## **Charity Registration Number: 1193765** ## **CYLCH MEITHRIN PONTRHYDFENDIGAID** **Trustee’s Annual Report and Audited Accounts For the year ended 31[st] March 2024** Annual report, year-end 31[st] March 2024 **CYLCH MEITHRIN PONTRHYDFENDIGAID** **Charity Registration Number: 1193765** ## **Trustees’ Annual Report** for the period 1st April 2023 to 31st March 2024 Cylch Meithrin Pontrhydfendigaid, Charity Registration Number: 1193765 ## **1. Objectives and Activities** **----- Start of picture text -----**
Summary of the objects of This charity runs a playgroup for pre school children in and around the
the charity set out in its Pontrhydfendigaid area. It raises money to buy equipment and finance
governing document activities within the playgroup and pay staff to run it.
To advance the education of preschool children through the medium of
the Welsh language.
Summary of the main Cylch Meithrin Pontrhydfendigaid runs a nursery (Cylch) for up to 16 pre-
activities undertaken for school children aged two years to school age during the school term.
the public benefit in
relation to these objects We are a small friendly nursery offering a happy, safe, stimulating and
exciting environment nurturing children’s development. Each child’s
learning is supported and encouraged at their own pace.
The Cylch operates according to the principles of Planning in the Moment
(new National Curriculum for Wales for Foundation Learning) for pre-
school children. The areas of focus are numeracy, literacy, and digital
competence as well as physical, well being, exploration, communication
and belonging. We provide a wide variety of activities and play
experiences that enable them to develop to their full potential. We are
an inclusive setting which is open to all children of the requisite age in
Pontrhydfendigaid, Ceredigion and the surrounding area.
The Cylch rents facilities within Pantyfedwen village hall; a classroom
including two toilets and sinks and a secure outdoor play area, plus with
access to and use of a kitchen.
The Cylch is registered with Care Inspectorate of Wales (CIW)
(W1600003041) and Estyn: Her Majesty's Inspectorate For Education And
Training In Wales.
The Cylch raises money to pay staff and rent, buy equipment and finance
activities within the playgroup. We receive funding for two, three and
four year olds and also provide places for children on a paid basis who do
not qualify for funding. Fundraising activities are organised throughout
the year to subsidise the running costs of the Cylch.
Statement confirming The trustees have reviewed the guidance issued by the Charity
whether the trustees have Commission on public benefit.
had regard to the guidance
issued by the Charity
Commission on public
benefit
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Page 2 of 6 Annual report, year-end 31[st] March 2024 **CYLCH MEITHRIN PONTRHYDFENDIGAID** **Charity Registration Number: 1193765** ## **2. Achievements and Performance** **----- Start of picture text -----**
Summary of the main The Cylch is open for up to 16 number two, three and four year old every
achievements of the week day in term time, from 8:30am (changed from 8:15am in November
charity, identifying the 2023) to 3:45pm. The period between 9:00am and 11:30am remains the
difference the charity’s most popular when some two year olds plus all three and four year olds
work has made to the are funded by the local authority for up to 12.5 and 10 hours respectively
circumstances of its a week. Some three and four year olds receive an additional 20 funded
beneficiaries and any wider hours depending on parents/guardians meeting criteria. The Cylch is also
benefits to society as a registered to receive Tax free childcare payments for eligible parents.
whole.
The Cylch employs one full time member of staff and four part time
assistants. Bank staff are called as required (part time staff also work as
bank staff). The staff work closely with the trustees and committee to
ensure the efficiency and smooth running of the Cylch.
In December 2022 the Cylch was inspected by CIW and Estyn and received
an outstanding report. As Cylch Meithrin Pontrhydfendigaid has made
such an impression on Estyn, the Cylch is now being used as an example of
effective practice on the 'external area to improve children's skills' section
on the website.
In September 2023 the Cylch won best Cylch Meithrin in Wales, best
leader in Wales and best assistant in Wales in the Mudiad Meithrin
awards.
Grants from the education department and Mudiad Meithrin are provided
on a case by case basis for children who require additional support
(financial and other eg speech and language), the Cylch received support
for two children during the year.
The Cylch applied for three grants for training, improving IT facilities and
assistance with rent and staff wages.
The Cylch is an asset to the local area and the community, bringing local
people together through fundraising events and involving the young
generation of children and their families in community events. In
September 2023 the Cylch was 50 and in the July it held a social event
inviting the community, past and present staff and pupils, over 100
attended and was a great success.
