Trustees' Annual Report for the period
Period start date
Period end date
Day1 st MonthYear Day Month Year Septemb 2021 31[st] April 22 2022 From er To
Section A Reference and administration details
| From To p er p Section A Reference and administration details |
To p erence and administration details |
To p erence and administration details |
|---|---|---|
| Charity name Weston Point Pre-School Other names charity is known by Registered charity number (if any)1193771-March 22 to August 2023 Charity's principal addressOf Castner Avenue, Weston Point Runcorn Cheshire Postcode WA7 4EQ |
Weston Point Pre-School | |
| Of Castner Avenue, Weston Point | ||
| Runcorn | ||
| Cheshire | ||
| Postcode | WA7 4EQ |
Names of the charity trustees who manage the charity
----- Start of picture text -----
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Pauline Nichol Chairperson Weston Point Pre-School
Phillipa Secretary Weston Point Pre-School
2
Hammond
3 Kate Silcock treasurer Weston Point Pre-School
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
----- End of picture text -----
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
March 2012
TAR
1
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Charitable Incorporated Organisation Type of governing document
- (eg. trust deed, constitution)
Registered Charity How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Appointed by existing Trustees
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Lynne, the pre-school manager, explains the pre-school’s policies and procedures required, with regard to the requirements of Ofsted and the EYFS, to existing and new trustees.
All trustees are given a memory stick, which is updated as required, containing all policies and procedures held by Weston Point Pre-School. These policies are adopted by the trustees. As trustees all have their own copy they can read and become familiar with them to enable them to make informed decisions that may arise.
All trustees have had updated level 2 safeguarding training (Oct 22) and Lynne has registered them with the Educare online training. Trustees then can be effective in their role to safeguard children, updating their knowledge as appropriate. Trustees complete an annual declaration form and are all registered live with the update service.
Lynne the manager, informs the Trustees of the daily running of the pre-school and also shares knowledge, regarding finance/funding/staffing/Governmental updates etc..
Pauline Nichol and Kate Silcock appointed in September 2022.
March 2012
TAR
2
Section C Objectives and activities
Our Pre-School aims to provide high quality childcare in a safe, stimulating environment for children aged 2-5 years old. Summary of the objects We aim to develop positive parent partnerships. of the charity set out in We aim to achieve the criteria for funding purposes, set out by its governing document the local council.
The trustees ensure that policies and procedures are carried out accordingly.
Trustees are happy that we now email newsletters and information. This has helped to cut down costs of ink.
We are now a CIO (Since March 21). We have a new bank account and have changed details with all relevant persons. The committee have been very proactive in helping Lynne to complete all information needed by Ofsted and the banks.
Summary of the main Our business aims and vision remains the same. activities undertaken for the public benefit in We have also enrolled with a HR company. This is to ensure we relation to these objects are abiding fully with Employment Law. Our staff contracts are (include within this old and we feel they need to be updated in line with current section the statutory legislation. As we are not trained in Employment law then declaration that trustees paying a HR company is the way to go. have had regard to the guidance issued by the Our inventory has been completed and updated by the Deputy Charity Commission on Manager. A copy of this has been sent to all committee public benefit) members in case an incident occurs, and all equipment is lost.
We have updated our business plan in accordance with the Childcare Sufficiency Assessment document.
Public benefit rules are being upheld.
Additional details of objectives and activities (Optional information)
March 2012
TAR
3
All the trustees have been supportive of the pre-school staff. Regular emails have been sent between the committee and Lynne Johnston-manager to keep everyone updated of changes to Government guidance and each time risk assessment has been updated.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Trustees supported staff when redundancies were needed o be made. Trustees worked closely with Lynne and Hannah to ensure we followed Employment Law.
We are focusing on the year ahead and are more optimistic about numbers of children coming into the setting in Sept 22. The Trustees are currently helping the pre-school to monitor activites so we can prevent business closure. They are working with Lynne to determine various options that will lower our expenditure, increase funding and ensure we pay staff appropriately to ensure we can retain the highly qualified and experienced staff that we have in employment.
