CDVH CIO Charity Number 1193669
Carnon Downs Village Hall Trustees: Annual Report For 2022
Summary:
The village hall continues to make steady progress recovering from the challenges of coronavirus and the changes to the management committee. Financially with bookings back to normal levels the reserves are at a healthy level. Despite the rise in energy costs Trustees decided to maintain the hall hiring rates and not to put them up. It was felt that cost of living rises at home were enough for our residents to deal with.
Objectives
The objectives of the Village Hall remain unchanged: In brief they are to run village hall for the inhabitants of the Parish of Feock.
The Trustees
Peter Jefferson Chairman Ray Goddard (retired Sept 2022) Treasurer Alison Avard Richard Brickell Anne Bolton Bob Richards
Team Members
Katie Jose handed over most of her role to Claire Whaley as the lead booking officer. Anne Bolton Manages the daily working of the hall supported by Jackie Kingsman, Margaret Barry, Sandy Ball, Mary Rudd. Other volunteers provide their time to keep the hall running well. Cormac is contracted to provide the cleaning.
Bob Richards supported by various volunteers manages the fabric of the building and the utility contracts.
Policies
The generic policies used by the Village Hall are those developed by the hall when it was registered as a non-incorporated charity. These will be reviewed over the years and kept both up to date and relevant.
Main Activities
2022 saw hall usage effectively back to pre-covid figures. This has made the hall very busy with an average of 5 bookings a day 365 days a year. In reality a typical autumn /spring day sees more than 7 bookings daily. One of the main duties of a trustee is to make sure that the charity is meeting its charitable purpose. Trustees are having to look closely at our current booking load, particularly for the main hall, to make sure that we are providing a community space for the use of the local community. This remains ongoing work in 2023 where we will look at protected booking windows for local activities, a membership scheme and other measurers that can keep us on track.
Trustees have recruited Maria Roper to help with the administration of the hall as we were unable to recruit a volunteer treasurer to replace Ray Goddard who was in post for over 10 years. Maria is remunerated for 6 hours per week on average.
Future Development
Trustees are focused on recruiting new members to the board to replace existing trustees. This is a new challenge for the village. It is caused by the new CIO’s constitution stipulating 3-year terms with a maximum of two terms. This is deliberate and the community will need to respond to this new way of working.
CDVH Charitable Incorporated Organisation Number 1193669
Finances
As can be seen from the financial report below our accounts remain strong with income and expenditure fairly well balanced and bookings back to pre-pandemic levels.
Carnon Downs Village Hall
Income and Expenditure for the period 1st January 2022 to 31st December 2022
| Income | 2022 | 2021 |
|---|---|---|
| Hall Hire | £26,416.50 | £11,153.75 |
| Donations | £587.14 | £17,358.79 |
| PV's | £845.46 | £821.65 |
| Lottery | £12.00 | £456.00 |
| VAT | £0.00 | £719.18 |
| Total | £27,861.10 | £30,509.37 |
| Expenditure | ||
| Honorarium | £1,200.00 | £200.00 |
| Admin / Salary | £858.23 | £0.00 |
| Cleaning/Caretaking | £2,818.64 | £1,796.40 |
| IT Software / Supprt | £283.34 | £627.95 |
| Window Cleaning | £175.00 | £105.00 |
| Consumables | £249.59 | £104.68 |
| Electricity | £1,191.19 | £843.23 |
| Gas | £1,644.63 | £770.55 |
| Telephone / Broadband | £763.57 | £856.10 |
| Water | £933.27 | £232.52 |
| Container | £571.58 | £718.58 |
| Maintenance / Repairs | £1,727.98 | £2,858.80 |
| Bolier Maintenance | £282.00 | £0.00 |
| Stationery / Admin | £462.75 | £100.07 |
| Gardening | £925.00 | £1,285.00 |
| Performing Rights | £253.30 | £830.80 |
| Insurance | £1,792.91 | £1,667.37 |
| Projects | £1,444.16 | £4,178.80 |
| VAT | £2,497.04 | £643.31 |
| Accounts Checking | £9.99 | £0.00 |
| Lottery | £112.50 | £240.00 |
| £20,196.67 | £18,059.16 |
CDVH Charitable Incorporated Organisation Number 1193669
| Income less Expenditure | £7,664.43 | £12,450.21 |
|---|---|---|
| Building Insurance | ||
| Valuations | ||
| Village Hall | £1,821,648 | |
| Contents | £48,586 | |
| £1,870,234 | ||
| Monetary Assets | ||
| Bank Current Account | £57,281 | |
| less Cheques Outstanding | £1,190 | |
| plus Income due | £1,309 | |
| Total | £57,400 |
Signed :- ___ On original_____ Ray Goddard, Treasurer Date :- _Feb 2023 ______
These accounts have been prepared from the management books and records and, in my opinion, they
give a true and accurate financial view of the financial position and results of Carnon Downs Village Hall as at 31st December 2022
Signed :- _On Original_______ Independent Examiner Date :- _Feb 2023____
Safety, Complaints, Concerns.
Trustees are pleased to be able to report that during the year there were no significant issues beyond those that one might normally expect when working to accommodate a range of groups and organisations
P M Jefferson Chairman CDVH 20 July 2023
CDVH Charitable Incorporated Organisation Number 1193669