Activate Sports Ministry Registered charity number: 1193781
Activate Sports Ministry
Report and Accounts for the period 1 January to 31st December 2022
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Activate Sports Ministry Registered charity number: 1193781
Accounts for Activate Sports Ministry for the period from 1[st] January to 31 December 2022 Registered charity number: 1193781
Report of the trustees
The Trustees present their report together with the financial statements of the charity for the period from 1[st] January 2022 to 31[st] December 2022.
These financial statements comply with the Charities Act 2011, the Articles of Association, and Accounting and Reporting by Charities Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS102) (Charities SDRP (FRS102) and the Charities Act 2011).
REFERENCE AND ADMINISTRATIVE INFORMATION
Officers for the period:
Rev Joe Moffatt (Chair to 12[th] July 2022) (Resigned trusteeship 12[th] July 2022) Anne O’Neil (Chair from 12[th] July 2022) Garth Watkins (Vice-Chair) Sarah Gough (Treasurer to 3[rd] May 2022) (Resigned trusteeship 3[rd] May 2022) James Kavanagh (Treasurer from 3[rd] May 2022) (Appointed trustee 3[rd] May 2022) Mark Balcar The Ven Richard Frank The Rev John Gleghorn The Rev Alex Munro The Rev Tim Garrett (ex-officio as Area Dean of Hampton) The Rev Chris Kennedy (ex-officio)
Registered office: St Peter and St Paul’s Church Office Bychurch End Teddington TW11 8PS
Bank CAF Bank 25 Kings Hill Avenue West Malling Kent ME19 4JQ
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Activate Sports Ministry Registered charity number: 1193781
STRUCTURE, GOVERNANCE AND MANAGEMENT
Activate Sports Ministry is a Charitable Incorporated Organisation governed by its Foundation document dated 11 March 2021.
Charity trustees
There are at least seven and no more than eleven charity trustees. Up to two are ex officio trustees, being the Pioneer Sports Minister appointed to Activate Sports Ministry and either the Area Dean or the Lay Vice-Chair of the Deanery of Hampton.
There are up to seven nominated trustees. One trustee to represent the Diocese of London, one to represent the episcopal area of Kensington, one to represent ecumenical relations, to be nominated by Churches Together in Teddington; and up to four trustees nominated by the Deanery of Hampton.
In addition, up to two trustees can be co-opted to represent a neighbouring Deanery and one to represent a local sports or activity body, group or organisation.
Apart from the first charity trustees, every appointed trustee is appointed for a term of three years. In selecting individuals for appointment as appointed charity trustees, the charity trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
Public Benefit
The Trustees have paid due regard to the Charity Commission's guidance on public benefit in deciding the activities undertaken by the Charity in the period. The Trustees are satisfied that the information provided in the report and accounts meets the public benefit reporting requirements.
OBJECTIVES AND ACTIVITIES
OBJECTIVES :
Objectives – Activate’s objectives are to promote the Christian faith, and support wellbeing for all, encouraging more activity and greater inclusion. We aim to connect communities, build partnerships, share resources, and strengthen community bonds. We hope to enable faith ‘where you are’, helping people to grow fitter physically, mentally and spiritually.
We seek to engage with all ages, abilities, and people, to create fun, friendly activity with a community focused approach to help people get or maintain being active, whilst creating local relationships that encourage inclusion and support.
During 2022 we have been running activities, focusing on three key areas – Wellbeing Hubs, Sport Church and Youth. Each area focus has a range of physical activity options, from light exercise to highenergy sports such as football and dance. Each also offers the opportunity for connection with a church or faith group as well as support with personal physical or emotional issues or difficulties which stem out of social crisis.
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Activate Sports Ministry Registered charity number: 1193781
ACHIEVEMENTS AND PERFORMANCE
Wellbeing Hubs:
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Twice monthly Bereavement café attended by 6-8.
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Twice monthly Memory café attended by 8-12.
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Weekly Community Café attended by around 40.
