DocuSign Envelope ID: FC3C42CF-F2E3-49AB-B9EE-D771315E9999 **.** **THE VINE CENTRE Annual Report of the Trustees & Financial Statements Year ended 31 March 2023 Registered Charity Number 1193666** The Vine Centre Annual Report and Accounts – FY22-23 DocuSign Envelope ID: FC3C42CF-F2E3-49AB-B9EE-D771315E9999 |**CONTENTS**|| |---|---| ||**Page**| |Reference and Administrative Details|2| |Structure, Governance and Management|3/6| |Objectives and Activities|| |(Achievements and Performance)|6/10| |Future Plans|11| |Financial Review|12| |Independent Examiner’s Report|13| |Statement of Financial Activities|14| |Balance Sheet|15| Page 1 The Vine Centre Annual Report and Accounts – FY22-23 DocuSign Envelope ID: FC3C42CF-F2E3-49AB-B9EE-D771315E9999 The Trustees present their report with the financial statements of the Charitable Incorporated Organisation (CIO) for the year ended 31 March 2023. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities'(FRS102) in preparing the annual report and financial statements of the charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1193666 ## **Principal address:** 33, Station Road, Aldershot, Hampshire GU11 1BA ## **Trustees** Alex Crawford (Chair) - resignation received 24/01/2023 Joyce Bellwood (Chair) – appointed 24/01/2023 (Formerly Trustee) Katherine Loxton (Treasurer) Malcolm Bellwood David Haley - resigned 11/10/2023 Hilary Steventon Major Mani Rai ## **New Trustees** Mark Rosling - 02/09/2022 Amiee Eaves - 02/09/2022 - resigned 20/09/2023 Kathryn Charles – 02/09/2022 - resigned 24/07/2023 Cathy Berry – 02/12/2022 ## **Secretary** Tracey Ashton ## **CEO (Chief Executive Officer)** Lesley Herniman ## **Independent Examiner** Janice Matthews, ‘Menzies LLP’, Magna House, 18-32 London Road, Staines-Upon-Thames. TW18 4BP ## **Bankers** CAF Bank Ltd, 25, Kings Hill Avenue, Kings Hill, West Malling, Kent. ME19 4JQ Aldermore Bank, 4[th] Floor, Block D, Apex Plaza, Forbury Road, Reading. RG1.1AX Hampshire Trust Bank, 55, Bishops Gate, London. EC2N. 3AS. Page 2 The Vine Centre Annual Report and Accounts – FY22-23 DocuSign Envelope ID: FC3C42CF-F2E3-49AB-B9EE-D771315E9999 ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The Vine Centre is controlled by its governing document, the Constitution, and operates as a CIO. The CIO was registered on 25 February 2021 as The Vine Centre (Charity number) 1193666. ## **Trustees and Method of Appointment** The CIO has 11 Trustees, responsible for its governance. The CIO welcomed a new Chair of Trustees, Joyce Bellwood who succeeded Alex Crawford in January 2023. The CIO actively recruited four new Trustees, ensuring that the Charity is led by people with skills that will support the senior management team to deliver the CIO’s many support services, ensuring that the individual needs of the people who access the CIO continue to be met. The Trustees of the CIO may be appointed during the year at a quarterly Trustees Meeting, subject to interview. The candidature of people with skills, experience and/or interests relevant to the CIO’s activities are encouraged through advertising publicly and soliciting local organisations. Trustees may serve for up to four years before re-election. Trustees are governed by the CIO’s Constitution. ## **Induction and Training of Trustees** Following appointment, new Trustees are introduced to their role, issued copies of the Constitution and a guide to the policies and procedures adopted by the CIO. All Trustees are expected to attend training that is relevant to their roles and read a number of publications from the Charity Commission, ensuring that Trustees are aware of the scope of their responsibilities under the Charities Act 2011. It is a mandatory requirement for all new Trustees to complete an online Safeguarding Training course. ## **Risk Management** The CIO operates a Risk Management process that meets the requirements of the Charity Commission. The significant risks to which the CIO could be exposed are a) income is insufficient to cover expenditure b) Trustees lack relevant skills or commitment c) activities potentially outside of objects, powers or terms of gift (unrestricted reserves) d) loss of key staff. Priority is given to managing and mitigating these risks effectively. The CIO’s financial position is monitored and reported on quarterly to the Trustees by the CEO. A number of lower priority potential risks have been identified and up to date policies that are reviewed annually are in place to minimise the consequences of all identified risks. The Trustees discuss all aspects of the CIO’s operations at every Trustees Meeting to understand, identify and manage risks. ## **Wider Network** The CIO works with many organisations including local authorities, voluntary organisations, corporate partners, the military, churches, the local community, adult services, older people’s services, children’s services, police and probation. We have strong links with the CCG, NHS and local GP surgeries in and around Hampshire. Staff and Volunteers attend multi-agency meetings, local training, presentations and events regularly. ## **Funding** The CIO’s thanks go to all those that contribute to the to the support services offered by The Vine Centre allowing for its continued success in supporting those most in need. ## **Funders** ABF Soldiers Charity Aldershot Charitable Trust Alder Tree Lodge Page 3 The Vine Centre Annual Report and Accounts – FY22-23 DocuSign Envelope ID: FC3C42CF-F2E3-49AB-B9EE-D771315E9999 Amazon Smile Boomerang Media Broadhurst Ltd Charlotte Bonham Carter Easy Fundraising Edward Gosling Ecclesiastical Farnborough Lions Farnborough Rotary