Jens Special Place
Smoke and Iron, 49 Midland Road, Scunthorpe DN16 1DQ
Charity Number:
1193914
Trustee Report April 23- March 2024
The trustees of Jens Special Place present their annual report and accounts for the year ending 31[st] March 2024 and confirm they comply with the requirements of the Charities Act 2011.
Our Aims
Our aim is to alleviate children and young people’s associated feelings of grief, and loneliness through social- interaction with other bereaved children and young people. Jen’s Special Place provides a safe and empathic environment to allow children and young people to freely express the dynamics of grief and explore their feelings, which in turn supports their overall health and wellbeing.
Jens Special place supports children up to the age of 17 years in Scunthorpe and the surrounding areas of North Lincolnshire.
Our Objectives
To relieve the needs of bereaved young people, especially but not exclusively through the provision of recreational and leisure activities, provided in the interest of social welfare. We aim to do this:
-
Through planned activities and social evenings, including trips out.
-
By bringing bereaved children together
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By providing information and encouraging beneficiaries to share experiences
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Giving emotional and practical support to parents/carers and bereaved family members
Review of activities and achievements
During April 2023 and March 2024 Jens Special place supported 43 new families, which consisted of 25 children aged between 4-10 and 30 aged between 11-17. We delivered 3 social events per month, apart from July when we had 1 social in the park and a break in August. This meant we delivered 34 socials in total for the year. This was split into 2 age categories, 11+ age group met once monthly and 2 sessions per month were delivered for age 10 and
under. Social evenings are always delivered with the different needs of children in mind by providing a variety of craft and game activities.
Families also enjoyed trips to the Scunthorpe Plowright Theatre and China Rose Restaurant in Bawtry. The 11+ age group had sessions at the local bowling alley in March and September and we started to use Smoke and Iron as a location for our older group due to the group size increasing and the growing cost of bowling being unsustainable. We later moved to the Arc in December 2023, which was a more suitable location as young people told us the space at Smoke and Iron was a bit too cramped and they preferred to use the Arc. The older sessions ran the same as the younger ones however, we do not have circle time and parents are encouraged to stay but do not have to. In May we hosted a workshop with a local florist at our younger socials and also hosted our annual Christmas party in December, where we provided gifts and chocolate for all children and young people. Jens special place provided counselling and 121 therapeutic support free of charge to 10 children and young people and 2 parents in response to young people’s needs. Both ‘Parent circle time’ and ‘children’s circle time’ has continued to go well and has continued to be facilitated by volunteers.
We recruited 3 new volunteers this year with 1 leaving after 3 months due to family commitments.
Future plans
Securing a building to run the charity from a sustainability of the charity as a whole is still our main focus for the Trustees going forward.
Our finances
Over the year we had an income of £14,529 increase in our overall balance, having an income of 22,355.59 and an outgoing of 7,705.79. Our main income has come from donations and from fundraising events. In May 2023 we received a donation of £6,443 from NFU topped up to £10,000 by a family we have supported who carried out a tractor run in memory of their loved one. We also received a donation of £1000 from Humber Heart as well as a donation of £3358 from S Smith Co and Accountants and a £800 from local Sky engineers, both have kindly offered to continue to support us going forward. As well as this we have had individual giving from those who had booked tickets to our first charity ball and two families who raised money by setting themselves a challenge; a mum who did a sky challenge and a young person who did the 3 peaks. Our expenditure consists of room hire and storage costs, social evening costs such as food, drink and craft materials and admin costs.
Our ethos, strategy and policy
We put children and young people at the heart of every decision we make and really listen to our beneficiaries. We have created and implemented policies to ensure the safety and welfare of children and young people as well as volunteers and trustees, these include policies on safeguarding and conflict of interest. We have open communication with other organisations and charities who also share our passion for supporting bereaved children and their families and welcome any collaboration opportunities; believing we can provide better outcomes for beneficiaries by working together.
Born out of grief itself, Jen’s Special Place continues to embody a true sense of passion and care for its beneficiaries.
Structure, Governance & management
All trustees give of their time freely and no remuneration were paid in the year. Our trustees are Jemma Akers-Jacklin (chair), Pauline Akers (Treasurer), Sarah Hopkins and Deborah Kershaw. All trustees currently volunteer for the charity alongside their trustee role. All trustees were appointed in March 2021 and meet quarterly to discuss and review services and to reflect on future goals.