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Warm Spaces provision at all our cafes.
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Christmas lunch provision for 90 in association with churches for those lonely or isolated.
Sport Church:
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Active! Church from May 2022. A late Sunday afternoon sport session for young families combined with a short service and a meal. Attended by 8-12.
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Soup & Stretch. A Communion service followed by a mobility class for the elderly and community lunch. Attended by 12-15.
Youth
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Twice weekly ‘Mindful Ninja’ sessions combining martial arts with anxiety management for young people struggling at junior school – attended by 8 young people per session.
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Weekly 3-a-side football sessions on a local estate, giving young people a safe place to play.
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Food parcel deliveries during the school Summer and Christmas holidays to 80 families in need.
FINANCIAL REVIEW
The Trustees have prepared accounts for Activate Sports Ministry in accordance with the requirements of the SORP of best accounting practice.
Until Activate Sports Ministry was registered with the Charity Commission on 11[th] March 2021, two Teddington churches - St Marys with St Albans (SMwSA) and St Peter and St Paul (SPSP) - enabled the activities of the charity by managing a restricted fund for income and expenditure relating to the Activate project. An Appendix is included which includes this financial information to indicate the full extent of Activate’s financial transactions 2020-2022. The trustees are grateful for this support.
Review of the period
Activate Sports Ministry received income of £31,154 (2021: £44,931)** of which £2,000 was restricted fund income. Expenditure was £39,209 leaving a net deficit of £8,056. Of this a deficit of £15,772 was held on restricted funds and £7,717 in general funds.
**Incorporating the funds processed via SMwSA and SPSP the income received for projects undertaken by Activate Sports Ministry in 2021 was £52,092 (2020: £15,800). For a Statement of Financial Activities 2020-2022, see Appendix 1.
Income and Expenditure
Activate Sports Ministry relies on donations from grant making trusts, local churches, the Diocese of London and individuals. In 2022 the majority of income has been from grant making trusts including The Joseph Rank Trust, The National Lottery Fund, Hampton Wick United Charity, Places Called Home, One Richmond, and the London Borough of Richmond upon Thames.
Fundraising was undertaken voluntarily by the trustees so there were no costs attributed to this work.
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Activate Sports Ministry Registered charity number: 1193781
Expenditure was on staff, direct activity costs and indirect costs which enable the charitable activities to take place. Activate employed a permanent part time Operations Manager, contracted one fixed term youth project leader, and one ‘PAIS’ youth intern during 2022.
The trustees are grateful to the Diocese of London for providing the Pioneer Sports Minister to enable this project.
Reserves policy and balance sheet
The charity does not intend to accumulate significant reserves, but the trustees aim to keep 3 months programme expenditure in reserve to ensure that funding can continue reliably without interrupting delivery whilst fundraising continues in the UK.
Monthly general fund running costs of the programme in 2023 are forecast at £3,200. The general fund held cash assets of £17,213 at the year-end.
The trustees believe the charity to be a going concern as of the date of signing as a new strategy is being created which will deliver ministry within the funds available.
PLANS FOR FUTURE PERIODS
For 2023, our focus was on 3 key areas: Wellbeing Hubs, Sport Church and Youth. We plan to run further activities in each area alongside those already in place.
Sport Church:
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Launch of Activate Fit Church. An early Sunday morning service, starting with exercise, followed by family worship, ending with Pilates.
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Offer midday prayer / Communion on more days.
Wellbeing Hubs:
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Partner with GP’s and Social Prescribers and volunteers from 5 church mum’s and toddler’s groups to create a referral pathway for parents with postnatal depression.
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Partner with a local charity to establish a nutrition and exercise programme for people struggling with weight, relationships with eating, as well as lack of activity.
Youth:
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Extend the current Mindful Ninja programme into a second school.
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Work with 3 local primary schools to offer girls’ football and cricket, mentoring and dance.
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Aid 2 local schools to rejuvenate their sporting facilities and open them to the community.