Fluor Ltd Future Point Garfield Western Girdlers Charitable Trust Hampshire County Council – (Household Support Fund, Councillor Funding & Local Solutions) HIWCF Hogs Back Brewery Inner Wheel Lloyds Bank Foundation Mumford Milestone Wealth National Lottery – Awards for All & Community Fund Neighbourly Rushmoor Borough Council Rushmoor Lottery Rushmoor Rotary SGN Energy Shanley Foundation Sir Jules Thorne Skipton Building Society The Hedley Foundation The Tudor Trust VIVID Housing Ltd We are Digital Trading Zurich Insurance Ltd The list of Funders is not exhaustive, the CIO receives support from local churches, community groups, regular givers and one - off monetary donations. We are extremely grateful for the support we receive from the community of Rushmoor and surrounding areas. The CIO is also supported with non-monetary donations from St Mary’s Church, Frensham, Waitrose, Sainsburys, Tescos, Lidl, Hill (builders), Rotary, Hygiene Bank, Strand Europe Ltd, The Aldershot Institute, individuals and the community. The CIO continues to seek grant and trust funds and have worked incredibly hard on the marketing and networking of the CIO, to attract government and community funding. During 2022 to 2023 there has been a good community response and a substantial increase in successful grant applications particularly for core funding and projects. Interest in the CIO is created through social media outlets, press releases, radio interviews, talks and a presence at community events. The CIO has a robust fundraising strategy in place which is managed by the CEO. Page 4 The Vine Centre Annual Report and Accounts – FY22-23 DocuSign Envelope ID: FC3C42CF-F2E3-49AB-B9EE-D771315E9999 ## **Volunteers** Volunteers are an important resource in all aspects of The Vine Centre’s work and we accept applications for these posts from our clients and from the wider community, in total we received voluntary support from 48 individuals including the Board of Trustees. Volunteers have supported the CIO by working with the staff team to help run the Community Cupboard, Silvers, Culture Café, My Helping Hand, Cooking with Confidence, Barista Training, Community Café, My Space and cleaning. In addition, one volunteer counsellor has worked in conjunction with the mental health workers adding value to the support offer of the CIO. All Volunteers working directly with vulnerable adults and families are required to undergo a DBS check funded by the CIO. At the end of 2022 one of our staff members received additional hours to become the CIO’s volunteer lead, ensuring that the CIO is supporting its volunteers with bi-monthly team meetings, offering training and development and keeping them up to date with any operational developments. The meetings are in place to encourage open conversations, brain storming and team building. All meetings will be facilitated by the volunteer and a member of the senior management team. - All volunteers are offered training opportunities which have include: - ➢ Barista Training - ➢ Learn My Way (IT course) - ➢ Food Hygiene certificate (Level’s 1 & 2) - ➢ Allergy Awareness - ➢ Safeguarding Adults The CIO appreciates the hard work and commitment of all of its volunteers as without them we would not be able to offer such a comprehensive package of support. ## **Staffing** The CIO employs a CEO, who is supported by an operations manager, both posts are offered on a fulltime basis. There is a full-time lead mental health worker, a full-time senior support/project worker, one trainee mental health worker who works on a part- time basis. Also employed are a project worker who delivers IT, training and employment services, a driver, barista and a support worker who works in the CIO’s Community Cupboard. The CIO employs a part-time Fundraiser who works closely with the CEO. In January 2023 the Vine Centre secured funding from Hampshire County Council for a further support worker a 28 hours post to support those aged 65 and over in their own homes with digital, mental health, energy and budgeting support. There are 11 staff members employed by the CIO. During 2022 to 2023 the staff team has attended the following training: - ➢ Fundraising Strategy - ➢ CO Awareness - ➢ In-Form Report Writing - ➢ Suicide Prevention - ➢ Essential Health & Safety in the Workplace - ➢ Emergency First Aid at Work Level 3 - ➢ Autism Awareness - ➢ Safeguarding Adults - ➢ Budgeting Basics - ➢ Mental Health Awareness (Level 1) - ➢ Introduction to Welfare Benefits Page 5 The Vine Centre Annual Report and Accounts – FY22-23 DocuSign Envelope ID: FC3C42CF-F2E3-49AB-B9EE-D771315E9999 - ➢ Mental Health Level 2 (in progress) - ➢ Drugs Awareness (Diploma level 2) - ➢ Universal Credit Overview - ➢ Awareness of Mental Health & Wellbeing - ➢ Minute Taking Certification - ➢ Barista Training The CIO has contracts with three self-employed individuals who provide their services as a book keeper, financial controller and therapeutic artist. Day to day operational responsibility for the CIO rests with the CEO, who is responsible for the oversight of the volunteers who provide valuable support to both staff and clients alike. ## **Client Participation** The CIO encourages clients to be involved in the shaping of services and to participate in conversations around new initiatives and the implementation of new service offers. Clients act as peer mentors and are offered volunteering opportunities. Clients have been invited to attend working groups with the staff team which include improving the CIO’s website and putting together the no-waste cookery book included graphics, recipe ideas, attending cookery classes and helping