## **WYE HERITAGE CIO** ## **TRUSTEES REPORT** ## **FOR THE YEAR ENDED 30[TH] APRIL 2025** Wye Heritage CIO Registered Charity No. 1193580 ____________________________________________________________________________ ||**Page**| |---|---| |Charity information|1| |Trustees’ report|2| |Trustees report (cont’d)|3| |Statement of Financial Activities and Balance sheet|4| |Notes to the financial statements|5| **Wye Heritage CIO** ## **CHARITY INFORMATION** _**AS AT 30 APRIL 2025**_ ______________________________________________________________________________ ## **Operating as a Charity registered with the Charity Commission No.** 1193580 **Trustees** Karen Mitcalfe (Chair) Lucy Huntington Francis Huntington Maureen De Saxe Mike Wain Michael Payne Precilla Deeks Mary Stewart Jill Wyld **Hon. Secretary** Francis Huntington **Hon. Treasurer** Lucy Huntington **Principal office** Cumberland Court 24 Church Street Wye Ashford Kent TN25 5BJ **Bankers** Lloyds Bank Plc 81 High Street Ashford Kent TN24 8SS 1 ## **Wye Heritage CIO** _____________________________________________________________________________ ## **TRUSTEES REPORT** _**AS AT 30 APRIL 2025**_ The Trustees present their report along with the financial statements of the charity for the period 1[st] May 2024 to 30[th] April 2025. The financial statements have been prepared on a receipts and payments basis. ## **Structure, governance and management** The charity became registered as a Charitable Incorporated Organisation (CIO) with the Charity Commission on 17[th] February 2021 and trades as ‘Wye Heritage’. The funds of Wye Heritage are derived substantially from membership subscriptions, donations from the general public and grant giving bodies. The Objects of the Charity are: To advance education for the public benefit in the history and heritage of the Village of Wye and the former Wye College by the establishment and maintenance of a museum and by other means as the charity trustees shall think fit. ## **Trustee body** The Trustees who served during the year were as follows: Karen Mitcalfe (Chair) Lucy Huntington Francis Huntington Maureen De Saxe John Walters Mike Wain Michael Payne Precilla Deeks Mary Stewart Jill Wyld The trustees aim to meet twice per year at which meetings the trustees agree the broad strategy and areas of activity for the charity. Extra meetings of the trustees are called for any extraordinary expenditure or urgent decisions. An Annual General Meeting is held once per year, at which all members are invited to attend in order to receive the Trustees annual report and to appoint the Trustees. 2 ## **Wye Heritage CIO** ______________________________________________________________________________ ## **TRUSTEES REPORT (continued) AS AT 30 APRIL 2025** ## **Application of income** The trustees shall first defray out of the income of the charity all proper costs, charges and expenses of, and incidental to, the administration and management of the charity. Subject to the payments aforesaid, the trustees shall apply the excess income of the charity in furthering the objects of the charity. ## **Objects and activities of the charity for the public benefit.** To advance education for the public benefit in the history and heritage of the Village of Wye and the former Wye College by the establishment and maintenance of a museum and by other means as the charity trustees shall think fit. In accordance with the stated charity objects, the activities are currently: 1. Running the existing Wye Heritage Centre and its move to the new Wye Heritage Centre, during 2026. 2. Opening the Centre to the general public on Friday afternoons and the first and third Saturday mornings in the month. 3. Mounting displays on topics of local interest, drawn from our archives 4. Collecting and cataloguing the documents, photographs and artefacts gifted to the charity 5. Making the content of the archives available to the general public 6. Fundraising via donations and merchandise sales, in support of the work of the charity. 