## **Rotary e-Club South West Peninsula** ## **Annual Accounts for the Year ended 30 June 2022** ## **Trustees/Directors** Martin Seymour Geoffrey Hawes David Furniss Andreas Adalian ## **Bankers** HSBC Bank 10 High Street Barnstaple EX31 1BQ Lloyds Bank PO Box 1000 Andover ## **Registered Company Number** 12820996 ## **Registered Charity Number** 1193829 ## **Principal Address** 7 Palmer Close Exeter EX1 3GP ## **Independent Examiner** Gloria Beeching South Molton Devon **President's/Treasurer Report For the Year ended 30 June 2022** ## ► **Organisation Changes in the year** The treasurer Mr. Peter David Furniss was taken ill in November 2021 and was unable to continue in the role. The club appointed Martin Seymour the President of the club to act as both President and Treasurer for the year ending 30[th] June 2022. Early in 2022 the club appointed Mr. Andreas Adalian as Treasurer for the year commencing 1[st] July 2022. ## ► **Objectives for the e-Club for South West Peninsula.** The objectives were - To establish a club that would be attractive to new and existing members - A club that would be member- led based on Rotarian principals. - Organisation and traditions would be set aside for members to establish. - Meetings and communication would use proven technology. ## ► **Membership** By June 2020 the club had attracted 22 members and chartered on the 19[th] of June 2020. That membership declined to 18 during that first year but recovered to 22 at the start of the 2021/22 Rotary year. The e-club membership has no gender imbalance and members home addresses are representative of all parts of Devon and Cornwall. ## **Funding** Raising funding without impacting on traditional clubs was a significant hurdle. The pandemic adversely affected most fund raising activities but we were able to take advantage of the situation through individual members initiatives and raised funds through. - Establishing an annual Community Raffle for the District - Easyfundraising through online purchasing. - Working with local clubs providing resource for their programmes. ## ► **The future.** With the e-Club established and a good mix of membership effectively representing the Peninsula, the challenge is to keep it fresh and continue its development. A number of new projects have been initiated by members that I believe will be the life blood of the Club. Martin Seymour ## **Treasurer's Report** These accounts are for the second Financial Year from the 1[st] of July 2021 year through to 30[th] June 2022 for the Rotary e-Club South West Peninsula which was charted on 19th June 2020. Initially the club was only able to setup a single bank account with HSBC that accounted for both membership and charity activity. In December 2021 an account with Lloyds was set up for charity activities with transfers from the HSBC account to separately account for the two activities. The club raised over £3,877 through a mixture of approaches and used these funds to directly support a number of good causes as can be seen in the accounts. We ended the year in a relatively healthy position, with a surplus of £2,887 and hope that we will be able to build on this in our third year. The Club is registered as a private company limited by guarantee and as such these accounts will be submitted to Companies House. The club also registered with the Charity Commission of England and Wales on the 16[th] March 2021, number 1193829 The accounts have been examined by an independent examiner and certified by her. ## Martin Seymour ## **Statement of the Trustees/Directors Responsibilities** The Trustees are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Club and of the profit or loss of the Club for the year. In preparing these financial statements, trustees are required to: - Select suitable accounting policies and apply them consistently - Make judgements and estimates that are reasonable and prudent - State whether applicable accounting standards and recommended practice have been followed, subject to any explained departures. - Prepare financial statements on the going concern basis, unless it is inappropriate to presume that the Club will continue in business. - Keep proper accounting records which disclose accurately the financial position of the Club at any time. - Ensure that the financial statements comply with relevant legislation and guidance. - ► Be responsible for safeguarding the assets of the Club and for taking reasonable steps for the prevention and detection of fraud and other irregularities. In as far as the trustees are aware, there is no information of which the Club's independent examiner is unaware. The trustees have taken all reasonable steps to make themselves aware of any relevant information and to establish that the independent examiner is aware of that information. ## **Statement of Financial Activities for the Year ended 30 June 2022** ||Charity|Members|| |---|---|---|---| ||Fund|Fund|| ||||| |Income|||| |Fair Prospects Donations|1192||| |District Raffle|893||| |Transfer From Members Account|412||| |Club Events Income|964||| |Virtual Balloon Race for Children's Air
Ambulance|416||| ||||| ||||| |Members Subscriptions||1513|| |Members Payments for Christmas Lunch||475|| |EasyFund Raising||204|| |Members Donations||445|| |Total Income|3877|2637|6514| ||||| ||||| |**Expenditure**|||| |Rowcroft Hospice Donation|482||| |Days for Girls Donation|400||| |RotaryFoundation Donation|290||| |Force Donation|200||| |Ukraine Donation|300||| |Devon CommunityDonation|250||| |A meal for Christmas Donation|75||| |School Ocean World Donation|67||| |Toilet TwinningDonation|120||| |Rotaryin GB & I Fees 2020-21||1532|| |District Annual Fee 2020-21||50|| |Transfer to CharityAccount||412|| |Members funded expenses||1080|| ||||| |**Total Expenditure**|2184|3074|5258| |Excess of Income/Expenditure|||1256| |Funds Brought Forward 2020-21|||1631| |Funds Carried Forward 2021-22|||2887| Balance Sheet for the Year ended 30 June 2022 ROTARY E-CLUB soifTH WEST PENINSUIA LTD Registered Number 12820996 MiCr￿entIty Balance Sheet gs at 30 June 2022 Noles 2022 2021 Fixed Assets Current A&8ets 2.887 1.631 PrepgymeDts and a¢erned income CredÉtors: amounts fydlling due within oneyear Lyet current gssets (liabilities) 2887 1631 Total assets le&s current liabilitiÉ 2887 1631 Creditors: amounts falling due after more than oneye*r Provisions for liabiliti Accruals and deferred itt¢ome Total net assets (liabiliti￿) 2,887 1,631 Reserv&s 2,887 1,631 For th¢ year etEding 30 June 2022 the company was entitled to exemption under section 477 of the CoTnpanies Act 2006 relating to small companics. The members have not required the cornpanv to obtsin an audtt in accordance with wtion 476 of the Cornpanies Act 2006. The directors a¢knowledg¢ their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting rccords and the preparation of accounts. The accounts haN'e b¢¢n pr¢parcd in accordance with the micro