The Trustees approved the trustees’ report above on ……………..
Signed on behalf of the Trustees
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Activate Sports Ministry Registered charity number: 1193781
Statement of Financial Activities for the year ended 31[st] December 2022
| 2022 | 2022 | 11 March | 11 March | – 31 December 2021 | – 31 December 2021 | – 31 December 2021 | – 31 December 2021 | – 31 December 2021 | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | ||||||||
| Funds | Funds | Funds | Funds | Funds | Funds | ||||||||
| £ | £ | £ | |||||||||||
| Income | |||||||||||||
| Donations and legacies | 27,766 | 2,000 | 29,766 | 24,265 | 20,180 | 44,445 | |||||||
| Income from charitable activities |
1,374 | - | 1,374 | 486 | 0 | 486 | |||||||
| Investment income | 15 | 15 | - | - | - | ||||||||
| Total income | 29,154 | 2,000 | 31,154 | 24,751 | 20,180 | 44,931 | |||||||
| Expenditure | |||||||||||||
| Charitable activities | 21,437 | 17,772 | 39,209 | 14,847 | 4,257 | 19,104 | |||||||
| Activities for raising funds |
- | ||||||||||||
| Governance costs | - | ||||||||||||
| Total expenditure | 21,437 | 17,772 | 39,209 | 14,847 | 4,257 | 19,104 | |||||||
| Net income / (expenditure) |
7,717 | (15,772) | (8,056) | 9,904 | 15,923 | 25,827 | |||||||
| Gross transfers between funds |
0 | - | - | - | |||||||||
| Net movement in funds | 7,717 | (15,772) | (8,056) | 9,904 | 15,923 | 25,827 | |||||||
| Reconciliation between funds |
|||||||||||||
| Total funds brought forward |
9,904 | 15,923 | 25,827 | - | - | - | |||||||
| Total funds carried forward |
17,621 | 151 | 17,772 | 9,904 | 15,923 | 25,827 | |||||||
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
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Activate Sports Ministry Registered charity number: 1193781
Balance Sheet as at 31st December 2022
| 2022 | 2022 | 2021 | 2021 | |||||
|---|---|---|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | ||||
| Tangible Fixed assets | 1 | 509 | 1,019 | |||||
| Current assets | ||||||||
| Debtors and accrued income |
2 | - | 84 | |||||
| Cashat bankandin hand | 17,263 | 24,974 | ||||||
| 17,263 | 25,058 | |||||||
| Creditors: falling due within oneyear |
3 | - | (250) | |||||
| Net current assets | 17,263 | 24,808 | ||||||
| Net assets less current liabilities |
17,772 | 25,827 | ||||||
| Net assets | 17,772 | 25,827 | ||||||
| Reserves | ||||||||
| Unrestricted funds: | ||||||||
| General fund | 17,621 | 9,904 | ||||||
| Restrictedfunds | 151 | 15,923 | ||||||
| 17,772 | 25,827 | |||||||
| 17,772 | 25,827 | |||||||
The accounts have been prepared in accordance with the Financial Reporting Standard 102.
These accounts were approved by the trustees on and were signed on its behalf by
Trustee: …………………………………………. Date……………….
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Activate Sports Ministry Registered charity number: 1193781
Notes to the accounts of Activate Sports Ministry for year to 31[st] December 2022
1 Accounting policies
The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the charity’s accounts.
Basis of preparation
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to the accounts. The accounts have been prepared in accordance with the Statement of Recommended Accounting Practice FRS 102 and with the Charities Act 2011.
Incoming resources
The accounts are prepared on the accrual’s basis of accounting: income is recognised when receivable, except for donations of all kinds that are recognised when received; income tax recoverable is recognised at the same time as the donation. Funds generated through sales of merchandise are accounted for gross. Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the charity. Legacies are only recognised when received.
Resources expended
‘Resources expended’ has a wider meaning than ‘expenditure’: it excludes the costs of fixed assets that are capitalised but includes their subsequent depreciation on the basis set out below. The categories as defined by the SORP 2006 are:
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Costs of generating funds are those costs incurred in fundraising.
