## **Annual Accounts & Trustees Annual Report** ## **2022/23** Scoutmed National Scout Active Support Unit Receipts and Payments Account For the year from 01-Apr-22 to 31-Mar-23 Receipts and payments 2022123 2021122 Unrèstrietsd funds Restrictèd funds Total funds Totsl funds Recelpts Donatlons. legacles and slmllar Income Donations 0.93 0.93 2.23 Gift Aid Other similar incorne Sub total 0.93 0.93 123 Grants Arnold Cl8rk 1,000.00 1.000.00 1,000.00 Awards for All (National Loll&ryl Local Giving (Magic Lillle Grants) Vvilliam Kendall 10.000.00 10.000.00 500.00 2,000.00 2,000.00 14000.00 Sub total 13,000.00 1,600.00 AG¢ivities Ilnfjomel Cover at Scout Events 15,148.$0 1414&50 1,18th00 306.00 CourseslTr8ining Ebay S8188 of old 8quipmenl Sale of Equiptnent 1.180.00 275A9 1,336.33 1,33&33 Sub total 17.8fj4.83 17.OM83 5B1A9 Investsnent incom8 Bank interest 49.76 1.75 other investment Incom& Sub total 49.76 49.76 1.75 Total Intt•me 17.716.62 13.000.00 30,71&62 2,086.47 Pagelof3 Scoutmed National Scout Active Support Unit Receipts and Payments Account For the year from 01-Apr-22 31-Mar-23 Receipts and payments 2022123 2021122 Unrèstrietsd funds Restrictèd funds Total funds Totsl funds Payments Charitable Paym8nts A(IminlOffiTrlStalionery Costs 288.15 288.15 55.56 Advertisin9lWeb Site Bank Charges Event Attend8nce Expenses In8urane8 112.00 112.00 112.00 15.00 15.00 372.49 35.59 408.08 893.82 893m 782.85 Licenses 73.40 73AO 17.00 Medical Gas linc hire ch8rgel Training Co818 & E4uipmÈnt Rent 1,805.00 3.084.45 500.00 2.305.00 8,SM45 319.02 5,500.00 7,274.72 Equipment & Consumabl&s Cost of Ebay S8les Totsl Payments 6,670.01 4,172.44 10.84145 976.78 44.98 9,584.91 13.202.32 10.320.03 23,522.35 Net of receipts/(payments) Tran8fers between fund8 4,51&20 2,679.97 7,193.17 7,499.44 Cash funds last year end Cash funds this year end 18,242.19 18.24Z19 25,741.63 22,755.39 2,679.97 43&36 18,242.19 Page2of3 Scoutmed National Scout Active Support Unit Receipts and Payments Account Forthe ye•r -w-22 314l•r¥23 Statement of assets and liabilities at the end of the year 31-Mar-23 31-Mar-22 Totsl lunds Tolal fvnds lunds lunds Cash fund9 917.3S 1.24119 FurK15 (Saiwy Act￿￿tI Totsl c•&h 21.828.04 l67&97 17,000.00 Non momlary assets for cha S Own Vse Eq￿￿￿ent (Irsured vknl ¥79LOO 35.WLfjO S￿ll Totsl net •ssets The al)O%* Tecelpts and payments account and $t*temÈnt of •ssets and H•bllltles we¥e appro¥*d byth• Tnotees on16th ltsy 2023 lthe date ofthe TNstees rneetlng that appro*d the accountsl and $19ned on thelr ljehall by natu TTeasurtT Karf Canw Unit M8na9er & Chwr 3013 ## # ## ## ## ## Trustees' Annual Report ## For the period From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3 ## Section A Reference and administration details Charity name ScoutMed National Scout Active Support Unit Other names the charity is known by n/a Registered charity number (if any) 1 1 9 3 8 9 5 HQ registration number 1 1 9 0 1 1 3 3 Charity’s principal address The Scout Association Gilwell Park London Postcode E 4 7 Q W Names of the charity trustees who manage the charity **----- Start of picture text -----**
Dates acted if not for
Trustee Name Office (if any)
whole year
1 Karl Cantwell Chair/Unit Manager
Deputy Unit Manager/
2 Adam Waller Clinical Lead
3 Di Sprowles Secretary to 22 June 2022
4 Peter Turner Treasurer
5 Charlotte Puryer Affiliations Co-Ordinator
6 Graeme Watt Training Co-Ordinator
7 Laurence Parker Operations Co-Ordinator to 31st Dec 2022
8 Michelle Watt Secretary from 22 Jun 2022
9
10
11
12
13
14
15
Type of advisor Name Address
Banker Lloyds Bank PO Box 1000, BX1 1LT
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
The Unit's governing documents are those of the Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
How the charity is constituted
The Unit is a trust established under its rules which are
common to all Scouts.
