Red House Yorkshire Heritage Trust Annual Report and Accounts For the year ended 31st March 2022
CONTENTS
1.Reference & Administrative details of the Charity and its Trustees
2.Report of the Trustee Board
a.Report from the Chair b.Structure governance and management
3.Strategic Report
a.Objective and activities
b.Summary of the year c. Summary of Public Benefit
4.Statement of Financial Activities
1. Reference & Administrative details of the Charity and its trustees
Trustee Board
| Chair Halina Kasperowicz Appointed 26th March 2021 |
Deputy Chair Susan Weston Appointed 26th March 2021 |
|---|---|
| Treasurer Carol Garforth Appointed 26th March 2021 |
Secretary Susan Weston Appointed 16th November 2021 |
| Trustee Caroline Goodwill Appointed 26th March 2021 |
Trustee Paul Clarke Appointed 26th March 2021 |
|---|---|
| Trustee Joanne Catlow Appointed 26th March 2021 |
Trustee Gurpreet Singh Appointed 21st September 2021 |
Caroline Goodwill resigned from their post of Secretary on the 15th November 2021.
Sub-committees
| Sub-committees | |
|---|---|
| Governance Committee Halina Kasperowicz (Chair) Susan Weston |
Fundraising Committee Susan Weston (Chair) Joanne Catlow Caroline Goodwill |
| Events Committee Joanne Catlow (Chair) Susan Weston Caroline Goodwill |
Communications Committee Halina Kasperowicz (Chair) Caroline Goodwill Moira Spencer |
Special Responsibilities
| Special Responsibilities | |
|---|---|
| Susan Weston | Safeguarding Lead |
| Paul Clarke | Health and Safety Lead |
| Caroline Goodwill | Membership Secretary & Volunteer Lead |
2. Report of the Trustee Board
a. Report from the Chair Halina Kasperowicz
As one can imagine, it was a very busy first year as a Charity.
We started the year with six Trustees and later in September 2021 appointed our seventh Trustee - Gurpreet Singh.
The main focus of the start of the year was to put into place policies and procedures detailing how we would run the organisation and this was achieved by the Governance group.
The timing and structure of monthly Trustee meetings was also established with the third Tuesday of the month as being the best option.
Sadly Caroline Goodwill resigned as Secretary in November 2021, but continued on as a Trustee, taking a lead on Membership and Volunteer Co-ordination.
Sue Weston, our Deputy, took on the role of (Interim) Secretary until the decision is made on how and when to advertise for a new Secretary, for which we are truly grateful.
Our main communication medium is our Facebook page on which we aim for at least two posts a week. The number of followers has kept on growing with 900 followers by 10 February 2022.
Posts have been written by several of the Trustees on topics relating to Red House and the surrounding area, Charlotte Brontë, the Taylors and friends and we must also give a big Thank You to Moira Spencer - an Associate Member/ Volunteer for scheduling the posts and also writing/designing some of them.
Although we did not have access to the Red House Yorkshire site we did take part in the National Heritage Open Days by having a daily post on Facebook on the theme
of ‘Edible England’ and we were featured in the published booklet of free events in Kirklees.
As a thank you for the hard work of the Trustees and Volunteers, as Chair, I hosted a small private ‘Garden Party’ which was held in the summer of 2021, which everyone enjoyed and it is hoped to have this as an annual event. Donations were accepted for RHYHT and £140 was raised.
Hal��� J �as����wi��
Chair
b. Structure governance and management
The Trustee Board presents its first annual report and financial statements for the year ended 31 March 22.
The financial statements comply with current statutory requirements, the memorandum, and articles of association and the Charities; SORP (FRS 102)
Red House Yorkshire Heritage Trust (RHYHT) is a Charitable Incorporated Organisation (CIO) registered with the Charity Commission on 26th March 2021. It was established under a constitution which defines its objects and powers.