Risk management
The Trustees are responsible for the overseeing of the risks faced by Jens Special Place. Detailed considerations of risk are delegated to the Chair of Trustees. Risks are identified, assessed and controls established throughout the year. The main risks that the Trustees have identified and the plans to manage those risks are:
Reputation: In order to prevent any damage to reputation the charity continues to review services and communicate as effectively as possible to our beneficiaries and supporters. We create an open dialogue with beneficiaries in order to gain an insight into their experience in order to help improve our services. We work with local businesses and supporters and show our gratitude via thank you cards and social media posts. We ensure our ethos is adhered to with the right volunteers and trustees in place and maintain our reputation through the upkeep of our website and other outward facing platforms.
Money: To keep running costs down we aim to build and maintain relationships with local business and organisations, who in turn kindly offer their space or services for free or at a reduced cost. We aim to have a strategy in place for fundraising and grant applications in the near future.
Volunteer support: In order to recruit and retain volunteers we aim to have support in place in terms of training and supervision to ensure good volunteer experience. Feedback is also vital when a volunteer leaves or disengages. Good communication is key and a plan to develop a volunteer journey is still being considered. Volunteers are encouraged to attend external training events to enhance their learning and skill set.
Trustee recruitment and training
There must be a minimum of three trustees on the trustee committee in order for the charity to run efficiently and to fulfil the charity’s legal obligations. If the number falls below this level the remaining trustees must call a meeting to appoint a new trustee.
Apart from the first trustees, trustee’s should be appointed for a minimum of three years and will be appointed at a properly convened meeting. In selecting individuals for the role Trustees should consider the individuals skills, knowledge and experience needed for the administration of the charity.
| Opening Balance on 1st April 2023 20,360.79 | Opening Balance on 1st April 2023 20,360.79 | Opening Balance on 1st April 2023 20,360.79 | Opening Balance on 1st April 2023 20,360.79 | Opening Balance on 1st April 2023 20,360.79 | Opening Balance on 1st April 2023 20,360.79 |
|---|---|---|---|---|---|
| April | |||||
| Date | Payment | In | Out | Balance | More Info |
| 03/04/2023 | G-suite | 9.2 | 20,351.59 | Admin | |
| 03/04/2023 | Tiger Storage | 103.25 | 20,248.34 | Rent | |
| 04/04/2023 | Lincs Lotto | 4 | 20,252.34 | Fundraising | |
| 17/04/2023 | Box | 19.8 | 20,232.54 | Admin | |
| 17/04/2023 | Morrisons | 150 | 20,082.54 | Social | |
| 20/04/2023 | Trent Valley | 100 | 20,182.54 | Donation | |
| 21/04/2023 | Baptist Church | 80 | 20,102.54 | Rent | |
