and to have fellowship, and also show concern for each other. Let us therefore keep our fellow Christians and their parish, their Church, and their country in our prayers.
Vive le jumelage ! Long live the twinning !
Report compiled by Brian Macdonald-Milne
## FLOWER GUILD
Another quiet year with no weddings so funds have been depleted somewhat but we have been able to decorate the church for Easter, Harvest and Christmas.
We have lost one or two members due to people moving away and retiring from the rota but
we have continued with the usual weekly flowers and the ladies have covered about 10 weeks each over the year.
We have welcomed two new ladies to the group and they will be a valuable asset in helping with the festivals.
As yet we have no forthcoming weddings to arrange for and we are grateful for the generous allowance the PCC have made to the Flower Guild. This will allow us to fund the festival flowers until the situation with weddings picks up again.
There will be challenges ahead with the phasing out of the use of Oasis (the building block of our arrangements) as we look to other ways of producing our arrangements but it should prove less harmful to the environment
I look forward to a good year and with the Coronation coming shortly we will have something special to celebrate
Report compiled by Chris Armstrong
## THE FRIENDS OF ST JOHN’S
Happily our AGM and Annual Dinner was able to take place on 14th May 2022 after having been suspended due to continued covid restrictions through 2021. The committee were able to resume the usual full committee meetings.
The Spring and Christmas newsletters, and a Christmas card were sent to all members. Notice of the 2023 AGM & Dinner was included in the Christmas Newsletter.
At the 2022 AGM, thought was given to what our next project should be after the successful completion of the restoration of the Kempe Window. It was not felt that we could tackle such a large project in 2022. Three projects had been suggested – finance towards repair to the roof above the organ loft, new chairs for the church room and a large TV screen for the church room. It was agreed by the members that repair to the roof above the organ loft was urgently needed and that if the Friends could give £2,500 this would enable the PCC to apply for further ‘matching’ grant aid. After a vote it was agreed to offer the £2,500 for the roof repairs. As the PCC are still pursuing further grants this work has not yet been undertaken but our offer will still stand until required. Thought for our next project will be given at the 2023 AGM.
Report compiled by Ros Wright
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## WATERBEACH WIVES
It has been lovely to have our meetings without the heavy Covid Restrictions, but we still have to be careful sadly Covid has not gone away.
Marion has given great pleasure to everyone with her news letter every month with input from members.
This year was very special because on March 8th we celebrated being together as a group for 40 years and it is with a very Big Thank You to Brenda Read who started the group all those years ago.
We only meet one evening a month now with the occasional afternoon meeting
My thanks go to all the committee members for their help and support.
New members would be very welcome.
Report compiled by Sheila Gill
Waterbeach PCC 2022 - Annual Report
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FINANCIAL INFORMATION
Report compiled by Andrew Cotton
## AIMS, ACTIVITIES, PERFORMANCE AND FUTURE PLANS
Against a background of setting a negative budget for 2022, the Trustees set two key priorities for the year,
i) to maintain tight control on costs and
ii) secure uplifts in giving, including the recruitment of new givers.
The trustees have exercised good cost control. While we have seen a modest uplift in spend during 2022, this has been driven mainly by increases in Ministry Share and heating and lighting, both of which we have limited control over.
A stewardship campaign incorporating a sermon series titled "Giving in Love and Faith" and culminating with a whole parish BBQ contributed to an uplift in regular giving, we also received an exceptionally generous one off gift, which the donor specified was to clear the accumulated deficit as it stood at the end of 2021.
A combination of cost control and generosity of the church family meant that, excluding the one off gift, the General Fund was broadly in a break-even position for 2022. When the one off gift is included the surplus was sufficient to deliver a modest credit balance on the General Fund at the end of 2022.
Off the back of the 2022 financial performance the trustees felt confident enough to set a break-even budget for 2023, although there are challenges. To deliver the budget for 2023 we will need to secure a further uplift in regular giving of 10% and hold costs at 2022 levels.
There are likely to be some capital projects during 2023. There are repairs required to the church roof (grants will be sought for the majority of the funding, the trustees have already ring-fenced the monies for our contribution), the trustees will also need to identify how a schedule of work that the Churchwardens are building off the back of the Quinquennial inspection (report received during Q4 2022) will be funded and completed.