staff to proof read and edit the book. When employing new staff members, the CIO has consulted with clients and sought their opinions, involving them in the interview process, introducing them to candidates and showing them around the premises. The CIO believes that a clients participation in the management of our services is integral to its continued success; in particular with helping to secure funding. Without client engagement, their stories, achievements and feedback the CIO would cease to exist. ## **Objectives & Activities** ## **Objectives** The object of the CIO is: “to provide a centre and services”, which offer information, advice, advocacy, training, counselling and health care services and recreational facilities to its clients, particularly those who are vulnerable by homelessness, unemployment, mental health, learning difficulties, addiction, poverty, or social deprivation, to reduce social isolation, enable change and improve quality of life.” ## **Aim** The CIO’s aim is to offer an inclusive support service, which places clients at the centre, helping them to accept and to deal with their problems in a safe environment and assisting with the growth of selfesteem and confidence that facilitates change. This in turn empowers individuals to reach their true potential and progresses their chances of employment, training, education, freedom from addiction, improves mental health, assists with social interaction and prevents social isolation. ## **Vision** ‘To unlock the potential of every client through personalised support’ Page 6 The Vine Centre Annual Report and Accounts – FY22-23 DocuSign Envelope ID: FC3C42CF-F2E3-49AB-B9EE-D771315E9999 ## **Public Benefit** The Trustees have had due regard to the Charity Commission guidance on public benefit. The Trustees believe that the information outlined gives evidence of the public benefit the CIO offers to the community. The CIO supported **1053** individuals in 2022 to 2023 and **459** families which include those in food poverty. In 2021 to 2022 the CIO had worked with **1049** individuals and **238** families. There has been a substantial increase in those needing support due to the mental health, food and fuel poverty and those that are socially isolated. The age range for using services has also changed as The Vine Centre are now supporting more family units, the youngest beneficiary was **newborn** and the oldest was aged **92** . Of the total number of clients supported **724** are new to the CIO. The CIO has continued to see an increase in females accessing its services. Of those accessing the CIO’s many services, **50.8%** were females and **48.7%** were males, **0.5%** identified as other genders during 2021 to 2022 the client split was, **49% male** and **50.7%** female and other **0.3%.** The CIO’s support and project worker team worked with **412** clients during April to March 2022 to 2023 with each client accessing 1:1 support an average of 5 times, **2,060** sessions have taken place. The support offered included help with benefits, budgeting, housing, filling in forms, school applications, utility support, appeals and those needing support with low level - mental health issues. All clients accessing 1:1 support completed a full risk and needs assessment and physical health questionnaire, ensuring that they are referred to specialist support if necessary. The CIO employs a specialist mental health worker who is supported by the Operations Manager and a trainee mental health worker who support those that have a mental health diagnosis, are in the process of being diagnosed or who have anger management issues. The CIO’s mental health workers support clients for 6 to 8 weeks, however there is not a time limit on support so some clients have been accessing support for more than 6 months. The team worked with **173** clients of these **81** also received anger management support. Referrals for this service come via the Community Mental Health Recovery Service (CMHRS), Probation, NHS, GP’s, Adult and Children’s services other charitable organisations and community groups and the CIO’s other support services. The CIO’s mental health provision is funded and supported by Broadhurst Ltd and Rushmoor Borough Council. The CIO’s specialist mental health worker is also trained to work with those in addiction by facilitating GASP (Gambling, Alcohol & Substance Misuse Project) working towards a harm-minimisation approach enabling clients to better function in everyday life; including returning to social activities, training and employment and re-engaging with family and friends. The total number of clients supported during 2021 to 2022 through GASP was **22** most of who were veterans, serving military or their families. A further 16 individuals received GASP 1:1 support and mental health support as they presented with a dual diagnosis; the CIO received funding from the ABF Soldiers Charity and Fluor Ltd to support the work with GASP this year. The CIO’s mental health provision is further supported by offering a weekly therapeutic art group, most the attendees work with the therapist for around 4 months in all **33** clients have been supported through this invaluable project. ## **Support/ Social Groups Culture Café** The CIO’s Culture Café has now been running successfully since July 2021. The project, which is funded by the Community Lottery Fund, continues to grow. The Culture Café was set up for those under 55 offering training, learning new skills, activities and social interaction. The project reduces social isolation facilitates change and improves mental health and well-being in a safe space. The