7. Recruiting and training volunteers The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives, and in planning future activities. ## **Investment policy and performance** The funds of the charity are held in a current account with Lloyds TSB and a deposit account with CCLA. The Net Worth of the Charity at 30/04/2025 was £49,502.47 which includes merchandise stock at cost and the value of equipment purchased for the new Centre, depreciated at a rate of 25%. ## **Reserves policy** The charity aims to maintain reserves sufficient to cover the costs of running the Centre for the next twelve months. ## **Achievements and performance** During the year ending 30[th] April 2025, the charity was able to open regularly on Friday afternoons and the first and third Saturday mornings in the month. Displays were mounted on a number of topics of local interest. The cataloguing of all documents, photographs and artifacts is now well advanced and being transferred into filing cabinets, in preparation for the move to the new Centre archive store during 2026. Sales of books and booklets about the village of Wye have been sustained and the range of merchandise for sale has been expanded. Approved by the Trustees and signed on behalf of the trustees ............................. Karen Mitcalfe - Chair of Trustees Date: ………………………… 2025 3 **Wye Heritage CIO** _____________________________________________________________________________ ## **Statement of Financial Activity** ## **For the Year Ending 30th April 2025** **----- Start of picture text -----**
y/e 30/04/20254/2025/20252025025255
Income £
Subscriptionsptionstions 1,784.12,784.12784.12
Corporate subscriptionsporate subscriptionsorate subscriptionsptionstions 100.00
Donations 10,261.50,261.50261.50
Grants 15,000.00,000.00000.00
Sales of merchandise 1,555.89,555.89555.89
Donations for refreshments 395.07
Event income 0.00
Room use 36.96
Miscellaneous 18.00
Income from CCLA Deposit Fund posit Fund osit Fund 835.97
Total income 29,987.51,987.51987.51
Expenditurependitureenditure £
Openingningg stock of Merchandisetock of Merchandiseock of Merchandisek of Merchandiseof Merchandisef Merchandiseerchandiserchandisechandisehandiseandisendisediseisese 1,788.50,788.50788.5088.50.5050
Stock Purchases 1,205.03,205.03205.03
Less Closing Stock of Merchandise g Stock of Merchandise Stock of Merchandise -2,210.55,210.55210.55 782.98
Opening stock of Equipment for new Centrepening stock of Equipment for new Centreening stock of Equipment for new Centreg stock of Equipment for new Centre stock of Equipment for new Centrequipment for new Centreuipment for new Centrepment for new Centrement for new Centre 2,041.13,041.13041.13
Purchasesurchasesrchaseschaseshasesases of Equipment f Equipment quipment ipment pment ment ent nt 3,155.63155.6355.63.6363
Less Closing stock of Equipment (25% Depn)g stock of Equipment (25% Depn) stock of Equipment (25% Depn)quipment (25% Depn)uipment (25% Depn)pment (25% Depn)ment (25% Depn)(25% Depn)25% Depn)pn)n)) -3,897.57,897.57897.57 1,299.19,299.19299.19
Centre service chargegee 0.00
Database Administration Fee 458.60
Printing,g, postage & stationeryostage & stationeryge & stationerye & stationeryy 504.20
Telephone and webphone and webhone and web 297.03
Insurance 461.61
Subscriptions to other organisationsptions to other organisationstions to other organisationsganisationsanisations 68.00
Refreshment costs - coffee / tea / cakes/ tea / cakes tea / cakes/ cakes cakes 190.74
Repairs and renewalspairs and renewalsairs and renewals 0.00
Transportportort 0.00
Cleaningg 0.00
Heating - bottle gasg - bottle gas - bottle gasgasas 0.00
Miscellaneousscellaneousllaneousaneousneouseous 82.002.0000
Total expenditurependitureenditure 4,144.35,144.35144.35
Surplus / Deficit plus / Deficit lus / Deficit / Deficit Deficit 25,843.16,843.16843.16
Balancealancelanceancencece Sheetheeteet as at 30th April 2025h April 2025pril 2025ril 2025025255
as at 30/04/2025t 30/04/202530/04/20254/2025/20252025025255
Accumulated Fund
Opening Balance pening Balance ening Balance g Balance Balance 23,659.31,659.31659.31
Plus Surplus (or minus Deficit)plus (or minus Deficit)lus (or minus Deficit)(or minus Deficit)or minus Deficit)) 25843.16
Closing Balanceosing Balanceing Balanceg Balance Balancealancelanceancencece 49,502.479,502.472.47
Representedepresentedresentedesentedntedted by: :
Cash in Current Account 17,078.73,078.73078.73
CCLA Deposit Fundposit Fundosit Fund 26,265.62,265.62265.62
Plus Petty cash floaty cash float cash float 50.00
Plus Merchandise value at Y/E /E E 2210.55
Plus value of Equipment for new Centre at Y/Equipment for new Centre at Y/Euipment for new Centre at Y/Epment for new Centre at Y/Ement for new Centre at Y/E/EE 3897.57
Net Worth 49,502.47,502.47502.47
Karen Warden - Chairmanaren Warden - Chairmanren Warden - Chairmanen Warden - Chairmann Warden - Chairmanarden - Chairmanrden - Chairmanden - Chairmann - Chairmanairmanirmanann
Lucy Huntington - Treasurery Huntington - Treasurer Huntington - Treasurergton - Treasurerton - Treasurer
On the basis of the information provided, I am satisfied that these accounts
represent a fair view of the affairs of Wye Heritage CIO.
