Friends of Old Buckenham Windmill
Registered Charity 1193727
Trustees, Annual Report & Financial Statements
1S1 April 2023- 31st March 2024
Reference and administrative details
The Friends of Old Buckenham Windmill is a Charitsb￿ Incorporabj Organis8*"on ICIO). It is
registered as charity 1193727 in EnglarKI and Wales.
Trustees
Mr S Hammond,
Mrs A Dillon.
Mrs T Hammond,
Mr P Twissell,
Chair of Trustees
Charity Secretary
Treasurer
Trustee
Appointed 8 March 2021
Appointed 8 March 2021
Appointed 8 March 2021
Appointed 8 March 2021
At a meeting held on 23rd January 2024. trustees voted unanimously to co-opt an additional
trustee. Mr S Burton accepted the position and will fornially join the board in the 202415
season.
Principle Office Address
Orchard House. Mill Road. Old Buckenham. Norfolk. NR17 ISG
Report of the trustees for the year ended 31" Marth 2024
The trustees present their annual report and financial statements of the charity for the year
ended 31, March 2024. These statements have been prepared in accordance with the
Charities Act 1993 and with SORP IFRSSEI, Statement of Recommended Practice applicable
to charities preparing their accounts in accordance with the Financial Reporting Standard for
Smaller Entities leffertive l January 20151.
Financial statements have been prepared by the charity treasurer, who is a qualified,
Chartered Accountant ICIMAI. Independent review of accounts is not required as charity
income for this period was less than £25,000.
Structure and governance
The Friends of Old Buckenham Windmill was established on 8 March 2021 as a Charitable
Incorporated Organisation ICIOI. The charity was set up to formalise the long-standing
volunteer work by residents of Old Buckenham, and to support open and transparent
fundraising and grant issuing forthe benefrt of the Old Butkenham Windmill. Volunteers
provide public access to the historically significant mill and fundraise to support its
r@*torxtion 3nd progorvation.

The trust is governed in accordance with its constitution document {6th March 20211. There
are four founding trustees. all of whom remain in post atthe time of this report. No new
trustees were appointed.
In accordance with the trust's constitution. there must be a minimum of three charity
trustees, and a maximum of six. New trustees are appointed by a resolution pa55ed at a
properly convened meeting of the charity trustees. In selecting individuals for appointment,
existing trustees must have regard to the skills, knowledge and experience needed for the
effective administration of the organisation.
Objectives and activities for public benefit
The objectives of the CIO are:
The advancement of education and the preservation, protection and maintenance of Old
Buckenham Windmill for the public benefrt. in particular but not exclusively by all or any of
the following means..
Supportingthe work of the Norfolk Mills & PumpsTrust to repair, refurbish and
restore Old Buckenham Windmill to sound condition and working order.
Conserving and maintaining the mill as a working museum, open to the public.
Developing and maintaining an educational centre and visitor facilities on the mill
site so as to attract visitors and develop their awareness and understanding of the
heritage asset, including the provision of access for all people.
Relationshi￿ with other parties
Old Buckenham Windmill is owned by Norfolk County Council and operated by the Norfolk
Mills & Pumps Trust {Registered Charity 10332741. The Friends of Old Buckenham Windmill
charity operates with complete independence from these other parties, but collaborates
closely with and supports the work of the Norfolk Windmill trust, as it relates to Old
Buckenham Windfflill.
Achievements & performance
Trustees were delighted to be able to re-open the mill to the public this season. To start the
year, a party of local residents spring cleaned the tower. followed by five public open days
(May. June. July, September, October) which attracted in excess of 200 ticketed visitors for
mill tours. Sessions were hosted by unpaid volunteers from the village, including the new
provision of refreshments Itea, coffee and home-made cakes) durin8 open days which
proved very successful in terms of addttional fund-raising, but also in attracting local
residents to come and support open days who may not wish to purchase a mill tourticket.
Given the success of refreshment sales {£681.50, 56% of open day income) and the greater
involvement of Ioc31 residents trustees resolved to make the refreshment sales a
permanent fixture at mill events. Due to the exposed and south-facing nature of the slte.

