REDHILLS redhillsdurham.org @redhillsdurham Redhills CIO Annual Report and Accounts 2021- 2022 Charity no.1193927 Redhills.. Durham Miners Hall Flass Street Durham DH14BE Redhills CIO . DH1 48E. 0191 3868413. 8dmin@redhillsdurham.org This report concerns the period from the Redhills charity's foundation on 27 March 2021 until the end of our first financial year, 31 st March 2022. Contents: Legal and administrative infomiation Constitution and goveming documents Statement of activities Balance sheet Notes R8dh'lls CIO. DH1 4BE. 0191 3868413. almin r￿l￿Ns￿￿r￿am.lyg Redhills CIO Legal and administrative infomiation Name. REDHILLS CIO (Redhillsl Charlty no.1193927 Address: Redhills. Durham Miners Hall. Flass Street, Durham. En,gland. DH14BE Charitable Objects: The objects of the CIO are.. (al To promole for the benefit of the inhabitants of Durham without distinction of sex, sexual orienlalion. race or of political, religious or other opinions. by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common 8fft)rt to advance education and lo provide facilities in the interests of sooal welfare for recre8tion and other leisure time oc¢upation5 With the objects of improving the conditions of lrfe of the said inhabitants,. and Ib) To preserve and maintain the Miners Hall, Durh8m and to manage the sarne for the purpose of a community contre. Trusteas Chris McDonald (Chair) Raymond Mills (Treasurer) Stephen Guy John Tomaney Rachael Lennon Trustee board secretary Rhona Still Trustee retlrements durlng reporting period Sally Dixon Appointments Nick Malyan, Chief Exgcutive Officer Redhi115 CIO. DH14BE . 0191 3868413 • admin rethillsdurham.org Constitutlon and governance In addilion lo the constitution adopted by the charity on fomat'on the folh)wing governing document5, policies and working groups have been eslablished- Financial regulations Ethical policy Finance subcommittee Employment subcommittee Register of .:nlerests Equality, divèrsity and inclusion statement Safeguarding policy slatement Appolntmant of Truste•$ Trustees shall be appointed for a tenn of Ihree years by a resolution passed at a propedy convened meeting of the Trustees. Any person retiriig as a Ttustee is eligible fo,. reappolntment, although a Trustee who has ¢ompleled consecutive terms of servic& may not be roappointed for a third term until a period of at least one year has elapsed. In addition lo Trustees appointed in a¢cordance with fhe above clauses. additional Tnjstees may be co￿Opted for shorter or fixed periods because of the particular capabilities and competences they may bring for specific projects or programmes of wor In selecting individuals for appointrr,ent as Trustees, the Trustees must have rogard to the skills, thowledge and experience needed for the effective administration of th8 CIO. Upon appointment, all Trustees shall be given (al a copy of (he current version of this Conslwtution., and (ol a copy of the CIO'S latest Trustees, Annual Report an(J slalement of accounts Ic} a'ftjll 2nd comprehensive briefing on the objectives, strategy, operations and finances of the cio., Ratirèment and rèmoval of Trustees. The office of a Trustee shall be vacatsd if ib e or she la) resigns office by giving three months, notice in writing lo the CIO (but only rf at kast three Trustees will remain in office),. or (bl is absent withDUt the pe., mission of the Trustees from all their meetings hekl within a period of six months and th8 Trustees resolve that his or her office be vacated.. or Ic) is removed from office for conduct prejudicial to the CIO by a majority vote of the Trustees. provided that any Trustee whose removal is proposed shall have the right to make representation lo the neeting where the decision is to be taken,. CIO Constitution Id) becomes bankrupt or makes any arrangement with his or her croditors generalty. or le) is otherwise disquakfied by k2w from serving as a