ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022
LIPHOOK FOOD BANK
(Charitable Incorporated Organisation)
CHARITY REGISTRATION No: 1193896
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
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LIPHOOK FOOD BANK
(Charitable Incorporated Organisation)
CONTENTS
| Page 3 | Legal & Administrative Information |
|---|---|
| Pages 4 to 6 | Trustees' Report |
| Page 7 | Statement of Financial Activities |
| Page 8 | Balance Sheet |
| Pages 9 to 14 | Notes to the Financial Statements |
| Page 15 | Independent Examiner's Report |
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LIPHOOK FOOD BANK
(Charitable Incorporated Organisation)
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER
CHARITY NUMBER 1193896 DATE OF REGISTRATION 23rd March 2021 START OF FINANCIAL YEAR 1st January 2022 END OF FINANCIAL YEAR 31st December 2022 TRUSTEES AT 31ST DECEMBER 2022 C.G.L. Blake A.B. Kinniburgh M.F. Braitch J.D. Cruickshank Z.D. Wright LEGAL STATUS Charitable Incorporated Organisation GOVERNING INSTRUMENT CIO - Association Registered 23rd March 2021
OBJECTS
The object of the CIO is the relief of financial hardship of persons in Liphook, Hampshire and the surrounding area in the sprit of Christian compassion, in particular but exclusively by a ) Distributing emergency food, essential toiletries and household items to individuals in need. b ) Engaging in such other beneficial activities as are deemed appropriate by the Trustees, including (but not limited to) the provision of support or signposting to relevant information and other advisory services.
CORRESPONDENCE ADDRESS
PRIMARY BANKERS
INDEPENDENT EXAMINERS
c/o Liphook Junior School Avenue Close Liphook GU30 7QE Lloyds Bank Plc 25 Gresham Street London EC2V 7HN Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
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LIPHOOK FOOD BANK
(Charitable Incorporated Organisation)
TRUSTEES' REPORT
FOR THE YEAR ENDED 31ST DECEMBER 2022
The trustees present their report with the financial statements of the charity for the period 1 January 2022 to 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity Number
1193896
Principal Address
Liphook Junior School Avenue Close Liphook GU30 7QE
Trustees
C G L Blake (Appointed 23.3.21) A B Kinniburgh (Appointed 23.3.21 & Resigned 11.1.23) M F Braitch (Appointed 23.3.21) J D Cruickshank (Appointed 23.3.21) Z Wright (Appointed 23.3.21) A Duncan (Appointed 7.3.23)
Independent Examiners
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex P018 8TS
Objectives and Activities
We aim to relieve financial hardship in Liphook, Hampshire and the surrounding neighbourhood by distributing emergency food, essential toiletries and household items to individuals in need, signposting our beneficiaries when needed to other local agencies. Requests for help can be made via referrals from approved partners or personally.
Achievements and Performance
The Liphook Food Bank was set up informally in April 2020 to meet the immediate needs of those in hardship across our area as a result of the Covid-19 Pandemic. The Charities Commission approved us as a Charitable Incorporated Organisation on 23 March 2021. 2022 represented our second full year of operating as a charity.
Based in a rented portacabin in the car park of Liphook Junior School, we are open Tuesday and Friday mornings.
The food bank is available to access by any local resident needing help in difficult times; either via referrals from local agencies or self-referrals. We provide food parcels for up to 4 days on a weekly basis, along with cleaning, baby and sanitary products if needed. Parcels are either collected in person or via delivery. We operate a regular review with each person we are supporting to understand if they are still in need and if we are providing them with the right products.
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LIPHOOK FOOD BANK
(Charitable Incorporated Organisation)
TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
The worsening economic climate has meant that our client base has been expanding with an average of 3 new households joining us every week. The following figures illustrate the current levels of demand:
-
We have given out over 100,000 meals since inception
-
We give out in excess of 1,000 items per week
-
We currently deliver to 20 households every week
-
Our collections from the cabin have increased to about 30 households per week.
Stakeholders
The people and organisations we serve and work with are the following:
· Beneficiaries – those households and families to whom we provide emergency food and other essential products across the community each week.