| Total | 104 | 362.25 | |||
| May | |||||
| Date | Payment | In | Out | Balance | More Info |
| 02/05/2023 | G-suite | 9.2 | 20,093.34 | Admin | |
| 02/05/2023 | Tiger Storage | 103.25 | 19,990.09 | Rent | |
| 03/05/2023 | Lincs Lotto | 4 | 19,994.09 | Fundraising | |
| 16/05/2023 | Box | 19.8 | 19,974.29 | Admin | |
| 16/05/2023 | Amazon | 3.99 | 19,970.30 | Social | |
| 16/05/2023 | Baptist Church | 80 | 19,890.30 | Rent | |
| 17/05/2023 | OnlineDBS | 12 | 19,878.30 | Admin | |
| 17/05/2023 | Tesco | 51.5 | 19,826.80 | Admin(ink) | |
| 22/05/2023 | Justgiving | 67.87 | 19,894.67 | Fundraising | |
| 26/05/2023 | NFU | 6,443 | 26,337.67 | Donation | |
| 30/05/2023 | Justgiving | 33.93 | 26,371.60 | Fundraising | |
| Total | 6548.8 | 279.74 | |||
| June | |||||
| Date | Payment | In | Out | Balance | More Info |
| 02/06/2023 | Costa | 5.7 | 26,365.90 | Admin(meeting) | |
| 02/06/2023 | G-suite | 9.2 | 26,356.70 | Admin | |
| 02/06/2023 | Tiger Storage | 103.25 | 26,253.45 | Rent | |
| 05/06/2023 | Banana Print | 36.9 | 26,216.55 | Admin | |
| 07/06/2023 | Amazon | 9.59 | 26,206.96 | Fundraising | |
| 08/05/2023 | Argos | 45.48 | 26,161.48 | Admin(ink) | |
| 12/06/2023 | Baptist Church | 80 | 26,081.48 | Rent | |
| 12/06/2023 | Justgiving | 67.66 | 26,149.14 | Fundraising | |
| 12/06/2023 | OnlineDBS | 12 | 26,137.14 | Admin | |
| 12/06/2023 | OnlineDBS | 12 | 26,125.14 | Admin | |
| 12/06/2023 | NSPCC Training | 90 | 26,035.14 | Admin | |
| 13/06/2023 | Lincs Lotto | 5 | 26,040.14 | Fundraising | |
| 16/06/2023 | Amazon | 11.99 | 26,028.15 | Social | |
| 16/06/2023 | Box | 19.8 | 26,008.35 | Admin | |
| 16/06/2023 | Vistaprint | 87.9 | 25,920.45 | Admin | |
| 16/06/2023 | Amazon | 6.95 | 25,913.50 | Social | |
| 19/06/2023 | Lincs Rotary | 600 | 26,513.50 | Donation | |
| 19/06/2023 | Tesco | 3.1 | 26,510.40 | Social | |
| 19/06/2023 | Justgiving | 220.06 | 26,730.46 | Fundraising | |
| 20/06/2023 | Tesco | 1.35 | 26,729.11 | Social | |
| 20/06/2023 | Amazon | 7.99 | 26,721.12 | Social | |
| 23/06/2023 | Banana Print | 20.99 | 26,700.22 | Admin | |
| 26/06/2023 | Amazon | 9.99 | 26,690.23 | Social |
| Total | 892.72 | 574.18 | |||
|---|---|---|---|---|---|
| July | |||||
| Date | Payment | In | Out | Balance | More Info |
| 03/07/2024 | G-suite | 9.2 | 26,681.03 | Admin | |
| 03/07/2024 | Tiger Storage | 103.25 | 26,577.78 | Rent | |
| 03/07/2024 | Justgiving | 110.02 | 26,687.80 | Fundraising | |
| 03/07/2024 | Tesco | 6.4 | 26,681.40 | Admin | |
| 04/07/2024 | Costa | 7.55 | 26,673.85 | Admin(meeting) | |
| 04/07/2024 | Morrisons | 15 | 26,658.85 | Social | |
| 06/07/2024 | SPNCB webshop | 50 | 26,608.85 | Resources | |
| 11/07/2024 | Lincs Lotto | 4 | 26,612.85 | Fundraising | |
| 13/07/2024 | Baptist Church | 80 | 26,532.85 | Rent | |
| 17/07/2024 | Box | 19.8 | 26,513.05 | Admin | |
| 18/07/2024 | Amazon | 5.98 | 26,507.07 | Social | |
| 26/07/2024 | Amazon | 25.99 | 26,481.08 | Social | |
| 28/07/2024 | Justgiving | 665 | 27,146.08 | Fundraising | |