Key priorities for 2023 are:
- Secure a 10% uplift in regular giving
- Keep costs to 2022 spend; and
- Broaden our giving base to remove over reliance on a few generous donors
Waterbeach PCC 2022 - Annual Report
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## FINANCIAL INFORMATION
When the Parochial Church Council (PCC) set a negative budget, the financial plan for 2022 made difficult reading. During the early months of the year both income and expenditure were broadly tracking to plan, but the second half of the year was very different, and with costs under control and income being maintained and increasing, our General Fund ended the year in a much improved position.
The Giving in Love and Faith sermon series which culminated in our parish Celebration and Recommitment Day, was well received and resulted in existing givers reviewing and uplifting their contribution, and a number of new givers coming forward and agreeing to make a regular financial commitment to the life of St John’s. The uplift in giving over the year was magnificent and a credit to the Ministry Team, Stewardship Officer and all those involved in the Celebration and Re-commitment Day. We should rightly celebrate this success. Over and above the uplift in regular giving, we received a significant one-off gift which was given to clear the accumulated deficit on the General Fund. This incredibly generous and selfless donation meant our General Fund ended the year with a positive balance; the challenge going forward is to maintain and build on this position.
Culturally, talking money doesn’t sit very well in the church. While this almost certainly mirrors sentiment across wider society in the United Kingdom, St John’s, along with so many other charitable organisations can’t afford to be embarrassed by the subject. As will have been reported elsewhere, the appointment of a Children and Families Minister (C&FM) has been hugely successful in 2022. In the short term this role is funded by (mainly) external funds. However, the external funding is only available for a limited period and if the role is to continue, it will need to be PCC funded.
So at the end of 2021 the PCC were asking the St John’s family to prayerfully reflect on their giving to help us balance the books and start to address an accumulated deficit. As we go into 2023 we are still making the ask, but now to grow our giving as we strive to maintain our self sufficiency and build income to a level which will support the financing of the C&FM resourcing in the longer term; we have around three years to achieve this.
During 2022 and despite the challenges across the wider economy, the St John’s family collectively rose to the challenge set by the PCC. We can only ask you to continue to give as generously as you are able.
## SUMMARY FINANCIAL REPORT
The generosity of the St John’s family means that our General Fund (GF) finishes the year in a surplus position, £2,038 (2021: deficit of £11,671).
The Living in Love and Faith sermon series which culminated with the Celebration and Re-Commitment event helped to drive an increase in regular giving up by £3,981 to £44,449 (2021: £40,468).
PCC have continued to maintain close control on expenditure with unrestricted costs in 2022 totalling
£70,690 (2021: £67,225).
Excluding one off gifts, the uplift in giving combined with cost control resulted in a broadly breakeven position on the GF during 2022. Based on the assumption that we can drive a similar increase in regular giving in 2023, the PCC have set a breakeven budget for 2023. To deliver this we will need to recruit new donors and secure uplifts in giving from existing regular givers. As we do so, it would be good to see a broader giving base and reduce the reliance on the small number of donors giving a significant proportion of our income.
Waterbeach PCC 2022 – Annual Report
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After a number of years of growth, our historic investments have reduced in value during 2022. Falls in the value of shares are reflecting challenging economic circumstances around the world, mainly as a result of the conflict in Ukraine.
## USE OF VOLUNTEERS
The text of this report shows just how much the church is dependent upon volunteers for its work. This is a matter that cannot be quantified with any degree of certainty.
## INVESTMENT POLICY
Some funds that are held for long term purposes are held as shares in the appropriate CBF funds. Other cash deposits are placed in CBF deposit accounts.
## GRANT-MAKING POLICY
Income from the Cup Trust continues to support the work of Waterbeach and Landbeach Action for Youth. The PCC will continue to review the allocation of income from this fund, although no change is anticipated during 2023.
Against the 2022 surplus on the General Fund, we will give £1,950 to three charities - the Melanesian Mission, Sreepur Village and Amos Trust. It remains the intention of the PCC to increase this total sum in the future once income permits.
