## **THE ALBURYS CHARITABLE FOUNDATION** ## **Annual Report to the Charities Commission** Date of this report 26 January 2023 Charity name The Alburys Charitable Foundation Period covered 16 February 2021 to 31 March 2022 Governing document CIO - FOUNDATION Trustee declaration 03 February 2021 Date of constitution 08 February 2021 Date of registration 16 February 2021 Registration number 1193558 Registered address Foxlease, Upper Court Road, Woldingham CR3 7BF Founding Trustees Gail Madeleine Paterson Malcolm George Paterson Additional Trustees Gemma Madeline Shaw Stuart David Paterson ## **Our mission statement** _“Making grants to other charities engaged in the relief of children in need by reason of ill-health, disability or financial hardship; protecting animals indigenous to the UK or providing a welfare environment for displaced domestic animals; helping young artists to develop their careers in musical theatre; and, occasionally, supporting major charities at the time of an international emergency.”_ The Alburys Charitable Foundation | RCN: 1193558 A: Foxlease, Upper Court Road, Woldingham, Caterham CR3 7BF | W: www.tacf.uk 1 ## **Overview** The Alburys Charitable Foundation (TACF) was established by Malcolm and Gail Paterson to fulfil their wishes to formalise and expand their charitable giving over the remainder of their lives. Its objects are to support general charitable purposes according to the law of England and Wales through the provision of grants, in particular but not limited to, supporting the following charitable purposes: 1. the relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage; 2. to relieve the suffering of animals in need of care and attention; and 3. the advancement of the arts. Grants will be made on condition that the money is used for a clearly defined purpose such as the fulfilment of a particular charity project or to meet the costs of a particular aspect of the recipient charity’s operating expenses. ## **Establishment and funding** The constitution was formally submitted to the Charities Commission on 8[th] February 2021 and TACF received its registration certificate on 16[th] February. An application to The Co-operative Bank for a “Community Account” was sent on 10[th] March 2021. The account was eventually opened on 19[th] June 2021 and the first bank transaction occurred on 5[th] July. That transaction was the first of 3 payments of £10k from Malcolm Paterson. By the middle of July 2021, The Founding Trustees had injected £30k each. The website has a facility for online donations, but we have no expectation of public donations unless and until we have developed a marketing strategy for that. In the meantime, we are generating a very small additional revenue from internet shopping via the Easyfundraising browser extension and by purchases through Amazon Smile. TACF is unlikely to have a revenue stream exceeding £25k in the foreseeable future. The Alburys Charitable Foundation | RCN: 1193558 A: Foxlease, Upper Court Road, Woldingham, Caterham CR3 7BF | W: www.tacf.uk 2 ## **Trustee roles** Gail Paterson Founding Trustee, Director, Chair of Trustees Malcolm Paterson Founding Trustee, Director, Administration Manager, Treasurer Gemma Shaw Additional Trustee, Communications, Website Stuart Paterson Additional Trustee, Financial Oversight ## **Structure** Constitution CIO – Foundation Dated 08 February 2021 ## **Management** Malcolm ran his own small business for over 20 years and is a very experienced business administrator. He has applied those administration skills to the creation and management of TACF. Gail was a partner in a professional firm for 18 years and, as a result of the skills she developed during her career, she makes a very significant contribution to the management of TACF. The charity does not have any employees and, given the nature of its operation, it is unlikely ever to have paid staff members. ## **Trustee appointments** The 2 Founding Trustees and the 2 Additional Trustees were appointed at outset as a consequence of the declaration signed jointly on 3[rd] February 2021. The 2 “Additional Trustees” were appointed for a period of 3 years expiring on 2[nd] February 2024 and we anticipate that they will stand for re-appointment at that time. We will establish a process for Trustee appointments when the need arises but, in any case, no later than 3 months in advance of that date. Our intention is to always operate with a minimum of 3 Trustees. The Alburys Charitable Foundation | RCN: 1193558 A: Foxlease, Upper Court Road, Woldingham, Caterham CR3 7BF | W: www.tacf.uk 3 ## **First year objectives** Our initial objectives were, firstly, to create an efficient operating structure, and then move, as quickly as possible, to making our first few grants. We experienced a high volume of enquiries, many of which were from other charities outside our geographical area