Trustees Annual Report for the period Porlod $tsrt date . P•riod end date To Day Month Nov. Yèar 2023 Day 318t Month Oct. Year 2024 From Section A Reference and administration details Charity name NORTH WALES SHEEP DOG SOCIETY (NWSDS Other names charity is known by Registered charity number lif any) 1193729 Charity's principal address Pen Ucheldref Llansadwrn Menai Bridge Postcode LL59 5SR Names of the charity Trustees who manago the charity Dates acted if not for whole ear Trustee name oirice lif any) Namè of pèrstsn lor body) entit toa oint trustee ifan Annual General Meeting AGM Aled Owen Chair Osian Jones Alun L. Jones Cai Pritchard Vice Chair AGM AGM AGM Arwel L. Owen Alan Ll. Jones Emlyn Jennings Paul Roberts AGM AGM AGM AGM Arwel Jones Aled Jaman 10 AGM AGM Iwan Griffith John Ellis 12 AGM Names of any other Trustees e.g. Custodian Trustees Name Dates acted if not for whole None ear Names and addresses of advisers (Optlonal information) e of adviser Name Address None Name of chief executive or name$ of senior staff mem￿r$ (Optional infomiation) Martin Davidson." Secretary and Treasuref Section B Structure, overnance and mana ement Description of the charlty's trusts Type of governing document leg. trust deed. constitution) Constitution How the charity is constituted leg. Irusl, association, company) Charitable Incorporated Organisation Trustee selection meth¢Jds leg. appointed by, elected by) Elected at Annual General Meeting Additional governance issues (Optional Infomiation You may choose to include additional inform8tion, where relevant, about.. 'On becoming a Trustee, guidance is dislributed and available. 'Trustees responsibilities, briefing posted on website. policies and procedures adopted for the induGtion and training of Trustees,. th8 charily's organisational structure 8nd any wider network with which the charrty works,. relationship ￿th any related P8rties,' any Gonflicts of interest recorded," Trustees, consideration of major risks and the system and pmcedur88 lo manage them. Charity Commission's guidan￿ for Trustees is available. The Trustees Management Committee (all Trustees) is solely responsible for managing the charity's activities. The Trustees Management Committee has a Service Agreement with a self-employed third party to provide all the charity's administrative and financial functions i.e. "Secretary and Treasurer Public and Employers Liability insurance is in place for all the charity's sheepdog trials land displays at related events) and Affiliated societies trials. A 'risk ￿gister' is maintained and no high risks have been identified. PrO￿dureS / policies in Pla￿.. General Safeguarding, Disciplinary, Financial, Complaints, Equal Opportunities, Data Protection IGDPR}, Codes of Conduct, Charitable Purpose, Private Benefit and Fees. These are all reviewed on a programmed Itimetabled} basis. Section C Ob ectives and activities "The promotion of agriGulture, for the public benefit, in particular but nol exclusively by.. Promoting responsible working sheepdog ownership, breeding and training. Summary of the objects of the charlty set out in its governing document Promoting matters pertaining to dog welfare in general. Improving the working standard of working sheepdogs by organising and promoting open and members only sheepdog trials.. Membership of the society is open to anyone in agreement with the society's objects. Promoting responsible working sheepdog ownership, breeding and training.. The Society facilitates the organising and promotion of evenls and non-compelitive 'fun' trials {training GliniGsl for beginners and inexperienced handlers to further their knowlédge and appreciation of sheepdogs and sheep farming Ibeneficiaries). Members give occasional talks to groups and interviews on the media. They also host eXperIen￿S on sheepdog ownership and training. Promoting matters pertaining to dog welfare in general.. The Society has a dog and sheep welfare policy {advisory notice) The Society uses social media and rts website to promote dog welfare issues to members and the public generally as issues arise. Summary of the main activities undertaken for the public benefit in relatlon to these objects (include withln this section the statutory declaration that Trustees have had regard to the guidance issued by the