2023-03-31-accounts - Goudhurst Village Hall

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Trustees' Annual Report for the period

Period start date Period end date 01 April 2022 31 March 2023 From To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any)

The Goudhurst Village Hall

The Goudhurst Parish Hall

1193584

Charity's principal address Balcombes Hill, Goudhurst, Cranbrook, Kent TN17 1A T

Correspondance: c/o Treasurer, Chestnuts, Beresford Road Goudhurst. Kent TN17 1DN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Jacqui Clark		Resigned February 2023	The Goudhurst Scout Group Committee
Phil Kirkby		Appointed November 2022	The Goudhurst Parish Council
Shiona Gardener			The Goudhurst Amateur Dramatic SocietyCommittee.
Alan Foster	Chair		The Goudhurst Parish Council
Richard Bushrod	Secretary		PubliclyElected Trustee
Pippa Lane			PubliclyElected
Pamela Boniface	Treasurer		PubliclyElected

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March 2012

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

The charity is controlled by its governing document; a deed of trust Type of governing document constitutes an unincorporated registered charity number 1193584. (eg. trust deed, constitution) The charity is controlled by its governing document; a deed of trust How the charity is constituted constitutes an unincorporated registered charity number 1193584 (eg. trust, association, company) Trustees are appointed representatives of their organisations. They are Trustee selection methods proposed and elected by their own committees to stand as trustees on the (eg. appointed by, elected by) Goudhurst Village Hall Committee (GVHC). A number of public trustees are proposed at Open Meetings held in the Village Hall.

Additional governance issues (Optional information)

The charity is governed by the board of Trustees. The board meet
You may choose to include routinely and decides on the strategic direction the charity should take and
additional information, where the financial and other performance targets that should be set.
relevant, about:  policies and procedures Recruitment and training of additional trustees will be considered and
adopted for the induction and addressed as the activities of the trust develop and will be carried out with
training of trustees; reference to the nature and activities of the trust.
 the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

Goudhurst Village Hall (GVH) was built in 1903. It provides a venue for the use of the inhabitants of the Village of Goudhurst without distinction of political, religious or other opinions including use for meetings, lectures Summary of the objects of the and classes and for other forms of recreation and leisure time charity set out in its occupation, with the object of improving the conditions of life for those governing document who live in the village community.

The main activity of the GVH is to provide and maintain the premises of Goudhurst Village Hall (formerly called Goudhurst Parish Hall) and to promote its use for the inhabitants of the Village of Goudhurst as indicated above. A wide variety of activities take place within GVH - the main ones taking place include: Art class, Lunch Club, Dance classes, Exercise classes, Yoga. Craft classes, Children’s tea parties, family celebration parties, jumble sales, occasional quizzes hosted by local organisations, Wedding celebrations, Parish Council Meetings & etc.

The Hall is managed by the trustees so as to fulfil the main objectives of Summary of the main the Governing Document. The trustees are aware of their legal duty with activities undertaken for the regard to the public benefit. public benefit in relation to these objects (include within The charity is controlled by its governing document; a deed of trust this section the statutory constitutes an unincorporated registered charity number 1193584 declaration that trustees have had regard to the guidance As the Hall does not have an endowment, fees are charged for its use. issued by the Charity Commission on public The fee structure is designed to make it reasonably available for potential benefit) hirers and discounts are available to local residents, local organisations and to organisations which the trustees accept provide a substantial community benefit which reflects the needs of those local residents who are less well off in community terms and without the discount may be at risk of failing to provide their services to the community.

Additional details of objectives and activities (Optional information)

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March 2012

Not applicable

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and erformance p

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March 2012

Section D Achievements and erformance p

Summary of the main Over the fiscal year 2022 - 2023, Goudhurst Village Hall (GVH) continued achievements of the charity to facilitate community groups and social activities within the Hall. The during the year Village Open Day was held in and around the Hall in July 2022. The level of occupancy for classes and groups continued to grow, following the drop off from the effects of the pandemic of the previous year when the Hall availability was restricted. Hall hirers and users have remained loyal and activities have continued to increase steadily. A new booking clerk came on board in April 2022 who has helped to promote the Hall for community use. Occupancy of the premises is the prime objective for GVH and the Trustees continue to work hard to maintain progress in this area and to focus on increasing occupancy. . The customer (hirer) base has remained strong with ;oyal support from regular clients. There was no significant capital investment during the fiscal year 20222023 and there are plans to revisit this in the near future, particularly with respect to the maintenance of the building. For this reason, as in recent years, the largest expenditure was for routine services such as cleaning, routine repairs and renewals work, accounting for around 50% of turnover. The main requirement for major works to be carried out in the future include: replacement windows, roof repairs etc. The Trustees will be investigating the options for raising the funds for tackling these works as soon as possible during the coming year.