of operation and some of which were simply not within the scope of our objects. Those were rejected. Of the enquiries which seemed suitable, 2 proceeded with the approval of all 4 Trustees resulting in us making 2 grants in February 2022. ## **Activities** During the first year of our operation, ending 31[st] March 2022, our activities were as follows: 1. Opening a “Community Account” with The Co-operative Bank 2. Processing the initial cash injections from the Founding Trustees 3. Buying bookkeeping software to manage our accounts 4. Registering an internet domain through GoDaddy Inc. 5. Creating email addresses for each Trustee 6. Transferring back to the Founding Trustees their “prior expenditure” on the GoDaddy software and telecoms services needed to create the TACF domain 7. Creating a cloud-based document management protocol shared with all Trustees 8. Registering with HMRC as a business 9. Registering with HMRC for claiming gift aid 10. Trademarking our name and logo 11. Creating a separate mobile phone number dedicated to TACF administration 12. Creating our website 13. Creating digital stationery, business cards and email signatures 14. Creating a WhatsApp group for Trustee communications 15. Establishing an administration process 16. Establishing a process for a Trustee to take on the sponsorship of a grant request and for seeking the unanimous approval of the other 3 Trustees The Alburys Charitable Foundation | RCN: 1193558 - A: Foxlease, Upper Court Road, Woldingham, Caterham CR3 7BF | W: www.tacf.uk 4 17. Establishing a grant making process 18. Making a gift aid claim 19. Registering TACF and creating an account with Easyfundraising 20. Registering TACF with Amazon Smile 21. Fielding enquiries generated as a result of our appearance on the Charities Commission website Finally, in February 2022, we made our first 2 grant payments: one to a local animal charity and the other to a local secondary school specialising in the performing arts. At the time of making those payments we had one other grant which was close to completion. That was to a school for disabled children. ## **First year achievements** The activities described above have resulted in a fully functioning grant making charity which, within 9 months of its first injection of cash, had in place the appropriate operational processes leading to the making of grants to 2 charities. ## **First year performance** We made grants which correspond with 2 out of the 3 objects of TACF and we demonstrated the effectiveness the grant making processes that we had created. ## **Public benefit** Our grant making process includes placing an obligation on grantees to report back to us on the outcomes associated with whatever project we have supported and how those outcomes meet their public benefit obligations. We do not specify a format for that feedback but expect to receive some narrative plus, where appropriate, some quantitative analysis. If the response indicates that the project specified has met the grantees public benefit obligations, then we regard that as fulfilling our own public benefit obligation. As we continue to refine our processes, we will develop a template format for grantee responses including specific reference to public benefit obligations. The Alburys Charitable Foundation | RCN: 1193558 A: Foxlease, Upper Court Road, Woldingham, Caterham CR3 7BF | W: www.tacf.uk 5 ## **Financial position overview** The document “CC16a Receipts and payments accounts” appears later in this report and the figures from it are summarised here: |**Description***
o4 Telecoms
o5 Software
v4 Media
c4 Legal
g1 Grant to another charity
r1 Donations: individual
r2 Donations: corporate
r9 Gift aid
Grand Total
Cash Flow|**£ credit**
0
0
0
0
0
60,000
35
15,000
75,035
63,650|**£ debit**
797
110
28
170
10,280
0
0
0| |---|---|---| |||11,385| |||| ***** The codes in front of each description above are the codes used in our bookkeeping software. ## **Reserves** The nature of our funding and expenditure is that we will only agree a grant payment in circumstances where the amount of our unrestricted funds remaining after fulfilling any notified financial obligation to grantees would exceed a certain figure. That figure is defined by our reserves policy. Our reserves policy is to hold cash in our main bank account equal to at least 3 times the maximum grant as set out in our then current grant parameters document. Our current maximum grant is £6,000 so our reserve is £18,000 in unrestricted funds. This policy will be reviewed by the Trustees on a regular basis. The Alburys Charitable Foundation | RCN: 1193558 A: Foxlease, Upper Court Road, Woldingham, Caterham CR3 7BF | W: www.tacf.uk 6 ## **Debt** TACF has no debt obligations and will not in any circumstances enter into an arrangement with any person or corporate entity that causes it to be in debt to that person or corporate