2024-03-31-accounts

Trustees’ Annual Report for the period

From: Period start date To 1[st] April 2023 Period end date 31[st] March 2024 Charity name: House Martin Conservation UK & Ireland

Charity registration number: 1193623

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote for the benefit of the public the conservation of House Martin birds in the UK and Ireland
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	a) advancing the education of the public and raising awareness in the conservation of House Martins, their protection and improvement to encourage the breeding numbers to grow; b) identifying and protecting existing colonies; c) encouraging the provision of additional nesting opportunities; and d) working with other organisations and the public in the establishment of new colonies.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The guidance set out by the charities commission in respect to the value of public goods and benefits is understood by the trustees

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference n/a Para 1.38 Policy on grant making

n/a Para 1.38 Policy on social investment including program related investment n/a Para 1.38 Contribution made by volunteers n/a Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The third year of operations has been focused on building the membership and funding for which to support specific conservation projects and rehabilitation in for the future years. Specifically highlights include the launch of the house martin havens initiative and the development of a house martin mapper app for launch in the FY24 to FY25 reporting period

Additional information (optional) You may choose to include further statements where relevant about:

The primary objectives of structure, membership and social media presence Achievements against Para 1.41 have been fully achieved. objectives set Objective to clear a minimum fund of £2000 pounds has been achieved Performance of fundraising activities against objectives Para 1.41 set

Investment performance against objectives	Para 1.41	n/a
Other		n/a

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	As of the 31stof March 2024 the charity had of £2533.48 held in available cash.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	As of the 31stof March 2024 no reserves are held
Amount of reserves held	Para 1.22	£0
Reasons for holding zero reserves	Para 1.22	The third year of operations was focussed on further extending the membership base and creating a modest but stable funding reserve Future years selected conservation programs either fully or jointly funded are to be deployed
Details of fund materially in deficit	Para 1.24	The fund is not in deficit.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no circumstances or uncertainties that would prevent the charities ongoing operations.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Donations
Investment policy and objectives including any social investment policy adopted	Para 1.46	n/a
A description of the principal risks facing the charity	Para 1.46	The most significant risks surround volunteer recruitment and mitigation if key positions are lost. We aim to broaden the pool of membership resources available to the charity
Other		n/a

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution of a Charitable Incorporated Organisation
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	AGM annually by majority vote

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees Code of Conduct
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Executive Committee – currently 2 people (Membership Secretary, Conservation Lead) Management Committee – currently 8
Relationship with any related parties	Para 1.51	n/a
Other		n/a

Reference and Administrative details

Charity name
Other name the charity uses	House Martin Conservation UK & Ireland
Registered charity number	1193623
Charity’s principal address	The Piggery, Stonebridge Farm, Breadsell Lane, Crowhurst, St Leonards on Sea, East Sussex, TN38 8EB

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Mr Ian Philip Donovan	n/a	n/a	Membership majority vote
	Mr Benjamin James MacDonald	n/a	n/a	Membership majority vote
	Dr John Feltwell	n/a	n/a	Membership majority vote

– Corporate trustees names of the directors at the date the report was approved

Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
n/a
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Other optional information

n/a

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Benjamin James MacDonald	Ian Donovan
	Treasurer	Trustee
	16thJuly 2023
	16thJuly 2023

House Martin Conservation UK & Ireland

Statement of financial activities @ March 31st 2024

Income	Restricted (Spent) Tracker Project Donations with Gift Aid Donations No Gift Aid		Month				Cumulative	Cumulative
		March 24 £ 159.90 200.00		March 23 £ 0.00		March 24 £ 159.90 200.00		March 23 £ 785.00
Donations Restricted Donations Unrestricted Other Income Sales Cost of Sales Expenditure
		359.90 133.00 55.00		0.00 63.00 0.00		359.90 1061.00 295.00		785.00 667.00 165.00
		188.00		63.00		1356.00		832.00
	Total Donations Talks & Presentations Fairs & Fetes Gift Aid Misc Income	547.90 0.00 0.00 0.00 0.00		63.00 75.00 0.00 0.00 0.00		1715.90 30.00 0.00 237.95 0.00		1617.00 155.00 75.85 341.50 4.21
	Total Other Income Total non-sales Income Card Sales	0.00		75.00 0.00		267.95		576.56 93.00
		0.00	547.90		138.00	0.00	1983.85		2193.56
	Total Sales Income 0.00 Greetings Cards 0.00 Total Cost of Sales 0.00 Total Gross Sales Margin Total Net Income Total event costs 0.00 Ashburton Project 0.00 Total Bird Fair Expenditure 0.00 IONOS Email 9.00 Transaction Admin Fees 7.06 Purchase Card Reader 0.00 Membermojo Database Annual 0.00 Google Meet 0.00 BWRC Subs 0.00 Insurance 0.00 Total Overheads 16.06 Total Expenditure Net movement in funds	0.00 0.00		0.00 0.00		0.00 0.00		93.00 64.34
		0.00		0.00 0.00 0.00		0.00		64.34 642.84 0.00
		0.00 0.00	0.00		0.00	0.00 180.00	0.00		28.66
			547.90		138.00		1983.85		2222.22
Bird Fair - Event Conservation Projects Overheads
		0.00 9.00 7.06 0.00 0.00 0.00 0.00 0.00		0.00 6.00 2.15 0.00 0.00 0.00 0.00 0.00		180.00 117.64 51.65 0.00 75.00 0.00 75.00 159.90		642.84 60.00 32.32 25.20 75.00 15.98 0.00 222.06
				8.15		479.19		430.56
			16.06		8.15		659.19		1073.40
			531.84		129.85		1324.66		1148.82