RHYHT is governed by a board of 7 Trustees. The chair, secretary and treasurer are elected by the members. Additional Trustees are co-opted by the board to ensure the right mix of skills and experience. One of the Trustees is elected to fill the deputy chair officer position by the board. Trustees serve for a term of three years with a maximum of two terms. The Chair and Deputy Chair serve for a term of 4 years to aid succession planning and provide stability and continuity for the charity.
RHYHT is also open to Associate Members and in March 2022 we had approximately 50 members. Associate Members receive regular newsletters about the Charity via email and can benefit from volunteering opportunities.
The following committees report to the board:
-
Governance Committee, to facilitate the creation and administration of required governance structures, assurance on risk and control of policies and procedures to meet the Charity Commission requirements
-
Fundraising Committee, to consider and lead on raising funds and submitting grant and other funding bids which will enable the CIO to deliver its objectives and activities
-
Activities Committee, to consider and lead delivery of activities which deliver the objectives of the CIO
-
Communications Committee, to lead deliver of communications and marketing activity which promotes the objectives and activities of the CIO
On election, each new Trustee receives a copy of the constitution and our latest Annual Report and statement of accounts and undertakes Trustee training modules which relate to; Introducing Red House, Trustee Roles, Safeguarding, Health and
safety, Data Protection, Equality, Diversity and Inclusions and Data Protection as well as the Charity Commission’s Trustee ‘Welcome pack’.
Trustees take part in regular, generally monthly, Trustee meetings and additional sub committee meetings. One of each of these meetings per year is used to consider what we are doing for the forthcoming year. This provides an opportunity for Trustees to discuss the environment in which the charity operates and our future plans.
RHYHT is a committed supporter of the Charity Governance Code and the Charity Ethical Principles as a set of standards for high performance in governance and is used by the Governance sub-committee to identify areas for introduction or change.
3. Strategic Report
a. Objective and activities
Public Benefit Statement
The Trustees have paid due regard to the Charity Commission guidance on public benefit, The Trustees are confident that RHYHT’s aims and activities - to advance the education of the public in all aspects of the history and heritage of the Grade II listed Red House Yorkshire site and to promote the preservation of the Red House Yorkshire site for the benefit of the public -* are in accordance with the regulations on public benefit.
RHYHT champions and regenerates interest in Red House, Gomersal - an important heritage site which has links to the novelist Charlotte Brontë, pioneering feminist Mary Taylor and the Luddite movement - so that it remains respected and protected in public and community hands.
Red House is owned by Kirklees Council and was a museum until 2016. Kirklees Council has plans to refurbish the building and open it as a luxury holiday let. We will work with the council to preserve the rich history of the site and have been assured by the Council that we will be able to use Red House at least four times a year for events. A large barn is also part of the Red House site and it is hoped that this will be renovated in the future and become available for use by RHYHT and the community.
b. Summary of the year
This was RHYHT’s first year of operation and Trustees focussed on getting our foundational structures right to ensure we were clear about our role and the benefits we bring to the community we serve.
The 2021/22 financial year was dominated by the aftermath of the Covid-19 pandemic. This had an impact upon our ability to deliver any face to face activities but, in hindsight, we see this as an advantage as it afforded us additional time to focus our resources on ensuring our structures were fit for purpose and raising awareness of our work through our Facebook page.
A highlight of the year was the fact that, as social distancing rules relaxed, we were able to recruit volunteers to commence work in restoring the Red House garden.
Our key achievements for 2021/22 were:
-
Strong Leadership and governance
-
Successful application to the Charity Commission
-
Recruitment of Trustees
-
Established 26 policies and procedures to ensure the smooth running of the charity takes place
-
Working with Kirklees Council
-
Increased presence and reach
-
Maintaining interest in our Facebook Page
-
Publishing at least 2 weekly posts
-
10 weekly shares and views of the posts
-
Gaining 900 followers by 10 February 2022
-
Taking part in the Heritage Open Days by publishing daily posts in September 2021
-
Associate Member and Volunteer recruitment
-
Created a weekly Garden Volunteering Group
-
Distributed regular Associate Members e-newsletters
-
Fundraising
-
Charitable donations of £145.00
-
3 successful funding applications totalling £1756
Report from the Chair of the Governance Sub-committee
The main focus of the start of the year was to put into place policies and procedures detailing how we would run the organisation. 26 Policies and Procedures were written and adopted by Trustees.