Ti-a-fi continues to run in the Games room within Pantyfedwen village hall
from 9:15 – 11:15am on Wednesdays during term time. A number of
families of children with 0 to school age children attend.
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Page 3 of 6 Annual report, year-end 31[st] March 2024 **CYLCH MEITHRIN PONTRHYDFENDIGAID** **Charity Registration Number: 1193765** ## **3. Financial Review** **----- Start of picture text -----**
Review of the charity’s The Cylch is currently in a good and stable financial position
financial position at the end
of the period
Statement explaining the The Cylch aims to have three months operational costs as reserve and if
policy for holding reserves the Cylch must close the charity holds sufficient reserves to pay its staff
stating why they are held redundancy. Reserves are also held to carry the Cylch through periods
when there are fewer children attending.
Amount of reserves held £30,000
Reasons for holding zero NA
reserves
Details of fund materially in NA
deficit
Explanation of any Due to the children attending for two years only and the small nature of
uncertainties about the the Cylch plus the limited number of children available to attend the
charity continuing as a setting there is a constant need to recruit and promote the service
going concern ensuring that there are enough children to keep the setting sustainable.
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## **4. Structure, Governance and Management** **----- Start of picture text -----**
Type of governing Constitution
document
(trust deed, royal charter)
How is the charity Charitable Incorporated Organisation (CIO)
constituted?
(e.g unincorporated
association, CIO)
Trustee selection methods New trustees are nominated from the community and are elected at the
including details of any Annual General Meeting or at a half termly meeting.
constitutional provisions
e.g. election to post or
name of person or body
entitled to appoint trustees
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## **5. Reference and Administrative details** |Charity name|Cylch Meithrin Pontrhydfendigaid| |---|---| |Other name (s) the charity
uses|Ysgol Feithrin Pontrhydfendigaid (Previous name)| |Registered charity number|1193765| |Registered date|10 March 2021| Page 4 of 6 Annual report, year-end 31[st] March 2024 **CYLCH MEITHRIN PONTRHYDFENDIGAID** **Charity Registration Number: 1193765** **----- Start of picture text -----**
Charity’s principal address Neuadd Pantyfedwen Hall
Pontrhydfendigaid
Ystrad Meurig
SY25 6BB
Note On 31st March 2021 Cylch Meithrin Pontrhydfendigaid, Charity number
1056240, was disbanded. All assets and monies were transferred to and
are now managed by this Charitable Incorporated Organisation
Association; Cylch Meithrin Pontrhydfendigaid, Charity number: 1193765.
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i. Names of the charity trustees who manage the charity **----- Start of picture text -----**
Name of person or body
Dates acted if not for
Trustee name Office (if any) entitled to appoint
whole year
trustee (if any)
Gwawr Evans Chairperson From 13Jun22 The committee
Cate Attwood Deputy chairperson From 13Jun22 The committee
Cordelia Jones Secretary From 06Mar23 The committee
Karen Morgan Deputy Secretary From 13Jun22 The committee
Rosemary Whinnett Treasurer From 10Mar21 The committee
Carys Edwards Deputy Treasurer From 20Sep21 The committee
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ii. Corporate trustees – names of the directors at the date the report was approved ## **Director name** **----- Start of picture text -----**
NA
iii. Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
NA
**----- End of picture text -----**
## **6. Funds held as custodian trustees on behalf of others** **----- Start of picture text -----**
Description of the assets held in this NA
capacity
Name and objects of the charity on NA
whose behalf the assets are held and
how this falls within the custodian
charity’s objects
Details of arrangements for safe NA
custody and segregation of such
assets from the charity’s own assets