entity. ## **Sources of funds** TACF will not seek to obtain funds from grant-making bodies and businesses. Nor does it intend to solicit cash donations or hold fundraising events or raffles. The charity’s principal sources of funds for the foreseeable future will be personal donations of between £0 and £10k p.a. from each of the 2 Founding Trustees plus the gift aid resulting from those donations. ## **Investments** At present, the charity does not have sufficient funds to create an investment portfolio and does not anticipate this situation changing in the foreseeable future. Therefore, TACF does not have an investment policy. ## **Custodian Trusteeship** TACF does not hold any documents or funds as a custodian Trustee for any other person or entity. ## **Declaration** The Trustees declare that they have approved the above report and that there are no uncertainties at present regarding the status of TACF as a going concern. Signed on behalf of the Trustees Malcolm George Paterson Trustee and Administration Manager ## **The Alburys Charitable Foundation** 26 January 2023 The Alburys Charitable Foundation | RCN: 1193558 A: Foxlease, Upper Court Road, Woldingham, Caterham CR3 7BF | W: www.tacf.uk 7 THE AL8VR Y5 CHARITABLE FQUNDATIQ CHARITY COMMISSION FOR ENGIA14D ANO WALES The Ch¥ii*WFound*ty Receipts and payments accounts CC16a Forthe F*rfod To 011)4Q￿l 311j￿022 Section A Receipts and payments Unrestricted fvnd$ Restncied fvnd$ Endovmient funds Total fvnds L4st)E•r lo the nearn51 to the neI￿st£ tolhe ne•re5t£ lothe nwe5t£ tothe ￿reste A1 Rec ..Fow￿l TILStee cash I .FOLfthwTiuSteÈ Cash I￿￿)r$&￿T? Jo.wo 30.￿)0 35 Js Sub total(Gross for AR) A2 Asset inve5trnent 5*e4 seo iabl• . 7&036 Sub total 71036 y5￿3S A3 Paymwts 797 T97 110 28 170 .Sonw8 170 .'Grantlo Foal Fèm iGi&nito kn Btrt Stknl Sub total IA4 Asset and In¥estrnent TGhases, See tsble Sub total 11J85 N•t ofroceipts/{paym•nts) A5 Transfer5 betw*en funds A6 Cash funds 1351 yearend Cash funds thls y8ar end 63A6C+ 63.650 The Alburys Charitable Foundation l RCN.. 1193558 A.. Foxlease, Upper Court Road. Woldingham, Caterham CR3 7BF I W.. www.tacf.uk THE AL8VR Y5 CHARITABLE FQUNDATIQ Section B Statement of assets and liabilities at the end of the period u￿￿tricted nds rxr•st£ Restricted Enflowrrbent f¥nds Ca.'ociorios B1 Cash funds 83,649 Total cash fvn¢ts COkrySII EnrtiwmeDt lunds to r*eBRstE lunds to r￿Test£ lunds r*4￿$1£ Detai15 82 Other monetary 355ets FundlOtAth*h Curr•ntV41Jg nptaT15 Ca*t 83 Inve51ment 455ets Fund 10 Deiail$ C05t l¢okn•1 urrentval 84 A$5ets retalned for the charlty's own use Fund 10t￿￿ Wh•Trdug Details 85 Uabllllles S*3rod by oreor ￿￿$trI￿SOnt¢l￿I of •1thè1rt610O$ Date or roval Pr*rt Nart Pa*Jrson 2410112ty23 Qinpolert¢ Gail M Paterson 2dA]112￿l3 The Alburys Charitable Foundation l RCN.. 1193558 A.. Foxlease, Upper Court Road. Woldingham, Caterham CR3 7BF I W.. www.tacf.uk ## **NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS** Covering the period 01 April 2021 to 31 March 2022 ## **Significant non-monetary resources** TACF does own any physical assets. Nor does it have any non-monetary resources. ## **Transactions with related parties and trustees** TACF has not engaged in any transactions with related parties or trustees. ## **Remuneration or expenses paid to trustees or related party** TACF does not employ any staff. No expenses have been paid to any trustee other than the re-imbursement of costs incurred by the Founding Trustees in settling the GoDaddy invoices prior to the opening of the Co-op bank account. ## **Movement on particular restricted funds** TACF does not hold any restricted funds. The Alburys Charitable Foundation | RCN: 1193558 A: Foxlease, Upper Court Road, Woldingham, Caterham CR3 7BF | W: www.tacf.uk 10 THE 8IBts*YS CNA*>AgLÈ INDEPENDENT VERIFICATION OF THE RECEIPTS AND PAYMENTS ACCOUNTS To: The Trustees of The Alburys Charitable Foundation Period from: 05 July 2021 {first transaction on The Co-operative Bank account) Period to: 31 March 2022 lend of the accounting period) Statement I have had sight of the following documents: A print-out from the charit￿5 bookkeeping software showing all transactions during the period The Co-operative Bank account statements covering the period The 4 GoDaddy invoices The Canva Design Too15 invoice The IPO invoice The Blackwells invoice The Amazon Smile payment confirmation The Easyfundraising p3yment confirmation The gift aid declarations made by the Founding Trustees 10. A print-out from the charittys bookkeeping software showing the entries corresponding with Section A of the Payments and Receipts Accounts Declaration In my opinion the documents I have seen confirm the accuracy of the entries made in the Payments and Receipts Accounts above. Signed by.. Peter Presland, LLB, ACA, FRSA Address: ckhur5t Lodge, 333 Main Road, Westerham, TN16 2HP Signature: Occupation: Date: 25 January 2023