The timing and structure of Trustee meetings was also established. The meetings being held online using ‘Zoom’ or ‘Google Meet’ on the third Tuesday of the month at 5.30pm.
This emerged from the necessity of meetings held this way due to Covid - 19 restrictions that kept being changed and to work around the working hours of some of our Trustees.
The agenda is sent out five days beforehand with papers for any items that needed more explanation and thought.
Report from the Chair of the Communications Sub-committee
Our main communication medium is our Facebook page on which we aim for at least two posts a week. The number of followers kept on growing with 900 followers by 10 February 2022.
Posts have been written by several of the Trustees on topics relating to Red House and the surrounding area. Moira Spencer - an Associate Member/ Volunteer schedules and shares the posts and also writes and designs some of them.
Although we did not have access to the Red House Yorkshire site we did take part in the National Heritage Open Days by having a daily post on Facebook on the theme of ‘Edible England’ and we were featured in the published booklet of free events in Kirklees.
Nothing is published without at least one other person from the communications team having sight of it beforehand to proofread and make any appropriate comments to its content.
As a charity we received permission to use the professional design package called ‘Canva’ without cost. This allows sharing of drafts between team members and access to hundreds of copyright free ideas and templates, which will make our future publicity such as posters look very professional.
The communications team have sight of the draft Newsletter to Associate Members to proofread and make any appropriate comments.
Report from the Chair of the Activities Sub-committee
During the Summer of 2021, discussions took place regarding holding an inaugural RHYHT public event to raise funds and to further promote the group to the local community.
Due to the fact that we were unable to access Red House, the Barn or the grounds for such an event, enquiries were made to use Gomersal Public Hall - a community venue next door to Red House. There were some initial problems but eventually Kirklees Council agreed that we could hire the Hall - however there were some difficulties in agreeing on a mutually convenient date.
Plans were in place to hold a Christmas Fayre in December 2021, however due to the Trustees having other commitments and the fact that there were constantly changing Covid 19 pandemic restrictions, it was decided that the Activities Sub-committee did not have enough time to organise the event and that it would be prudent to cancel the event plans until later in 2022.
RHYHT also created a Garden Group which started work in late summer 2021. The group, which was made up of around 6 volunteers, meet on a Thursday afternoon, 1pm to 3pm weather permitting.
When the Garden Group started, the garden and lawn were waist high in grass, weeds and overgrown garden plants. We worked steadily clearing the weeds and noting the plants that could be kept or needed to be heavily pruned or removed and replaced. In addition to the flower beds and lawns we now had the start of a rockery and a bird/small animal friendly corner.
The large lawn and grassed area around the Barn was cut once in 2021 by Kirklees Council. But since Spring 2022 – Amanda Walker from Oakwell Hall has arranged for the large lawn to be cut and other grass strimmed by an outside contractor. The
small lawns around the flower beds are cut by our group with a small manual mower purchased for £10.
Considering the site had not been worked on for five years since the closure of Red House in December 2016, we feel good progress was made. It enabled RHYHT to keep a close check on the site and allowed members of the community to feel engaged with RHYHT through the Garden Group.
Report from the Chair of the Fundraising Sub-committee
Our initial task was to produce the RHYHT Fundraising Plan. This plan sets out our fundraising history, strategy and objectives for each financial year. We use outputs from our events sub-committee and forecasted annual expenditure to understand the level of fundraising required annually. Members of the group then research and apply for grants which meet our fundraising needs.
