Registered Charity No. 1193651
Goxhill Memorial Hall and Recreation Ground 65 Chapel Street Goxhill, North Lincolnshire DN19 7JJ Trustees Annual Report For the period 1 April 2023 to 31 March 2024
Introduction
This report sets out the objectives, source of income, management structure and main events in the year ended 31[st] March 2024
Trustees
There were no further changes this year with the number of trustees remaining stable
The current charity registration number is 1193651
The Trustees have given due regards to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.
Objectives
The Charity (No 1193651) exists to ensure the provision and maintenance of a village hall and recreation ground for use by the inhabitants of the Parish of Goxhill, for meetings, lectures, classes and other forms of recreation and leisure time occupation, with the intention of improving the conditions of life for the said inhabitants and providing a venue for social interaction.
Reserves
The Charity has a policy of holding a reserve of £10000 to make provision for any events that threaten the ongoing provision of the Hall for the village population
Financial Position
The Charity is in a reasonably healthy position in the amount of cash held in our current account and deposit accounts, but given the Memorial Hall is nearly 100 years old we are conscious to ensure that we have funds available for ongoing maintenance issues as well as keeping the hall and grounds tidy and available for the local community to use in line with our objectives
Income
There was increased use of the hall, by both regular and occasional hirers and we had to increase our fees to deal with increased energy costs. There was a reduction in donations and due to funding restrictions, fewer Live Lincs events. The increase in interest rates meant we were able to increase interest earned on our deposit balances and towards the end of the year we opened a new higher interest earning account with Nat West.
Payments
There was a cost for attention to the brickwork on the north-east of the building as some bricks had severely perished. We also replaced the lights in the snooker room with low energy lights and replaced some faulty external lights. Our dedicated volunteers continued the refurbishment of our chairs, which look very good.
We also had an additional security camera installed to cover a blind spot
Our energy fixed price contracts finished, and this started to impact on our utility costs towards the end of the year.
We started opening most Fridays between September and June to provide a warm community space, providing drinks and snacks as well as a place to socialise. Initially the charity funded most of this cost, but generous donations offset these costs. This was manned by volunteers and local organisations
Finally general inflationary increases also raised our overall expenditure.
Governance
The dedicated volunteer trustees listed below continued to meet monthly (on average) to discuss the running of the hall and ensure vital building and ground maintenance was carried out. Printed minutes and accounts were provided to each person attending those meetings. The dates of the meetings were advertised in advance and were open to the public when possible (covid restrictions). Monthly management accounts were presented at these meetings. It is also where the conduct of the charity in matters relating to the operation of the Hall were raised and debated. The current Trustees, who served the CIO charity (No 1193651) for the periods shown below, are as follows
| from to 14/12/2021 14/12/2021 14/12/2021 14/12/2021 14/12/2021 14/12/2021 14/12/2021 14/12/2021 21/04/2022 17/10/2022 |
from to |
First name | Surname | Officers |
|---|---|---|---|---|
| Ann | Carter | Chairman | ||
| Caroline | Atkins | Vice Chairman | ||
| John | Noton | Treasurer | ||
| Luke | Dane | |||
| Sam | England | |||
| Mark | Firth | |||
| Janet | Shephardson | |||
| Theresa | Simons | |||
| John Raby Mike Jones |
Summary of the year
We are pleased to see that 2023/24 was a year of increasing activity and use as regular hirers increased as well as the number of ad-hoc bookings.