Trustee selection methods The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
Additional governance issues practice)
The Unit is managed by the Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout
Unit which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Policies and procedures adopted for:
The Executive Committee consists of the Unit Manager (Unit
a) the induction and training of trustees;
Chair), Deputy Unit Manager, Treasurer and Secretary
b) trustee' consideration of major risks
together with other members of the unit that are appointed at
and the systems and procedures to
the Unit's AGM or co-opted at other times and meets every
manage them
2-3 months.
Members of the Executive Committee complete 'Essential
Information for Executive Committee' training within the first
5 months of joining the committee.
This Unit Executive Committee exists to support the Unit
Manager in meeting the responsibilities of their appointment
and is responsible for:
The maintenance of Unit property;
The raising of funds and the administration of Unit finance;
The insurance of persons, property and equipment;
Unit public occasions;
Assisting in the recruitment of members and other adult
support;
Appointing any sub committees that may be required;
Appointing Unit Administrators and Advisors other than those
who are elected.
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Section B Structure, governance and management (continued)
Risk and Internal Control
The Unit Executive Committee has identified the major risks
to which they believe the Unit is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Unit
would request the use of buildings, property and equipment
from neighbouring organisations. The Unit has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The Unit
is included in the Scout Associations national accident
insurance policy. Risk Assessments are undertaken before
all activities.
Medical Malpractise Insurance. The Unit maintains cover for
£5m through a policy with Hiscox
Reduced income from fund raising. The Unit is primarily
reliant upon income from activities/event cover and
fundraising. The Unit does hold a reserve to ensure the
continuity of activities should there be a major reduction in
income.
Reduction or loss of members. The Unit is totally reliant upon
volunteers to run and administer the activities of the unit. If
there was a reduction in the number of members to an
unacceptable level then there would have to be a
contraction, consolidation or closure of services provided. In
the worst case scenario the complete closure of the Unit.
The Unit has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered
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## Section C Summary of the objects of the charity set out in its governing document Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, |Public benefit statement
Summary of the main activities in relation
to these objects|empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
ScoutMed is a National Scout Active Support Unit that
supports the Scouts through the provision of:
•Onsite medical care at events throughout the UK (ranging
from small, single day District based events through to
County, Region, Area, HQ and International multiday
Jamboree style activities).
•Acting as a Technical Advisor to offer advice and guidance
to Scout Units and HQ on First Aid and Medical issues
•Assistance to HQ in development of First Aid Training,
policies and supporting documentation.
•Advice to HQ and other event organisers on the appropriate
medical cover needs for their activity.
The Unit meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
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Section D Achievements and performance
Summary of the main achievements of
the charity during the year The unit is seeing an ever increasing demand for its services
and has provided more medical support in the last 12
months than for some time.
The unit has continued to prioritise its service to Scouting,
but has engaged with other community groups to offer joint
training courses where this is advantages to both
organisations.
Whilst the unit provides a wide range of services we have
started to develop and highlight the core five elements of
-Providing onsite First Aid Posts at the likes of
Small/Medium District and County Events
-Provide full onsite Medical Centres for large County,
International or National Events
-Deliver courses via our position as a Qualsafe Registered
Training Centre for First Aid and Pre-Hospital Care Courses
-Provide an advice line function to Scout Groups, Districts,
Counties, Areas and HQ on medical and first aid issues.
-Host the UK National First Aid Alliance, for District, County
Area SASUs
The unit has seen an increase in membership and thanks to
a grant from Awards For All has established its first satellite
base in the North West, to provide both training and event
cover.
Section E Financial Review
Reserves Policy
The Unit's policy on reserves is to hold sufficient resources
to continue the charitable activities of the Unit should income
and fundraising activities fall short. The Unit Executive
Committee considers that the Unit should hold a sum
equivalent to 12 months running costs together with sufficient
sums for cash-flow purposes, circa £10,000.
The Unit held unrestricted funds at the year end of £22,755
However part of these monies have been set aside as
Allocated funds to cover the expense of replacing equipment
which will come to end of life, and towards costs expected in
member training.
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Investment Policy The Unit's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Unit has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Unit Executive regularly monitors the levels of bank balances and the interest rates received to ensure the Unit obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Unit Executive considers the cash flow requirements. **----- Start of picture text -----**
Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
We are seeing a significant increase in demands for event
them)
cover and training. Over the next 12 months the unit will look
to increase our membership base, forge new links with key
counties and HQ functions. Develop a policy to leverage our
training center registration to better benefit scouting as a
whole.
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Section G Declaration The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Karl Cantwell
Michelle Watt
Unit Manager / Chair
Unit Secretary
1
1
0
7
2
3
M Watt| |---|---|