project runs on a Page 7 The Vine Centre Annual Report and Accounts – FY22-23 DocuSign Envelope ID: FC3C42CF-F2E3-49AB-B9EE-D771315E9999 weekly basis and sees an average of **20** participants. During the reporting period, April 2022 to March 2023, **82** individuals have accessed the Culture Café attending workshops such as; floristry, willow weaving, First Aid training, website planning, arts/crafts, animal therapy, team building, air dry clay making and cookery classes. The Culture Café has a personal development fund to give clients a chance to do something they have never done before this has improved confidence and self-esteem and are as follows: Gordon Ramsey cookery course, Theatre Friends membership, beginners craft workshop, crochet workshop, Paediatric First Aid, gym membership, drawing class and dance class. The Culture Café also offers barista training, giving clients the opportunity to learn how to use the barista machine and gain real work experience in our Café giving clients the opportunity to practice customer service, making drinks and using the till in a supportive environment. Virtual College offer an online accredited course which **56** clients completed during the course of the year. ## **Silvers** The CIO’s Silvers group is run weekly and is focused on those aged 55 and over. On average there are **22** attendees who are mainly of retirement age and include those who are socially isolated and lonely and want to meet people of a similar age. There is a different activity or focus each week such as flower arranging, origami, craft sessions, chair pilates, yoga, music, bingo and games. Silvers clients have taken part in talks on falls, CO awareness and scam awareness and visited Milestones Museum, saw a Pantomime and went on a beach trip. ## **Cooking with Confidence (No waste cookery classes)** The aim of cooking with confidence is for clients to improve their cookery skills, learning basic healthy recipes to replicate at home, using basic stock ingredients which could already be available or are cheap to purchase. In addition, clients are encouraged to use up leftovers, batch cook and freeze food, leading to healthier and less costly menu choices. After the food has been cooked, clients eat the food they have prepared, which helps with socialising in a group setting, sharing tips on reducing costs and recipe ideas. During 2022/2023; 33 clients attended the cookery classes of those 11 clients completed level 1 or level 2 food hygiene course and a further 3 clients completed Allergy Awareness. The CIO has secured funding to create a No-waste cookery book and are looking to have this on sale by late 2023, all recipes will have been produced and cooked by staff, volunteers and clients who work as part of the Cooking with Confidence (No waste cookery classes). ## **Community Cupboard** The CIO has been running its food pantry operation since May 2021 with a grant from the Government’s Household Support Fund, awarded through Hampshire County Council. The project is also supported by VIVID, community, local businesses and supermarket donations both with produce and funding. The CIO has seen **3644** visits to the community cupboard during 2022/2023 an increase from **1664** in 2021/2022, this is due to the cost of living crisis affecting food and energy costs and leaving households less to spend on essential items. To ensure that the CIO can continue to offer food provision, on the fourth visit to the community cupboard those needing to access food support are asked to attend a budgeting session with a member of staff. This ensures that they are in receipt of all the correct allowances and benefits that they are entitled to enabling the CIO to assess the need for food support, those that can are then asked to make a small monetary donation. The Community Cupboard provided additional support to those in food poverty during Christmas with our annual ‘Vinemas’ where over **200** households were supported with Christmas hampers, goodie bags and presents for both children and adults. Those clients that were unable to collect, in particular the disabled, elderly and larger families were offered a home delivery service. The CIO offered children’s healthy lunches during the school holiday periods to help supplement a families weekly shop ensuring that children did not go hungry whilst at home and taking the financial Page 8 The Vine Centre Annual Report and Accounts – FY22-23 DocuSign Envelope ID: FC3C42CF-F2E3-49AB-B9EE-D771315E9999 pressure from families struggling due to high food and fuel costs, **543** children were fed as part of the ‘Kids Lunch’ initiative. ## **Communit** y **Café** The CIO runs a Community Café every Wednesday to help those in financial crisis many of those seeking food support from the Community Cupboard access the Café which is run as a drop-in service with all attending receiving refreshments and support. The support on offer includes budgeting, referrals to Step Change or the CAB, advocacy and help to navigate the benefits system. During 2022/2023 the Café supported **240** households in 2021/2022 it was **136** , the need for the Café’ continues to grow and the CIO is looking to expand the opening hours of the Café’ to meet demand. ## **Training & Employment Services:** ## **My Space** My Space runs every Monday for 5 hours and offers training and employment opportunities which includes CV writing, interview skills, job searches, digital assistance, help and training. The project offers one to one support and does not have a time limit so that those accessing this service can do so at their own pace. The project aims to help those