2022-10-30-accounts - North Wales Sheep Dog Society (Nwsds)

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Trustees' Annual Report for the period

Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod
From	Period start date			To	Period end date
	Day 1st	Month Nov.	Year 2021		Day 31st	Month Oct.	Year 2022

Section A Reference and administration details

Charity name NORTH WALES SHEEP DOG SOCIETY (NWSDS) Other names charity is known by Registered charity number (if any) 1193729 Charity's principal address Pen Ucheldref Llansadwrn Menai Bridge Postcode LL59 5SR

Names of the charity Trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Gwynfor Owen	Chair	Annual General Meeting
Cai Pritchard	Vice Chair	AGM
Paul Roberts		AGM
Kate Pritchard		AGM
Keith Jones		AGM
Osian Jones		AGM
Aled Owen		AGM
Beate Behr		AGM
Kevin Davies		AGM
Dylan Davies		AGM
Tom Bebb		AGM
Arwel Jones		AGM

Names of any other Trustees e.g. Custodian Trustees

Name Dates acted if not for whole year None

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
None

Name of chief executive or names of senior staff members (Optional information)

Martin Davidson: Secretary and Treasurer

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution)

How the charity is constituted Incorporated Organisation

(eg. trust, association, company)

Trustee selection methods Elected at Annual General Meeting (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

‘On becoming a Trustee’ guidance is distributed and available.

‘Trustees responsibilities’ briefing posted on website.

policies and procedures adopted for the induction and training of Trustees;

Charity Commission’s guidance for Trustees is available.

the charity’s organisational structure and any wider network with which the charity works;

The Trustees Management Committee (all Trustees) is solely responsible for managing the charity’s activities.

The Trustees Management Committee has a Service Agreement with a self-employed third party to provide the charity’s “Secretary and Treasurer” functions.
relationship with any related parties;
any conflicts of interest recorded;

Public and Employers Liability insurance is in place for all the charity’s sheepdog trials (and displays at related events) and Affiliated societies trials.

Trustees’ consideration of trials.
major risks and the system and procedures to manage them. A ‘risk register’ is maintained and no high risks have been identified.

Procedures / policies in place: General Safeguarding, Disciplinary, Financial, Complaints, Equal Opportunities, Data Protection (GDPR), Codes of Conduct, Charitable Purpose, Private Benefit and Fees

All reviewed on a programmed (timetabled) basis.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that Trustees have had regard to the guidance issued by the Charity Commission on public benefit)	“The promotion of agriculture, for the public benefit, in particular but not exclusively by: Promoting responsible working sheepdog ownership, breeding and training. Promoting matters pertaining to dog welfare in general. Improving the working standard of working sheepdogs by organising and promoting open and members only sheepdog trials”. Membership of the society is open to anyone in agreement with the society’s objects.
	Promoting responsible working sheepdog ownership, breeding and training: • The Society facilitates the organising and promotion of events and training clinics (education) for new and inexperienced handlers to further their knowledge and appreciation of sheepdogs and sheep farming (beneficiaries). • Members give talks and host ‘experiences’ for interested groups on sheepdog ownership and training. Promoting matters pertaining to dog welfare in general: • The Society has a dog and sheep welfare policy (advice)/ • The Society uses social media and its website to promote dog welfare issues to members and the public generally and as issues arise. Improving the working standard of working sheepdogs by organising and promoting open and members only sheepdog trials: • The Society organises annual Championships and Nursery sheepdog trials. • The Society also facilitates the promotion and organisation of Affiliated Societies sheepdog trials. • The Society produces an annual diary of trials for members and uses its website and social media to provide details of any changes or additions. • The Society publishes results of trials. Whilst managing the Society’s affairs the Trusteeshave had regard to the guidance issued by the Charity Commission on public benefit

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that Trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

“The promotion of agriculture, for the public benefit, in particular but not
exclusively by:
Promoting responsible working sheepdog ownership, breeding and
training.
Promoting matters pertaining to dog welfare in general.
Improving the working standard of working sheepdogs by organising and
promoting open and members only sheepdog trials”.
Membership of the society is open to anyone in agreement with the
society’s objects.