| Total | 779.02 | 323.17 | |||
| August | |||||
| Date | Payment | In | Out | Balance | More Info |
| 02/08/2024 | Justgiving | 15.03 | 27,161.11 | Fundraising | |
| 02/08/2024 | G-suite | 9.2 | 27,151.91 | Admin | |
| 03/08/2024 | Tiger Storage | 103.25 | 27,048.66 | Rent | |
| 10/08/2024 | Domain Name | 8.4 | 27,040.26 | Admin | |
| 11/08/2024 | Individual Fundraiser | 3,557 | 30,597.26 | Fundraising | |
| 11/08/2024 | Amazon | 8.99 | 30,588.27 | Social | |
| 12/08/2024 | Lincs Lotto | 5 | 30,593.27 | Fundraising | |
| 12/08/2024 | Box | 19.8 | 30,573.47 | Admin | |
| Total | 3577.03 | 149.64 | |||
| September | |||||
| Date | Payment | In | Out | Balance | More Info |
| 04/09/2023 | G-suite | 9.2 | 30,564.27 | Admin | |
| 04/09/2023 | Tiger Storage | 103.25 | 30,461.02 | Rent | |
| 12/09/2023 | Bottesford Church | 80 | 30,381.02 | Rent | |
| 13/09/2023 | Lincs Lotto | 4 | 30,385.02 | Fundraising | |
| 13/09/2023 | Insurance | 754.24 | 29,630.78 | Admin | |
| 14/09/2023 | Amazon | 8.99 | 29,621.79 | Social | |
| 18/09/2024 | Box UK | 19.8 | 29,601.99 | Admin | |
| 20/09/2024 | Sainsburys | 6.39 | 29,595.60 | Social | |
| 20/09/2024 | Argos | 20.49 | 29,575.11 | Social | |
| 26/09/2024 | AshbyBowling | 135 | 29,440.11 | Social | |
| 28/09/2024 | TrainingSt Johns | 396 | 29,044.11 | Training | |
| Total | 4 | 1533.36 | |||
| October | |||||
| Date | Payment | In | Out | Balance | More Info |
| 02/10/2024 | Paypal | 1501.15 | 30,545.26 | Fundraising | |
| 02/10/2024 | G-suite | 9.2 | 30,536.06 | Admin | |
| 02/10/2024 | Tiger Storage | 103.25 | 30,432.81 | Rent | |
| 03/10/2023 | Lincs Lotto | 4 | 30,436.81 | Fundraising | |
| 16/10/2023 | Amazon | 8.99 | 30,427.82 | Social | |
| 16/10/2023 | Morrisons | 11.09 | 30,416.73 | Social |
| 16/10/2023 | Box UK | 19.8 | 30,396.93 | Admin | |
|---|---|---|---|---|---|
| 16/10/2023 | Amazon | 37.81 | 30,359.12 | Social | |
| 16/10/2023 | Morrisons | 10.89 | 30,348.23 | Social | |
| 17/10/2023 | Amazon | 4.99 | 30,343.24 | Social | |
| 23/10/2023 | Morrisons | 22.26 | 30,320.98 | Social | |
| 23/10/2023 | Justgiving | 58.04 | 30,379.02 | Fundraising | |
| 26/10/2023 | Costa | 7.4 | 30,371.62 | Admin(meeting) | |
| 30/10/2023 | Justgiving | 342.96 | 30,714.58 | Fundraising | |
| 30/10/2023 | Amazon | 17.29 | 30,697.29 | Admin | |
| Total | 1906.15 | 252.97 | |||
| November | |||||
| Date | Payment | In | Out | Balance | More Info |
| 02/11/2023 | G-suite | 9.2 | 30,697.29 | Admin | |
| 02/11/2023 | Tiger Storage | 103.25 | 30,584.84 | Rent | |
| 06/11/2023 | Justgiving | 58.04 | 30,642.88 | Fundraising | |
| 14/11/2023 | Lincs Lotto | 5 | 30,647.88 | Fundraising | |
| 14/11/2023 | Amzon | 8.99 | 30,639 | Social | |
| 16/11/2023 | Box UK | 19.8 | 30,619.09 | Admin | |
| 20/11/2023 | Ongo | 28.8 | 30,590.29 | Rent | |
| 20/11/2023 | Squarespace | 259.2 | 30,331.09 | Admin | |
| 24/11/2023 | Bottesford Church | 80 | 30,251.09 | Rent | |
| 27/11/2023 | DBS | 12 | 30,239.09 | Admin | |
| 27/11/2023 | DBS | 24 | 30,215.09 | Admin | |