charity trustee. Taking of decisions by Trustees. Any decision may be taken either- {a} at a meeting of the Tmslees- or Ib) by resolution in writing or electronic form agreed by 811 of Ihe Truslees. Delggation by Trustees The Trustees may delegate any of their powers or funclions to a C0￿mIttee or committees, provided that the tenns of any d81egalion rnust be recorded in the rninute book. The Trustees may subsequently revoke or alter a delegation. Redlills CIO. DH148E. D191 3868413. ￿Min@￿h1￿$0urharn.Ory The Trustees may impose conditions when d8legating. and will always include the condition that- la) a committee may consist of two or more persons. but at least one member of each committee musl be a Trusiee., Ib) the relevant powers are to be exercis8d exclusively by the committee lo whom they delegale,. {cl no expenditure may be incuThed on behaK of I￿.e CIO except in acwrdance wtth a budgel previousty agreed with "he Trustees., Id) the committee sh811 report regularly lo the Trustees. Meetings of Trustees A meeting shall be summoned on the requesl of a Trustee by giving reasonable notice lo all the Trustees. It shall not be ne￿SSary to give notice of a meeting lo any Truslee when absent from the United Kingdom. At present meelings are held monthly with agreement to revise this to aliernating monlhly meetings al an appropriate time. Chalrlng of meetlngs The Trustees may appoint one of their number to chair their meetings and may at 8ny time revoke such appointment. If rnO￿ne has been so appoinled, or rf the person appointed is unwillir.g lo preside or is not present within 10 minutes after the time of the meeting, IheTrustees present may appoint one of Iheir number to chair that meeling. Redhills CIO. DHI 4BE. 0191 3868413. ￿rnin r8dhi1lsdurtgm.org Statement of Activitles In its first year of operation the charib'es. activities have been undertaken in partnership wilh the Durham Miners Assooatioll {DMA). Each activity has been underlaken in pursuance of the charitable objects, summartsgd below., 1. Preservation and management of the PAlners Hall, Durham. Working in partnership with the current owners DMA Ihe charity has produced a legal transfgr of assets document to assume ownership of the Miners, Hall and ils assooiated collections and archive material. This asset transfer is to be ¢x)ncluded in the next year of operation. Ajoint grant agreement b.as been issued lo DMA and the charity by National Lottery Heritage Fund (NLH F} regarding the multi-million pound refijrbishmenl of the hall. FLJrther funding agreements, including Durt)am County Counryl and Gatheld Weston have been agreed, In pathership with DMA the charity has ov6rseen the preparatory works associated with this scheme to RIBA planning stage 4 {technical design}. A Chief Executive Officer has been appointed and a small maiagement team assembled for the purposes of achieving the charitable objects. The team will begin work in the next financial year,Iheir remuneration is paid via project funds from NLHF and others. A business plan has been developed regarding the sustainable and viable ongoing operational and financial management of the Miners Hall following refurbishment. The Miners Hall has also been lenlalivety induded in a UNESCO serial nomination for world heritage status. This would establish a truly global signtfiGance for the heritage of the mingrs, hall. 2. Promotlon and provision of education. recreation and lelsure activltles for the $o¢lal wemare of the public Working in partnership wilh DMA and others the charty has undertaken a range ofactivilies for Ihe above purpose.. Talks and Lectures Trustees, DMA staff and volun'.eers have gwen talk5 and lecture5 detailing the Redhills project and the history of the Durham M'ners Association as part of an awareness and profile-rai9ing programme of ackn'vrLie5. Volunteering and placements Numerous volunteering opportu.iities have