## **Trustees’ Annual Report for the period** ## **From 1 April 2023 To 31 March 2024** ## **Charity name: Charity Mentors Kent and Medway** ## **Charity registration number: 1193618** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The promotion of the voluntary sector in the
county of Kent and the Medway Unitary
Authority for the public benefit by the
provision of high-quality pro-bono
mentoring in leadership, strategic thinking
and planning.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activity of the charity has been
the provision of free one-to-one strategic
mentoring to the leaders of charities and
not for profit social enterprises in Kent and
the Medway Unitary Authority. The charity
aims to complete each mentoring project
in, ideally, 6 months, the aim being to
improve the performance of the mentored
organisation so that its operations have
more impact for the public it serves.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm they have had regard
to the guidance issued by the Charity
Commission on public benefit when
reviewing the objectives and operation of
the charity.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has continued to provide
mentoring support for local voluntary sector
organisations across Kent and Medway
having completed 12 projects in this
reporting period with all our Mentors fully
engaged with ongoing projects. Our group
of mentors are matched to appropriate
mentees, who are typically charity leaders
needing support and direction with strategic
issues. Mentees usually tell us that they
can feel isolated and unsure of what
direction to take, and the mentoring we
provide can give time to reflect on the next
steps and prioritise and focus on the most
important issues. As a result, we help to
create a more vibrant and resilient
voluntary sector, enabling charities and
other not for profit organisations to achieve
more and help more beneficiaries.
Our services are highly valued – of the
feedback received from mentees over the
last year, the overall satisfaction rating is a
maximum 5 out of 5.
With the benefit of Infrastructure Support
Funding from Kent County Council (KCC),
over the course of the year the charity was
able significantly to increase its
administration resources and publicity
outreach. This contributed to a more than
doubling of the demand for our services as
the year ended and the charity has
increased the number of mentors to
manage a growing waiting list of potential
mentees.
A new Coordinator took over the day to day
running of the charity in November 2023,
working increased hours, thanks to the
KCC funding referred to above.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The operational plan was reviewed by the
Board and the following priorities agreed:
1. Ensure CMKM is fully compliant with the
governance requirements of a CIO.
Policies and procedures are kept under
review by the Board on a regular basis.
Policies dealing with expenses and gifts
were introduced. A new governance review
against the Charity Governance Code is| |---|---|---| |||under way. A trustee skills audit was
undertaken in January 2023.
2. To identify sources of support to grow
the income of CMKM, ensuring it is able to
function operationally through corporate
partnerships, trusts, grant-giving bodies
and major donors.
County Council Infrastructure Funding has
ensured all operating costs will be covered
until at least April 2025. The “Case for
support” written in 2023 is being reviewed
and a subcommittee of Trustees is working
on a funding plan going forward from 2025.
3. To increase awareness of CMKM
among key audiences.
After improvements to the website in 2023
we also increased our output on social
media. This has led to a number of new
enquiries. However, working with partners
to make presentations about the benefits
charity mentoring can have to local charity
groups has been the main driver of the
sharp increase in demand for our services.
We have also taken steps to engage with
minority communities in Kent and Medway
to ensure they are aware of the help we are
able to provide.
4. To strengthen and support the
community of mentors.
Five new mentors have been recruited this
year bringing the total to sixteen. A quality
framework is in place to ensure that all
mentors follow robust policies and
standards. Regular events have been held,
enabling mentors to meet and discuss key
issues on a quarterly basis.
5. To continue to work in partnership.
The coordinator has regular meetings with
sector colleagues, particularly other
beneficiaries of the Infrastructure Support
Fund. This has resulted in closer and
symbiotic relationships. Networking and
attendance at sector events continues to
lead to a greater awareness of the work of
CMKM.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Since the KCC Infrastructure Support Fund
is meeting all the charity’s operating costs
until April 2025, fundraising has not been a
priority in the reporting year. However we
are developing a fundraising plan for 2025
going forward. As the charity has now| become well established, we should be able to apply for funds previously unavailable to us. N/A Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The closing balance on 31.03.2024 was
£25,880.50.This included funding which
was restricted to FY 24/25 - a sum of
£13613.50. This amount will be shown in
the financial statement for the coming year.
It should also be noted that operating costs
in the coming year are expected to be
higher due to the need to service an
increased pool of mentors and mentees
and as such our reserves policy has been
revised to £9,000 from 01 April 2024.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees annually review the charity’s
Reserves policy. The policy seeks to
ensure that the charity holds sufficient
reserves to sustain its services and deliver
on its strategic objectives, in the face of a
number of risks and uncertainties. The
Trustees have considered and agreed the
following.