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Page 5 of 6 Annual reporL year-end 31" March 2024 CYLCH MEITHRIN PONTrHYDFENDIGAID Charlty Reglstratlon Nurnber: Its3765 . 7. Addltlonal Inforniatlon Names and addresses of ad¥iser5 pe of advlser Name Development officer Heulwen Jone5 Address Mudiad Meithrin Boulevard de Saint-Brleuc Abery5wh, SY23 IPD Link advisory teacher Vanessa Bowen Professional Education Centre Felin Fach Lampeter, SA48 BAG 8. Exemptlons from Dlsclosure Reason for non-disclosure of key personnel details NA 9. Other Optlonal Inforniatlon NA 10. Declaratlons The trustees dedare thai they have approved the trustee< report above. Slgned on behall of the charltys trustett: Slgnature Signature Full name Full name [• Position TféAs v Position Date 01-09.24 Date Based uponTAR ISORP1021 Saesne8 lon 1021 Page6of6 CHARITY COMMISSIQN FOR ENGLAND AND WALES C￿ch Melthrln Pontrhydlendlgald 1193766 Receipts and payments accounts CC16a For the perfod from 01104r2023 31103r2024 T• Section A Receipts and payments UnlE￿￿¢t•d lunds totheneaF¥t Restrfded funds Endovfflient funds Totsl lund• Last to IhEnè•vuf£ l•lthe neuesi£ lo the noW6Jt£ to th•nearest£ A1 R•¢•l Porent subscri iJn• GovemmeDI contraEts GovÈmmMI gr￿ts Oonallons FUndraI￿g l¢hAm*4• f24 71.033 124 49,497 2,411S 14S 0th4rtrkding 1,157 Sub total(Gmss income for ARJ 117,421 92.703 A2 Asjel and Inve•tm•nt sales. Sub lotal 117,42J 117.42 92.703 A3Po ents Sfflanes & PAYE Costs 74, 170D 36• J,707 1,440 8.323 li,￿0 1.797 62.[￿S 1.7 Rent (incl htatyngl Food a dnnk M4len*. Equiprn￿t & Rescu￿01 Grant & equiprn•nt Sun a,707 J,$9B 7.311 21.QlO 717 4617 Sub lotal 114249 114248 71,SJS A4 ASS￿ and Investmerf Urchas￿, see lable Sub total 116.249 114249 79,536 Net of receipts/{paym•ntsJ AS Transfer5 bets¥een funds A6 Cash funds last yEar end Cash lund$ thls ￿Or end 2,1¥0 2,180 13,168 J8,128 40,318 3B,138 40,318 13.16 CCXX R1 accounts ISSI 18109r2024 Section B Statement of assets and liabilities at the end of the period Unrestricted lunds to nearest £ Re￿rIcted funds to neaiest E Endowment funds to n&grest£ LaiegoTte5 B1 Cash funds Curytynl account 4317 31D01 Tolal cash funds 40,318 Unrestrfth•d funds Rest￿cted funds Endowment lunds Detalls to neare51 £ to rtearest£ to heaFe5t£ Fund towhl¢h 55et belon Cost (OpuL￿all Current¥￿Ve Ijonal Delails B3 Investment assets F￿d I0￿￿1¢h asset Details Cosi lopWona> Currentvatue lJ47nal B4 A53ets retalned for the charltys own use Fund to *ffil¢h Il#lAII rdal&S Amtyjntdue en due Details 85 Llabilitie &gned by one orN4b trilStee8 on behalf of all the Iwstees Signature Print Narne Dale of roval R . r. LId1￿￿ErT - &(LYUJ . 01-CJy Z4 o L-oq-zq CCXX R2 a¢¢ounts ISSI 181D912024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of CYLCH MEITH1￿N PONTRHYDFENDIGAID On accounts for the year ended 3181 March 2024 Charity no Irf any) 1193765 Set out on pages I report to the trustees on my examinati￿ of Ihe accounts of the above chaiity (Ih8 Trust-) for the year ended 3110312024. Responsibillties and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance wtlh the requirements of the Charitl8s Act 2011 ('the Acr). I report in respect of rny examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the apFdicable Directions given by the Charity Commission under sects'on 14515){b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention in connects'on with the examination which gwes me cause to believe that in. any material respect: accounting records were not kept in ac¢ordanc8 with ￿tion 130 of the Act or the accounts do not accord with the accounting Independent examinerfs statement I have rn corKems and have come a¢ross no other matters in connection with the examination to which attention should be drawn in order to enable a proper underslanding of the accounts to be rea¢hed. Slgned: Date: 24-•p-,1'2 Name: Lisa S McFall Relevant professional qualification(s) or body (if any): Certified Brx)kkeeperl AccountirKJ Tech (ICBC) Address: New Abbey PontrhydferKligaid Ystrad Meurig, SY25 6EJ IER October 2018 Section B Disclosure Only com ￿ete if the examiner needs lo hwjhlwaht tnattets of concern Isee CC32. Independent examinat￿￿ of charty accounts: ￿l￿tK)n5 and guidance for èxaminers). Give hère br5ef detslls of any items that the oxaminer wishes to dl$¢lose. IER October 2018