## RISK MANAGEMENT
The PCC is aware of the risks involved in its operation and takes appropriate steps to minimise them. In particular, it has a well-developed policy for dealing with children and vulnerable adults, which is overseen by the safeguarding officer.
## RESERVES POLICY
Because of the substantial support available to the PCC from the Waterbeach Ecclesiastical Charity, the PCC does not seek to maintain significant reserves. any funds temporarily in surplus are generally earmarked for future use It is the policy of the PCC to invest any surplus balances with the CBF Church of England Deposit Fund.
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STATEMENT OF TRUSTEES RESPONSIBILITIES
The Trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to Charities an England and Wales, the Charities Act 2011, requires the Trustees to prepare financial statements for each financial year which give a trust and fair view of the state of affairs of the Charity, and the income and expenditure of the Charity for that period. In preparing those financial statements, the Trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Observe the methods and principles in the Charity SORP;
- Make judgements and estimates that are reasonable and prudent;
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the PCC on 1[st] May 2023
Waterbeach PCC 2022 – Annual Report
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INDEPENDENT EXAMINERS REPORT
## **Independent Examiner's Report to the**
## **The Parochial Church Council of St John the Evangelist, Waterbeach**
This reports on the accounts of the Trustees for the year ended 31 December 2022 is in respect of an examination carried out under the Church Accounting Regulations 2006 and s 145 of the Charities Act 2011.
## **Respective responsibilities of Trustees and Examiner**
The Charity's trustees consider that an auclit is not required for this year uncler Section 142(2) of the Charities Act 2011 (the 2011 Act) and that an Independent Examination is required.
- Having satisfied myself that the PCC is not subject to audit under Charity Law and is eligible for independent examination, it is my responsibility to: - examine the accounts under Section 145 of the 201 I Act;
- follow the procedures laid down in the General Directions given by the Charity Commissioners in Section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the general directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the PCC and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statements below.
## **Independent Examiner's statement**
In connection with my examination, no matter has come to my attention:
- (I) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records, comply with the methods and principles of the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective I January 2015) have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## _**f.}'-**_
Date:
Matthew Pettifer FCA
Institute of Chartered Accountants in England and Wales Staffords
Chartered Accountants Unit I, Cambridge House Camboro Business Park Oakington Road Girton, CB3 0QH United Kingdom
Waterbeach PCC 2022 - Annual Report
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## **The Parochial Church Council of St John the Evangelist, Waterbeach Statement of Financial Activities incorporating the Income and Expenditure Account For the year ended 31 December 2022**
|**INCOME FROM**
**Note**
Donations & legacies
Other trading activities
Income from investments
Other incoming resources
**TOTAL INCOME**
**3**
**EXPENDITURE ON**
Charitable activities
Raising funds
Other expenses
**TOTAL EXPENDITURE**
**4**
**NET INCOME/(EXPENDITURE) BEFORE**
**UNREALISED GAINS ON INVESTMENT ASSETS**
Unrealised gains/(losses) on investment assets in year
Funds transferred in year
**NET MOVEMENT IN FUNDS**
Balances brought forward at 1 January 2022
**BALANCES CARRIED FORWARD AT**
**31 DECEMBER 2022**
**7**|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**£**
**£**
77,180
45,656
4,111
-
130
4,256
1,717
-
83,138
49,912
65,852
52,850
-
48
4,838
114
70,690
53,012
12,448
3,100 )
(
571
-
1,339
1,339 )
(
14,358
4,439 )
(
8,276 )
(
40,191
6,082
35,752|**Endowment**
**Funds**
**£**
-
-
159
-
159
-
-
-
-
159
8,609 )
(
-
8,450 )
(
73,270
64,820|**Total**
**Funds 2022**
**£**
122,836
4,111
4,545
1,717
133,209
118,702
48
4,952
123,702
9,507
8,038 )
(
-
1,469
105,185
106,654|**Total**
**Funds 2021**
**£**
154,697
2,295
4,278
4,581|
|---|---|---|---|---|
|||||165,851
153,870
-
3,171|
|||||157,041|
|||||8,810
10,934
-|
|||||19,744
85,441|
|||||105,185|
The notes on pages 8 to 16 form part of the financial statements
Waterbeach PCC 2022 - Annual Report
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## **The Parochial Church Council of St John the Evangelist, Waterbeach Balance Sheet As at 31 December 2022**
|**Fixed Assets**
Fixtures & fttings
Fixed Asset Investments