Unrestricted reserves are held by the
charity to:
• Cover cash flow variations, caused by a
delay in receiving income covering
committed expenditure or a mismatch in
the timing of receipts and payments
• Guard against missed fundraising targets,
where donors have yet to be identified,
funding bids have been delayed or
expected donors have unexpectedly
declined applications.
• Ensure sufficient free reserves to allow for
an orderly winding down of the charity in
the event that this was necessary, including
discharge of any liabilities to staff, HMRC
and other creditors
In light of the risks the charity faces, the
Trustees previously set an unrestricted
reserve fund of no less than £3000 which
was held as at 31 March 2024.| |Amount of reserves held|Para 1.22|£3000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the|Para 1.23|| charity continuing as a going concern ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|In selecting individuals for appointment as
trustees, the charity trustees have regard to
the skills, knowledge and experience
needed for the effective administration of
the CIO. A trustee skills audit has been
completed. Every appointed trustee must
be appointed by a resolution passed at a
properly convened meeting of the charity
trustees. Trustees at the formation 0f the
CIO (February 2021) were appointed on a
staggered terms of 2, 3 and 4 years. All
newly appointed trustees to serve for 3
years.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|On appointment all trustees receive a
welcome pack including a copy of the rules
and constitution and other documents
covering the principal policies and
procedures.
All trustees give their time freely without
remuneration, sign a declaration of
eligibility, and are required to disclose any
relevant conflict of interest at the beginning
of each trustee meeting.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity maintains close contact with
other organisations in Kent involved in the
delivery of support to the charitable sector,
including the Kent Community Foundation,
Stronger Kent Communities, Funding for
All, and Social Enterprise Kent.| ## **Reference and Administrative details** |Charity name|Charity Mentors Kent and Medway| |---|---| |Other name the charity uses|-| |Registered charity number|1193618| Mill House, Cage Lane, Smarden, Ashford TN27 8QE Charity’s principal address ## **Names of the charity trustees who manage the charity** |||||| |---|---|---|---|---| ||**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of**
**person (or**
**body) entitled**
**to appoint**
**trustee (if any)**| |**1**|Nicholas Marden|Chair||| |**2**|Valerie Hale|||| |**3**|Deborah Cartwright|Treasurer||| |**4**|Stephen Elsden|Vice Chair||| |**5**|Paul Barnard|||| |**6**|Tim Bull|||| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |||| |---|---|---| |**Signature(s)**||| |**Full name(s)**|Nick Marden|Deborah Cartwright| |**Position (eg**
**Secretary, Chair,**
**etc)**|Chair|Treasurer| |**Date**|
20.09.2024|30.8.24| |**Charity Name**||**No (if any)**||| |---|---|---|---|---| |**Charity Mentors Kent and Medway**||**1193618**||| |**Receipts and payments accounts**||||**CC16a**| |**For the period**
**from**|01-Apr-23
Period start date|31-Mar-24
Period end date
**To**||| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**3,500**
**13,614**
**-**
**-**
**-**
**-**
**-**
**17,114**
**-**
**-**
**-**
**17,114**
**13,455**
**101**
**309**
**20**
**58**
**-**
**-**
**-**
**-**
**13,943**
**-**
**-**
**-**
**13,943**
**3,171**
**9,096**
**12,267**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**3,500**
**13,614**
**-**
**-**
**-**
**-**
**-**
**-**
**17,114**
**-**
**-**
**-**
**17,114**
**13,455**
**101**
**309**
**20**
**58**
**-**
**-**
**-**
**-**
**13,943**
**-**
**-**
**-**
**13,943**

**3,171**||**Last year**
**to the nearest £**| |Donations|**3,500**|||||**8,000**| |KCC Grant|**13,614**|||||**3,000**| |Gift Aid||||||**2,803**| |Other|**-**|||||| ||**-**|||||| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**17,114**|||||**13,803**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**13,803**| |||||||| |
Coordinator|**13,455**|||||**9,227**| |Insurance|**101**|||||**101**| |Website|**309**|||||**708**| |Venue hire|**20**|||||**30**| |Printing|**58**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**13,943**|||||**10,066**| |||||||| |**A4 Asset and investment**
**purchases (see table)**||||||| |**,**|**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**10,066**| |||||||| ||**3,171**|**-**|**-**|
**3,171**||**3,737**| |||**-**|**-**|**-**||**-**| ||**9,096**|**-**|**-**|**9,096**||**5,359**| ||**12,267**|**-**|**-**|**12,267**||**9,096**| CCXX R1 accounts (SS) 21/08/2024 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
#VALUE!
**Details**
**Details**
Lloyds Bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**25,880**
**-**
**-**
**-**
**-**
**-**
**25,880**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**0**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
D Cartwright|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||#VALUE!|D Cartwright|30.4.24| ||||| CCXX R2 accounts (SS) 21/08/2024 2