Independent Examiner: Professor J.P.G.Websterpendent Examiner: Professor J.P.G.Websterendent Examiner: Professor J.P.G.Webster
**----- End of picture text -----**
**----- Start of picture text -----**
y/e 30/04/20254/2025/20252025025255
Income £
Subscriptionsptionstions 1,784.12,784.12784.12
Corporate subscriptionsporate subscriptionsorate subscriptionsptionstions 100.00
Donations 10,261.50,261.50261.50
Grants 15,000.00,000.00000.00
Sales of merchandise 1,555.89,555.89555.89
Donations for refreshments 395.07
Event income 0.00
Room use 36.96
Miscellaneous 18.00
Income from CCLA Deposit Fund posit Fund osit Fund 835.97
Total income 29,987.51,987.51987.51
Expenditurependitureenditure £
Openingningg stock of Merchandisetock of Merchandiseock of Merchandisek of Merchandiseof Merchandisef Merchandiseerchandiserchandisechandisehandiseandisendisediseisese 1,788.50,788.50788.5088.50.5050
Stock Purchases 1,205.03,205.03205.03
Less Closing Stock of Merchandise g Stock of Merchandise Stock of Merchandise -2,210.55,210.55210.55 782.98
Opening stock of Equipment for new Centrepening stock of Equipment for new Centreening stock of Equipment for new Centreg stock of Equipment for new Centre stock of Equipment for new Centrequipment for new Centreuipment for new Centrepment for new Centrement for new Centre 2,041.13,041.13041.13
Purchasesurchasesrchaseschaseshasesases of Equipment f Equipment quipment ipment pment ment ent nt 3,155.63155.6355.63.6363
Less Closing stock of Equipment (25% Depn)g stock of Equipment (25% Depn) stock of Equipment (25% Depn)quipment (25% Depn)uipment (25% Depn)pment (25% Depn)ment (25% Depn)(25% Depn)25% Depn)pn)n)) -3,897.57,897.57897.57 1,299.19,299.19299.19
Centre service chargegee 0.00
Database Administration Fee 458.60
Printing,g, postage & stationeryostage & stationeryge & stationerye & stationeryy 504.20
Telephone and webphone and webhone and web 297.03
Insurance 461.61
Subscriptions to other organisationsptions to other organisationstions to other organisationsganisationsanisations 68.00
Refreshment costs - coffee / tea / cakes/ tea / cakes tea / cakes/ cakes cakes 190.74
Repairs and renewalspairs and renewalsairs and renewals 0.00
Transportportort 0.00
Cleaningg 0.00
Heating - bottle gasg - bottle gas - bottle gasgasas 0.00
Miscellaneousscellaneousllaneousaneousneouseous 82.002.0000
Total expenditurependitureenditure 4,144.35,144.35144.35
Surplus / Deficit plus / Deficit lus / Deficit / Deficit Deficit 25,843.16,843.16843.16
Balancealancelanceancencece Sheetheeteet as at 30th April 2025h April 2025pril 2025ril 2025025255
as at 30/04/2025t 30/04/202530/04/20254/2025/20252025025255
Accumulated Fund
Opening Balance pening Balance ening Balance g Balance Balance 23,659.31,659.31659.31
Plus Surplus (or minus Deficit)plus (or minus Deficit)lus (or minus Deficit)(or minus Deficit)or minus Deficit)) 25843.16
Closing Balanceosing Balanceing Balanceg Balance Balancealancelanceancencece 49,502.479,502.472.47
Representedepresentedresentedesentedntedted by: :
Cash in Current Account 17,078.73,078.73078.73
CCLA Deposit Fundposit Fundosit Fund 26,265.62,265.62265.62
Plus Petty cash floaty cash float cash float 50.00
Plus Merchandise value at Y/E /E E 2210.55
Plus value of Equipment for new Centre at Y/Equipment for new Centre at Y/Euipment for new Centre at Y/Epment for new Centre at Y/Ement for new Centre at Y/E/EE 3897.57
Net Worth 49,502.47,502.47502.47
Karen Warden - Chairmanaren Warden - Chairmanren Warden - Chairmanen Warden - Chairmann Warden - Chairmanarden - Chairmanrden - Chairmanden - Chairmann - Chairmanairmanirmanann
Lucy Huntington - Treasurery Huntington - Treasurer Huntington - Treasurergton - Treasurerton - Treasurer
On the basis of the information provided, I am satisfied that these accounts
represent a fair view of the affairs of Wye Heritage CIO.
Independent Examiner: Professor J.P.G.Websterpendent Examiner: Professor J.P.G.Websterendent Examiner: Professor J.P.G.Webster
**----- End of picture text -----**
4 **Wye Heritage CIO** _____________________________________________________________________________ ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2025** ## **1. Accounting policies** ## **1.1 Basis of preparation** - The accounts have been prepared on a receipts and payments basis ## **1.2 Fund accounting** - The funds held by the charity are available at the discretion of the trustees in furtherance of the general objects of the charity and which have not been designated for any other purpose. ## **1.3 Income** - All incoming resources are included in the statement of account and the amount can be quantified with reasonable accuracy. ## **1.4 Expenditure** - Expenses are provided on an actual expenditure basis. Expenditure includes VAT, which cannot be recovered and is therefore reported as part of the expenditure to which it relates. ## **1.5 Gifted assets** Gifted assets are included at valuation if material. ## **1.6 Investments** - During the year the charity invested £25,000 in the CCLA deposit accounts and thereby earned interest on the holding, with the interest being retained within the account. ## **1.7 Trustees’ emoluments** - No trustees received any remuneration. Travel expenses were reimbursed during the year. ## **1.8 Trustee involvement** - None of the trustees or other persons related to the charity had any personal interest in any contract or transaction entered into by the charity during the year. 5