**Current Assets**
Debtors and prepayments
Fairade Stock
Cash at bank and in hand
**Creditors: Amounts flling due within**
**one year**
**Net Current Assets**
**TOTAL NET ASSETS**
**FUNDS**
Unrestricted fnds
Revaluation reserve
Total Unrestricted fnds
Restricted fnds
Endowment fnds
Note
**8**
9
**10**
**11**
**16**|**2022**
£
2,696
66,984
14,731
179
32,911
47,821
10,847)
£
69,680
36,974
106,654
3,597
2,485
6,082
35,752
64,820
106,654
**2021**
£
£
1,418
75,922
77,340
31,686
65
14,804
46,555
18,710)
27,845
105,185
(
10,190)
1,914
8,276)
40,191
73,270
I 05, I 85|
|---|---|
The notes on pages 8 to I 6 fonn part of the finaial statements Approved by the Parochial Church Council _**ol. ..**_ **·�··4** _**.Jn]**_ signed on its behalf by:
Waterbeach PCC 2022 - Annual Report
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## **The Parochial Church Council of St John the Evangelist, Waterbeach NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **1 Legal Form**
The Parochial Church Council is a corporate body established by the Church of England and operates under the Parochial Church Powers Measure 1956 as currently amended and the Church Representation Rules as currently amended. The Church Wardens Measure 2001 is also applicable. The church is a registered charity registered in England and Wales number 1193952. The financial statements are presented in Sterling, which is the functional currency.
## **2 Accounting Policies**
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## **Basis of preparation**
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006, together with FRS 102 The Financial Reporting Standard Applicable in the UK and Republic of Ireland and Statement of Recommended Practice Accounting and Reporting by Charities FRS 102 (2019).
Waterbeach PCC meets the definition of a public benefit entity under FRS 102.
The financial statements have been prepared under the historical cost convention except for investment properties which are shown at market value.
## **Going Concern Basis**
The PCC considers that the going concern basis is appropriate as they consider the reserves levels and expected giving and other income to be at sufficient levels to ensure that the PCC can meet its financial obligations for the next 12 to 18 months and on that basis the PCC is a going concern. There are no material uncertainties about the PCC's ability to continue.
## **Financial Reporting Standard 102: reduced disclosure exemptions**
The PCC has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102.
- The requirements of Section 7 Statement of Cash Flows.
## **Funds**
General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.
The accounts include all transactions, assets and liabilities for which the PCC is responsible by law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members.
## **Income**
Income is recognised when the PCC has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
## _Voluntary income and capital sources_
- collections are recognised when received by or on behalf of the PCC.
- Income tax recoverable on covenants or gift aid donations is recognised when income is recognised.
- Funds raised by the groups and similar activities are accounted for gross.
## _Other income_
- rental income from the letting of the church premises is recognised when the rental is due.
- although all fees for weddings and funerals pass through the church accounts, only those fees due to the PCC are recognised in these accounts.
- _Income from investments_
- Interest entitlements are accounted for as they accrue.
## _Gains and losses on investments_
- Realised gains or losses are recognised when investments are sold.
- Unrealised gains or losses are accounted for on revaluation of investments at 31 December.
## _Grant income_
- Grant income is recognised when the PCC is legally entitled to the income and it can be measured with reasonable certainty.
Waterbeach PCC 2022 - Annual Report
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## **The Parochial Church Council of St John the Evangelist, Waterbeach NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **Income cont.**
_Legacy income_
- for legacies entitlement is taken as the earlier of the date on which either: the PCC is aware that probate has been granted, the estate has been finalised and notification has been made by the Executors to the Trust that a distribution will be made, or when a distribution is received from the Estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably.
## **Resources expended**
_Grants_
- Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC.
- _Activities directly relating to the work of the Church_
- The diocesan ministry share is accounted for when payable. Any ministry share unpaid at 31 December is accounted for in these accounts as an operational (though not a legal) liability and is shown as a creditor in the Balance Sheet.
