2024-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2023 Period start date 31[st] March 2024

Period end date 31st March 2024

Charity name: The Literary Institute Cultural Community Hub

Charity registration number: 1193897

Objectives and Activities

	SORP reference	`
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The provision and maintenance of a community hub for the benefit of people who live, work and study in Egham and the surrounding area without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure- time occupations, with the object of improving the conditions of life for the community.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The provision and maintenance of a cultural, mainly the performing arts, community hub for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure-time occupations, with the object of improving the conditions of life for the community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees are aware of and have regard of Charity Commission guidance on public benefit.

Additional information (optional)

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SORP reference

Policy on grant making	Para 1.38	The Trustees will make periodic grants to advance the objects of the charity principally scholarships in the performing arts.
Policy on social investment including program related investment	Para 1.38	None
Contribution made by volunteers	Para 1.38	The charity is solely run by volunteers, mainly the trustees in roles such as Assistant to the Treasurer, social media, the maintenance of the facility and hires co- ordinator and sound/light engineers.
Other

Achievements and Performance

	SORP reference	`
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We gained foundation CIO registration 23rd March 2021 which activated our CAF Bank Account. We signed the local authority 5- year lease for the demised areas in the Literary Institute on May 20th2021. We spent most of the third FY consolidating the demised areas ‘fit’ for the start of occupation focussing on the stage and associated lighting systems. 65tThis included making all areas safe & secure and redecorated/modified where necessary. Social media (website, Facebook, Instagram, twitter) in place. Website (https://www.atthelit.org/)in place with Hire enquiry form. Hires tracking database in place on Google docs. Our third year was spent consolidating the original users and expanding the number of organisations and activities at the Lit. Our Business Plan identified 3 primary sources of hires that comply with our Objects. Those organisations which underlet rooms within the demised area; those which holdmeetings/classes onaregularbasis;

and ‘one-off’/sundry hires for activities such
as public meetings, training sessions and
social gatherings:
 We have underlet to 2 organisations
in musical theatre and sound
systems/music events management.
The former offers weekly classes &
tutorials and scholarships to
children/young adults in need
including refugees living in the local
area. The latter offers training in their
areas of expertise both in the UK and
abroad via the internet.
 A child contact centre has been
established at the Hub bringing
together, in a safe & secure
environment, estranged families.
 We have regular hires that offer
classical dance opportunities,
including scholarships; Board Games
Clubs and Yoga & Karate that
provides recreation/leisure activities.
 We host a weekly adult special
needs group in the performing arts
 We have ‘on-off’ hires of our
rooms/hall that has been used for
public meetings and social
gatherings.
The number of hires in the third FY,17 new
hire agreements, which achieved, our fiscal
goals bearing in mind that we have
established a core population of users which
limits the amount of ‘free time ‘available to
new users. We continue to differentiate
between charitable and commercial hire; the
former in the majority.
The re-establishment of the historic Literary
Institute as a charitable community hub has
allowed organisations to be established, as
their base, for recreational/leisure activities
to combat loneliness & social exclusion.
The independent Hub has provided a focal
point for the local community to meet for
affordable space for meetings & classes to
the public benefit. The attendance level has
resulted in a foot-fall of over 10,000 to
Eghamtowncentre.

Additional information (optional) You may choose to include further statements where relevant about:

We have met the goals set for our third year.

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41	Fundraising is primarily focussed on the affordable hire fees of the facility. We have met our goal of exceeding the total cost of running the facility from the ‘resident’ and long-term hires. The surplus will go towards the reserve and improving the charity-owned capabilities of the facility. We are one of the nominated charities of one of the neighbouring Church’s monthly charity book sale
Investment performance against objectives	Para 1.41	No investments made.
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The total income was £17,357 & expenditure £12401 general expenses and £5,589 in stage and lighting assets resulting in a total expenditure of £17,999..This meant in a third year deficit of £633. This amount is manageable within our reserves and reflects the investment the charity has made on its infrastructure with the expectation of more users of the stage. Indeed, the first musical – Nativity- was performed in December. The total cash fund available at this yearend was £15,237 above our reserve level. We project this amount will increase in FY 24/25 as assets purchase will be minimal and income maximised. £10K of this surplus has been set as a reserve for utilities expenditure with the balance going towards the improvement of the charity-owned facilities at the Literary Institute. The fiscal position has been achieved through generous donations of lighting systemsfrom localcharities & businesses

