Trustees’ Annual Report for the period
From 1 Nov 2023 Period start date To 31 Oct 2024 Period end date Charity name: West and Middle Chinnock Village Hall
Charity registration number: 1193787
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is the provision and maintenance of a village hall and any other relevant facilities for the use of the inhabitants of the parishes of West and Middle Chinnock and their immediate vicinity without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the condition of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Maintaining and letting the Village Hall. Running a 100 Club for the purpose of maintaining the hall. Organising social events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Not applicable Para 1.38 Policy on grant making Not applicable Para 1.38 Policy on social investment including program related investment Not applicable
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have enabled a wide range of community activities. The regular clubs running this year are: line dancing, Kurling, carpet bowls, an art class, a craft class, the WI, and open to all. The hall is also used for Parish Council meetings and by the Village School for concerts, indoor sporting activities and recreational events. We have a monthly Tea & Cake afternoon run by the trustees as a fundraiser and social event. We also have various events to fundraise and for entertainment. In addition, private hirers use the hall for a variety of activities – private parties, band nights, wakes, celebrations, etc. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The end-of-year financial position is healthy. Our expenditure exceeds our income because of the costs of a major project to refurbish our toilets. However, we have ample cash reserves. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to fund future improvements and as a contingency against future maintenance costs. |
| Amount of reserves held | Para 1.22 | £8,345 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hall lettings 100 Club subscriptions Grants and donations Organised events |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Damage to the hall Increasing cost of energy |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Suitable local volunteers with an interest in maintaining the hall and/or representing user groups |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | West and Middle Chinnock Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1193787 |
| Charity’s principal address | West and Middle Chinnock Village Hall Higher Street West Chinnock Crewkerne Somerset TA18 7QA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Peter John Hunter | Chair and Treasurer | |||
| Susan Elizabeth Twist |
Secretary | |||
| Stephen Carmichael Jukes |
||||
| Mary Elizabeth Jukes |
||||
| Catherine Adela Pearce |
||||
| Carolin Hunter | ||||
| Ian Wernham | ||||
| Anthony Bernard Proctor |
||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Peter John Hunter | ||
Treasurer |
||
| 12 Jan 2025 | ||
| 12 Jan 2025 |
| Charity Name | No (if any) | ||
|---|---|---|---|
| West and Middle Chinnock Village Hall | 1193787 | ||
| Receipts andpayments accounts | CC16a | ||
| 01-Nov-23 Period start date For the period from |
To | 31-Oct-24 Period end date |
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
Lettings |
3847 | - | - | 3,847 | - | ||||
| Electricity | 316 | - | - | 316 | - | ||||
| 100 Club | 2295 | - | - | 2,295 | - | ||||
| Donations | 1375 | - | - | 1,375 | - | ||||
| Bank interest | 171 | - | - | 171 | - | ||||
| Administration | 50 | - | - | 50 | - | ||||
| Events | 530 | - | - | 530 | - | ||||
| Tea and Cake | 1,541 | - | - | 1,541 | - | ||||
| Sub total(Gross income for AR) | 10,125 | - | - | 10,125 | - | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| - | |||||||||
Water |
289 | - | - | 289 | - | ||||
| Electricity | 3,263 | - | - | 3,263 | - | ||||
| Broadband | 18 | 18 | |||||||
| 100 Club | 568 | - | - | 568 | - | ||||
| Insurance | 548 | - | - | 548 | - | ||||
| Cleaning | 993 | - | - | 993 | - | ||||
| PRS/PRL | 155 | - | - | 155 | - | ||||
| Safety | 37 | - | - | 37 | - | ||||
| Repairs & maintenance | 95 | - | - | 95 | - | ||||
| Furniture & fittings | 333 | - | - | 333 | - | ||||
| Administration | 134 | - | - | 134 | - | ||||
| Events | 27 | - | - | 27 | - | ||||
| Tea and Cake | 136 | 136 | |||||||
| Projects | 19,984 | 19,984 | |||||||
| Bankcharges | 94 | - | - | 94 | - | ||||
| **Sub total ** | 26,674 | - | - | 26,674 | - | ||||
| - - - 26,674 - 16,549 - 30,928 14,379 |
|||||||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| - | |||||||||
| - 16,549 | - | - | |||||||
| - | - | - | |||||||
| 30,928 | - | - | |||||||
| 14,379 | - | - |
CCXX R1 accounts (SS)
12/01/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Current account + cash in hand Contingency fund, NS&I account Improvement fund, HSBC BMM account Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 6,034 - 6,264 - 2,081 - 14,379 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval | |||
CCXX R2 accounts (SS)
12/01/2025
2