**Registered Charity No. 1193651**
**Goxhill Memorial Hall and Recreation Ground 65 Chapel Street Goxhill, North Lincolnshire DN19 7JJ Trustees Annual Report For the period 1 April 2022 to 31 March 2023**
## **Introduction**
This report sets out the objectives, source of income, management structure and main happenings in the year ended 31[st] March, 2023
## **Trustees**
There were a few changes this year with a number of trustees stepping down and a new trustee coming forward.
The current charity registration number is 1193651
The Trustees have given due regards to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.
## **Objectives**
The Charity (No 1193651) exists to ensure the provision and maintenance of a village hall and recreation ground for use by the inhabitants of the Parish of Goxhill, for meetings, lectures, classes and other forms of recreation and leisure time occupation, with the intention of improving the conditions of life for the said inhabitants and providing a venue for social interaction.
## **Reserves**
The Charity has a policy of holding a reserve of £10000 to make provision for any events that threaten the ongoing provision of the Hall for the village population
## **Financial Position**
The Charity is in a reasonably healthy position in the amount of cash held in our current account but given the Memorial Hall is nearly 100 years old we are conscious to ensure that we have funds available for ongoing maintenance issue as well as keeping the hall and grounds tidy and available for the local community to use in line with our objectives
## **Income**
There was increased use of both hall and snooker room, by both regular and occasional hirers, there was also an increase in donations that were gratefully received, which included one from a funeral and KCOM towards the VE weekend celebrations
## **Payments**
Gardening costs increased as regular maintenance of the grounds returned and there was a one off cost for attention to the large trees on the western border of the grounds. We also had an initial legal cost to enable the CIO to have the land transferred into its control and initial work on a formal lease for the bowls club.
We were fortunate to be protected from the large increase in energy prices by being on fixed price contracts however this will end in the next year
## **Governance**
The dedicated volunteers listed below met once a month to discuss the running of the hall and ensure vital building and ground maintenance was carried out. Printed minutes and accounts were provided to each person attending those meetings. The dates of the meetings were advertised in advance and were open to the public when possible (covid restrictions). Monthly management
accounts were presented at these meetings. It is also where the conduct of the charity in matters relating to the operation of the Hall were raised and debated.
The current Trustees, who served the CIO charity (No 1193651) for the periods shown below, are as follows
|_from_
_to_
_24/01/2021_
_24/01/2021 08/04/2022_
_14/12/2021_
_14/12/2021_
_14/12/2021_
_14/12/2021_
_14/12/2021_
_09/04/2022_
_14/12/2021_
_14/12/2021_
_14/12/2021_
_07/04/2022_
21/04/2022
17/10/2022|_First name_
_Ann_
_John_
_Caroline_
_Luke_
_Sam_
_Mark_
_Rosemarie_
_Janet_
_Theresa_
_David_
John
Mike|Surname
Carter
Guggiari
Atkins
Dane
England
Firth
Guggiari
Shephardson
Simons
Firth
Raby
Jones|Officers
Chairman
Vice Chairman|
|---|---|---|---|
## **Summary of the year**
2022/23 was a year of increasing activity and use as regular hirers increased as well as a number of ad-hoc bookings. The snooker room also had more use from regular hirers
The main improvement was the replacement of the Hall lights with LED to improve lighting and energy efficiency. There were a few other routine replacements such as additional power and lights also a radiator and taps were replaced as wear and tear took their toll.