- The PCC considers that there is only one main activity - that of running the church. Therefore no further analysis of church activities has been made in the accounts.
## **Fixed Assets**
_Consecrated property and movable church furnishings_
- Consecrated and beneficed property is not included in the accounts in accordance with s.10(2)(a) and (c) of the Charities Act 2011.
- Moveable church furnishings held by the Vicar and Churchwardens of special trust for the PCC, and which require a faculty for disposal, are accounted as inalienable property unless consecrated.
- All expenditure incurred during the year on consecrated or benefice buildings, whether maintenance of improvement, is written off as expenditure in the SOFA and separately disclosed.
_Other fixtures, fittings and office equipment_
- Equipment used within the Church premises is depreciated on a straight line basis over 5 years. Individual items of equipment with a purchase price of £1,000 or less are written off when the asset is acquired.
- A shed was purchased for storage in the Churchyard. This has an estimated useful life of 25 years and will be depreciated over that period on a straight line basis.
## **Stocks**
Where stock is held, it is shown at the lower of cost or net realisable value.
## **Current Assets**
- Amounts owing to the PCC as 31 December in respect of fees, rents or other income are shown as debtors less provisions for amounts that may prove uncollectable.
- Short terms deposits include cash held on deposit with either the CBF Church of England Funds or at the Bank.
## **Creditors and provisions**
Creditors and provisions are recognised when the PCC has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **Pension costs**
The PCC contributes to an Auto-Enrolment pension scheme on behalf of its employees. This is a defined contribution pension scheme. Contributions are accounted for when payable.
Waterbeach PCC 2022 - Annual Report
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## **The Parochial Church Council of St John the Evangelist, Waterbeach NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
|**3 Income from:**
**Donations & legacies**
Tax efficient planned giving
Income tax recovered
Other planned giving
Other giving (CAF, GAYE)
Collections at Services
Sundry donations
Donations - COVID appeal
Gift Aid recovered - COVID appeal
Donations from first footsteps
Making Sense income
Grants
**Other trading activities**
Traidcraft stall
Church Room lettings
Sales of books
Fees
**Income from investments**
Dividends
Interest Received
**Other incoming resources**
Ministry share rebate
HMRC Job Retention Scheme
Insurance claims
Miscellaneous income
Total income|**Unrestricted**
**Funds**
**£**
42,749
10,260
1,700
16,812
2,971
2,688
-
-
-
-
-
77,180
-
1,651
-
2,460
4,111
78
52
130
-
-
1,717
-
1,717
83,138|**Restricted**
**Funds**
**£**
-
-
-
16,556
1,151
1,000
-
-
671
130
26,148
45,656
-
-
-
-
-
1,475
2,781
4,256
-
-
-
-
-
49,912|**Endowment**
**Funds**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
129
30
159
-
-
-
-
-
159|**Total**
**Funds 2022**
**£**
42,749
10,260
1,700
33,368
4,122
3,688
-
-
671
130
26,148
122,836
-
1,651
-
2,460
4,111
1,682
2,863
4,545
-
-
1,717
-
1,717
133,209|**Total**
**Funds 2021**
**£**
39,868
9,154
600
13,000
1,390
186
-
-
69
285
90,145|
|---|---|---|---|---|---|
||||||154,697|
||||||-
728
-
1,567|
||||||2,295|
||||||4,243
35|
||||||4,278|
||||||535
-
2,256
1,790|
||||||4,581|
||||||165,851|
Waterbeach PCC 2022 - Annual Report
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## **The Parochial Church Council of St John the Evangelist, Waterbeach NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
|**4 Expenditure on**
**Charitable Activities: Church Running Costs**
Ministry share
Associate vicar's expenses
Associate vicar's stipend supplement
