## **Trustees’ Annual Report for the period** ## **From 01 September 2022 Period start date To 31[st] August 2023 Period end date** ## **Charity name: Haslemere Food Bank Trust** ## **Charity registration number: 1193577** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of the Food Bank is to**
**support families and individuals in need**
**in and around the Haslemere area by**
**providing emergency food and**
**household supplies. Other means of**
**support are also provided, by means of**
**advice given by signposting families**
**and individuals to other relevant and**
**advisory services.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**There are two distribution days each**
**week throughout the year, where clients**
**come and collect food and Tesco**
**vouchers. There is also the opportunity**
**to choose fresh fruit and vegetables,**
**plus additional products such as**
**hygiene products, on each distribution**
**day. A frozen meal is often offered to the**
**client which has been donated by a local**
**business. A breakfast is also provided**
**on these days.**
**During Easter, additional items are**
**placed in the food packs (Easter Eggs),**
**and Tesco vouchers are given as an**
**additional support.**
**At Christmas a special distribution takes**
**place and a dedicated Christmas food**
**pack is given to each family and**
**individual, in addition to the normal food**
**bag. There is also the opportunity**
**during this special distribution for**
**families and individuals to pick up gifts**
**and toys which have been donated by**
**the local business community.**
**A Tesco food voucher of either £20 or**
**£10 is also given to clients to purchase**
**fresh food.**
**Each client is referred to the Food Bank**
**by one of our referral agencies.**| |||**Volunteers deliver food packs to those**
**families and individuals who are unable**
**to get to the Food Bank in person.**
**Volunteers are on hand on both**
**distribution days to sit and talk to those**
**who wish further support.**
**The Food Bank continues to offer**
**specific monetary support grants**
**entrusted to us by Surrey County**
**Council. These are provided to those**
**families and individuals in need, having**
**been referred to the Food Bank by**
**different agencies which have identified**
**a specific need. The referrals come**
**from schools, local health centre,**
**churches, and CAB. These grants are**
**provided for urgent specific needs**
**arising for families and individuals who**
**have no other forms of support. For**
**example, energy bills, issues arising**
**from poor health, unexpected family**
**situations and such basic needs as**
**bedding and transport issues.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Encourage positive mental health and**
**wellbeing.**
**Signposting and raising awareness of**
**our organisation.**
**Provide food vouchers, therefore giving**
**certain autonomy and dignity to the**
**client.**
**Opportunity for the public/local**
**community to donate to the Food Bank**
**through financial support and provision**
**of food.**
**Refer back to the referral agencies if**
**concerned about any physical or mental**
**issues.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Grants are given to families and**
**individuals as a distribution of grants**
**received from Surrey County Council.**
**These grants are for specific purposes**
**as required by SCC. The parameters for**
**these grants are given for Food, Energy,**
**Wider essentials relating to energy,**
**housing costs. The balance of these**
**funds is treated as separate restricted**
**funds within the accounts.**
**Other grants are given out of funds**
**received from other sources i.e.**
**Donations from within the local**
**community and Just Giving. These**
**grants will be given, for example, to help**
**a family with moving costs, money for**
**transport costs to help a family get a**
**sick child to hospital and to help with a**| |||**debt problem, provided the client gets**
**advice from a local money advice**
**centre.**| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**All practical and administrative work is**
**undertaken by volunteers.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Food Bank has continued and**
**expanded the service throughout the**
**past year. We continue to provide the**
**twice weekly supply of fresh fruit and**
**vegetables and with the help of a**
**volunteer homemade soup is frozen and**
**given out on distribution days.**
**Store cupboard items are bought on a**
**regular basis. This is in addition to the**
**food donations that are received each**
**week.**
**The Christmas distribution is very**
**successful. In addition to the food**
**packs, toys and gifts were again**
**donated by the local community, thus**
**alleviating the stress on individuals and**
**families.**
**This has enabled us to provide a range**
**of opportunities to reach out and give to**
**those clients who are in need. It has**
**also given the volunteers, a sense of**
**community spirit and a sense of**
**purpose, especially for those clients**
**who have become volunteers.**
**In addition to those referred to us as in**
**urgent need of food support, we invite**
**our various referring agencies (mainly**
**the local schools) to nominate other**
**families who are struggling to receive**
**some extra help over Christmas. This**
**increases the footfall considerably but**| |||**is much appreciated. The event is**
**generously supported by the local**
**community. (It is always a remarkable**
**experience.)