In 2021/22, three grant funding applications were submitted and were successful. This resulted in a total income of £1756 and enabled the Charity to pay for core costs such as membership fees, health and safety training and stationery and to purchase equipment for our garden club. Other funding enabled us to widen participation of our Trustee Board by paying for equipment which enables our partially sighted Trustee, Gurpreet Singh, to participate fully in our Trustee meetings. Finally, local Ward Councillor funding was secured to help us to deliver our first RHYHT Fayre. Sadly, due to the Covid-19 pandemic, we were unable to make use of these funds in the 2021/22 financial year but these funds have been carried forward to the 2022/23 financial year and have been restricted for use in delivering an Autumn Fayre.
In addition, to grant funding we also raised £145.00 in donations. The majority of these donations came as a result of a private garden party which took place at our Chair’s home in the Summer of 2021. Trustees and volunteers who attended the event donated food and refreshments and gave a voluntary contribution for attending to RHYHT.
We would like to take the opportunity to thank our donors who are too many to list and grant givers, Kirklees Council, One Community Foundation and Kirklees Third Sector Leader, for their support of our work
Report from the Membership Secretary
Up to March 2022 we had approximately 50 associate members and 6 volunteers signed up to receive our newsletter and support our work by volunteering in our garden group or in other activities or events.
It is important to have a signed up Membership because it provides us with a good field to recruit volunteers for activities and committees from, we will be able to promote our face to face events once these are being held more regularly and, in instances where Associate Members have legal status, we will be able to demonstrate support of our work through their membership. Finally, as the charity grows we may also consider charging a membership fee which would allow our Associate Members to receive discounts for fee paying events or activities. As a result, our Membership Secretary will continue to encourage new members to join us.
c. Summary of Public Benefit
As detailed previously, the Trustees pay due regard to the Charity Commission guidance on public benefit, and are confident that RHYHT’s aims and activities - to advance the education of the public in all aspects of the history and heritage of the Grade II* listed Red House Yorkshire site and to promote the preservation of the Red House Yorkshire site for the benefit of the public - are in accordance with the regulations on public benefit.
We ensure that all activities are assessed against our decision making framework for planned activities. This framework ensures that we make informed, transparent decisions and manage risks in relation to its public presentations, activities and research. Use of this framework provides the Activity Planning sub group and our Trustees with the structure and principles to enable us to consider and subsequently arrive at a decision relating to the selection of ensuring;
-
works of art or craft , performances and concerts and displays for public presentation;
-
Educational, social and volunteering activities and;
-
research activities
meet our charitable aims. Previous sections of our strategic report provide a brief summary of activities undertaken and these confirm that the Trustees have had regard for ensuring we deliver public benefit, in particular Trustee are proud of the way we are delivering:
-
the advancement of educating the general public in all aspects of the history and heritage of Red House Yokrshire through our Facebook page,
-
promoting the preservation of the Red House Yorkshire site through our Garden Group
-
promoting volunteering opportunities through our Associate Membership and Garden Group and;
-
raising funds through the Chair’s Summer Garden Party and submitting applications for grant funding.
4. Statement of Financial Activities
The year to 31 March 2022 represented our first year of operation.
Income
Total income from 26 March 2021 to 31 March 2022 was 1,756.79. The sources of income were split between Kirklees Council £990.00, One Community Fast Track Funding £292.79, L&G Ward Funding £990.00 and Third Sector Leaders £474.00 and also included a carried forward balance from our predecessor unincorporated charitable group Red House Heritage Group. Third Sector Leaders income was carried forward as restricted funds to the 22/23 financial year.
Expenditure
Total Expenditure was for the same period, £710.00 with main areas of expenditure relating to stationery, IT, Garden group as well as restricted activity spend which related to Garden Group, Memberships, subscriptions and training, room hire and heritage activity resources. No expenditure was made against the Third Sector Leaders fund.
Reserves
Trustees have not set a reserves policy at this time
Future financial planning
As this is the first year of operation, we are establishing our mechanisms for accurately forecasting our annual expenditure, identifying future grant schemes and fundraising activities.
We have a Fundraising Plan in place and this is reviewed annually by the Fundraising Sub-committee and signed off by the Trustee Board. This plan details forecasted income needs and planned activities to enable us to calculate an estimated target for fundraising activities. It is then the role of the sub-committee to work together to plan fundraising events or submit funding applications.
