2024-09-30-accounts

TROUBADOUR sfAGEWORKS Annual Return and Trustee Report l October 2023- 30 September 2024 l. ObjeLtives and Actfvities 1.1. SL*ements of Constitutional Objectives The d)aritable purposes of Troubadour StagewoTks are: To advance education for the public benefft in the performing arts in particular but not exclusively by writin& designing and delivering a range of events in the theatrical and dramatic arts, through hosting indoor and outdoor performances: l. To promote and facilitate high standards in the creation of theatre and the arts. 2. To promote greater awareness and public education of all styles. forms, traditions and variants of the dramatic arts. 3. To develop public appreciation of the arts through its presentation. 1.2. Activities undertaken within the finanaal period 1.2.1. In November 2023 we hosted a Shakespeare 12 hour marathon livestream from Dr. Johnson's House in the City of London to raise funds. promote access to the plays and celebrate the 4(K) anniversaryof the publication of The First Folio. 1.2.2. In 2024 we ran two national tours of Fix the Folio and A Midsummer Nighys Dream acro￿ the width of the UK. from Cornwall to London. 1.2.3. We executed our new holistic programme of workshops and performances on the Isles of Scilly, and began talks with the IOS cultural museum to make this a lon8 Standing partnership. 1.2.4. We have begun the expansion of this programme to new communities, particularly island communities and are in talks with Skye. Jersey, Shetland and the Isles of Wight and Mann. 1.2.5. We have been co-producing a documentary on the Isles of Scllly trlp showcasing our new programme. which we intend to debut next year to aid awareness and demonstrate our approach to new communitie5 and venues. 1.2.6. We began work on a commission from The Fleet Street Quarter to produce new play ￿lebrating the history of the Fleet Street area. Ink Street is scheduled to debut in 2026 and thence will become part of our touring and accessibility program moving forwards. 1.2.7. We began the preparation for a new holistic programme of workshops and performances, which we hope to debut on The Isles of Scilly in 2024. 1.3. Publlc Benefft 1.3.1. Our productions of Fix the Folio and A Midsummer Nighys Dream were recognised for their imaginative conception and performance. 1.3.2. A fundamental goal of the charity is to establish and maintain art5 programs in communities that have had little or no prior experience with such events. Around 65% of our venues had never hosted this kj'nd of live event before working with

us. and so we guide them through the process. thereby opening up fijture possibilities of cultural activities in local areas where before there had been nothing. 1.3.3. The trustees have paid due regard to the Chartty Commission's guidance on public benefft when reviewingtheir aims and objertives and planning future activities. Specifically. our commitment to broad accessibility and to affordable education projects shaped ourticketing and pricing policy as we planned for a financially stable goinE concern. 2. Achievements and perforn￿n 2.1. Theatre PresenL*lon 2.1.1. We toured Fix the Folio to the three islands in the Isles of Scilly, London and Wiltshire. 2.1.2. We deveSoped and toured A Midsummer Night'5 Dream to eight locations from Cornwall to London, indudinK Sussex, Chancery Lane, London, Wiltshire, Hampshire, Surrey. 2.1.3. We adapted and perfornied nine Shakespeare plays online on 23 November 2023 and left the recordin￿ publicly available, free, In perpetuity. 2.2. Publlc Educatlon and Accesslbility 2.2.1. Around I.5c￿ people attended our perforniances both online and In person, and another I,CKX) interacted with our content through our wider outreach efforts. This number will grow as the content generated this year remains active. 2.2.2. <￿er 6(Y% of our venues have never hosted live events or been involved in the arts before partnering With us. 2.2.2.1. Our focus on engaging wlth communitles and local spaces enables us to provide affordable access to the arts and education to these communities, allowing them to continue similar projects in the future. This educational investment aims to promote wider participation in the arts for many years beyond our own event booking procedures. 2.2.3. In addition to our performances, we continued our workshop and eduthition programme, conducting workshops on the Isles of Scilly and in London to over 200 student participants. 2.2.4. As part of our effortsto extend our impact and benefftwider communities, we continue to welcome and expand our connections to local charities and partner organisations. 3. Future Goals and Plans 3.1. We will continue to support and expand our network of new event spaces in areas that currently have Itttle to no local access to the arts. 3.1.1. In particular we are hopingto expand the model of ourwofk from The Isles of Scilly to other islands in the British archipelago. and are in developed talks with several with that aim in mind. 3.2. Our focus is on consolidating repeat {annual) visits with key sUPPOrtive venues. with the aim of building hubs of loyal local audiences. This. in turn, will contribute to the