| 29/11/2023 | Banana Print | 20.9 | 30,194.19 | Admin | |
| 29/11/2023 | NSPCC Training | 30 | 30,164.19 | Training | |
| total | 63.04 | 596.14 | |||
| December | |||||
| Date | Payment | In | Out | Balance | More Info |
| 04/12/2023 | Tiger Storage | 103 | 30,060.94 | Rent | |
| 04/12/2023 | Justgiving | 14.51 | 30,075.45 | Fundraising | |
| 07/12/2023 | Individual Donation | 200 | 30,275.45 | Donation | |
| 07/12/2023 | Baker Ross | 77.2 | 30,198.25 | Social | |
| 08/12/2023 | Sainsburys | 12 | 30,186.25 | Social | |
| 08/12/2023 | Amazon | 19.87 | 30,166.38 | Social | |
| 11/12/2023 | Cash for Christmas Gifts | 300 | 29,866.38 | Social | |
| 12/12/2023 | Lincs Lotto | 4 | 29,870.38 | Fundraising | |
| 13/12/2023 | Bargain Madness | 42.75 | 29,827.63 | Social | |
| 13/12/2023 | Asda | 54.3 | 29,773.33 | Social | |
| 13/12/2023 | Argos | 79.99 | 29,693.34 | Admin | |
| 14/12/2023 | Amazon | 8.99 | 29,684.35 | Social | |
| 15/12/2023 | G-suite | 9.2 | 29,675.15 | Admin | |
| 18/12/2023 | Individual Donation Chq | 150 | 29,825.15 | Donation | |
| 18/12/2023 | Individual Donation Chq | 250 | 30,075.15 | Donation | |
| 18/12/2023 | Box UK | 19.8 | 30,055.35 | Admin | |
| 18/12/2023 | Post Office | 1.55 | 30,053.80 | Admin | |
| 18/12/2023 | Morrisons | 15.13 | 30,038.67 | Social | |
| 18/12/2023 | Poundstretcher | 45.33 | 29,993.34 | Social | |
| 18/12/2023 | Amazon | 4.99 | 29,988.35 | Social | |
| 19/12/2023 | Ongo | 28.8 | 29,959.55 | Rent | |
| 21/12/2023 | Smith+Co Accountants | 3,358 | 33,317.55 | Donation |
| 21/12/2023 | Bottesford Church | 60 | 33,357.55 | Rent | |
|---|---|---|---|---|---|
| 21/12/2023 | Little Theatre Club | 30 | 33,227.55 | Trip | |
| Total | 3976.51 | 912.9 | |||
| January | |||||
| Date | Payment | In | Out | Balance | More Info |
| 02/01/2024 | Google Suite | 9.2 | 33,218.35 | Admin | |
| 03/01/2024 | Tiger Storage | 103.25 | 33,115.10 | Rent | |
| 04/01/2024 | Lincs Lotto | 4 | 33,119.10 | Fundraising | |
| 08/01/2024 | Winstons Wish | 19.48 | 33,099.62 | Resources | |
| 08/01/2024 | Jessica Weatherhead | 50 | 33,149.62 | Donation | |
| 09/01/2024 | Stitchline Ltd | 250 | 32,899.62 | Resources | |
| 12/01/2024 | Asda | 30 | 32,869.62 | Social | |
| 15/01/2024 | Tesco | 2.2 | 32,867.42 | Social | |
| 15/01/2024 | Amazon | 8.99 | 32,858.43 | Social | |
| 15/01/2024 | Morrisons | 50 | 32,808.43 | Social | |
| 15/01/2024 | Bottesford Church | 40 | 32,768.43 | Rent | |
| 15/01/2024 | Paypal | 408.71 | 33,177.14 | Donation | |
| 16/01/2024 | Box UK | 19.8 | 33,157.34 | Admin | |
| 19/01/2024 | Amazon | 17.97 | 33,139.37 | Social | |
| 19/01/2024 | Amazon | 29.97 | 33,109.40 | Social | |
| 22/01/2024 | Amazon | 19.98 | 33,089.42 | Social | |
| 25/01/2024 | Tesco | 26 | 33,063.42 | Social | |
| 25/01/2024 | Amazon | 15.99 | 33,047.43 | Social | |
| 30/01/2024 | Lidl | 29.99 | 33,017.44 | Social | |
| Total | 462.71 | 672.82 | |||
| February | |||||
| Date | Payment | In | Out | Balance | More Info |