who do not have access to the internet or a computer, or those who have low level IT skills, lack confidence and self-esteem and who need additional support to allow them to access employment, training or volunteering opportunities. A total of **112** clients were supported and achieved the following outcomes: **85** were helped to create a CV, **39** clients back into paid employment, **39** completed training courses, **18** took up voluntary positions both externally and at The Vine Centre and **84** completed 3 or more courses offered as part of Learn My Way a beginners digital skills database. All attendees are encouraged to complete our inhouse Barista course and training which is offered at the Culture Café’ ## **My Helping Hand** The CIO’s ‘My Helping Hand’ project was started four years ago in response to an increase in those attending ‘My Space’ presenting as being unable to read or write, struggled with numeracy and had no digital skills. Clients were expected to find work but did not have the basic skills required to gain employment or training. The project works with clients on a long-term basis **a** nd is facilitated by a qualified teacher. As well as helping clients to access employment it helps them to be able to read signs, recipes, a book to a grandchild, order prescriptions and shopping on-line. The project improves a client’s quality of life and supported **21** individuals improving confidence and self-esteem and reduced social isolation. ## **New Services** ## **We are Digital** ‘We are digital’ is a provider funded by the Government. The CIO has previously worked with them on projects such as the EUSS Visas. The CIO successfully applied for a HMCTS (Her Majesty’s Court and Tribunal Service) contract to help clients digitally appeal against benefit Decisions in particular PIP (Personal Independence Payment) as a registered digital centre the CIO was successful and won the contract the CIO also completed a cyber security assessment and are now certified as cyber secure. The CIO identified this as need, as those accessing our services did not have the skills or technology to complete on-line appeals digitally which is now a requirement. Referrals are received via an on-line booking service and can be delivered face to face or by phone contacts making the project accessible to all. The Project is open for appointments over three days (15 hours) and commenced on 5[th] September 2022, from the start date until the end of March 2023 this service has helped **29** people appeal benefit decisions successfully. The contract for this project runs until October 2024. Page 9 The Vine Centre Annual Report and Accounts – FY22-23 DocuSign Envelope ID: FC3C42CF-F2E3-49AB-B9EE-D771315E9999 ## **Stepping Out** ‘Stepping Out’ is a floating support project designed for those over 65 who need support in their own homes this can be due to anxiety, depression, disability or as simple as not wanting to be a burden and ask for help, often they are feeling lonely and socially isolated **.** The project aims to support this client group to become digitally aware allowing then to order groceries online, prescriptions, talk to others via social media platforms and face-time family members and friends and set up their phones correctly. The project also seeks to help clients engage with the wider community by attending age specific groups within their locality including the CIO’s own services allowing them to talk to like-minded people ‘improving their mental health and well-being’. The staff member working on the project is a trained IT tutor who has also received safeguarding, mental health awareness, CO awareness, budgeting, suicide prevention and benefits training ensuring that a client is supported with any additional needs in including help with food and fuel poverty. ‘Stepping out’ is a pilot project and will run for a year from January 2022 to December 2023 in the first 6 weeks from the project start date **17** clients have been supported. The CIO will start seeking continuation funding in June 2023. ## **‘Switched On’ (SGN Safe and Warm)** The CIO was seeing more clients in crisis because they could not fund their energy costs. A grant application was made to SGN which was successful enabling the CIO to offer an energy support group named ‘Switched On’. The Project is run every morning as a drop-in and for booked face to face or telephone appointments. Clients that are eligible are added to the Priority Register to ensure that if there is a power outage they are contacted and assured that they will be re-connected before other households. The Register is for those with children under 5, of pensionable age, disabilities and vulnerable adults. ‘Switched On’ staff give advice on energy saving tips, budgeting and work with energy companies to set up more affordable repayment plans, reduce debts and open a line of communication ensuring that those most in need don’t have utilities disconnected. The project also links in CO Awareness to ensure that vulnerable adults have a better understanding of this serious issue as well as having conversations around safety in their homes all staff have received CO Awareness training funded by SGN. ‘Switched On’ is a pilot project that started in February 2023 and ends in August 2023 with continuation funding available if engagement is high and outcomes positive. To date the project has supported **127** households. ## **Cosy Hub** The CIO set up its Cosy Hub in November 2022 and it ran until March 2023, in response to high energy prices and the Cost- of- Living crisis. The Cosy Hub offered a warm space for people to come in use a