		resulting in the purchase of few new assets. And facility management activities delivered byvolunteers;no staffare employed.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held to: 1) cover the total cost of utilities supply & breakdown; 2) service charge & 3) the withdrawal of leading hirers.
Amount of reserves held	Para 1.22	Based on a reserve of £10,000 and our current and projected activity levels, we could support the operation for one year even if we received no hire fees/donations from many of our clients. The reserve should cover the cost of lease withdrawal. At present there is no paid staff.
Reasons for holding zero reserves	Para 1.22	No zero reserve held.
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The current lease is for a period of 5 years with a 1-year break clause.We have two years left on the lease; lease extension negotiations will begin May 2025 subject to any changes in the local authority. Financial sustainability focuses on retaining the key hirers.

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The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charities principal source of funds is now from its regular hire fees (50%) which is a change from the last FY. The ‘under-lets’ now only cover 20% of the operating costs and reflects the reduction in one-year hires and increase in regular users which is sustainable. The hire income is offset by local authority grants at source covering: 1) rent & 2) discretionary non-domestic rates relief. A limited number of personal donations have been made that attracts Gift-Aid now we are registered with HMRC We have received an annual donation of £500 from the neighbouring United Church of Egham monthly book sale which may be supplement by a further donation at Christmas depending on the success of their book sales. A donation from a local business of £2500 covered scholarships in musical theatre and towards the development of the sound system.
		Charity intends to make no investments

Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	There are 4 principal risks that the charity faces: 1) lease conditions notably the lease- breaks; 2) financial ie withdrawal from under- lets or major hirers; 3) significant facility breakdowns and 4) trustee & volunteer retention as currently we are at our minimum level of 3 trustees. Risk management is in place to mitigate these risks.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royalcharter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Foundation Charity Incorporated Organisation (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Nominated individuals elected by Board of Trustees with signed Declarations.

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Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees are trained in the charities governing document, policies & procedures and accounts at induction and on-going.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity is managed by a Committee comprising of its Trustees and co-opted members from local partnering organisations. Each member of the Committee takes a lead role in managing the facility such a volunteer and maintenance co-ordinators prior to the formation of formal sub-committees. The charity has a volunteer Assistant to theTreasurer.
Relationship with any related parties	Para 1.51
Other		We have developed and maintaining Policies & Procedures such as Safeguarding, Access, GDPR, Conflict of Interest, Trustee Conduct and Roles & Responsibilities, Health & Safety including Risk Assessment,, Employment, Finance, Hire Enquiries and Volunteer Recruitment on a shared drive in Google docs.

Reference and Administrative details

Charity name The Literary Institute Cultural Community Hub

Other name the charity uses	AtTheLit or@thelit
Registered charitynumber	1193897
Charity’s principal address	The Literary Institute, 51 High Street, Egham, Surrey TW20 9EW

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Dr Brian Frank PerryBEM	Chairman & Treasurer		At The Lit Board of Trustees
	Mr David Knight	Secretary		At The Lit Board of Trustees
	Mrs Allegra Clair Bonnett			At The Lit Board of Trustees

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declares that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Dr Brian Frank Perry BEM
	Chairman
	29THJanuary 2025
	29THJanuary 2025