Charity Commission on public benefit) Improving the working standard of working sheepdogs by organising and promoting open and members only sheepdog trials.. The Society organises annual Championships and Nursery sheepdog trials. The Society also facilitates the promotion and organisation of Affiliated Societies sheepdog trials. The Society produces an annual diary of trials for members and uses its website and social media to provide details of any changes or additions. The Society publishes results of trials on its website and social media. Whilst managing the Society's affairs the Trustees have had regard to the guldance Issued by the Charity Commission on public beneflt Additional details of objectlves and activities (Optional infomiation) None Section D Achievements and performance Summary of the main achievements of the charlty during the year l ) previous year's figures Individual paying membership 186 (min. target 200) 2023 12024 {finan¢ial year 18t November 2023 10 31Jt October 2024) Mombers archlved (removed from Ilst) = 15 New members= 11 Concern that there is an annual net reduction of paying individual members in re￿nt years. Although the reduction is small it remains a concem but is not cU￿entlY impacting the Society's financial viability. Life members = 27 Steady state (26) (37) (35) (34) (33) Affiliated trlal societios= 4S paying members + 6 fundraisers= 51 Steady state (48) (52) [32] [5] (55) (53) (51) (62) (53) Facebook followers = 2,400 Steady state 12.3kl (2k) (1. 75k) (1. 5k) (1.4k) (1.2k) (1k) (0.8k) Facebook privat8 group page members = 131 (122) Website users= 6,900 Steady state (7. 7kJ (7. 1k) (4. 4k) (5. 6k) (5. 8k) (6k) (6.2k) Webslte page vlews = 48,000 Continuing to grow (45k) (40.5k) (23.4k Covid) (46k) (44.5k) (47. 5k) (47k) Beginners tralning: 2 free 'fun' trials held during the year. (Denbighshire and Ynys Mon}. Section E Financial review Brief ststement of the charity's policy on reserves (a) The Trustees are responsible for monitoring, managing and reviewing the Charity's reserves. (b) Funds are set aside for specific policy or project purposes or for general contingencies and cash flow management. The reserves dentified: Create a working balance that will help to cushion the impact of any unforeseen issues to avoid cash flow problems. Create a contingency to cushion the impact of any unexpected events or emergencies (it is generally recommended that un-earmarked reserves should lie between 3 and 12 months of gross expenditure). Provide a means of building up funds to be used in the future against specific planned events, liabilities or projects. Provide an insurance reserve, to meet the estimate of any future claims and enable the Charity to meet costs and excesses not covered by insuran￿. Enable the carry forward of any underspend e.g. some expenditure budgeted for projects in a given year cannot be spent in that financial year. Will be consistent with meeting the Charity's objects. (c) The reserwes and their designated purpose are reviewed annually by the Trustees and are reported at the Annual General Meeting. Details of any funds materially in deficit None Further financial revièw details (Optional Informalion) You may choose to include additional infom7ation, where relevant about." the chanty's principal sources of funds {inGluding any fundraising). how expenditure has supported the key objectives of the cha17ty. investment policy and objectives including any 8thic81 investment policy adopted. ( I previous year's figures Cash funds at year end £37,419 (£34,300) (£31, 687) (£30, 432) (£27,940) (£28, 966) (£21,837) Including total reserves (restricted and unrestricted) of £23,447 (£20, 756) (£27,611) (£20, 299) (£20,977) (£21. 