Church insurance
Church utility bills
Church maintenance
Major repairs
Upkeep of services
Upkeep of Churchyard
Missionary and Charitable giving
Making Sense costs
Hall running costs
Hall major repairs
Salaries, wages and honoraria
**5**
Support costs
Education and Training costs
Children's work
**Expenditure on Raising funds**
Traidcraft stall
**Other resources expended**
Church administration
Credit card and other charges
Depreciation
Miscellaneous expenditure
Total expenditure|**Unrestricted**
**Funds**
40,663
1,669
-
3,846
3,564
5,150
315
311
316
2,027
131
514
-
7,070
162
110
4
65,852
-
-
4,239
21
-
578
4,838
70,690|**Restricted**
**Funds**
-
-
19,148
-
-
2,406
1,421
-
3,339
278
-
19,890
5,340
40
240
748
52,850
48
48
53
-
61
-
114
53,012|**Endowment**
**Funds**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**Total**
**Funds 2022**
40,663
1,669
19,148
3,846
3,564
5,150
2,721
1,732
316
5,366
409
514
19,890
12,410
202
350
752
118,702
48
48
4,292
21
61
578
4,952
123,702|**Total**
**Funds 2021**
40,045
1,603
19,419
3,728
3,707
6,917
67,316
927
880
900
589
208
-
12,410
164
110
287|
|---|---|---|---|---|---|
||||||159,210|
||||||-|
||||||-|
||||||3104
7
60
-|
||||||3,171|
||||||162,381|
Waterbeach PCC 2022 - Annual Report
22
## **The Parochial Church Council of St John the Evangelist, Waterbeach NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **5 Staff Costs & Transactions with PCC Members**
||||
|---|---|---|
|**5 Staff Costs & Transactions with PCC Members**
Wages and salaries
Pension costs|**2022**
£
12,064
346
12,410|**2021**
£
6,864
206|
|||7,070|
The PCC had two part time employees during the year (2021: two). No employee received emoluments which exceeded £60,000.
During the year 4 PCC members were paid a total of £5,871 in expenses (2021: 5 members paid £3,320). These expenses were mainly those for the Associate Vicar. Other PCC members were reimbursed for amounts expended on purchases for the Church.
## **6 Comparatives for the Statement of Financial Activities**
|**Unrestricted**
**Funds**
**£**
**INCOME FROM**
Donations & legacies
55,258
Other trading activities
2,295
Income from investments
103
Other incoming resources
4,581
**TOTAL INCOME**
62,237
**EXPENDITURE ON**
Charitable activities
64,241
Raising funds
-
Other expenses
2,984
**TOTAL EXPENDITURE**
67,225
**NET INCOME/(EXPENDITURE)**
**AND NET MOVEMENT IN FUNDS BEFORE TRANSFERS**
4,988 )
(
Unrealised losses on investment assets in year
349
Funds transferred in year
340
**NET MOVEMENT IN FUNDS**
4,299 )
(
Balances brought forward at 1 January 2021
3,977 )
(
**BALANCES CARRIED FORWARD AT**
**31 DECEMBER 2021**
8,276 )
(|**Restricted**
**Funds**
**£**
99,439
-
4,049
-
103,488
89,629
-
187
89,816
13,672
-
340 )
(
13,332
26,859
40,191|**Endowment**
**Funds**
**£**
-
-
126
-
126
-
-
-
-
126
10,585
-
10,711
62,559
73,270|**Total**
**Funds 2021**
**£**
154,697
2,295
4,278
4,581|
|---|---|---|---|
||||165,851
153,870
-
3,171|
||||157,041|
||||8,810
10,934
-
19,744
85,441|
||||105,185|
Waterbeach PCC 2022 - Annual Report
23
## **The Parochial Church Council of St John the Evangelist, Waterbeach NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **7 Analysis of Net Assets by Fund**
|**Unrestricted**
**Funds**
**Restricted**
**Funds**
£
£
Fixed Assets
5,155
-
Current Assets
11,774
35,752
Current Liabilities
10,847 )
(
-
Fund Balance
6,082
35,752
**8 Tangible fixed assets**
**General**
**Church Room**
**Cost**
At 1 January 2022
12,759
4,230
Additions in year
1,339
-
At 31 December 2022
14,098
4,230
**Depreciation**
At 1 January 2022
11,341
4,230
Charge for the year
61
-
At 31 December 2022
11,402
4,230
**Net Book Value**
At 31 December 2022
2,696
-
At 31 December 2021
1,418
-|**Endowment Funds**
£
64,525
295
-
(
64,820
**Education**
433
-
433
433
-
433
-
-|**Total**
£
69,680
47,821