Section D Achievements and performance
March 2012
TAR
4
Section D Achievements and performance
We have maintained and kept updated, a 5 ways to well being Summary of the main rating and we were the first pre-school to complete a Mental achievements of the Health and Resilience audit for our setting. charity during the year Staff have developed the outside area further and have promoted more science projects, real wood and hammers, dressing area- to develop children’s skills in using zips, buttons and velcro.
Emma is completing the level 3 SENDCO qualification. She is now supporting Lynne as a secondary SENDCO in our setting. We have supported SEND children through observations, assessments and referrals, inline with our contract with Halton Borough council. Emma and Gemma are completing a level 5 qualification. Hannah nearly completion of her level 3 management qualification.
Trustees have trusted, and responded to requests, that Lynne and Hannah have made that have helped us to maintain high quality childcare and a stimulating, safe learning environment for our children.
We ensured that we kept in contact with all parents and children. With regards to home learning: We published learning packs on our facebook page, downloaded from Early Years PDP. We put learning packs, next steps and activity ideas onto our Tapestry page. We have shared links to phonic songs/activities. We linked parents up to the 'easypeasy' web site. We have shared individual support via email. We shared links to the 'hungry minds' and advice to parents from the Government. We published daily activities relating to Nature 'wildlife trust'/the horticultural society. Links to library-talk Halton. We send activities from the ‘Talk Halton’ team. We have worked alongside of the Halton Health Improvement team and have shared information and resources with parents regarding PPP, Fussy eating/Sleeping, Oral Health.
Section E Financial review
March 2012
TAR
5
Brief statement of the charity’s policy on reserves
We still have £25,000 , transferred to our new NatWest account, to be held in case emergency funds are needed or redundancies are required in this uncertain time.
Once new trustees are appointed and signatories changed we will open a savings account to store the redundancy money in.
Last year, we were currently struggling for numbers. We have had to use £12,000 from our surplus funds to cover costs, such as staff wages. We contacted the Halton Voluntary Action for Details of any funds advice, and they agreed that we can use the surplus funds for materially in deficit the benefit of the business to supply a service to our customers. This year we have increased our numbers of children from…..in September to …………… by May 23.
Further financial review details (Optional information)
Our main source of incoming monies is from the Government funding.
You may choose to include additional information, where relevant about:
Between March and August, we received- £37,151.96. £65,203 for the year-£26,730 up on last year.
-
the charity’s principal sources of funds (including any fundraising);
-
Parental fees- £22,307 for year. £16,314 up on last year.
-
how expenditure has £43,044 increase in total incomings. supported the key objectives of the charity; Expenditure- Wages/NICs- £94,597, £47,284 up on last year. This is due to minimum wage increase and staff qualification
-
investment policy and supplement.
-
objectives including any ethical investment policy adopted.
Equipment--£10,129. £3,979 up on last year.- expenditure used to get equipment to support those children on EYPP/DAF.
School donation-£3,000, £2,00 up on last year.
- £53,263 increase of outgoings on last year. £10,219 towards the deficit cost.
Total incoming-96,986/Expenditure-112,583.
Surplus this year (Incomings/outgoings)- 0.00 £15,597 deficit. As we are a non-profit charity business, £12,356 surplus from last year was used to help with rising costs, along with 3241 from redundancy fund.
Total Balance of current account C/F to September 23£64,561.93 (£17,363.50 more than last year)
Sufficient reserves are retained to cover the costs of an orderly closedown should the funding not continue, principally staff redundancy costs, with a margin to cover short-term fluctuations in cashflow and unforeseen expenditure.
March 2012
TAR
6
Section F Other optional information
We changed our status to a CIO as this means not only are they not personally liable for loss of monies, we only need 3 trustees. These do not necessarily have to be parents of the preschool, as long as, they have interest in the business.
This is to help us with recruiting and retaining trustees as it is becoming more difficult each year. We have many working parents, and they struggle to find the time to help us to run our pre-school.
We have 3 trustees that have agreed to do this role-Good news!