402) (£17,239) Operating balance (cashl £13,972 (£13,544) (£10,076) (£10, 133) Net income less net payments £2.617 (£2,231) Section F Other optional information ENILLWYR GWOBRWfON ITROPHY WINNERS 2024 PENCAMPWRIAETH I CHAMPIONSHIPS (Ty Nant) Y senglau I singles- Lady Hamer cup Dewi Jenkins & Jock Reserve (Rhiwlas trophy) & Best OLF (Gruffydd Pugh trophy) Arwyn Davies & Eglwys Izzy Y dyblau I brace- Meirion Jones trophy Not awarded Ymdrinwyr rfanclyoung handlers 21 and under Champion (John Beck tableaux) Robin Mc Naught & Sam Best OLF (Magnox trophy) Catrin Edwards & Cit VICTOR LUDORUM CSJ trophy (Agored l Open) Dewi Jenkins & Clwyd Bob (third consecutive year with 3 different dogs) CSJ trophy (Dosbarth 2 1 Class 2) Medwyn Ll. Evans & Glen (third consecutive year with 2 different dogs) MEITHRIN TERFYNNOL I NURSERY FINAL (Bwlchtocyn 2023) Bob y Ddol shield Medwyn Ll. Evans & Cap ALL WALES NURSERY FINAL highest placed from 6 counties (Crickhowell 2023 Ellis O. Evans Memorial Shield M•dwyn Ll. Evans & Sian DOSBARTH 2 1 CLASS 2 (Ty Nant) Richard Hughes trophy- Dylan Edwards & Wern Sam Section G Declaration The Trustses declarè that they have approved the Trustees. report abovè. Slgned on behalf of the charity's trustees Slgnaturels) Full name(sl Posltion Aled Owen Osian Jones Chair Vice chair Date 16, November 2024 |**NORTH WALES SHEEP DOG SOCIETY**|||**1193729**||| |---|---|---|---|---|---| |**Receipts andpayments**||**accounts**|||**CC16a**| |**st November 202**
**For the period**
**from**
**Period start**|**To**|**Period end date**
**31st October 2024**|||| |**Section A Receipts andpayments**|**Section A Receipts andpayments**|**Section A Receipts andpayments**|||||||| |---|---|---|---|---|---|---|---|---|---| ||**Unrestricted**
**funds**
||**Restricted**
**funds**
||**Endowment**
**funds**||**Total funds**
**2023/2024**
||**Last year**
**2022/2023**
| ||~~**to the nearest**~~
~~**£**~~||~~**to the nearest**~~
~~**£**~~||**to the nearest £**||~~**to the nearest**~~
~~**£**~~||~~**to the nearest**~~
~~**£**~~| |**_Carried over frompreviousyear 2022/2023_**|**_19,300.10_**
||||||||| |**A1 Receipts(operating cash)**|||||||||| |Individual memberships(incl. indiv. and life 'donations’)|4,859.93||||||4,860||5,128| |Afliated Trials memberships(incl. 'donations')|786.49||||||786||812| ||||||||||| |PL/EL insurance Afliated Societies & NWSDS trials(FUW) **( £3.**|553.97
||||||554||525| ||||||||||| |**(£431.47 surplus)**|1,268.47||||||1,269||2,486| |( y
)|||||||||| |**(£94 surplus)**|190.00||||||190||179| ||||||||||| |Nurseries 2023(**£109.50 f**|80.00
**n**||||||80||473| |Nurseries 2024(further deposits/ payments to be made)|142.50||||||143||425| ||||||||||| ||||||||||| |Donations/Bequests(incl. £2,100 From WYH Academy)|2,656.00||||||2,378||785| |Diary2024 adverts|175.00||||||175||125| ||||||||||| ||||||||||| |||||||#||#|| |**A2 Asset and investment sales(see table)**|||||||||| |_Total receipts(ledger)_|_30,012_||||||||| ||||||||||| |**Net income(less 2022/2023 carry over)**|**10,712**||||||**10,435**||**10,938**| ||||||||||| |**A3 Payments(operating cash)**|||||||||| |S&T fee Dec. 22 - Dec. 23|4,000.00||||||4,000||3,500| CCXX R1 accounts (SS) 01/29/2025 1 |||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Championships 2024(TyNant)||837.00||||||837||1,634| |Class 2 trial 2024(TyNant)||96.00||||||96||| |||||||||||| |Nurseries 2023||309.50||||||310||271| |Nurseries 2024(furtherpayments to be made)||61.37||||||61||| |||||||||||| |PL/EL insurance Afliated Societies & NWSDS||557.57||||||558||634| |||||||||||| |Canolfan Cymdeithas Pentrefoelas - room hire 2023 ended||60.00||||||60||60| |Website hosting& maintenance||240.00||||||240||216| |Diary printing2024||355.00||||||355||355| |Postage(2nd class in stock 39)||212.75||||||213||153| |Ofce materials(cartridges,stationery,cards)||245.55||||||246||455| |Vivod entryc/o B.H.||8.00||||||||| |S&T expenses||278.00||||||||190| |||||||||||| |Unrestricted reserves(unassigned)||||||||||Reserves & Deposits| |Sheep (3)& equipment claims||730.00||||||||753| |Ruthin rugbyfundraiser sponsorship||105.00||||||||20,000| |Lloyds fxed term deposit to 14.08.25(12 months)||5,000.00||||||||15,000| |||||||||||150| |||||||||||284| |||||||||||50| |**_Sub total_**||13,096||||||12,818||43,707| |||||||||||| |**Netpayments(less fxed term deposits)**||**8,096**||||||7,818||| |||||||||||| |**End ofyear balance**||**2,617**||||||||| |**A4 Asset and investmentpurchases, (see table)**||-|||||||#|-| |||||||||||| |_Totalpayments(ledger)_||_13,096_||||||_12,818_||_43,707_| |_Total Receipts less Payments(ledger)_||**_16,917_**||||||**16,892**|#|**19,300**| |**A5 Transfer between funds(fxed term deposit)**||**20,527**||||||**20,527**||**15,000**| |||||||||||| |**A6 Cash funds lastyear end**||||||||||| |**Cash funds thisyear end(ledger) **||**37,444**||||||**37,419**||**34,300**| CCXX R2 accounts (SS) 01/29/2025 2