2024-08-31-accounts

Trustees’ Annual Report for the period

From 01 September 2023 Period start date To 31[st] August 2024 Period end date

Charity name: Haslemere Food Bank Trust

Charity registration number: 1193577

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of the Food Bank is to support families and individuals in need in and around the Haslemere area by providing emergency food and household supplies. Other means of support are also provided, by means of advice given by signposting families and individuals to other relevant and advisory services.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	There are two distribution days each week throughout the year, where clients come and collect food and Tesco vouchers. There is also the opportunity to choose fresh fruit and vegetables, plus additional products such as hygiene products, on each distribution day. A frozen meal is often offered to the client which has been donated by a local business. A breakfast is also provided on these days. During Easter, additional items are placed in the food packs (Easter Eggs), and Tesco vouchers are given as an additional support. At Christmas a special distribution takes place and a dedicated Christmas food pack is given to each family and individual, in addition to the normal food bag. There is also the opportunity during this special distribution for families and individuals to pick up gifts and toys which have been donated by the local business community. A Tesco food voucher of either £20 or £10 is also given to clients to purchase fresh food. Each client is referred to the Food Bank by one of our referral agencies.

		Volunteers deliver food packs to those families and individuals who are unable to get to the Food Bank in person. Volunteers are on hand on both distribution days to sit and talk to those who wish further support. The Food Bank continues to offer specific monetary support grants entrusted to us by Surrey County Council. These are provided to those families and individuals in need, having been referred to the Food Bank by different agencies which have identified a specific need. The referrals come from schools, local health centre, churches, and CAB. These grants are provided for urgent specific needs arising for families and individuals who have no other forms of support. For example, energy bills, issues arising from poor health, unexpected family situations and such basic needs as bedding and transport issues.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Encourage positive mental health and wellbeing. Signposting and raising awareness of our organisation. Provide food vouchers, therefore giving certain autonomy and dignity to the client. Opportunity for the public/local community to donate to the Food Bank through financial support and provision of food. Refer back to the referral agencies if concerned about any physical or mental issues.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

	SORP reference
Policy on grant making	Para 1.38	Grants are given to families and individuals as a distribution of grants received from Surrey County Council. These grants are for specific purposes as required by SCC. The parameters for these grants are given for Food, Energy, Wider essentials relating to energy, housing costs. The balance of these funds is treated as separate restricted funds within the accounts. Other grants are given out of funds received from other sources i.e. Donations from within the local community and Just Giving. These grants will be given, for example, to help a family with moving costs, money for transport costs to help a family get a sick child to hospital and to help with a

		debt problem, provided the client gets advice from a local money advice centre.
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	All practical and administrative work is undertaken by volunteers. Tasks include sorting and labelling items, distribution of food bags twice a week, delivery of food bags to the most vulnerable and engaging with clients on distribution days.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Food Bank has continued and expanded the service throughout the past year. We continue to provide the twice weekly supply of fresh fruit and vegetables. Store cupboard items are bought on a regular basis. This is in addition to the food donations that are received each week. The Christmas distribution is very successful. In addition to the food packs, toys and gifts were again donated by the local community, thus alleviating the stress on individuals and families. This has enabled us to provide a range of opportunities to reach out and give to those clients who are in need. It has also given the volunteers, a sense of community spirit and a sense of purpose, especially for those clients who have become volunteers. In addition to those referred to us as in urgent need of food support, we invite our various referring agencies (mainly the local schools) to nominate other families who are struggling to receive some extra help over Christmas. This increases the footfall considerably but

is much appreciated. The event is generously supported by the local community. (It is always a remarkable experience.) A new event now takes place on a monthly basis when a free meal is provided to our food bank clients and also to anyone in the wider community. This gives everyone who attends the meal the opportunity to enjoy an evening out amongst friends. The meal is provided by the owner of one of our local businesses and has proved to be very successful and brings the community together. Volunteers from the Food Bank come and help and serve those who come for the meal, thus enhancing the community spirit.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other		Haslemere Food Bank is now in its 11th year. We are proud of the good that has been done, the support we have been able to offer, and the good relations that have been engendered with those sent for support, our referral agencies and donors within the local community. We are, however, dismayed that this should remain a necessity for a growing number of people, with little sign of a let up any time soon.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	There was a surplus of £25251 for year ending 31st August 2024.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Donations funds during the year have continued to be very generous. Whilst every effort is made to ensure that the funds are allocated in such a way that clients that are referred to the Food Bank by other agencies are helped. Certain restrictions on how the funds are to be spent from Surrey County Council, have to be put into place.
Amount of reserves held	Para 1.22	Net current assets are £80668 of which £23,036 are restricted funds attributed to Surrey County Council for distribution.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None at present

