## **Trustees’ Annual Report for the period** ## **From 1 April 2022 To 31 March 2023** ## **Charity name: Charity Mentors Kent and Medway** ## **Charity registration number: 1193618** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The promotion of the voluntary sector in the
county of Kent and the Medway Unitary
Authority for the public benefit by the
provision of high-quality pro-bono
mentoring in leadership, strategic thinking
and planning,| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activity of the charity has been
the provision of free one-to-one strategic
mentoring to the leaders of charities and
not for profit social enterprises in Kent and
the Medway Unitary Authority. The charity
aims to complete each mentoring project
in, ideally, 6 months, the aim being to
improve the performance of the mentored
organisation so that its operations have
more impact for the public it serves.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm they have had regard
to the guidance issued by the Charity
Commission on public benefit when
reviewing the objectives and operation of
the charity| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20
“The report
must contain a
summary of
the main
achievements
of the charity.
The report
should identify
the difference
the charity’s
work has
made to the
circumstances
of its
beneficiaries
and, if
practicable,
explain any
wider benefits
to society as a
whole.”|The charity has continued to provide
mentoring support for local voluntary sector
organisations across Kent and Medway.
Our group of mentors are matched to
appropriate mentees, who are typically
charity leaders needing support and
direction with strategic issues. Mentees
usually tell us that they can feel isolated
and unsure of what direction to take, and
the mentoring we provide can give time to
reflect on the next steps, and prioritise and
focus on the most important issues. As a
result, we help to create a more vibrant
and resilient voluntary sector, enabling
charities and other not for profit
organisations to achieve more and help
more beneficiaries.
Our services are highly evaluated – of the
feedback received from mentees over the
last year, the overall satisfaction rating is a
maximum 5 out of 5.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||Achievements against
objectives set|Para 1.41
In particular,
the report
must review: •
the significant
charitable
activities
undertaken; •
the
achievements
against
objectives set;
• the
performance
of material
fundraising
activities
against the
fundraising
objectives set;
• investment
performance
against the
investment
objectives set|The operational plan was reviewed by the
Board and the following priorities agreed:
1. Ensure CMKM is fully compliant
with the governance requirements
of a CIO.
Policies and procedures are kept
under review by the Board on a
regular basis. A governance review
against the Charity Governance
Code was undertaken in October
2022 and actions identified. A
trustee skills audit was undertaken
in January 2023.
2. Generate resources to ensure
sustainability.
A review of possible funding
sources was undertaken and
applications and approaches made.
A case of support was written which
is adapted as required.
3. Increase awareness of CMKM
against key audiences.
The aim was to increase visibility
amongst the voluntary and charity
sector across the county area in
order to increase referrals for
support. Funding was secured to
improve the website and these
changes are underwaytoprovide a|| |---|---|---|---|---| ||where
material
financial
investments
are held; and •
if material
expenditure
was incurred
to raise
income in the
future, the
report must
explain the
effect this
expenditure
has had, and is
intended to
have, on the
net return
from
fundraising
activities for
both the
reporting
period and
future periods.|refreshed look and updated images
and content. A social media
programme is planned.
4. Strengthen and support the
community of mentors. Mentor
availability has been a challenge
this year and recruitment of new
mentors has been prioritised. Two
new mentors have been recruited
during the year, and appropriate
induction support provided. A
quality framework is in place to
ensure that all mentors follow
robust policies and standards.
Regular events have been held,
enabling mentors to meet and
discuss key issues on a quarterly
basis.
5. Continue to work in partnership.
The coordinator has regular
meetings with sector colleagues.
Networking and attendance at
sector events has resulted in a
greater awareness of the work of
CMKM and opportunities to work
with other infrastructure
organisations.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|During the year, the charity achieved some
success in securing grants from the Local
Authority (Kent County Council) to enable
the continuation of mentoring support.
Additionally, private donations were
received from individuals and Grant-Making
Trusts.
Due to the size and relative newness of the
charity, we do not meet the criteria for
many funding sources; however, now we
are more well-established and have a
longer track record, we will be able to apply
for some funds previously unavailable to
us.| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The closing balance at 31.3.23 was
£9,096.22.
The reserves policy of £3,000 (see below)
leaves £6,036.22 of this sum available for
the forthcoming year’s budget.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees annually review the charity’s
Reserves policy. The policy seeks to
ensure that the charity holds sufficient
reserves to sustain its services and deliver
on its strategic objectives, in the face of a
number of risks and uncertainties. The
Trustees have considered and agreed the
following.