· Donors – the many individuals or corporate organisation who kindly donate funds, many on a repeat basis. Many local organisations, cafes and businesses have made collections on our behalf, including the local schools and we receive grants from East Hampshire District Council (EHDC).
· Food Donors – many people and organisations donate products through collection boxes in local supermarkets, schools and other local businesses and churches or deliver direct to our portacabin.
· Referrers – EHDC; our local schools, GP surgeries and churches; Citizen’s Advice Bureau (CAB); Liphook Helphub; Radian Housing.
· Partners – Liphook Church Centre and St Mary’s Church Bramshott; Liphook Social Club; Liphook Junior and Infants Schools, Bohunt School; Community First.
· Local Supermarkets - Sainsburys and the Co-Op kindly host boxes to collect food donations from the public in both locations.
· Agencies – when required and with their consent, we sign-post our service users to other agencies includes Three Counties Money Advice Service and CAB.
· Suppliers – local suppliers provide us with facilities free or at cost basis to us.
· Volunteers - we have teams of valued volunteers who run the food bank and make deliveries; our trustees and volunteers do the weekly shop for additional items needed.
Future Plans
We aim to acquire two new storage and distribution cabins to meet the growing needs based in same location, with the kind permission of the Junior School. The cabins will both be fully clad in timber with green sedum roofing and electricity moled from the school thereby enabling us to have both fridges and freezers which will allow us to give out fresh produce.
We are delighted to now have the funds in place to press ahead once we receive the necessary consents and permissions needed. Earmarked “restricted funds” for this project are specifically denoted in our accounts. The Trustees expect additional expenditure on this project from our “general funds”.
Financial Review
The accounts presented below summarise our financial performance during the year and financial position at the year-end date.
We have been very successful at fund raising, and the Trustees are extremely grateful to all those who have contributed from the local community and beyond.
As our income during the year exceeded £25k, the charity is obliged to have our accounts ‘independently examined’ by an external accountant qualified in charity accounting. The trustees appointed Castle View Accounting Ltd as our independent examiners.
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LIPHOOK FOOD BANK Icharrtable Incryporated OraanlsaiI TRU8TEES' REPORT Icontlnu•dl FOR THE YEAR ENDED 31ST DECEMBER 2022 Th• Chjritiog Act 201 t rgwlr•¢ th8 InLSt898 to rygr4rA for hn#ntd yw qi¥8 a tn and falr of the state of aff81rs of Ihe CIO dthe ollhe cao for that thca ststaments the Irl a requireo io.. . Seknt svit•ble JKlythom ¢ten¥ . Preparo financ1 algrrnt5 cn il)• Wro Cor¢ basi5 U55 it rJ inpw(yiatg to kwme thwl CIO WHI The truste95 are respowbl8 Ily kwpiry wcpw wlw¢h wth r8a¥QttoLkn aGGur¥Gy ol Iiino th& fin9[81 pogitson ofthg CIO. Tlw 8180 for 8•feguorthw ts 8856ts ofth• CIO a1 fty loty rg•wnot48 81OFO lor the woVthIttil and delect1 of frIj ofvr iN6glI18& by Ilw Tru¥1 OTh................................ .. DD. C_YLLL
in¢d tyi th•ir behaw by TfU¥t••.................................. .
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LIPHOOK FOOD BANK
(Charitable Incorporated Organisation)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2022
| Notes INCOMING RESOURCES Incoming Resources from Generated Funds Donations, Grants & Legacies 3a TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of Generating Funds Cost of Charitable Activities 4a Governance Costs 4b TOTAL RESOURCES EXPENDED NET INCOMING (OUTGOING) RESOURCES Funds Brought Forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022 2021 £ £ £ £ 33,341 9,730 43,071 52,711 33,341 9,730 43,071 52,711 13,039 - 13,039 11,016 700 - 700 1,434 13,739 - 13,739 12,450 19,602 9,730 29,332 40,261 28,842 11,419 40,261 - 48,444 21,149 69,593 40,261 |
|---|---|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 9 to 14 form part of these financial statements.