We are also very fortunate that two of our volunteers have started the large task to refurbish the Hall chairs with new covers which look so much better
Overall, we ended the year with a surplus of £1493.82 as we are fortunate that energy costs are on a fixed rate but these are now ending and with this in mind the Trustees made a decision to increase hire fees from January 2023
This report was approved at a meeting of Trustees on 4[th] December 2023
Signed
Ann Carter: Chair_
## **Registered Charity No 521598/1193651**
**Goxhill Memorial Hall Registered Charity No 521598/1193651 Receipts and Payments Account 01/04/2022 to 31/03/2023** new charity-1193651- (from date of establishment) Old Charity 521598
|**Receipts**
Lettings
Snooker
**Groups**
Mums and tots
Tennis/badminton
Bowls
WI
**YOGA**
Dance Classes
Pilates
tai chi
dog training
Sub Total
**Other Receipts**
Donations
Gift aid
"200" club
Grants
Live Lincs
fund raising-events
Film Lincs
Bonds
Other & Interest
**Total receipts**|31/03/2023
24/01/2021 to 31/03/2022
31/03/2022 totals
4,080.00
3,547.00
1,907.50
395.00
1,120.00
5987.50
395.00
4667.00
647.20
118.00
325.00
200.00
2606.00
484.00
1518.00
242.00
66.00
143.00
0.00
88.00
834.00
655.25
443.00
231.00
731.50
447.00
132.00
363.00
2230.00
99.00
478.50
7774.20
1012.00
4295.25
2801.77
150.59
170.45
0.00
1234.00
1235.00
250.00
18963.20
1023.89
203.00
690.00
1579.77
0.00
100.00
50.00
76.54
7.62
6176.20
150.59
22209.04
19937.90
1557.59
31171.29||
|---|---|---|
|||4667.00|
||||
|||31171.29|
|**Payments**|||||||
|---|---|---|---|---|---|---|
|Licences|214.20||||187.00||
|Caretaker|2712.00||||4526.00||
|insurances|1415.36||||1336.66||
|Water|500.51||||437.79||
|Light and heat|2645.94||||2593.51||
|Stationery +Office|307.41||39.88||39.88||
|Repairs and maintenance|1874.49||524.31||2437.43||
|Legal|500.00||||||
|||10169.91||564.19||11558.27|
|**Capital**|||||||
|Capital expenditure|||||0||
|**Other payments**|||||||
|Sundry expenses|1292.24||||351.98||
|Pop up Pub|||||||
|Garden Maintenance|1370.00||||755.00||
|Waste|634.00||||580.33||
|Cleaning materials|588.27||165.36||581.55||
|reimbursements|1396.28||||||
|Bonds repaid|50.00||||||
|TRAVEL|0.00||||||
|Commission-charges|541.00||||165.84||
|Improvements|2402.38||||19692.52||
|||8274.17||165.36||22127.22|
|**Total payments**||18444.08||729.55||33685.49|
|||1493.82|||||
|**Net of receipts/(payments)**||||828.04||-2514.20|
|Brought Forward Funds||37356.19||||39870.39|
|Carried forward Funds||38850.01||828.04||37356.19|
|**Goxhill Memorial Hall**
**Statement of Assets and Liabilities**
**Cash and Bank balances**
Current Accounts adjusted for items in transit
Deposit Account
Cash
**Fixed Assets held for the charity's own use (at valuation)**
Memorial Hall (valued for insurance purposes 2019)
Bowls Pavilion (valued for insurance purposes 2019)
Total Funds
**Total Fixed Assets**
Other Assets
None identified
**Total Other Assets**
**Liabilities**
Gas
Electricity
Water
Commission|**Registered Charity No 1193651**
**as at 31/3/2023**
**31/03/2023**
28831.08
10018.93
38850.01
£871,215.00
176,207.00
38850.01
38850.01
£1,047,422.00
0.00
190.59
75.5
123.58|31/03/2022
26811.04
545.14
10000.01|
|---|---|---|
|||37,356.19
871,215.00
176,207.00
37,356.19|
|||37,356.19|
||||
|||1,047,422.00|
|||0.00|
|||99.34
174.62
92.02|
Total Liabilities 439.67 365.98
These accounts have been prepared on the basis of receipts and payments in the period with thBonds e addition of ~~50~~ the amounts o ~~wed~~ **Total Liabilities** ~~50~~ at the end of the financial period and therefore comply with Regulations made under Part 8 of t ~~he Charities A~~ ct 2011. **Accounts prepared by Mr John Noton, Treasurer. (Formerly ACIB Dip FS)** Signed:
These accounts have been independently examined by David Holmes of Stallingborough (see separate Independent Examiner's Report).
## **Notes**
Accounts adopted at meeting held on 4th December 2023