Promoting responsible working sheepdog ownership, breeding and
training:
•
The Society facilitates the organising and promotion of events and
training clinics (education) for new and inexperienced handlers to
further their knowledge and appreciation of sheepdogs and sheep
farming (beneficiaries).
•
Members give talks and host ‘experiences’ for interested groups
on sheepdog ownership and training.
Promoting matters pertaining to dog welfare in general:
•
The Society has a dog and sheep welfare policy (advice)/
•
The Society uses social media and its website to promote dog
welfare issues to members and the public generally and as issues
arise.
Improving the working standard of working sheepdogs by organising and
promoting open and members only sheepdog trials:
•
The Society organises annual Championships and Nursery
sheepdog trials.
•
The Society also facilitates the promotion and organisation of
Affiliated Societies sheepdog trials.
•
The Society produces an annual diary of trials for members and
uses its website and social media to provide details of any
changes or additions.
•
The Society publishes results of trials.
Whilst managing the Society’s affairs the Trusteeshave had regard
to the guidance issued by the Charity Commission on public benefit

Additional details of objectives and activities (Optional information)

None

Section D Achievements and erformance p

Summary of the main
achievements of the charity
during the year
2021 / 2022 (financial year 1st
November 2021 to 31st
October 2022)

( ) = previous year’s figures
Individual paying membership– number remains stable
= 217 (min. target 200)(202) (234) (237) (209)
Including21new members in 2022 (22) (14) (18 ) (21)
The majority of former European members have not renewed their
memberships post Covid restrictions.
25members owe their subscription since the Society’s banking
arrangements were changed and may leave the list in 2023.
16members have not renewed and are expected to be archived from the
list in 2023.
Life members =37- number unchanged (37) (35) (34) (33)
Affiliated trial societies = 56 entries (23 trial only members)
- numbers remains stable
(54) (55) (56) (59) (51) (63) (54)
Largely unchanged over recent years. As established trials have ended
new ones have started. Not including Nursery Heats.
Facebook followers = 2,000 (post reach 4,032)– steady growth
(1,775) (1,567) (1,461) (1,227) (1,065) (880)
Website users = 13,600- new data collection method (Google Analytics
subject to change).
(7,172) (4,424) (5,670) (5,820) (6,088) (6,266)
Website page views = 76,100 - new data collection method (Google
Analytics subject to change)
(40,621) (23,423 Covid) (46,124) (44,518) (47,551) (47,042)
Fundraising.Associated local trials raised approximately£3,000for
other non- related charities and local causes.
Training clinics.A further series of 6 free well attended beginners clinics
were held early in 2022. Experienced members provided the training
voluntarily in an indoor arena hired by the society.

Section E Financial review

Brief statement of the charity’s policy on reserves

(a) The Trustees are responsible for monitoring, managing and reviewing the Charity’s reserves.

(b) Funds are set aside for specific policy or project purposes or for general contingencies and cash flow management. The reserves identified:

Create a working balance that will help to cushion the impact of any unforeseen issues to avoid cash flow problems.
Create a contingency to cushion the impact of any unexpected events or emergencies (it is generally recommended that un-earmarked reserves should lie between 3 and 12 months of gross expenditure).
Provide a means of building up funds to be used in the future against specific planned events, liabilities or projects.
Provide an insurance reserve, to meet the estimate of any future claims and enable the Charity to meet costs and excesses not covered by insurance.
Enable the carry forward of any underspend e.g. some expenditure budgeted for projects in a given year cannot be spent in that financial year.
Will be consistent with meeting the Charity’s objects.

(c) The reserves and their designated purpose are reviewed annually by the Trustees and are reported at the Annual General Meeting.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include * ( ) previous year’s figures
additional information, where relevant about: Cash funds at year end
• the charity’s principal sources of funds (including £31,687 (£30,432) (£27,940) (£28,966) (£21,837) any fundraising).
• how expenditure has Including reserves of £21,611 (£20,299) (£20,977) (£21,402) (£17,239) supported the key objectives of the charity. Operating balance (cash) £10,076 (£10,133)
• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

ENILLWYR GWOBRWYON /TROPHY WINNERS 2022

PENCAMPWRIAETH / CHAMPIONSHIPS (Rhosgoch)

Y senglau / singles - Lady Hamer cup and Gruff Pugh trophy (olf)

Irwel Evans & Mwnt Mac

Y dyblau / brace - Meirion Jones trophy

Elgan Jones & Kate & Sue

Ymdrinwyr ifanc / young handlers 21 and under @ Coleg NPTC, Newtown - John Beck 21 (winner) and Magnox trophy (best olf)

Elgan Jarman & Telf Peg

VICTOR LUDORUM

CSJ trophy (Agored / Open) Dewi Jenkins & Jock

CSJ trophy (Dosbarth 2 / Class 2) Medwyn Ll. Evans & Sian MEITHRIN TERFYNNOL / NURSERY FINAL (Rhosgoch)

Bob y Ddol shield – to be awarded 26[th] November 2022

DOSBARTH 2 / CLASS 2 (Llanerchymedd)

Richard Hughes trophy - Arwel L. Owen & Mali

RHIWLAS trophy Aled Owen & Llangwm Bud JOHN JONES trophy Dewi Jenkins & Tynygraig Meg