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LIPHOOK FOOD BANK (Charitatle IwrrKrted Ctynk4tionl BALANCE SHEET AS AT 31ST DECEMBER 2022 T•t•l 31-O•c-22 FurKts FuThJs 31-D•c-21 Flx•d A•••ts TwgitrA8 A888ts In¥e8tments Tot•1 Flx•d Cufr•nt A•x•ts 1ry5 & Pr8paymwts Cash al Bank 8nd In HaTrJ Tot1 Curr•Tht AM•ts 718 48.428 49.144 716 69.5n 70,293 1.816 39,e61 41,677 21.149 21,149 Cr•dttort.' Amrts wthm cm >r 1A18 NET CURRENT ASSET$ 21.149 69,593 40,201 TOTALA88Ef8 le$8 ¢urT8nt 48 21.149 89,5 40,261 Atl¥>Jth Irj du• kn rnrKv th erts year T ASSETS 21.149 89,59J 40,261 Fund• ¢llh• ¢haYlty General FuTras Rethr¢ted F& 444 48.444 21.149 28.842 11.419 21.149 Totsl Fund8 21,14• 69,593 40,261 11 I lJz3 •J by the Tritst8e& ....... 70, L.L-L4 9rthl on tho* téhall by Trwlee........................ ........ .. ..... Prirted Narne.. 00111 CR(JiarSHAML(
LIPHOOK FOOD BANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022
1. ACCOUNTING POLICIES
Basis of Preparation & Assessment of Going Concern
Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
▪ the charity becomes entitled to the resources;
▪ the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services have been delivered.
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income
This is included in the accounts when receivable.
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LIPHOOK FOOD BANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
1. ACCOUNTING POLICIES (continued)
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Unrestricted funds
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
Restricted funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.
Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.
Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:
Fixtures, Fittings and Equipment
Motor Vehicles
25% - Reducing Balance Basis
25% - Reducing Balance Basis
2. TANGIBLE FIXED ASSETS
The CIO held no tangible fixed assets during this or the financial period.
The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st December 2022: None
31st December 2021: None
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LIPHOOK FOOD BANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
3. INCOMING RESOURCES
| Note a) Donations, Grants & Legacies Gifts & Donations 5 Gift Aid |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022 2021 £ £ £ £ 31,201 9,730 40,931 47,590 2,140 - 2,140 5,121 33,341 9,730 43,071 52,711 |
|---|---|
4. RESOURCES EXPENDED
| a) Cost of Charitable Activities Bank Charges Food Costs Gifts & Donations Insurance Costs License & Subscriptions Rent & Rates Repairs & Maintenance Sundry Expenses ` b) Governance Costs Independent Examiners Fees 9 Legal & Professional Fees |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022 2021 £ £ £ £ 43 - 43 - 9,635 - 9,635 6,976 1,020 - 1,020 2,020 305 - 305 305 40 - 40 40 1,664 - 1,664 1,523 215 - 215 140 118 - 118 12 13,039 - 13,039 11,016 700 - 700 1,416 - - - 18 700 - 700 1,434 |
|---|---|
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LIPHOOK FOOD BANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
5. RESTRICTED FUNDS
CURRENT FINANCIAL YEAR
| Building Fund PREVIOUS FINANCIAL PERIOD Building Fund |
Balance Balance 01-Jan-22 Income Expenditure Transfers 31-Dec-22 £ £ £ £ £ 11,419 9,730 - - 21,149 11,419 9,730 - - 21,149 Balance Balance 23-Mar-21 Income Expenditure Transfers 31-Dec-21 £ £ £ £ £ - 11,419 - - 11,419 - 11,419 - - 11,419 |
|---|---|
The restricted funds held are wholly represented by the CIO's cash reserves and are to be expended as specified above.
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LIPHOOK FOOD BANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
6. INVESTMENTS
The CIO held no fixed assets investments during this or the previous financial period.
7. CASH AT BANK AND IN HAND
| Cash at Bank & in Hand 8. DEBTORS AND PREPAYMENTS Sundry Debtors Gift Aid Tax Recoverable |
Unrestricted Restricted Total Total Fund Fund 31-Dec-22 31-Dec-21 £ £ £ £ 48,428 21,149 69,577 39,861 48,428 21,149 69,577 39,861 Unrestricted Restricted Total Total Fund Fund 31-Dec-22 31-Dec-21 £ £ £ £ - - - 50 716 - 716 1,766 716 - 716 1,816 |
|---|---|
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Independent Examiners Fees Sundry Creditors |
Unrestricted Restricted Total Total Fund Fund 31-Dec-22 31-Dec-21 £ £ £ £ 700 - 700 1,180 - - - 236 700 - 700 1,416 |
|---|---|
10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
The CIO held no long term liabilities during this or the previous financial period.