| 02/02/2024 | G-Suite | 9.2 | 33,008.24 | Admin | |
| 02/02/2024 | Tiger Storage | 103.25 | 32,904.99 | Rent | |
| 07/02/2024 | Lincs Lotto | 5 | 32,909.99 | Fundraising | |
| 08/02/2024 | Mr Thornley | 377 | 33,286.99 | Donation | |
| 08/02/2024 | Stitchline Ltd | 503.36 | 32,783.63 | Resources | |
| 12/02/2024 | Bottesford Church | 80 | 32,703.63 | Rent | |
| 13/02/2024 | Gray | 40 | 32,743.63 | Fundraising | |
| 14/02/2024 | James Kirman Magician | 250 | 32,493.63 | Fundraising | |
| 14/02/2024 | Amazon | 8.99 | 32,484.64 | Resources | |
| 14/02/2024 | Brook | 200 | 32,684.64 | Fundraising | |
| 16/02/2024 | Box UK | 19.8 | 32,665 | Admin | |
| 19/02/2024 | Fox | 80 | 32,745 | Fundraising | |
| 19/02/2024 | Amazon | 36.36 | 32,708 | Social | |
| 19/02/2024 | Frances | 20 | 32,728 | Fundraising | |
| 19/02/2024 | Bilbe | 40 | 32,768 | Fundraising | |
| 19/02/2024 | Schulz | 200 | 32,968 | Fundraising | |
| 21/02/2024 | Morrisons | 8.49 | 32,960 | Social | |
| 26/02/2024 | Convoy | 40 | 33,000 | Fundraising | |
| 26/02/2024 | Duck | 200 | 33,200 | Fundraising | |
| 26/02/2024 | Amazon | 34.12 | 33,166 | Social | |
| 29/02/2024 | Smith | 160 | 33,326 | Fundraising | |
| 29/02/2024 | Ongo | 28.8 | 33,297 | Rent | |
| 29/02/2024 | Bon Appetite | 350 | 32,947.07 | Fundraising |
| Total | 1362 | 1432.37 | |||
|---|---|---|---|---|---|
| March | |||||
| Date | Payment | In | Out | Balance | More Info |
| 01/03/2024 | Paypal | 9.66 | 32,956.73 | Donation | |
| 04/03/2024 | G-Suite | 9.2 | 32,947.53 | Admin | |
| 04/03/2024 | Tiger Storage | 103.25 | 32,844.28 | Rent | |
| 04/03/2024 | Goodhand | 40 | 32,884.28 | Fundraising | |
| 04/03/2024 | Norton | 50 | 32,934.28 | Donation | |
| 04/03/2024 | Armstrong | 120 | 33,054.28 | Fundraising | |
| 07/03/2024 | Hardwick | 60 | 33,114.28 | Fundraising | |
| 07/03/2024 | DBS | 12 | 33,102.28 | Admin | |
| 07/03/2024 | NSPCC Training | 90 | 33,012.28 | Admin | |
| 11/03/2024 | Justgiving | 334.23 | 33,346.51 | Donation | |
| 11/03/2024 | Howe | 60 | 33,406.51 | Fundraising | |
| 12/03/2024 | Lincs Lotto | 4 | 33,410.51 | Fundraising | |
| 18/03/2024 | Box UK | 19.8 | 33,390.71 | Admin | |
| 18/03/2024 | Zoom | 155.88 | 33,234.83 | Admin | |
| 18/03/2024 | Justgiving | 254.59 | 33,489.42 | Donation | |
| 20/03/2024 | Lidl | 2.99 | 33,486.43 | Social | |
| 20/03/2024 | Asda | 7.65 | 33,478.78 | Social | |
| 20/03/2024 | Asda | 45.6 | 33,433.18 | Social | |
| 21/03/2024 | Bottesford Church | 80 | 33,353.18 | Rent | |
| 22/03/2024 | The Works | 20.49 | 33,332.69 | Social | |
| 22/03/2024 | Mcfee | 39.99 | 33,292.70 | Admin | |
| 25/03/2024 | Justgiving | 107.11 | 33,399.81 | Donation | |
| 26/03/2024 | Morrisons | 29.4 | 33,370.41 | Social | |
| 26/03/2024 | Wilkinson | 20 | 33,390.41 | Fundraising | |
| 26/03/2024 | Humber Heart Cheque | 1000 | 34,390.41 | Donation | |
| 28/03/2024 | AshbyWesleyCheque | 500 | 34,890.41 | Donation | |
| Total | 2559.59 | 616.25 | |||
| Total Revenue | |||||
| Total 22,235.59 7,705.79 34,890.41 14,529.62 Ending Balance = |