computer, charge their phones, talk to a support worker, take part in activities, have a hot drink and something to eat. Those attending were struggling to heat their homes and were having to make choices between eating or heating. The Cosy Hub supported 214 individuals and handed out 62 warm packs which included, blankets, flasks, food items hats, slippers and scarfs. Page 10 The Vine Centre Annual Report and Accounts – FY22-23 DocuSign Envelope ID: FC3C42CF-F2E3-49AB-B9EE-D771315E9999 ## **FUTURE PLANS:** The Vine Centre will continue to adapt and change its services to meet the needs of the community. Future plans include; - The Trustees and CEO working together to develop a three-year strategic plan for the CIO – a working group has been put together with the first meeting taking place at the end of 2022 the plan will be implemented by the end of 2023. - To develop and implement a succession plan for Trustees, CEO and the Management Team. - To continue to develop the skills of our staff, volunteers and Trustees. - Consolidating current services after a period of continuous change. - Working with key partners to identify and to implement viable, sustainable projects that meet the needs of the community including floating support projects. - Identifying Opportunities that will allow the CIO to become more sustainable including room hire, fundraising events, giving talks and no-waste cookbook sales. ## **THIS IS WHAT WE DO:** Page 11 The Vine Centre Annual Report and Accounts – FY22-23 DocuSign Envelope ID: FC3C42CF-F2E3-49AB-B9EE-D771315E9999 ## FINANCIAL REVIEW - by Treasurer – Katherine Loxton ## **Review of the Year** During 2022-23, The Vine Centre generated an income of £377,900 (£384,054 in 2021-22). The CIO’s total expenditure was £330,342 (£313,595 in 2021-2022) The overall net surplus resource is £47,558 (£70,459 surplus in 2021-22) ## **Katherine Loxton (Treasurer) comments** The CIO is carrying forward unrestricted reserves of £172,788 of which £70,000 represents the agreed running costs reserve. The CIO has undergone much growth and changes over recent years, much of its success is its ability to adapt and change quickly to the circumstances (covid, fuel and food poverty, family support, refugees etc). as the client base grows with each crisis our reserves, above 6 months running costs, enable the CIO to respond to urgency or needs whilst also providing a level of ongoing permanence. ## **Reserves policy** The Trustees aim to hold reserves sufficient to cover 6 months’ running costs which amounts to £70,000, we are currently running in line with policy requirements. This is through a combination of unrestricted funds and appropriate restricted funds. Reserves are split into general and fixed asset reserves. This is to ensure that fixed assets are separately accounted for. ## **Joyce Bellwood (Chairs) comments** The CEO and staff of The Vine Centre have shown innovation and flexibility in identifying areas of need within the local community by providing appropriate support when required. The CEO and staff of the CIO, backed by a supportive Board of Trustees, are to be congratulated on their work which provides much needed assistance to so many individuals and families. ## **ON BEHALF OF THE BOARD:** Joyce Bellwood - Chair of Trustees 20-Nov-2023 Date: The Vine Centre Annual Report and Accounts – FY21-22 Page 12 Docusign En¥ÈlopÈ ID". FC3C42CF-F2E3-49AB-B9EE-D771315E9999 THE VINE CENTRE MENZIES INDEPENDENT EXAMINERS, REPORT Indep8nd8nt examiner's report to the Trusteès of The Vine Centr• I'th• Charity'l I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2023. Responslbllltles an(1 basls of report As the Trustees of the Charity you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 (the 2011 Act'l. I report in respect of my examination of the Charitys accounts carried out under seciion 145 of the 2011 Act and in carrying out rny examination I have followed the applicable Directions given by the Charity Cornrnission under section 14515llbl of the 2011 Act. Independent examiner's Statement Since the Charity's gross incorne exceeded £250.000 your examiner musl be a member of a body listed in section 145 of the 2011 Act. I confirm th* l am qu81ilied to undert8ke the exarnin81ion bec8use l am 8 member of Institute for Gh8rtered Accountants in England and Wales, which Is one of the listed bodies. I have completed my examination. l eonfim that no matters have come to my attention in connection wth the examination giving me caLJse to believe that in any material respect. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act., or the accounts do not 8ccord with those records., or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charivs Trustees those matters l am required to state lo them in an independent examinerfs report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charitys Trustees as a body, for rny work or for this report. Signed.. Do¢US￿nId by.. Dated.. 