stability in our monthly forecasts and consistency for those communities, creative arts proRrams. 3.3. It is crucial for us to continue strengthening relationships with our current venues to foster further community development. EstablishinR a known local presence is essential in building trust that will ensure the long-tenn longevity of any local education proRrams. 3.3.1. We are in the thought development phase of curating an arts and events pro%ram for some of our heritaRe venue partners who reauire more re%ular support, and revenue. If thi5 works with one venue then it is another avenue we can expand. 3.4. We hope to secure more regular donations and aim to gain support from local and educational Grants. on￿ we achieve this financial stability. we can focus more on our work. A long-term aim is to hire a producer who will help expand the charities efforts to the point of financial stability. 3.5. We are artively seeking funding to cover the cost of production annually, and are looking at developin£ a philanthropic proRram with that alm in mind. 4. Flnanclal Revlew 4.1. Flnanclal RÈVIÉW Statem• 4.1.1. From 1st October 2023- 30 September 2024 the charitrfs income was £45,723. Expenditure was £52,558, resulting in a net loss of £6,835. 4.2. Reserves Pollcy 4.2.1. The Trustees recognise the need to establish a level of £eneral reserves that enables financial stability. In particular, reserves are needed to meet worklng capital requirements. to cover short-term fluctuations in income and expenditure and to enable the Charity to respond to unexpected needs or new opportunities. and to finance major projects. Free reserves are deemed to be those that are readily realisable, excludin8 funds whose uses are restricted or designated for particular purposes. 4.2.2. The Trustees also recognise that the Charity is still In Its inltial growth development phase. While it builds its track record of public benefit. the Trustees are committed to progressively increasing income and containing costs in order to achieve financial stability. 4.2.3. In light of the size and age of the Charity, as well as the knock on effect of the pandemic. the Trustees have determined that the Free Resep4es of the Charity should be grown to cover the potential deficit of a lost 6 monthsof work Looking into the growth forecast. this reserve size tarEet also grows. 5. StruLture. Governance and Management 5.1. The Charity is a Charitable Incorporated Organisation, with a governing document approved and held by the Charity Cofflmission. 5.2. At the end of the annual period there were three trustees. The trustees meet approximately four times a year. 5.3. New trustees are appointed bv the Chair.

5.4. All Trustees give of their time freely and no remuneration or expenses were paid for their activities as Trustees in the year. 5.5.Trustees have developed and regularty review policies. These policies are implemented throuth operatinR Drocedures that are aRreed by the Trustees. Trustees regularly review the risks faced by charitv. S. RA•r•ne• and AdrnlnIStrat￿ Inforn 6.1. The Trustees 6.1.1. Nova Robinson (Chair) 6. 1.?. nstin n'%ilva 6.1.3. Susan Hitch 1.4. c.nlin Hnward 6.2. Charity Registered no. 1193809 6.3. ReRiStered Office 6.3.1. Old Wardour House. fisbury. Salisbury. Wiltshire. SP3 6RP Prepared on behalt ofthetwstees MlnRma HuRhs 14 Mav 2025 S*ned ￿ No¥aJa￿ Roblnson. Chalrnwn.

CHARITY COMMISSION FOR ENGLAND AND WALES Recei tsand ments accounts CC16a For the period from To Section A Receipts and payments Unrestrlct fvnds Rostrlctod funds Endowmant funds Totsl funds Last y•ar tr>thg nw¥•t£ to tho Th•aM&tÉ to th• nMr•st£ toth• n•Arn•t £ Al R¢¢o1 14942 JO,781 14,942 30,781 9.619 28.027 Ticket $8le8 Schoob aTrJ W0￿shopS Grants ft8&J 8.043 8,856 ross income or AR) 45.n3 45.723 S4,889 $99 table . 45.72 44723 General adm Marketi Co81 of $8 FUTh1 r818ir Costumes and prop$ Sl¥Jw salarfes Trovel. Accomodat*)rts SLthKI' SchoLls and workshops 14.996 1.720 1289 1,780 J77 23,072 15,953 1.830 3.289 1.780 401 24645 2,969 1.811 52.558 10.227 1,657 1141 11 116 17,188 6,973 189 38.502 110 1873 178 Sub totsl 48.005 A4 Assèt and Inyestment Sub total 48.00$ 51558 38.$02 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds las¢ year end Cash funds this year￿￿ - 6,835 16,387 6,835 16,387 CCXX R1 armunts ISSI 19K)5f2￿25

Section B Statement of assets and liabilities at the end of the period Tjnrestricted funds Restricted funds to n•ar8Bt£ Endowment funds to n8arost£ B1 Cash funds Total ￿$h funds Jrrti¥i Endowmnt funds to Twrg¥t£ funds funds lails tr) n•arost£ Fund to thfjch Cojt loptlon•l) CuThent v•lu• on•1 FWKI to 4¥hlch Curyvnt valug on•1 B4 Assets rotalned for th• charlty's own u80 Fund to thlch Amountdu• Whon d onal B5 Llabllltles SKJn8d by orE or ts¥o trustees on behalf of all the tnjstees Print Name roval CCXX R2 acwunts ISS) 1910Y2025

Independent examiners report to Troubadour Stageworks For the year ending 30[th] September 2024

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:

• examine the accounts under section 145 of the Charities Act,

• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and

• to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiners statement

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that in any material respect the requirements

2. to keep accounting records in accordance with section 130 of the Act; and

3. to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.

have not been met; or

1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

15[th] May 2025

Miss Sonia Booth FMAAT 34 Imber Road Shaftesbury Dorset SP7 8RX

Troubadour YE Sept 24.doc

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