been prowded to the CA)rnmunity offering aC￿sS lo heritage collections and archive material. Several of these volunteering opportunities have been provided to young people not in education, employment or training, adults with learning disabilities, students and ￿tiree$. A number of student placements have been undertaken with beneficiaries going on to find relevant roles in the heritage sector as a result of experience gained and references provided. Durham Brass Festival DMAIRedhills supported the Ix)mmissioning of an original suite of songs inspired by the history of the Durham Miners Association by Mercury Music Prize nominees Field Music, lo be presented at the festival in July 2022. CIO. DH14BE. 0191 3868413. adMin@r8d￿lkduthaM.r￿9 UK Clty of Culture Bld Redhills was an integral part ofcounty Durham's bid to become UK City of Culture 2025, silting on the management committee 8nd shaping the county's aspifational 'step changes, which ultimately saw Dutham reach the final shorUi5t of four locations. R8dENlls CIO. DH14BE. 01913868413. admin dl¥lL8durham. Balance Sheet 3110312022 Current Assets Cash at bank and in hand 49462.31 Creditors 49462.31 Nel Current Assets Approved by the board of trustees on 11th January 2023 and signed on its behalf by.. Ray Mills, Treasurer Notes., stafflng In the financial year there were no staffing costs as work was updertaken on behall of the Redhills CIO by the Durham Miners Association (DMA2017)- Staff became employed by Redhills CIO on 1. April 2022. Average employee numbers in the year to 31 March 2022 was O. Trustees Remuneration No members ofthe board oftrustees received any remuneratioy during the year. No trustee or other person relaled to the charity receNed any personal benefit in any contract or tiansaction entered into by tho charity during the year. Creditors The creditor balance relates to a loan received in the year from the Dutham Miners Association, the balance of which has not yet been defrayed. This wlll be repaid in full in the next financial year if funds remain unsp8nt. Financlal Statement There are no other entries to record in the financial statements as the only transaction was Ihe re¢eipt of the loan staled above. Redhills CIO. DH14BE. 0191 3868413. adMIn@r￿hl1L5dUtharnDrg ## document6157742921788985078 |||document6157742921788985078|| |---|---|---|---| |Account|Value Date|Narrative|Dr Amount| |19582453|2022-12-30|Opening Balance|| |19582453|2022-12-30|D.DR 1&1 INTERNET LTD. REF V67284567-63029187|14.4| |19582453|2023-01-03|DMA BRASS BAND 20221214|300| |19582453|2023-01-03|CHGS RE: 20221214|1| |19582453|2023-01-04|VORTEX LIGHTING LTD INV 6346|384| |19582453|2023-01-04|CHGS RE: INV 6346|1| |19582453|2023-01-04|SHERBURN HILL HUB REDHILLS ROOMHIR|90| |19582453|2023-01-04|CHGS RE: REDHILLS ROOMHI|1| |19582453|2023-01-04|STENPROP INDUSTRIALS 6 L A002367|2118| |19582453|2023-01-04|CHGS RE: A002367|1| |19582453|2023-01-09|D.DR NEST REF IT000006885807|484.18| |19582453|2023-01-13|ANDY MARTIN INV 2301|100| |19582453|2023-01-13|CHGS RE: INV 2301|1| |19582453|2023-01-13|NICK MALYAN NICK MALYAN|184.7| |19582453|2023-01-13|CHGS RE: NICK MALYAN|1| |19582453|2023-01-13|EON NEXT A-89CF9032|199.83| |19582453|2023-01-13|CHGS RE: A-89CF9032|1| |19582453|2023-01-16|Bank Transaction Charges|20.8| |19582453|2023-01-17|D.DR WATER PLUS REF 7002544677|5.59| |19582453|2023-01-19|B/O UNISON NORTHERN IREL UNISON NI UNISON NI|| |19582453|2023-01-19|HMRC CUMBERNAULD 120PJ02710655|4750.55| |19582453|2023-01-19|CHGS RE: 120PJ02710655|1| |23512941|2022-12-30|Opening Balance|| |23512941|2023-01-16|Bank Transaction Charges|20| Page 1 document6157742921788985078 Cr Amount Balance 224314.86 224300.46 224000.46 223999.46 223615.46 223614.46 223524.46 223523.46 221405.46 221404.46 220920.28 220820.28 220819.28 220634.58 220633.58 220433.75 220432.75 220411.95 220406.36 2250 222656.36 217905.81 217904.81 49281.91 49261.91 Page 2