We are conscious that RHYHTs fundraising income could be impacted upon due to the aftermath of Covid-19 and therefore Trustees are committed to minimising our core costs.
Fundraising policy
Section 162a of the Charities Act 2011 requires charities to make a statement regarding fundraising activities. Although we did not undertake widespread fundraising from the general public, the legislation defines fundraising as ‘soliciting or otherwise procuring money or other property for charitable purposes.’ Such amounts receivable are presented in our account as donations.
In relation to the above we confirm that all solicitations are managed internally, without involvement of commercial participators or professional fundraisers or third parties. The day to day management of all income generation is delegated to the Trustee who leads on Fundraising. The charity is not required by an undertaking to be bound by any regulatory scheme but the charity is a member of the Fundraising Preference Service and has received no complaints in relation to our fundraising activity.
Statement of financial activities for Red House Yorkshire Heritage Trust (For the year ended 31 March 2022)
| Red House Yorkshire Heritage Trust | Red House Yorkshire Heritage Trust | Red House Yorkshire Heritage Trust | Red House Yorkshire Heritage Trust | Red House Yorkshire Heritage Trust | Red House Yorkshire Heritage Trust | 1193941 | 1193941 | CC16a | |||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Receipts and payments accounts |
|||||||||||
| For the period from |
26/03/21 | To | 31/03/22 | ||||||||
| Section A Receipts andpayments | |||||||||||
| Unrestrict ed funds |
Restricted funds |
Endowme nt funds |
Total funds |
Last year | |||||||
| to the nearest £ |
to the nearest £ |
to the nearest £ |
to the nearest £ |
to the nearest £ |
|||||||
| A1 Receipts | |||||||||||
| C/F frompre-Charity | 582 | - | - | 582 | - | ||||||
| Fast Track Grant | - | 292 | - | 292 | - | ||||||
| Kirklees Ward Funding | - | 990 | - | 990 | - | ||||||
| Third Sector Leaders | - | 474 | - | 474 | - | ||||||
| Donations | 145 | - | - | 145 | - | ||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| Sub total(Gross income for AR) |
727 | 1,756 | - | 2,483 | - | ||||||
| A2 Asset and investment sales,(see table). |
|||||||||||
| - | - | - | - | ||||||||
| - | - | - | - | - | |||||||
| Sub total | - | - | - | - | - | ||||||
| Total receipts | 727 | 1,756 | - | 2,483 | - |
| A3 Payments | ||||||||||||||||||||||
| Stationery & IT & Garden | 213 | - | - | 213 | - | |||||||||||||||||
| Fast Track Grant | - | 292 | - | 292 | - | |||||||||||||||||
| Kirklees Ward Funding | - | 205 | - | 205 | - | |||||||||||||||||
| Third Sector Leaders | - | - | - | - | - | |||||||||||||||||
| - | - | - | - | - | ||||||||||||||||||
| - | - | - | - | - | ||||||||||||||||||
| - | - | - | - | - | ||||||||||||||||||
| - | - | - | - | - | ||||||||||||||||||
| - | - | - | - | - | ||||||||||||||||||
| Sub total | 213 | 497 | - | 710 | - | |||||||||||||||||
| A4 Asset and investment | ||||||||||||||||||||||
| purchases, (see table) | ||||||||||||||||||||||
| - | - | - | - | |||||||||||||||||||
| - | - | - | - | |||||||||||||||||||
| Sub total | - | - | - | - | ||||||||||||||||||
| Total payments | 213 | 497 | - | 710 | - | |||||||||||||||||
| Net of | ||||||||||||||||||||||
| receipts/(payments) | 514 | 1,259 | - | 1,773 | - | |||||||||||||||||
| A5 Transfers between | ||||||||||||||||||||||
| funds | - | - | - | - | - | |||||||||||||||||
| A6 Cash funds last year | ||||||||||||||||||||||
| end | - | - | - | - | - | |||||||||||||||||
| Cash funds this year | ||||||||||||||||||||||