11. NET ASSETS BETWEEN FUNDS
| Fixed Asset Investments Net Current Assets Long Term Liabilities |
Unrestricted Restricted Total Total Funds Funds 31-Dec-22 31-Dec-21 £ £ £ £ - - - - 48,444 21,149 69,593 40,261 - - - - 48,444 21,149 69,593 40,261 |
|---|---|
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LIPHOOK FOOD BANK
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
12. STAFF COSTS AND NUMBERS
The CIO employed no members of staff during this or the previous financial period.
13. TRUSTEES AND OTHER RELATED PARTIES
The only payments made to the Trustees related to the reimbursement of expenses incurred on behalf of the Charity in furtherance of the Charity objects and no Trustees or related parties received any benefits.
No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.
14. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
15. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
16. PUBLIC BENEFIT
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.
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LIPHOOK FOOD BANK (Charitable Incorporated Organisati) INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS Report to the trustee members of LIQ F¢ Bank 0)Unts lor the yeaf enthj 31st D8rnb8r 2022 set out on paggs 7 to 14. RMp•¢tlv• r•sponlbllltlH of tru8t•os and •x•mkn•r Th9 charity's trwtees are resFthsible lor the preparation ol the unts. The chanty's trustees cons¥Jer that an audit i8 not r8quired for this ygar under tIOn 144 of the Chan"b"es fvLt 2011 Ilhe Chawits Act) and Ihat trpendent examination is needed. It IB my responsilility lo.. examine the acc4)unts undèr $8CiknI 145 01 the charit ACL lollow the prOreS laid dry in the bneral Direclm Lv8n by Chwty Comrn¥ion (under 8ection 14515llbl of the charit Act. and staio wh8lh8r portltsJr mattgr8 have cl) to my altenlknn 8•l of Ind•p•nd•nt •x•mln•rfs •t•t•m•nt My gx8rnlnation w88 carrbed out In 8ccordanc• th g¢ngral Directioro grven by thè Charlty Commlssk)n. An xarnln8tion In¢ludee a rovlow of tho oc¢tyJntlng kopt by tho ¢h8rlty ond a f))mpadatsn of the 4G¢ounts pre?ent•d wth thoso records. tt also inclL#Jos con8h1èrati of any Unu81 iterrs or dnd0Su in tl a¢¢ounts, and seeking expL9nations trom tha trusleos conc•mSng #ny suth m#tt•fg. procJur•8 und•rtak•n do hoi providg All tho OnCe that woukl bo roquirod In an audlt, and con8equentty no opIn lè given a8 to whether the ac(x)w)ts wesani a 'true and fw'r, vlew and the report 1$ Ilmltad lo th m8tt8fS Sst In ts 5IateTrN tMt. Ind•p•nd•nt •x•mln•rf• •lat•m•nt li) ¥uiiiiI[1l wllli riiy ¥xuiiilii#lluii. Tiv ITwll¥r li com? io my ai*ntk)n-. 1. whlch gi$ mè rèasonable CBu8e lo beligve Ihat in any malwal r8SFrtL lh• rty¥irgments.' to k••p aecountlng rgwd6 in 8ccordsn¢e ¥th 60Cti) 130 oftho ¢htyritO A¢L" ond to prepare a¢cA)unts accord wlh tho actountirw records and comply vlth the K4xuntlng wulrements of ch•rh Act have not t4en met.. or to wttlcN In my opinion. att8nticffl ¥houkl be drawn in ¢x¢er to enable 8 proper uTrJ8rstanding of th• g¢¢ount$ to ty• rè8ch8d. IQ CollBku MAAT C8s11e View Accountlng Ltd New Barn mdrry Lar 805harn Chlchester West Sussex P0188TS Date: Awl 2023 15