Overall, we ended the year with a surplus of £3185.07 as we were fortunate that energy costs were at a fixed rate. There was a decision to increase hire fees from January 2023, increasing our income in anticipation of the expected rise in energy costs. We are hoping this timely action means we do not need to increase our fees again soon
This report was approved at a meeting of Trustees on 30/10/2024
Signed
Ann Carter: Chair_
| Goxhill Memorial Hall | Registered Charity No 1193651 | ||
|---|---|---|---|
| Receipts and Payments Account | |||
| 01/04/2023 to 31/03/2024 | 31/03/2024 | 31/03/2023 | |
| 45382 | 45016 | ||
| Receipts | |||
| Lettings | 4818 | 4080 | |
| Snooker | 1650 | 1907.5 | |
| Sub Total | 6468 | 5987.5 | |
| Groups | |||
| Mums and tots | 802 | 647.2 | |
| Tennis/badminton | 180 | 325 | |
| Bowls | 2940 | 2606 | |
| WI | 264 | 242 | |
| Martial Arts | 2425 | 0 | |
| Dance Classes | - | 834 | |
| Pilates | 1117 | 443 | |
| tai chi | - | 447 | |
| dog training | 435 | 2230 | |
| Sub Total | 8163 | 7774.2 | |
| Other Receipts | |||
| Donations | 483.56 | 2801.77 | |
| "200" club | 1215 | 1234 | |
| Grants | 95.92 | 250 | |
| Live Lincs | 143.5 | 1023.89 | |
| fund raising-events | 1215.1 | 690 | |
| Film Lincs | - | 0 | |
| Bonds | 200 | 100 | |
| Other | 12.61 | 76.54 | |
| Interest | 343.39 | ||
| 3709.08 | 6176.2 | ||
| Total receipts | 18340.08 | 19937.9 | |
| Payments | |||
| Licences | 461.2 | 214.2 | |
| Caretaker | 3156 | 2712 | |
| insurances | 1529.21 | 1415.36 | |
| Water | 529.25 | 500.51 | |
| Light and heat | 2839.99 | 2645.94 | |
| Stationery +Office | 265.91 | 307.41 | |
| Repairs and maintenance | 2561.99 | 1874.49 | |
| Legal | 500 | ||
| Sub Total | 11385.55 | 10169.91 | |
| Capital | |||
| Capital expenditure | - | ||
| Other payments | |||
| Sundry expenses | 313.73 | 1292.24 |
| Pop up Pub | 0 | 0 | |
|---|---|---|---|
| Garden Maintenance | 686 | 1370 | |
| Waste | 704.2 | 634 | |
| Cleaning materials | 563.71 | 588.27 | |
| reimbursements | 478.62 | 1396.28 | |
| Bonds repaid | 75 | 50 | |
| TRAVEL | 0 | 0 | |
| Commission-charges | 101 | 541 | |
| Improvements | 847.2 | 2402.38 | |
| Sub total | 3769.46 | 8274.17 | |
| Total payments | 15155.01 | 18444.08 | |
| Net of receipts/(payments) | 3185.07 | 1493.82 | |
| Brought Forward Funds | 38850.01 | 37356.19 | |
| Carried forward Funds | 42035.08 | 38850.01 | |
| Goxhill Memorial Hall | Registered Charity No 1193651 | ||
| Statement of Assets and Liabilities | |||
| as at 31/3/2024 | 31/03/2024 | 31/03/2023 | |
| Cash and Bank balances | |||
| Current Accounts adjusted for items in transit | 16705.7 | 28831.08 | |
| Deposit Accounts | 25320.32 | 10018.93 | |
| Cash | 9.06 | ||
| 42035.08 | 38850.01 | ||
| Fixed Assets held for the charity's own use (at valuation) | |||
| Memorial Hall (valued for insurance purposes 2019) | 871215 | 871215 | |
| Bowls Pavilion (valued for insurance | purposes 2019) | 176207 | 176207 |
| Bowls Pavilion owned By Goxhill Bowling Club On GMH land | |||
| General | 42035.08 | 38850.01 | |
| Total Funds | 42035.08 | 38850.01 | |
| Other Assets | |||
| None identified | |||
| Total Other Assets | 0 | 0 | |
| Liabilities | |||
| Window Cleaner | 37 | ||
| Gas | 170.1 | 190.59 | |
| Electricity | 92.76 | 75.5 | |
| Water | 108.39 | 123.58 | |
| Commission | |||
| Total Liabilities | 408.25 | 439.67 |
These accounts have been prepared on the basis of receipts and payments in the period
with the addition of the amounts owed at the end of the financial period and therefore comply with the regulations made under Part 8 of the Charities Act 2011 Accounts prepared by Mr John Noton, Treasurer. (Formerly ACIB Dip FS) Signed: These accounts have been independently examined by David Holmes of Stallingborough (see separate Independent Examiner's Report).
Notes
Accounts adopted at meeting held on 30/10/2024