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Lynne Johnston | Pauline Nichol | |
| Manager | Chairperson | |
| 20.04.2022 |
March 2012
TAR
7
WESTON POINT PRESCHOOL
Charity number 1193771
Annual Report and Financial Statements
for the year ended 31 August 2022
WESTON POINT PRESCHOOL
Annual Report and Financial Statements for the period 10th March 2021 to 31 August 2022
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 & 8 |
Prepared by the Greater Merseyside Community Accountancy Service
1
WESTON POINT PRESCHOOL
Trustees' report
The Trustees during the year were: Name
Position Dates Mr Christopher John Brian Jones Chairperson Hannah Arnold Philippa Hammond
The Nursery Manager of the charity during the year was Lynne Johnston
Method of appointment
Election annually by AGM, or interim appointment by trustees until next AGM.
Principal address
Weston Point CP School Castner Avenue Weston Point, Runcorn WA7 4EQ
Bankers
Santander Bridle Road Bootle Liverpool L30 4GB
Governing document
Charitable Incorporated Organisation registered with the Charity Commission for England & Wales on 10th March 2021 registration number 1193771
Objects of the organisation
The charity works for the public benefit having as its objects the development and education of children and young people in particular by:
Promoting their care and safety; promoting their education and promoting parental involvement; promoting their health and wellbeing; providing services to support them and their families and carers;
Providing services to individuals holding membership of the CIO and furthering the aims of the pre-school learning alliance.
Independent examiner
on behalf of:
Greater Merseyside Community Accountancy Service
St Marie's Lugsdale Road Widnes WA8 6DB
2
WESTON POINT PRESCHOOL
Trustees' report continued
Financial Review
The charity reports a deficit on the year of (£15,597) ((£12,356) ~ 2021)
Policy on Reserves
Sufficient reserves are retained to cover the costs of an orderly closedown should the funding not continue, principally staff redundancy costs, with a margin to cover short-term fluctuations in cashflow and unforeseen expenditure.
3
WESTON POINT PRESCHOOL
Independent examiner's report on the accounts of
WESTON POINT PRESCHOOL for the year ending 31 August 2022
I report on the accounts of the charity set out on pages 5 to 8
Respective responsibilities of the Management Committee and the examiner
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144 of the Charities Act 2011 (the Charities Act) does not apply and that an independent examination is needed.
It is my responsibility to:
q examine the accounts under section 145 of the Charities Act;
q to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145(5)(b) of the Charities Act: and
q to state whether particular matters have come to my attention.
Basis of Independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that in, any material respect, the requirements:
q to keep accounting records in accordance with section 130 of the Act; and
- q to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Charities Act
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Jane Williams MAAT Greater Merseyside Community Accountancy Service St Marie's Lugsdale Road Widnes WA8 6DB
4
Statement of Financial Activities for the year ending 31 August 2022
WESTON POINT PRESCHOOL
| Notes 2022 Unrestricted funds £ Receipts Nursery Fees (2) 22,307 Halton Borough Council: EYPP 65,203 Fundraising 141 Other 4,102 Voucher 1,069 Trips 386 Quality Supplements 3,763 Uniform 16 Total receipts 96,986 Payments Salaries and NICs (3) 94,597 OFSTED 64 Activities 350 Equipment 10,129 Sundry 532 Accountancy 450 Telephone, printing, postage & stationery 936 HR Support 119 Insurance 1,225 Payroll fees 655 Charity Donation 3,000 Training 525 Total payments 112,583 Net receipts / (payments) (15,597) 80,159 Cash fund balances carried forward 64,562 Transfer of resources from previous charity registration number 1081003 |
2022 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - |
2022 Total funds £ 22,307 65,203 141 4,102 1,069 386 3,763 16 96,986 94,597 64 350 10,129 532 450 936 119 1,225 655 3,000 525 112,583 (15,597) 80,159 64,562 |
2021 Total funds £ 5,993 38,473 106 68 801 60 - 66 |
|---|---|---|---|
| 45,567 | |||
| 47,313 39 45 6,150 263 - 296 596 946 275 2,000 - |
|||
| 57,923 | |||
| (12,356) 92,515 |
|||
| 80,159 |
5
WESTON POINT PRESCHOOL
Balance sheet
as at 31 August 2022