21-Nov-2023 Janice Matthews FCA 634F240E92A4471 Menzies LLP Ch8rtered Acwunlanls Magna House 18-32 London Road SlaiNes-Upon-Th8mes TW18 4BP Page 13 Docusign En¥ÈlopÈ ID". FC3C42CF-F2E3-49AB-B9EE-D771315E9999 THE VINE CENTRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 Restrlcted funds 2023 Unrestrlcted funds 2023 Total funds 2023 Total funds 2022 Note Income from.. Voluntary incorne Activities for generating funds Investments 211,319 147,918 17,410 1,253 359,237 17,410 1,253 359,520 24,534 Total income 211,319 166,S81 377,900 384,054 Expenditure on.. Raising funds Charitable activities 2,577 134,345 2,577 327,765 16,476 297, 119 193,420 Total expenditure 193,420 136,922 330,342 313,595 Net movement in funds 17,899 29,659 47,S58 70,459 Reconclllatlon of funds: Total funds brought ft)tward Net movement in funds 101,753 17,899 143,129 29,659 244,882 47,558 174,423 70,459 Total funds carried forward 119,652 172,788 292,440 244,882 The Statement of fin8nci81 activrti85 indudes 811 gains 8nd1055es r8cognis8d in the ye8r. The notes on pages 16 to 24 ft)m part of these financial statements. Page 14 Docusign En¥ÈlopÈ ID". FC3C42CF-F2E3-49AB-B9EE-D771315E9999 THE VINE CENTRE BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 Note Fixad assats Tangible assets 8,392 10,855 8,392 10,855 Cur￿nt assets Debtors 10 80 Cash at bank and in hand 293.162 250,447 293.242 250,447 Creditors.. amounts falling due within one year 19.1941 (16,420) Net current assets 284,048 234,027 Totsl a¥$ets less current liabilities 292,440 244,882 Totsl net a¥¥ets 292,440 244,882 Charity funds Reslricled funds Unreslricled funds 12 119,652 172,788 101,753 143, 129 12 Total funds 292,440 244,882 The financial st8lernenls were approved and 8ulhorised for issue by the Trustees and signed on Iheii behalf by.. Do¢US￿d￿dtsy.. J Bellwood Chair of Trustees Date.. 20-Nov-2023 The notes on pages 16 to 24 fomi part of these financial statements. Page 15 Docusign En¥ÈlopÈ ID". FC3C42CF-F2E3-49AB-B9EE-D771315E9999 THE VINE CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accounting policies 1.1 Basis of preparation of financial 8tatement8 The financial statement5 have been prepared in accordance with the Chaiities SORP IFRS 1021- Accounting and Reporting by Charities. Statement ol Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20191, the Finanaal Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Charities Act 2011. The finanaal statements have been prepared to give a'true and fairf view and have departed from the Charities (Accounts and Reportsl Regulations 2008 only to the extent required to provide a 'true and fair, view. This departure has involved following the Charities SORP IFRS 1021 published in October 2019 rather than the Accounting and Reporting by Charities.. Ststemenl of Recommended Practice effective from 1 April 2005 which has since been withdrawn. The Vine Cenlie rneets the delinition of 8 public benefit entity undei FRS 102. Assets and li8bilities ale initially 18cognised at historical cost or transaction value unles5 OtheTWi5e stated in the relevant accounting policy. 1.2 Going Concern After making appropriate enqLJiiies, the Tiustees have a reasonable expectation that the Chaiity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the finanaal statements. 1.3 Income All income resources are included on the Statement of Financial Activities when the charity is legally entitled to the incorne and the amount can be quantified with reasonable accuracy. 1.4 Expenditure Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related lo the category. Where costs cannot be direclty attributed to particular headings they have been 8lloc8ted to activities on 8 basis consistent with the use of resources. 1.5 Interest receivable Interest on funds held on deposit is included when receivable and the amount can be measured ieliably by the Charity," this is normally upon notifiration of the Interest paid or payable by the institution with whom the funds are deposited. 1.6 Taxatlon The charity is exempt from tax on its charitable activities. Page 16 Docusign En¥ÈlopÈ ID". FC3C42CF-F2E3-49AB-B9EE-D771315E9999 THE VINE CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accounting policies Icontinuedl 1.7 Tangible fixed assets and depreciation Tangible fixed assets are initially recognised al cost. After recognition, under the cost rllodel. tangible fixed assets are measured 81 cost less accumulated depreciation and any 8ocumulated impairment losses. All costs incuired to bring 8 tangible fixed 8sset into its intended working condition should be included in the rn88surern8nt of c05t. Depreuation is charged so as to allocate the cost ol tangible fixed assets less their residual valLJe over their estimated useful lives, on a reducing balance basis. Depreaation is provided on the following basis.. Fixtures and fittings 5 years reducing balance 1.8 Debtors and ¢￿dItorS receivablelpayable within one year Debtors and creditors with no stated interest rate, and receivable or payable within one year, are recorded at transaction price. 1.9 Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restridions arise when specilied by the donor or when funds are raised for particular ieslrided purposes. Further analysis of funds is Included In the notes to th8 financial statements. Investment income, gains and losses are allocated to the appropriate fund. Income from charltable actlvltles Unrestricted funds 2023 Total funds 2023 Total funds 2022 Gift aid Sales Room hire Vine dining 595 21 17,389 21 17,389 23, 107 832 17.410 17.410 24,534 Tol812022 24,534 24,534 Page 17 Docusign En¥ÈlopÈ ID". FC3C42CF-F2E3-49AB-B9EE-D771315E9999 THE VINE CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Investment income Unre8tri¢ted funds 2023 Totsl funds 2023 Total funds 2022 Investment income- bank interest 1,253 1.253 Expendlture on ralslng funds Costs of ralslng voluntary Income Unrestricted funds 2023 Total funds 2023 Total funds 2Q22 Costs of raising voluntary income 2.577 2,577 16,476 Total 2022 16,476 16,476 Anal￿18 of expenditure by activitie3 Activitie¥ undertaken directly 2023 Support costs 2023 Total funds 2023 Total funds 2022 Cost of charitable activities 294,157 33,608 327.765 297, 119 Tol812022 253,981 43, 138 297, 7 19 Page 18 Docusign En¥ÈlopÈ ID". FC3C42CF-F2E3-49AB-B9EE-D771315E9999 THE VINE CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Analysis of expenditure by activities Icontinuedl Analysis of direct costs Totsl fund8 2023 Total funds 2022 A¢tivitie8 2023 Salaiies Ilnc Nest Pension) Project oosls (Excl. Vine Dining) Vine Dining Project costs (set up and staffing) Utilities (Heating & Lightl Rent & Rates 199,730 80.839 13.0791 5,722 10,945 199.730 80,839 13.0791 5,722 10,94S 155,716 47,418 34, 105 5,978 10, 764 294,157 294.157 253,981 Total 2022 253,981 253,981 Analysis of support costs Totsl funds 2023 Tot81 funds 2022 Activities 2023 Telephone & Computer costs Postage. Printing & Stationary Bank Charges Equipment Travel 2.481 4.316 70 $02 2,481 4,316 70 502 3,392 6,054 217 593 2,305 2.305 4,OT2 r jji Professional Fees 11,175 1.199 2.463 9,097 11.175 1.199 2,463 9,097 8,563 1,615 3,079 15,553 Insur8n Depreciation Maintenance 33,808 33,608 43, 138 Total 2022 43, 138 43, 738 Independent examin8r's rernuneration The independent examinei's remuneration amounts to an independent examiner fee of £2,47512022- £2,200). Page 19 Docusign En¥ÈlopÈ ID". FC3C42CF-F2E3-49AB-B9EE-D771315E9999 THE VINE CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Staff costs 2023 2022 Wages and salaries Soaal 5ecuiity costs Contribution lo defined conlribLrtion pension schemes 208.848 9.121 7,504 762,902 7,114 5,853 225,473 175.869 The average numbei of persons ernployed by the Ch8rity during the year wa$ 8$ follows.. 2023 No. 2022 No. Employees 11 No employee received remuneration amounting lo more than £60.000 in either year. Trustees. remuneration and expenses During the year, no Trustees received any remuneration or other benefits (2022- £NILJ. Ouring the year ended 31 March 2023, no Trustee expenses have been incurred (2022- £NILJ. Tangible fixed assets Fixtures and fittings CoBt or valuation At 1 April 2022 32,944 At 31 March 2023 32,944 Depreciation At 1 April 2022 Charge for the year 22,089 2,463 At 31 March 2023 24,552 Net book value At 31 March 2023 8,392 At 31 Mèreh 2022 10,855 Page 20 Docusign En¥ÈlopÈ ID". FC3C42CF-F2E3-49AB-B9EE-D771315E9999 THE VINE CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 10. Debtors 2023 2022 Duè within onè yèar Pi8payments and acuued income 80 80 11. Creditors.. Amounts falling due within one year 2023 2022 Other ciedilors Accruals and deferred income 4,677 11,743 9,194 9,194 16,420 Page 21 Docusign En¥ÈlopÈ ID". FC3C42CF-F2E3-49AB-B9EE-D771315E9999 THE VINE CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 12. Statement of funds Statement of funds- Gurrent year Balance at 1 April 2022 Transfers Balance at 31 inlout March 2023 Income Expenditure Designated Funds General funds General Funds 143,129 166,581 1136,9221 172,788 Total Unrestricted funds 143,129 166,581 1136,9221 172,788 Restricted funds Community Pantry Kitchen Funds 24,000 7,855 5,048 7,906 17,262 7,000 10,000 10,000 2,500 3,385 912 885 1,858 2,355 20,602 5,298 128,8561 15,1471 14,9511 16,4351 117,8121 13,4831 18,6341 19,1121 12,3891 12,9431 12,9281 18501 12,3991 130,2851 15,746 8,006 97 Gasp fund- Fluor 2015 Girdlers Connecting for Communty CFS 15.000 10,734 16,471 10,184 3,517 1,413 1,236 111 Evening vine Veterans Fund 47 348 Joanies ABF the soldier5 ch8rty Household Support fund Access HCC Family Worker Culture Calé Operations Manager Salary 8108dhuist SNG Energy Stepping Out Other restricted funds 442 2,000 1161 35 11421 4,354 23,000 9,672 11,785 12,062 1,679 399 32,284 23.000 63.690 11,785 14,104 12,028 154,0181 12,0421 111,1361 787 101,753 211.319 1193,4201 119,652 Total of fund8 244,882 377.900 1330,3421 292,440 The main restricted funds are explained in detail in the trustees. report. Page 22 Docusign En¥ÈlopÈ ID". FC3C42CF-F2E3-49AB-B9EE-D771315E9999 THE VINE CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 12. Statement of funds Icontinuedl Statement of funds- prior year B818nGe at 31 MarGh 2022 Bo18n¢e 8t 1 Apnl 2021 Tr8nsfers n/oul Income Expenditure Designated funds Oesignaled Funds 9,578 (9,578} Unr8stricted funds General Funds 123,528 127, 705 (124,547) 17,037 143, 129 Totsl Unrestricted funds 733, 106 127. 705 (124,547) 7.459 743,129 Restricted funds Community Pantry Kitchen Funds Gasp fund- Fluor 2015 Girdlers 24,000 tS,089 1,485 70,000 28.482 24,000 7,855 5,048 7,906 17,262 7,000 10,000 10,000 2,500 3,385 912 885 1,858 2,355 (8,862) (3,310) (8,014) {11,220J 1,628 8T3 5,920 Connecting for Gommunty CFS Evening vine Veterans Fund Joanies 10,000 to,000 ABF the soldier5 charty Household Support fund A￿sS HCC Farnily Worker Culture Calé Silvers My helping hand Other restricted fvnd5 (1,615) {15.822J (65) (11,327) (40,018) (1,940) (7,513) {79,348J 16. 734 950 13, 785 42,373 1, 724 2,205 30,595 14, 784) 14,692) 389 70,000 49. 151 787 41,317 256,949 1189,054) (7,459) 101, 753 Total of funds 774,423 384,054 (313,595) 244,882 Page 23 Docusign En¥ÈlopÈ ID". FC3C42CF-F2E3-49AB-B9EE-D771315E9999 THE VINE CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 13. Analysis of net assets between funds Anal￿18 of net assets between funds . Current year Re¥tricted UnT￿tricted funds funds 2023 2023 Total funds 2023 Tangible fixed assets Curient a85ets 8,392 173,590 19,1941 8,392 293,242 19,1941 119,652 Cieditors due within one year Total 119.652 172,788 292,440 Analysis of net assets b8tween funds - prior year Restricted funds 2022 Ufireslncted funds 2022 Total funds 2022 Tangible fixed assets Current assets Cieditors due within one year tQ,855 148,694 (76,420) 10,855 250,447 (16,420) 101, 753 Total 701, 753 143. 729 244,882 14. Opèrating lèasè commitmènts At 31 March 2023 the Charity had commitments to make future minimum lease payments under non