Section G Declaration

The Trustees declare that they have approved the Trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Cai Pritchard Full name(s) Gwynfor Owen Position Chair Vice chair Date 10th November 2022

	NORTH WALES SHEEP	DOG SOCIETY	DOG SOCIETY	1193729	CC16a
	R	eceipts andpayments accounts
	For the period from	1st November 2021 Period start date	To	31st October 2022 Period end date

Section A Receipts andpayments
	Unrestricted funds	Restricted funds	Endowment funds	Total funds 2021/2022	Last year 2020/2021
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts (operating cash)
Individual memberships (incl. £126not assigned'donations’)	4,817.65			4,818	3,535
AffiliatedTrialsmemberships (incl. 'donations')	793.99			794	779

PL/EL insurance Affiliated Societies & NWSDS (FUW)( £53.40 surplus)	498.73			499	831

Championships2022(Rhosgoch) (£30.88 surplus)	907.88			908	1,760

Class2trial 2022(Cwm Pennant) (£37 surplus)	37.00			37	17

Nurseries2021(£364 surplus)	263.00			263	87
Nurseries2022(furtherdeposits to bemade)	225.00			225	350

Dinner 2021(notheld)
Merchandise sales (not bankedin 2022)	-			-
Donations /Bequests (incl. £188from lifemembers)	313.00			313	183
Diary adverts	125.00			125	110
	-
Bank interest	1.20			1	1
Memberships2022overpaid	115.00			115
					1,302
Transfer in Welsh National 2023 sponsorship (14.05.22 rugby game)	50.00			50	-
	8,147			8,147	8,956
A2 Asset and investment sales (see table)
*Sub total*
*Total receipts*
	8,147			8,147	8,956

A3 Payments (operating cash)
S&T fee Dec. 20-Dec. 21	3,500.00			3,500	2,500

Championships2022(Rhosgoch)	877.00			877	1,141
Class2trial 2022(Cwm Pennant)

Nurseries 2021	158.58			159	90

PL/EL insurance Affiliated Societies & NWSDS (FUW)	445.33			445	437

Room hire 2021	60.00			60
Website hosting & maintenance	256.80			257	216
Diary printing 2022 (300-76 pages)	345.00			345	-
Postage (2nd class in stock 89)	229.13			229	-
Office materials / printing (no printed diary 2021)	67.19			67	100
Translation 2021 AGM (not held)				-	-

Unrestrictedreserves (unassigned )				-	40
50% cost of Brother laserprinter	167.74			168
5x £90 buildinghire training clinics)	450.00			450
Welsh National 2023 sponsorship (14.05.22 rugby game)	50.00			50
Sheep claim 2022(1)	120.00			120	638
	-			-
Membershiprefunds2022	115.00			115
				-	1,302
*Sub total*	6,842			6,842	6,464
				-
A4 Asset and investment purchases, (see table)	-			-	-
				-
Sub total				-
*Total payments* Net of receipts (payments) A5 Transfer between funds (reserves savings net transfer on switch) A6 Cash funds last year end Cash funds this year end
	6,842			6,842	6,464

	1,305			1,305	2,492
	-50			-50	-
	30,432			30,432	27,889
	31,687			31,687	30,432

Section B Statement of assets and liabilities at the end of the period
Categories B1 Cash funds Lloyds current account Lloyds current account B5 Liabilities (creditors: payments due) Signed by Chair of Trustees Management Committee (on behalf of all the Trustees) B2 Other monetary assets (debtors: money owed / receipts) B4 Assets retained for the charity’s own use B3 Investment assets	Details		Unrestricted funds to nearest £	Endowment funds to nearest £	Last year 2020/2021 to nearest £

		Unrestricted reserves	21,611		20,299

		Sub total (reserves)	21,611		20,299
		Operating cash	10,076		10,133

	Details	Total cash funds	31,687	-	30,432
			Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
			-	-	-
			-	-	-
	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
				-	-
				-	-
	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
	Furniture: office draws	17/18	cash funds
	Fixture:display board	/ stand17/18	cash funds
	Heritage:stud books (	bequest/archive)	cash funds
	vol.1(1955) to	vol. 46 (1992)
	Promotion: field bann	er 17/18	cash funds
	Promotion: pop up / s	ailflag 18/19	cash funds
	Trial equipment: hurdl	es / pen	cash funds
	Steel fabricated handl	ers rostrum/podium	cash funds
	Whiteboard onstand	20/21	cash funds

	Details		Fund to which liability relates	Amount due (optional)	When due (optional)
				-
	Signa	ture
			Print	Name	Date of approval
			Gwynfo	rOwen	10th November 2022

CCXX R1 accounts (SS)

12/10/2022