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Donations from individuals and families either by cash or cheque. Monthly donations paid directly into Haslemere Food Bank’s Bank Account. Donations from local organisations Local schools Local Churches Just Giving
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	None at present, as long as donations of food and financial support continues.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Current trustees will be up for re- election at the Annual Meeting in June.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Haslemere Food Bank Trust
Other name the charity uses
Registered charity number	1193577
Charity’s principal address	Haslemere Methodist Church 5-7 Lion Green Haslemere Surrey GU27 1LE

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	David Rice	Chairperson
	Alison Rice	Secretary
	Aileen Assender	Treasurer
	Gillian Boreham
	Jennifer Sugden

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

ueGiarauons Sigwl on behalf of the charitys IT￿teeS SignatUTe(s) Full name(s) Position (eg Secretary, Chalr. etc) tJA¥41 Date U2.vl.2<

Independent examiner's report to the trustees of Haslemere Food Bank Trust {Charity 1193577) I report to the trustees on my examination of the Receipts and Payments Accounts of the Haslemere Food Bank Trust (the Trt￿) for the year ended 31 August 2024. Responsibilities and basis of report As the charity trnstees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Cklarities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 201 l Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner s statement I have completed my examination. I confmn that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: . accounting records were not kept ID respect of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in thÉs report in order to enable a proper understanding of the accounts to be reached. George Cooke FCCA 58 Sheepdown Drive Petworth GU28 OBX GC Accountancy GU28 OBX Date: 25 January 2025

Haslemere Food Bank Trust	Haslemere Food Bank Trust	1193577
Receipts andpayments accounts For the			CC16a
period from 01/09/2023	to	31/08/2024

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 46,986 3,240 565 50,791 0 0 50,791 10,605 20,200 1,043 2,045 1,000 252 115 155 1,134 353 36,902 0 0 36,902 13,889 0 32,380 46,269	Restricted funds to the nearest £ 32,201 32,201 0 0 32,201 20,839 20,839 0 0 20,839 11,362 0 23,037 34,399	Endowment funds to the nearest £ 0 0 0 0 0 0 0 0 0 0 0 0	Total funds to the nearest £ 46,986 32,201 3,240 565 82,992 0 0 82,992 10,605 20,200 1,043 22,884 1,000 252 115 155 1,134 353 57,741 0 0 57,741 25,251 0 55,417 80,668	Last year to the nearest £
Donations received	46,986				**48,392 **
Grants received					18,360
Gift aid	3,240				7,016
Interest received	565				109
Sub total(Gross income for AR)	50,791				73,877
A2 Asset and investment sales, (see table).
	0				0
Sub total	0				0
Total receipts A3 Payments
					73,877
Foodpurchases	10,605				10,294
Voucherpurchases	20,200				21,901
Bags andpackaging	1,043				1,099
Grantspaid	2,045				24,154
Use ofpremises	1,000				1,018
Insurance	252				252
Advertisingand website	115				163
Accountancy	155				100
Bank charges	1,134				1,020
Sundryexpenses	353				211
Sub total	36,902				60,212
A4 Asset and investment purchases, (see table)
	0				0
Sub total	0				0
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
					60,212
	13,889	11,362	0	25,251	13,665
	0	0	0	0	0
	32,380	23,037	0	55,417	41,752
	46,269	34,399	0	80,668	55,417

1

Section B Statement of assets and liabilities at the end of the period funds T¢)tal 81 Cash funds 17.513 28.756 17,513 63,155 Tot1 fund5 )thè nè4r•gtt Details B2 Oth•r mon•tary assots Detail$ 83 Inv¢sn¢nt assets Detal B4 Assets retained for the haritys use ouThtdu• Details BS Liabilitie8 Signed by one ortwo trust8es ￿ b&haifof al ￿ trustees Slgnabjrn Date of approval