10,847 )
106,654|
|---|---|---|
|||**Total**
£
17,422
1,339|
|||18,761|
|||16,004
61|
|||16,065|
|||2,696|
|||1,418|
Waterbeach PCC 2022 - Annual Report
24
## **The Parochial Church Council of St John the Evangelist, Waterbeach NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **9 Fixed Asset Investments**
All investments are held as shares in the CBF Investment Fund
|Number of shares
Market Value at 31 December 2022
Market Value at 31 December 2021
**10 Debtors: amounts falling due within one year**
Income Tax recoverable
Prepayments & accrued income
Other debtors
**11 Creditors: amounts falling due within one year**
Accrued accountancy charges
Sundry creditors and accruals|**Unrestricted**
**Funds**
119
2,459
2,787|**Restricted**
**Funds**
-
-
-|**Endowment Funds**
3,123
64,525
73,135
**2022**
£
4,864
396
9,471
14,731
**2022**
£
696
10,151
10,847|**Total**
3,242
66,984|
|---|---|---|---|---|
|||||75,922|
|||||**2021**
£
1,357
6,304
24,025|
|||||31,686|
|||||**2021**
£
660
18,050|
|||||18,710|
## **12 The Waterbeach Ecclesiastical Charity**
The Waterbeach Ecclesiastical Charity is an independent charity whose trustees are the Priest-in-Charge and Churchwardens ex officio.
## **13 Sunday School Fund**
Ely Diocesan Board of Finance holds funds as Custodian Trustee on behalf of the Sunday School. The capital cannot be accessed but the income can be spent by the Sunday School – as determined by Vicar and the Churchwardens. Accordingly this endowment fund is excluded from the PCC accounts as the monies are not controlled by the PCC.
## **14 Independent Examiner's remuneration**
The independent Examiner’s fee for the examination of the accounts for the year ended 31 December 2022 amounts to £696 including VAT and is included in Church Administration.
## **15 Related Party Transactions**
There are no transactions with related parties requiring disclosure.
Waterbeach PCC 2022 - Annual Report
25
## **The Parochial Church Council of St John the Evangelist, Waterbeach**
## **NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022**
## **16 Fund Movements**
|_Unrestricted Funds_
General Fund
Dimock Bequest
Revaluation of Dimock Bequest
Book of Remembrance
_Restricted Funds_
Associate Vicar
Chancel Fund
Children and families minister
Education
Fabric
Footsteps
Heating fund
Kempe window fund
Lighting project
Making sense
Sound system fund
Special collections
Youth Worker
_Endowment Funds_
Cup Trust
Revaluation of Cup Trust
Chancel (Endowment)
Revaluation of Chancel Fund
Fen Road
Revaluation of Fen Road
**Total**|Balance b/f
£
11,671 )
(
1,124
1,914
357
8,276 )
(
-
2,076
12,781
2,551
8,480
824
8,864
312
2,713 )
(
148
5,000
81
1,787
40,191
1,423
65,225
105
4,938
50
1,529
73,270
105,185|Incoming
resources
£
83,060
78
-
-
83,138
19,148
-
7,000
2,485
5,541
671
11,025
-
-
130
1,000
1,151
1,760
49,911
-
-
-
159
-
-
159
133,208|Outgoing
resources
Gains / (losses)
on investments
£
£
70,690
-
-
900
-
329 )
(
-
-
70,690
571
19,148
-
-
-
5,577
-
1,769
-
2,467
-
544
-
19,889
-
-
-
-
-
278
-
-
-
839
-
2,500
-
53,011
-
-
-
-
7,845 )
(
-
-
-
579 )
(
-
-
-
185 )
(
-
8,609 )
(
123,701
8,038 )
(|Fund
transfers
Balance c/f
£
£
1,339
2,038
-
2,102
-
1,585
-
357
1,339
6,082
-
-
-
2,076
-
14,204
1,339 )
(
1,928
-
11,554
-
951
-
-
-
312
-
2,713 )
(
-
-
-
6,000
-
393
-
1,047
1,339 )
(
35,752
-
1,423
-
57,380
-
105
-
4,518
-
50
-
1,344
-
64,820
-
106,654|Balance c/f
£
2,038
2,102
1,585
357|
|---|---|---|---|---|---|
||||||6,082|
||||||35,752|
||||||1,423
57,380
105
4,518
50
1,344|
||||||64,820|
||||||106,654|
## _Unrestricted funds_
General Fund This fund represents the main income and expenditure for the church during the year. The trustees are aware that this fund remains in deficit and, now that COVID restrictions are being lifted, will be setting a budget to reduce this over the medium term.