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Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services. It includes all costs that can be allocated directly to such charitable activities.
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Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examination fees.
Funds
Unrestricted funds represent funds that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity. Restricted funds are funds donated with restrictions as to their use.
Fixed assets and depreciation
Items of plant and equipment are capitalised where the acquisition value exceeds £1,000. Depreciation rates used are:
IT equipment: 3 years straight line
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Activate Sports Ministry Registered charity number: 1193781
Notes to the accounts of Activate Sports Ministry for the period 1[st] January 2022 to 31[st] December 2022 (continued)
| 1 Fixed assets | ||
|---|---|---|
| Cost | 2022 | 2021 |
| Brought forward 1January2022 | 1,528 | 1,528 |
| Additions | 0 | 0 |
| Carriedforward 31 December 2022 | 1,528 | 1,528 |
| Depreciation | ||
| Broughtforward1January2022 | 509 | 0 |
| Charge | 509 | 509 |
| Carried forward31 December 2022 | 1,018 | 509 |
| Net book value | ||
| As at 31 December 2021 | 1,019 | |
| As at31 December 2022 | 510 | |
| 2 Debtors | 2022 | 2021 |
| £ | £ | |
| Prepayments and accruedincome | - | **84 ** |
| - | **84 ** |
|
| **3 Creditors due withinone year ** | 2022 | 2021 |
| £ | £ | |
| Accountspayable | - | - |
| Accruals | 250 | |
| - | 250 |
4 Staff numbers and costs
St Peter’s West Molesey was reimbursed for the costs of employing a PAIS intern on Activate's behalf.
5 Related party disclosures
No trustees have been paid any remuneration or received any benefits from their association with the charity.
6 Commitments
There are no payments due under non-cancellable operating leases expiring within two to five years.
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Activate Sports Ministry Registered charity number: 1193781
| 7 Restricted funds | ||||
|---|---|---|---|---|
| 2022 | Balance brought forward at 1 January 2022 |
Income | Expenditure | Balance carried forward at 31 December 2022 |
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General funds | 9,904 | 29,154 | (21,437) |
7,717 |
| Restricted funds for .... | ||||
| - Hampton Wick United Charity for equipment |
881 | |||
| - The National Lottery for digital equipment |
25 | |||
| - The National Lottery for youth _worker _ |
9,874 | |||
| _- LBRUT for community youth worker _ | 3,600 | |||
| - One Richmond for youth mindfulness wellbeing programme |
1,543 | |||
| Total restrictedfunds | 15,923 | 2,000 | (17,772) | 151 |
| 15,923 | 2,000 | (17,772) | 151 |
| 2021 | Income | Expenditure | Balance carried forward at 31 December 2021 |
|---|---|---|---|
| £ | £ | £ | |
| Unrestricted funds | 24,751 | (14,847) |
9,904 |
| General funds | |||
| Restricted funds for .... | |||
| - HamptonWickUnited Charityforequipment | 881 | 881 | |
| - The National Lotteryfordigitalequipment | 825 | (800) | 25 |
| -The National Lottery for youth worker | 9,874 | 9,874 | |
| - LBRUT forcommunity youthworker | 3,600 | 3,600 | |
| - One Richmond for youth mindfulness wellbeing programme |
5,000 | (3,457) | 1,543 |
| Total restricted funds | 20,180 | (4,257) |
15,923 |
| 44,931 | (19,104) |
25,827 |
| 9 Net assets by fund | 9 Net assets by fund | Restricted funds |
Unrestricted funds |
Total |
|---|---|---|---|---|
| £ | £ | £ | ||
| Fixed assets | 509 | 509 | ||
| Debtors | 0 | 0 | ||
| Bank and cash | 151 | 17,112 |
17,263 |
|
| Creditors | 0 | 0 | ||
| 151 | 17,621 |
17,772 |
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