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March 2012

Section E Financial review

GVH tries to aim for reserves of approx. 50% of total expenses - less Brief statement of the repairs and renewals. For Yr. ending 31.03.2023 GVH had expenses of charity’s policy on reserves £24,788. The total income for GVH for 2022-2023 was: £36,263. There was £11,475 total for the fiscal year. GVH year end carry forward balance for 2022-2023 was £57,280 The Hall’s reserve target is £10.000 to cover essential expenses. Details of any funds materially None. in deficit Signature(s) 04 March 2024 Full name(s) Pamela Mary Welson Boniface ``` Position (eg Secretary, Chair, Treasurer etc) Report prepared by Pamela .Boniface (Treasurer) Feb 2024

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GOUDHURST VILLAGE HALL	END OF YEAR ACCOUNTS - 1st April 2022 - 31st March ~~2023~~	Yeare End 31/03/2023		Year End 31/03/2022
END OF YEAR ACCOUNTS- fnal approved		1st April 2022 to 31st March 2023		01/04/2021 - 31/03/2022
INCOME	INCOME
Hall Hire	Various Hirers	£15,482.65		£11,664.75
Deposits		£800		£800.00
GADS	BT Building - rental payment	£586		£586.00
Goudhurst Parish Council	GPC Reimbursement - Elec Vehicle Charge points		£3,509.00	£3,738.45
	GPC Room Rental		£983.40		£375.00
	GPC Grant payment Dec		£2,500.00		£2,500.00
	GPC Misc payments ~~2022~~				£380.00
	TOTAL:	£6,992.40		£3,255.00
Miscellaneous		£652.98
				£10,887.00	TWBC Grant
Goudhurst Village Fete and Dog Show		£6,123.71
	Fete, Jumble Sales, Open	£5,582.50		£3,256.80
	EDF Rebate ~~Day etc~~			£13.68
	Various donatons			£55.00
Interest received	Building & Reserve a/c total	£43.23
TOTAL INCOME	TOTAL INCOME	£36,263.47		£34,256.68

EXPENDITURE
Cleaning	Cleaning services	£1,776.69		£847.20
Electricity - EDF	EDF	£9,502.10		£7,140.32
Repairs and Maintenance	Pyrotec- Fire Alarm Service		£144.80		£210.91
	Fire Alarm Maintenance	TBA			£442.75
	B&K Electrics		£87.60		£365.52
	K G Plumbing		£174.00		£168.00
	R.Greenaway		£135.04	roof repairs	£415.00
	Various				£153.92
	TOTAL:	£541.44		£1,756.10

BSRA/Castle Water	Waste water and Water	£436.83		£425.60
Cleansing/Waste disposal	1st Waste ~~supply~~	£363.36		£79.90
Heatng Oil		£0.00		£1,190.97
Insurance	Allied Westminster	£1,907.47		£1,792.62
Gardening	Gardening	£858.96		£85.00
Miscellaneous expenses	Performing Rights Licence		£279.96	£538.64
	Building Surveyor Report		£1,980.00	£0.00
	TOTAL:	£2,259.96
Village Fete 2022	Fete Expenses	£4,161.64
Commitee Expenses	Booking Ofcer Expenses	£2,210.00		£1,275.00
	Website, Calendar and	£287.38		£357.50
~~Internet~~

Misx. Expanses	Adverts.ACRE, Statonery, 1st Aid Kit, Lotery ~~Registraton etc~~	£482.31	£329.60
	TOTAL EXPENDITURE	£24,788.14	£15,818.45

	Transferred to Building Repairs Fund & Deposit ~~Accounts~~	£7,852.56

	TOTAL EXPENDITURE/Bank movement	£32,640.70

(Defecit)/Excess for the year		£11,475.33	£18,438.23

Balance b/f		£45,805.22	£24,093.94

Balance c/f		£57,280.55	£45,805.22

Main A/C		£36,107.01	£32,532.17
Deposit account - Reserve Fund (8082)		£13,299.30	£12,520.53
Deposit account - Building Repair fund (6493)		£7,874.24	£752.52
		£57,280.55	£45,805.22

REPORT F THE INDEPENDENT EXA R TO THE TRUSTEES OF THE GOUDHURST VILLA EHA I have reviewed the books and records of the Goudhurst Parish Hall. In my opinion the Statement of Receipts and Expenditure for the year ended March 312023 and the accompanying Balance Sheet for the year then ended, together with the notes thereto, give a true and fair view of the state of the Charity's affairs at March 31 2023 and of its receipts and payments for the year then ended, as shown by the books and records. C.C. Willis Certified Accountant (ret'd} Goudhurst 13th November 2023