volunteers found manning the refreshments table dtfficult, so trustees decided this year to
purchase a permanent tea-hut for the site, in the form of a purpose-built metsl container
tea-hut, which could also be used for secure storage of chartty property and stock. An order
has been placed for the supply of the hut, which will be funded from three sources- a grant
from Old Buckenham Parish Council l£l,000- not yet received, so not shown in this yearfs
statement). a private donation of £1,(￿, and the balance of £949.60 from charity reserves.
We look forward to receiving and buildingthe tea hut in time for the 2024 season.
The final event of the season saw the mill being used to host a Christmas event. Local
families were able to pre-book tickets to visit Father Christmas in the mill. On arrival,
families gathered in a heated marquee on site to engage in craft artivities and enjoy
inclusive refreshments. Following this. groups of children were led into the ground floor of
the mill tower which had been turned into a Christmas grotto with decorations and fairy
li8hts, for a 8roup visit with Father Christmas. Santa read a specially written christmas story
about a Polar Bear and an 'enchanted' windmill. and then each child received a plush Polar
Bear cuddly toy to take home. Reviews of the event from visiting parents were very positive
nd the day brought in an addrtional £899.54. Costs amounted to £356.98. returning a day
profit of £542.56 and making in the most lucrative event of the year. Trustees hope to run
similar special events again in the future.
Financial Review
This financial year opened with a balance of £24.960.07. Donations to the charitytotalled
£1,459.95 and a further £2,101.18 was raised through admission tickets and refreshments
on open days. and through the children's'Father Christmas, event hosted at the mill.
A total of £3.573.69 was paid out by the trust in this financial year. The largest outgoing was
a single payment of £2,949.60to purchase a new pemianent tea hut and storage solution
for the mill site, to facilitate future events and open day5.
The financial year closed with a balance of £24,947.51, which was £12.56 lower than the
opening b31ance for the year. Given the significant capttal investment for the tea hut,
trustees were happyto finish the year flat on the previous close.
Detailed accountin8 Statements can be found in 'Appendix A, in this report.
Trustees, responsibilities in relation to the financial statements
The trustees are responsible for preparing the Trustees. Report and the financial statements
in accordance with applicable law and UnFted Kin8dom Accounting Standards. The law
applicable to charities in England and Wales requires the trustees to prepare financial
statements for each financial year which give a true and fair view of the state of affairs of
the charity and of the incoming resources and application of resources of the charity for that
period. In preparing these financial statements, the trustees are required to..
select suitable accounting policies and then apply them consistently:

observe the methods and principles of the Charities SORP {FRSSEI-
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any
departures disclosed and explained in the financial statements,- and;
prepare the financial statements on the going concern basis unless it is inappropriate
to presume that the charity will continue in businÈgs.
The trustees are responsible for keeping accounting records which disclose with reasonable
accuracy the financial position of the charity and enable them to ascertain to ensure that
the financial statements comply with the Charities Act 1993, the Charity (Accounts and
Reports) Regulations 2(K18 and the provisions of the trust constitution. They are also
responsible for safeguarding the assets of the chartty and hence for taking reasonable steps
for the prevention and detection of fraud and other irregu13rrties. The trustees are
responsible for the maintenance and integrity of the charity and financial information
included on the charity's online pages.
Exemptions from disclosure
None.
Trustee approval
This annual report was approved by the trustees on 25th of January 2025. and signed on
their behalf by:
//
Mr S Hammond
Chair of Trustees
Mrs A Dillon
Charity Secretary

Appendix A - Accounting Statements
Summary Accounts
The Friends of Old Buckenham Windmill
Mar-24
Income & Expenditure Account
Opening Balance
24.960.07
Income
Open Dav
Father Christmas at the Mill
Legacy Donation
Misc Donations
1,201.64
899.54
1,459.95
3,561.13
Costs
Open Day- Expenses
Father Christmas at the Mill
Admin Cost5
TeaHut
255.12
356.98
11.99
2,949.60
3,573.69
Closing Balance
24.947.51
Represented By
Bank Balance
24.848.61
98.90
Petty Cash Balance
Total Cash
24,947.51
Summary forthe Year
Open Day
Father Christmas at the Mill
946.52
542.S6
Donation5
Tea Hui
Admin
1,459.95
2,949.60
11.99
12.56

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