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2024-03-31-accounts

&SlJl1V￿Ie Bastille Day Fest (CIO - FOUNDATION Registered 24 Feb 20211 TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 March 2024 Charity Registration No. 1193646 FAMIIY INTERTAINMENT WITH A FR¢NCH TOUCH TRUSTEES. REPORT ANDACCOUNTS FOR THE YEAR ENDED 31 Marth 2D24 ChaTTty Re8istration NO. 1193646

The trustees present their reFK*rt and accounts for the year ended 31 March 2024. As a charity with incomes below £2SO(KJ, the accounts have been prepared as Receipts and payments accounts. Structure, governance and management Three French natlor)als living in Reading, Boubacar Dembélé, Frédéric Kayrouz, and Vincent Valère. siarted the Bastille Day Fest to give back to the town. They or8anized this French-themed event to celebrate community spirlt. Desplte limited marketlng due to self-fundin8, the event attracts about 2000 visltors each year. The festlval became a re8lStered charity on February 24, 2021, replacing the limited company that had organized it since 2012. The trustees for the year were: Celine louan (Chairl Anubha Bandharl (Treasurerl Alan 8unce Isecretaryl The executive team managing the charity and or8anizing the event as volunteers were,. Boubacar Dembele Ichief Executivel Vlncent Valere IDirector of Arts/CulturelHerlta8e Provlslon and Promotlonl Objectives ènd activities We reco8nlze that the arts, including culinary arts, sports. music, crafts, and other forms of cultural entertainment, are integral components of everyday life and essential for community engagement and partlcipatlon. They bring together people from different cultures and, in our case, provide an opportunlty to introduce elements of France, Europe, and beyond to the UK. These actlvitles contribute to economlc growth and skill development. They also offer a Constructive way for Individuals to get involved and accessible tools for people to develop thelr own ideas to explore and address local Interests and issue5. Every year slnce 2012, the Bastille Day Festival has been or8anlzed in Reading on a weekend around July 14th to.. Provide and promote arts, culture, and heritage through the organization of at least one vearly festival showcasing 8rit15h and European, particularly French, cultures for the enjoyment of residents of Reading and Berkshire. offer local and internatlonal artists, especially those from France, an opportunlty to dlsplay their talents, thus promoting various forms of art on international, natlonal. professional, and local amateur levels, by providing arts facilities and venues and encouraging high standards In art. This includes abstract, conceptual, performance, representational, and figurative art. Benefit the wider population, as well a5 French expatTiate5 and groups of friends and familie5 from diverse backgrounds who may be interested in the event's entertainment. cultural, and culinary offerin85. Support local communities, including Black, Asian, and other minority groups in the UK who are French and British nationals, as well as individuals from other parts of the world. TRUSTEES, REPORT ANDACCOUNT5 FOR THE YEAR ENDED 31 March 2024 Charity Registration No. 1193646

Risk review The management committee re8ularly addresses and mitigates risks facing the charity. Key Rlsks.. Flnanclal- The Festival operates with limited rese￿eS and relies heavily on grants and donations from the Executive Team to facilitate its events pro8ramme. Relationship5 wlth key stakeholders are actively maintained, and grant applications are submitted promptly to ascertain early the potential level of event expenditure. No financial commitment5 are made without secured funding. Events are designed to be scalable. Personnel- The Festival is SUPPOrted by a dedicated but small core team comprising 3 trustees and 2 Executives. The 5ki11s and voluntary tlme commitment of these individuals are crucial for delivering the annual events proBramme. Succession plannin81s continuously considered, and new volunteers are engaged in Festival activities to foster local support. Recruiting new committee members remains a priorlty and the 4 volunteers currentlv working with the committee 15 testament to our continulng efforts. Reputatlonal- The Festival ha5 a reputation for delivering high-quality and well-organized events. Re8ular event planning meetlngs are conducted throughout the year to ensure opportunltles for discussion and quality checks. A robust health and safety process is In place. Ongoing government recommendations on Covid safety may contlnue to influence future event plan5. P'Jblir Benefit The Charity's trustees have complied with thelr duty to have due regard to the guidance on public benefit published by the Commission in exercislng thelr powers or duties. Rp.cruit￿9rnt and appointment of Exp.cutivp team Executive have been chosen due to thelr experience In organisin8 the festival for over 10 years and the trustees do not feel the need to make any changes. Responsibilities of the Executive Tea m The responsibillties of the Executive Team is in line wlth the Scheme of Delegatlon - Bastille Day Fest provided to the Charity Commission at inceptlon. This report ha5 been prepared in accordance with the special provision5 relatlng to charities with income below £25000. Approved by the Trustee5 and Executive team on 20 January 2024 Signed on their behalf by: Mr Anubha Bandhari ITreasurerl TRU5TEES' REPORT ANDACCOUN FOR THE YEAR ENDED 31 March 2024 Charity Regist￿tion No. 1193646

Bastille Day Fest Bastille Day Fest Bastille Day Fest 1193646 1193646 1193646 CC16a
For the period
from		 01/04/2023
Period start date		 To 31/03/2024
Period end date
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
750
2,000
1,800
-
2,800
-
-
-

7,350
-
-
-
7,350
1,818
1,982
700
504
220
300
1,800
7,324
-
-
-
7,324
26
-
-
26		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
750
2,000
1,800
-
2,800
-
-
-
7,350
-
-
-
7,350
1,818
1,982
700
504
220
300
1,800
-
-
7,324
-
-
-
7,324
26		 Last year
to the nearest £
payingstall holders(£50per stall) 750 -
sponsors 2,000 -
sponsors-inkind(inc. volunteer staff hours) 1,800 -
grants - -
volunteers) 2,800 -
- -
- -
- -
Sub total(Gross income for
AR)
7,350		 -
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
-

insurance & storage		 1,818 -
Stage, PA equipment, Artists, hotel 1,982 -
Security, Medical & First Aidprovision 700 -
Loo hire 504 -
Social Media ads+ week ad campaign 220 -
Park Hire 300 -
sponsors-inkind(inc. volunteer staff hours) 1,800 -
-
-
**Sub total ** 7,324 -
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
26 - - 26 -
- - - - -
- - - - -
26 - - 26 -

CCXX R1 accounts (SS)

29/01/2025

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
at Bank
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
7
-
-
-
-
-
7
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

29/01/2025

2