Dimock Bequest Fund
Book of Remembrance Fund
This is a fund that has been designated by the PCC. The capital comes from a legacy left to the Church many years ago which has been invested in CBF units. The income from dividends and interest are used for occasional projects within the church.
The fees charged by the PCC for names in the Book of Remembrance are used to contribute to the maintenance of the churchyard.
## _Restricted funds_
Associated Vicar Fund
Chancel Fund
The PCC is paying to the Diocesan Board of Finance a sum of money to provide increased hours for our Associate Vicar, Paul Butler, to work full time in the parish. All the costs of this are provided by the Waterbeach Ecclesiastical Charity.
The accumulated income from an endowment to be used for repairs to the Chancel.
Waterbeach PCC 2022 - Annual Report
26
## **The Parochial Church Council of St John the Evangelist, Waterbeach NOTES TO THE FINANCIAL STATEMENTS**
**For the year ended 31 December 2022**
## **17 Fund Movements (cont.)**
|Children and Families Minister Fund|The PCC has appointed a Children and Families Minister to enhance our work with this group. Income|
|---|---|
||comes from donations from the congregation and two grants, one from the Ely Diocesan Mission Fund|
||and the other from the Ministry of Defence in recognition of work to be done in the new developments to|
||the north of the village.|
|Education Fund|The accumulated income from the Waterbeach Sunday School Fund.|
|Fabric Fund|Funds given by donors specifically for the upkeep and improvement of the fabric of the Parish|
||Church.|
|Footsteps Fund|The activities of the Footsteps group are described on page 5 of the report. Funds raised and spent by|
||them are identified in a separate restricted fund.|
|Heating Fund|Funds raised to cover the costs of heating repairs in the Church Hall.|
||The west window of the church has substantially renovated with the help of the Friends of St. John’s and|
|Kempe Window Fund|the Kempe Society. The total cost was covered by grants from these bodies and by recovery of VAT|
|Lighting Project Fund|The PCC has upgraded the lighting in church. The project completed during 2021. Income is from|
||grants from the Ecclesiastical Charity. We also received funds from the Listed Places of Worship scheme|
||(LPOW) to cover the VAT, there is a final LPOW claim to be made in 2023.|
|Making Sense Fund|This is funds expended on and donations received at a series of lectures presented on Sunday|
||evenings. Over the longer term this fund is expected to break even.|
|Sound System Fund|This is a fund set up following the donation by a member of the congregation. Funds are to be|
||used for enhancements to the church sound system.|
|Special Collections Fund|This represents funds raised by church members for various charitable purposes and which are passed|
||directly on to the organisation involved.|
|Youth Worker Fund|Funds received from the Cup Trust (see below) are used to support the WAY project.|
|_Endowment funds (all held by the Ely_|_Diocesan Board of Finance as custodian trustee)_|
|Cup Trust|Income from this is paid into the Youth Worker Fund (see above).|
|Chancel Fund|The endowment that provides income for the maintenance and repair of the Chancel.|
|Fen Road Mission Hall Fund|Provides a small income for the general purposes of the PCC.|
Funds in all the above endowments are held as units in the CBF Investment fund.
## **Funds in deficit**
The PCC expect that the small deficit on the restricted Lighting fund will be cleared within the next 12 months with a LPOW grant.
## **Transfers between funds**
A transfer was made between the Education fund and the General fund to reflect the cost of fixed assets purchased with income to the Education fund and now used more widely by the church.
Waterbeach PCC 2022 - Annual Report
27