| 2022 Unrestricted Fixed Assets £ Tangible Assets - Total fixed assets - Current Assets Debtors and prepayments - Cash at bank and in hand (3) 64,562 Total current assets 64,562 Current liabilities: amounts falling due within one year Creditors and accruals - Total current liabilities - Net current assets / (liabilities) 64,562 Total assets less current liabilities 64,562 Creditors: amounts falling due after one year - Net assets 64,562 Funds Restricted Funds Unrestricted funds 64,562 Total Funds 64,562 |
2022 Restricted £ - - - - - - - - - - - - |
2022 Total £ - - - 64,562 64,562 - - 64,562 64,562 64,562 - 64,562 64,562 |
2021 Total £ - |
|---|---|---|---|
| - | |||
| 80,159 | |||
| 80,159 | |||
| - | |||
| - | |||
| 80,159 | |||
| 80,159 | |||
| 80,159 | |||
| - 80,159 |
|||
| 80,159 |
The financial statements were approved at a meeting of the trustees held on and signed on its behalf by:
Christopher Jones Chairperson
6
WESTON POINT PRESCHOOL
Notes to the accounts
for the year ending 31 August 2022
1 Accounting Policies
a Basis of accounting
The Trustees have taken advantage of section 144 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
b Taxation
As a registered charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
c Fund accounting
Funds held by the charity are either:
Unrestricted general funds
These are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
Restricted funds
These are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Designated funds
These are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
WESTON POINT PRESCHOOL
Notes to the accounts continued
for the year ending 31 August 2022
| 2 Grants and Donations Donations 3 Bank and Cash Current account Reserve account |
2022 Unrestricted funds £ - - |
2022 Restricted funds £ - - |
2022 Total funds £ - - 2022 £ 64,562 - 64,562 |
2021 Total funds £ - |
|---|---|---|---|---|
| - | ||||
| 2021 £ 49,927 30,232 |
||||
| 80,159 |
4 Trustee remuneration and expenses
During the period no trustees received any remuneration or expenses
5 Related party transactions
There were no related party transactions to report during the accounting period.
8
WESTON POINT PRESCHOOL
Charity number 1193771
Annual Report and Financial Statements
for the year ended 31 August 2022
WESTON POINT PRESCHOOL
Annual Report and Financial Statements for the year ended 31 August 2022
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 & 8 |
Prepared by the Greater Merseyside Community Accountancy Service
1
WESTON POINT PRESCHOOL
Trustees' report
The Trustees during the year were: Name
Position Dates Mr Christopher John Brian Jones Chairperson Hannah Arnold Philippa Hammond
The Nursery Manager of the charity during the year was Lynne Johnston
Method of appointment
Election annually by AGM, or interim appointment by trustees until next AGM.
Principal address
Weston Point CP School Castner Avenue Weston Point, Runcorn WA7 4EQ
Bankers
Santander Bridle Road Bootle Liverpool L30 4GB
Governing document
Charitable Incorporated Organisation registered with the Charity Commission for England & Wales on 10th March 2021 registration number 1193771
Objects of the organisation
The charity works for the public benefit having as its objects the development and education of children and young people in particular by:
Promoting their care and safety; promoting their education and promoting parental involvement; promoting their health and wellbeing; providing services to support them and their families and carers;
Providing services to individuals holding membership of the CIO and furthering the aims of the pre-school learning alliance.
Independent examiner
on behalf of:
Greater Merseyside Community Accountancy Service
St Marie's Lugsdale Road Widnes WA8 6DB
2
WESTON POINT PRESCHOOL
Trustees' report continued
Financial Review
The charity reports a deficit on the year of (£15,597) ((£12,356) ~ 2021)
Policy on Reserves
Sufficient reserves are retained to cover the costs of an orderly closedown should the funding not continue, principally staff redundancy costs, with a margin to cover short-term fluctuations in cashflow and unforeseen expenditure.
3
WESTON POINT PRESCHOOL
Independent examiner's report on the accounts of
WESTON POINT PRESCHOOL for the year ending 31 August 2022
I report on the accounts of the charity set out on pages 5 to 8
Respective responsibilities of the Management Committee and the examiner
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144 of the Charities Act 2011 (the Charities Act) does not apply and that an independent examination is needed.