CHARITY COMMISSION FOR ENGiAND ANO WALES Ltterary Insthut• CuAurl Conwnunity Hub 119J897 Receipts and payments accounts CC16a To Isl rS12023 31s1 March 2024 Section A Receipts and payments Endowm•nt funds funds funds Total funds Last y•r knth• v••rn•tt iDlh• v•¥Mt£ loth• ¢ to th• A1 Incom• Sundry R•ats￿r Hi 67 ,779 874 930 0.114 9,878 2.405 DonJDon• R•nuè Grw Ciodt 764 784 341 Sub total(GnA8s income for AR) 17,JTI 17,3fjT 21.534 A2 A•w •nd in¥e•tment ul•#. s•• tsb￿l. Sub total 17,357 17,357 21,554 A3Ex Electr GaB Rowiy l& ndlturn 4.021 0.143 4021 143 Broodbwd 847 447 1233 Pnnung & siafr Other OffKeL Eq1w￿lco• Communty Ev￿¢￿ & Funding LL¥a & PiOl￿n S￿￿¢16 In•urfync• PLI 8 EmVo>o Bank Ch 35• 95 234 72 Sub total 12,401 12,401 10.229 A4 A••t and Inv••tm•nt Purc￿•$. l•M tsbb•l sta￿ LvJhtÈ Portaye St•>rvJ 3.207 4509 Sub total 17,990 10,229 Net olincom￿(9xPena1Itur•J AS Trnnf•rJ b•t￿•rt funds Ae Cash fund• last y￿r •nd Cash fun(ts thls ond 833 633 11.3ZS Z1A88 20 21A88 20ISS 12,183 23,988 CXX R1 acojurts {SSI 29ffJ1f2025

Section B Statement of assets and liabilities at the end of the period Unrn8trKt•d nd• R•triet•d fvnds Endowm•nt fund¥ lo 81 Ca•h funds P•ty Cwh Tol•l fvnd• 18337 Endowm•nt nd• funds fund• lo neamtt n￿11 Fufid Gutt•nt v•h No Fur¥t IoTwhh •$ Qthv Lrt. ¢o•tlopW Curr•Trt valu• B4 A••ts r•tsln•d for th• eh•rlty'8 own us• Sl•p• ￿h)nG AmDUnt du• BS Ll•bllftl ned ty one or Intheson 8half of all the trusteeg nur• Prini N*m• Date of rov¥l n Frnnk P• 291h J￿ul ￿25 CCXX R2 4ccounts ISSI 29101Q025

• (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trust8os Literary Institute Cultural Communty Hub On accounts lor tho year ended 31° Mar¢h 2024 Charity no lif any) 1193897 Set out on pages I report to the trustees on my examin81ion of the accounts of the aExJve chanty (Yhe Trust") for the year ended 3110312024. Responslbllltles and basls of report A8 the charity'8 trustees. you are re3ponsible for the preparation of the accounts in accordance vnth the requirements of the Chanb'es Act 2011 {1he Act.). I report in respect of my examln8tK)n of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Direction8 olven by the Charity Commis810n under seCt￿n 145{5}(b) of the Act. Independ•nt trhe chanty's gross income excoed8d £250,000 and l am qualrfied to examiner's statement undertake the examlnation by being a qualffied member of [insert name of applicable listed bodyJ]. Delete [ ] rfnot applicable. I have CoMp￿ted my examination. I confirni that no material matters have come lo my attention in connKts'on wtth Ihe examinatnn (other than that disclosed below ') which gives me cause lo believe that In, any material respect.. the accounting re￿rdS were not kept in accordance wlth secllon 130 of the Charities Acl,. or the accounts did not accord with the 8cc¢)unting record8.' or the accounts did not comply with the applicable requirements con¢eming the fomi and content of accounts set out in the Charrties {Accounls and Rewrts) Regulations 2008 other than any requirement Ihal the acrounis gtve a 'irue an(J fair view whictt Is not a matter considered as part of an independent examination. I have rK) ¢oncems and have come across no other matters in connection wrth the examinats'on to which attention should be drawn in this report in Ofdstaines TW18 3DGer to enable a prO￿r understanding of the accounts to be rethd. ' Please delete the wonls in Ihe bra(ets rflhey do not appty. Signed: 29° January 2025 Name: Mark R Adams Rolovant profvsslonal qualificationlsl or body Arr IER Oct 2018

lif any): Addross: MRA Tax Serwces 6 Wendover Place Staines. ThV18 3DG Section B Disclosure Only complete rf the examiner nee(Is to highlight M￿en81 matters of concem (see CC32, Independent examination of charity accounts. directs'ons and guidance for examiners). Glve h•Tr brlef detalls of any ttems thattho examlnerwlshes to dl8clos•. IER Oct 2018