Unrestricted reserves are held by the
charity to:
• Cover cash flow variations, caused
by a delay in receiving income covering
committed expenditure or a mismatch in
the timing of receipts and payments
• Guard against missed fundraising
targets, where donors have yet to be
identified, funding bids have been delayed
or expected donors have unexpectedly
declined applications.
• Ensure sufficient free reserves to
allow for an orderly winding down of the
charity in the event that this was necessary,
including discharge of any liabilities to staff,
HMRC and other creditors
In light of the risks the charity faces, the
Trustees believe that an unrestricted
reserve fund of no less than £3,000 should
be held as at 31 March 2023.| |Amount of reserves held|Para 1.22|£3,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|In selecting individuals for appointment as
trustees, the charity trustees have regard to
the skills, knowledge and experience
needed for the effective administration of
the CIO. A trustee skills audit has been
completed. Every appointed trustee must
be appointed by a resolution passed at a
properly convened meeting of the charity
trustees. Trustees at the formation 0f the
CIO (February 2021) were appointed on a
staggered terms of 2, 3 and 4 years. All
newly appointed trustees to serve for 3
years.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|On appointment all trustees receive a
welcome pack including a copy of the rules
and constitution and other documents
covering the principal policies and
procedures.
All trustees give their time freely without
remuneration, sign a declaration of
eligibility, and are required to disclose any
relevant conflict of interest at the beginning
of each trustee meeting.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity maintains close contact with
other organisations in Kent involved in the
delivery of support to the charitable sector,
including the Kent Community Foundation,
Stronger Kent Communities, Funding for
All, and Social Enterprise Kent.| ## **Reference and Administrative details** |Charity name|Charity Mentors Kent and Medway| |---|---| |Other name the charity uses|-| |Registered charity number|1193618| |Charity’s principal address|Mill House, Cage Lane, Smarden, Ashford TN27 8QE| ## **Names of the charity trustees who manage the charity** |1
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Nicholas Marden|Chair||| ||Valerie Hale|||| ||Melissa Murdoch||1 April 2022 – 16
January2023|| ||Deborah Cartwright|||| ||Stephen Elsden|||| ||Paul Barnard|||| ||Tim Bull||16 January 2023 - 31
March 2023|| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** |**Charity Name**||**No (if any)**||| |---|---|---|---|---| |**Charity Mentors Kent and Medway**||**1193618**||| |**Receipts and payments accounts**||||**CC16a**| |**For the period**
**from**|01-Apr-22
Period start date|31-Mar-23
Period end date
**To**||| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**8,000**
**3,000**
**2,803**
**-**
**-**
**-**
**-**
**-**
**13,803**
**-**
**-**
**-**
**13,803**
**9,227**
**101**
**708**
**30**
**-**
**-**
**-**
**-**
**-**
**10,066**
**-**
**-**
**-**
**10,066**
**3,737**
**5,359**
**9,096**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**8,000**
**3,000**
**2,803**
**-**
**-**
**-**
**-**
**-**
**13,803**
**-**
**-**
**-**
**13,803**
**9,227**
**101**
**708**
**30**
**-**
**-**
**-**
**-**
**-**
**10,066**
**-**
**-**
**-**
**10,066**

**3,737**||**Last year**
**to the nearest £**| |Donations|**8,000**|||||**9,510**| |KCC Grant|**3,000**|||||**2,000**| |Gift Aid|**2,803**|||||**-**| |Other|**-**|||||**50**| ||**-**|||||| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**13,803**|||||**11,560**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**11,560**| |||||||| |
Coordinator|**9,227**|||||**6,100**| |Insurance|**101**|||||**101**| |Website / office|**708**|||||**-**| |Venue hire|**30**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**10,066**|||||**6,201**| |||||||| |**A4 Asset and investment**
**purchases (see table)**||||||| |**,**|**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**6,201**| |||||||| ||**3,737**|**-**|**-**|
**3,737**||**5,359**| |||**-**|**-**|**-**||**-**| ||**5,359**|**-**|**-**|**5,359**||**-**| ||**9,096**|**-**|**-**|**9,096**||**5,359**| CCXX R1 accounts (SS) 31/05/2023 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Lloyds Bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**9,096**
**-**
**-**
**-**
**-**
**-**
**9,096**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**0**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 31/05/2023 2