| end | 514 | 1,259 | - | 1,773 | - | |||||||||||||||||
| Section B Statement of assets and theperiod |
Section B Statement of assets and theperiod |
Section B Statement of assets and theperiod |
Section B Statement of assets and theperiod |
liabilities at the end of | liabilities at the end of | liabilities at the end of | liabilities at the end of |
|---|---|---|---|---|---|---|---|
| Categories | Details | Unrestrict ed funds |
Restricted funds |
Endowm ent funds |
|||
| to nearest £ | to nearest £ | to nearest £ | |||||
| B1 Cash funds | 514 | 1,259 | - | ||||
| - | - | ||||||
| Total cash funds | 514 | 1,259 | - OK |
||||
| (agree balances with receipts andpayments account(s)) |
OK | OK | |||||
| Unrestrict ed funds |
Restricted funds |
Endowm ent funds |
|||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||
| B2 Other monetary assets |
- | - | - | ||||
| - | - | - | |||||
| Cost (optional) |
Current value (optional) |
||||||
| Details | Fund to which asset belongs |
||||||
| B3 Investment assets | - | - | |||||
| - | - | ||||||
| Details | Fund to which asset belongs |
Cost (optional) |
Current value (optional) |
||||
| B4 Assets retained for the charity’s own use |
- | - | |||||
| - | - | ||||||
| Fund to which liability relates |
Amount due (optional) |
||||||
| Details | When due (optional) |
||||||
| B5 Liabilities | - | ||||||
| - |
Red House Yorkshire Heritage Trust
1193941
Receipts and payments accounts
26/03/21
31/03/22
For the period from
To
Section A Receipts and payments
Unrestricted funds
Restricted Endowment funds funds
Total funds
----- Start of picture text -----
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
C/F from pre-Charity 582 - - 582
Fast Track Grant - 292 - 292
Kirklees Ward Funding - 990 - 990
Third Sector Leaders - 474 - 474
Donations 145 - - 145
- - - -
- - - -
- - - -
727 1,756 - 2,483
Sub total (Gross income for AR)
A2 Asset and investment sales, (see
table).
- - - -
- - - -
Sub total - - - -
Total receipts 727 1,756 - 2,483
A3 Payments
Stationery & IT & Garden 213 - - 213
Fast Track Grant - 292 - 292
Kirklees Ward Funding - 205 - 205
Third Sector Leaders - - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 213 ] 497 - 710
A4 Asset and investment purchases,
(see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 213 497 - 710
Net of receipts/(payments) 514 1,259 - 1,773
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 514 1,259 - 1,773
----- End of picture text -----
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | ||||
|---|---|---|---|---|---|
| Categories | Details | funds | funds | ||
| B1 Cash funds | Total cash funds | to nearest £ 514 - - 514 |
to nearest £ 1,259 - 1,259 |
||
| (agree | balances with receipts and payments account(s)) |
OK | OK | ||
| Unrestricted | Restricted | ||||
| funds | funds | ||||
| B2 Other monetary assets | Details | to nearest £ - - - - - - |
to nearest £ - - - - - - |
||
| B3 Investment assets | Details | Fund to which asset belongs |
Cost (optional) - - - - - |
||
| B4 Assets retained for the | Details | Fund to which asset belongs |
Cost (optional) - |
||
| charity’s own use | - - - - - - - - |
||||
| Fund to which | Amount due | ||||
| B5 Liabilities | Details | liability relates | - - - - - (optional) |
||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | |||
| Carol Garforth |
----- Start of picture text -----
CC16a
----- End of picture text -----
Last year
to the nearest £
-
-
-
-
Endowment funds to nearest £ - - - -
OK
Endowment funds to nearest £ - - - - - -
Current value (optional)
-
Current value (optional)
When due (optional)
----- Start of picture text -----
Date of
approval
13/03/22
----- End of picture text -----