**| |---|---|---| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||**Haslemere Food Bank will have been**
**open for 10 years on 1st July 23. We are**
**proud of the good that has been done,**
**the support we have been able to offer,**
**and the good relations that have been**
**engendered with those sent for support,**
**our referral agencies and donors within**
**the local community. We are, however,**
**dismayed that this should remain a**
**necessity for a growing number of**
**people, with little sign of a let up any**
**time soon.**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**There was a surplus of £13,665 for year**
**ending 31st August 2023.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Donations funds during the year have**
**continued to be very generous. Whilst**
**every effort is made to ensure that the**
**funds are allocated in such a way that**
**clients that are referred to the Food**
**Bank by other agencies are helped.**
**Certain restrictions on how the funds**
**are to be spent from Surrey County**
**Council, have to be put into place.**| |Amount of reserves held|Para 1.22|**Net current assets are £55,417 of which**
**£23,036 are restricted funds attributed to**
**Surrey County Council for distribution.**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None at present**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Donations from individuals and families**
**either by cash or cheque. Monthly**
**donations paid directly into Haslemere**
**Food Bank’s Bank Account.**
**Donations from local organisations**
**Local schools**
**Local Churches**
**Just Giving**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**None at present, as long as donations of**
**food and financial support continues.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Current trustees will be up for re-**
**election at the Annual Meeting in June.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Haslemere Food Bank Trust| |---|---| |Other name the charity uses|| |Registered charity number|1193577| |Charity’s principal address|Haslemere Methodist Church
5-7 Lion Green
Haslemere
Surrey
GU27 1LE| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||David Rice|Chairperson||| ||Alison Rice|Secretary||| ||Aileen Assender|Treasurer||| ||Gillian Boreham|||| ||Jennifer Sugden|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declaratlons Th& Ir￿t￿& deckr• thatthey h￿apPrOV•d th• tru$fth•s' rgport4bo¥•. Slgned on bel4qifotth• ehorlty's Sign•th¥•(s) Full nam•lsl Po•ilioTr l¢g S•crotsry. chair. etcl Ai*t Margaret As8ender cha￿Fer￿Tr Treasulor 29th May 2024 Declarations The trustees declare that they have approved the trusiees. report above. Signed on behalf of the charl￿S Signatsre(s) Full nands) Position (eg Secretary. Chair. etc) David Rice Aileen Margaret Assender Chairpers 29th May 2024 Haslemere Foodbank Trust Fonnatted Trial Balance for the year ended 31 Allgust 2023 Page I A￿23 Current Amg 22 Code DescTlpdon Comp* Proflt & L419s Ac¢4)URt Income ooi 002 003 004 004A 005 006 1)07 Donations. individuals dirert to bank Donations- wllecttons from other Organi￿tIOnS Donations- Justgiving Grants recd- local authoTity unTestriGteJl Grants reCei￿ed- I(￿1 authority ￿￿trIcted I￿￿tIOnS- indivithials cash I)ODatiorLs - individuals CAF Gif( aid r￿e1ved 19289 5230 21.715 13236 3.003 13.947 701 15.750 859 18J611 1.358 81M) 7,016 73,768 48.496 Direct charitable expenses 112 Food purchases 112B Bags and packagitig 113 Voucher purchases 114 Grants paid unrestricted 115 Funds SFa- rcstri¢t¢d funds 10.294 5.983 21.901 6,662 17,492 15.750 IG.825 5,4ll 57,448 38.573 Adminutrntion Expenses 322 Use of premises 326 Inswance 342 Advertising and webstte 368 Accountancy 371 Bank charges 381 Swidry expenses 1.018 252 163 1250 252 1,020 211 382 754 2.764 2,739 Interest Rec¢ivablelPAld Ind Slnillar Imcomt 411 Ballk interest received 415 Other interesi r￿e1ved (89) (20) (109) Total Overhuds 2,655 2,739 Surplus l {d¢fieit) for the year 13,665 7.184 Balance Sheet Current Assets 771 Lloyd5 current account 773 Lloyds d¢posit account 15J27 40,090 41.752 Haslemere Foodbank Trust Fonnatted Trial Balance for the year ended 31 August 2023 P*ge 2 Net Assets 55.417 41,752 C#pital Unrestricted fill¥Ls brought forward Restricted fimdg brought forward Surplus l (deficit) for thc year 19583 22.169 13,665 22.738 11.830 7.184 55.417 41.752 CHAIIITY (OMMISSION FOR ENGLANO AI40 WAkES Haslemere Food Bank Tyust 1193577 Receipts and payments accounts CC16a For the nod from 0110912022 to 3110812023 Section A Receipts and payments fvnds fur¥Js Total funds Last year A1 R￿iPts Donab"ons re￿Ve￿ Grants received Gift ad Interest received Sub tOtal(GrO￿ 32,045 18,3 18,360 7.016 109 109 55.517 18. 73M77 41496 sales. 5¢e tabw. S&¥ tot SSA17 18 73N7 48,496 A3Pa Food wrchases Voucher rchases 10,294 21.￿] 10.294 21.gJ1 5,983 15.7XJ 604 16.236 1.2 252 101 Grants paid Use ol renmses Insurance A(fverbs]ng wetfAe Accoutna Bank char Sund 17,4W2 24,154 1,018 252 163 1.018 252 163 100 1,1T20 211 T20 1.020 211 80.212 382 754 41.312 17.492 17.492 60,212 41,312 11797 13,665 7,184 P6 Cash fvnd5 last end 19,583 21169 037 41.752 55.417 41,752 Section B Statement of assets and liabilities at the end of the period funds nds B1 Cash fund5 15.X17 17,05 14327 54417 nds nd5 Det3ils Details DrtZTIs du• Ioyk*nall t)rtails 85 Lithilities si￿ed ty one or ￿￿truStee5 on tehalf of all th& tr Slgnth Prlnl N•m? Date af approval Independent examiner's report to the trustees of Haslemere Food Bank Trust (Cbarity 1193577) I report to the trustees on my examination of the Receipts and Payments Accounts of the Haslemere Food Bank Trust (the Trust) for the year ended 31 August 2023. Responsibilities 2nd basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's ststement I have completed my examination. I confirni that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: . accounting records were not kept in respect of the Trust as required by section 130 of the Act" or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. George Cooke FCCA 58 Sheepdown Drive Petworth GU28 OBX Date: I l May 2024