It is my responsibility to:
q examine the accounts under section 145 of the Charities Act;
q to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145(5)(b) of the Charities Act: and
q to state whether particular matters have come to my attention.
Basis of Independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that in, any material respect, the requirements:
q to keep accounting records in accordance with section 130 of the Act; and
- q to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Charities Act
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Jane Williams MAAT Greater Merseyside Community Accountancy Service St Marie's Lugsdale Road Widnes WA8 6DB
4
Statement of Financial Activities for the year ending 31 August 2022
WESTON POINT PRESCHOOL
| Notes 2022 Unrestricted funds £ Receipts Nursery Fees (2) 22,307 Halton Borough Council: EYPP 65,203 Fundraising 141 Other 4,102 Voucher 1,069 Trips 386 Quality Supplements 3,763 Uniform 16 Total receipts 96,986 Payments Salaries and NICs (3) 94,597 OFSTED 64 Activities 350 Equipment 10,129 Sundry 532 Accountancy 450 Telephone, printing, postage & stationery 936 HR Support 119 Insurance 1,225 Payroll fees 655 Charity Donation 3,000 Training 525 Total payments 112,583 Net receipts / (payments) (15,597) - Cash fund balances brought forward 80,159 Cash fund balances carried forward 64,562 Transfer of resources from previous charity registration number 1081003 |
2022 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - |
2022 Total funds £ 22,307 65,203 141 4,102 1,069 386 3,763 16 96,986 94,597 64 350 10,129 532 450 936 119 1,225 655 3,000 525 112,583 (15,597) - 80,159 64,562 |
2021 Total funds £ 5,993 38,473 106 68 801 60 - 66 |
|---|---|---|---|
| 45,567 | |||
| 47,313 39 45 6,150 263 - 296 596 946 275 2,000 - |
|||
| 57,923 | |||
| (12,356) 92,515 - |
|||
| 80,159 |
5
WESTON POINT PRESCHOOL
Balance sheet
as at 31 August 2022
| 2022 Unrestricted Fixed Assets £ Tangible Assets - Total fixed assets - Current Assets Debtors and prepayments - Cash at bank and in hand (3) 64,562 Total current assets 64,562 Current liabilities: amounts falling due within one year Creditors and accruals - Total current liabilities - Net current assets / (liabilities) 64,562 Total assets less current liabilities 64,562 Creditors: amounts falling due after one year - Net assets 64,562 Funds Restricted Funds Unrestricted funds 64,562 Total Funds 64,562 |
2022 Restricted £ - - - - - - - - - - - - |
2022 Total £ - - - 64,562 64,562 - - 64,562 64,562 64,562 - 64,562 64,562 |
2021 Total £ - |
|---|---|---|---|
| - | |||
| 80,159 | |||
| 80,159 | |||
| - | |||
| - | |||
| 80,159 | |||
| 80,159 | |||
| 80,159 | |||
| - 80,159 |
|||
| 80,159 |
The financial statements were approved at a meeting of the trustees held on and signed on its behalf by:
Christopher Jones Chairperson
6
WESTON POINT PRESCHOOL
Notes to the accounts
for the year ending 31 August 2022
1 Accounting Policies
a Basis of accounting
The Trustees have taken advantage of section 144 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
b Taxation
As a registered charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
c Fund accounting
Funds held by the charity are either:
Unrestricted general funds
These are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
Restricted funds
These are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Designated funds
These are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
WESTON POINT PRESCHOOL
Notes to the accounts continued
for the year ending 31 August 2022
| 2 Grants and Donations Donations 3 Bank and Cash Current account Reserve account |
2022 Unrestricted funds £ - - |
2022 Restricted funds £ - - |
2022 Total funds £ - - 2022 £ 64,562 - 64,562 |
2021 Total funds £ - |
|---|---|---|---|---|
| - | ||||
| 2021 £ 49,927 30,232 |
||||
| 80,159 |
4 Trustee remuneration and expenses
During the period no trustees received any remuneration or expenses
5 Related party transactions
There were no related party transactions to report during the accounting period.
8