**Registered Charity no: 1193556** ## **PARISH OF WYKE REGIS ALL SAINTS WITH ST EDMUND PCC** **REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021** Chartered Accountants **PARISH OF WYKE REGIS ALL SAINTS WITH ST EDMUND PCC** ## **CONTENTS** **----- Start of picture text -----**
Page
Legal and administrative information 1
Report of the Board of Trustees 2 - 4
Independent examiner's report 5
Receipts and payments account 6 - 9
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**PARISH OF WYKE REGIS ALL SAINTS WITH ST EDMUND PCC** ## **LEGAL AND ADMINISTRATIVE INFORMATION** **Registered charity number** 1193556 **Registered address** 1 Portland Road Weymouth DT4 9ES ## **Administration** The Parish of Wyke Regis All Saints with St Edmund is situated in the Weymouth suburb of Wyke Regis and Lanehouse, Weymouth. It is a Church of England parish in the ecclesiastical diocese of Salisbury. The membership of the Parochial Church Council (PCC) consists of the incumbent, Licensed Lay Ministers, Churchwardens, and those elected to represent the congregation and the parish on the Deanery Synod who have to be members of the church electoral roll. The method of appointment of PCC members is set out in the Church Representation Rules (CRR). All regular members of the Churches are encouraged to register on the Parish Electoral Roll. **PCC members during the period of this report were as follows:** **----- Start of picture text -----**
Incumbent Brother Alasdair Kay PCC Chair
Licencesd Lay Alan Macintosh
Minister
Janet Hall
Gary Hepburn Vice Chair
Jeffrey Thomas
Churchwardens
Caroline Elliot
Vacant
Maxine Legg
Diana McDonald
Deanery Synod
Rita Cheek
Diana Benn
Secretary Lyndsay Wiles
Treasurer Michael Dillistone
Elected Members Julie Norris
St Edmunds
Maxine Legge
Church
Carol Capole
Judy Walbrin
Derek Grifin
Leslie Seamark
Jane Thomas
Elected Members
Cheryl Wise
All Saints Church
Janice Hudson
Anothony Shearman
Yvonne Watmore
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- 1 - **PARISH OF WYKE REGIS ALL SAINTS WITH ST EDMUND PCC** ## **REPORT OF THE BOARD OF TRUSTEES** _**FOR THE YEAR ENDED 31 DECEMBER 2021**_ ## **Aims and purposes** The PCC has the responsibility of cooperating with the incumbent, Rev’d Brother Alasdair Kay, who was instituted on 24 September 2019, in promoting within the ecclesiastical parish the whole mission of the Church: pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of All Saints Church, Wyke Regis and St Edmunds Church and Hall, Lanehouse. ## **Objectives and activities** ## **Public benefit** The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. The objectives of the charity for the public benefit are as follows: The PCC is committed to working with the incumbent to provide an inclusive and welcoming atmosphere to everyone who wants to come to our churches to worship and to share in the wider life of our parish community. The PCC maintains a strategic overview of worship throughout the parish, and works with the incumbent on the development of worship, services and parish groups to ensure we provide worship and other activities for a wide range of the parish community. Our services, groups and worship put faith into practice through prayer, scripture, music and sacrament. The PCC ensures the fabric of our Church buildings is properly maintained, so that they are not only available as a place of worship, but also a venue for parish events, music concerts and activities of our schools within the parish. When planning our activities for the year, we considered the Charity Commission’s guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our parish community through: •Worship and prayer; learning about the Gospel; and developing their knowledge and trust in Jesus. •Provision of pastoral care for people living in the parish. •Missionary and outreach work. To facilitate this work, it is important that we maintain the fabric of the Church buildings and Hall •To provide the Occasional Offices of Baptism, Weddings and Funerals for those people living in or connected to this Parish. ## **Achievements and performance** 2021 has been overshadowed by the Covid 19 Pandemic. Services have been disrupted since March 23rd 2020 and the Church has had to conduct online services and prayer along with most of its liturgical life. Restricted services have been conducted with partial reopening under controlled arrangements with risk assessments having to be regularly updated. Funerals have still been conducted and a total of four weddings were carried out this year. During this period Rev’d Betty Port has continued as Priest with Permission to Officiate, and Janet Hall has served as Local Lay Minister with Permission to Officiate. Our APCM for 2020 was held on the 27th of May 2021. This meeting brought about significant changes in personnel to the PCC. We become a registered charity number 1193556. In terms of serving the Parish we have been very active: **Schools:** We have continued to support and serve the two schools in the Parish as School Governors, and the Incumbent and Rev’d Betty Port as Chaplains, as well as providing limited virtual liturgical support. We have appointed a new foundation Governor to Wyke Primary Federation. The chaplaincy team has been established for All Saints Church of England Academy and despite the restrictions of Covid have managed to help the School get a Good report from their SIAMS. **Food Bank:** This year we decided to close the Foodbank in July but have since used the funds to support Children in the parish School on Pupil Premium where there is financial hardship. This was repeated at Christmas. - 2 - ## **PARISH OF WYKE REGIS ALL SAINTS WITH ST EDMUND PCC** ## **REPORT OF THE BOARD OF TRUSTEES** _**FOR THE YEAR ENDED 31 DECEMBER 2021**_ **LiveStreamed Services:** In 2020 A major new step taken to ensure our outreach to those in the Parish was the installation of Livestreaming Equipment in All Saints Church. This was financed from a legacy left by a former parishioner to be used at the discretion of the Rector and Churchwardens in 2020. This facility has enabled worship to continue through a mixture of pre-recorded hymns as well as people contributing from home via remote connection. We have in addition held virtual quizzes and online prayers and Bible teaching sessions. We have also been able to use this to serve the wider Parish at Christmas by producing Carols on Your Doorstep where we have worked with a local Brass Band and our Choir to provide Carols to the locality when other events were cancelled because of Covid 19. ## **Church membership and attendance** There are 184 members on the church electoral roll. The average weekly Sunday morning attendance during 2021 is impossible to gauge as some services were online. By December we were seeing an average weekly attendance of 70 people. We have not recovered many children and families. The 8:00 AM service has restarted. Our 09:30 service has continued predominantly online. The Wednesday Eucharist has continued to have a good attendance and people have been able to have time since the summer to share in refreshments together. ## **Worship and prayer** As well as our regular services, we offered monthly Toddler Praise with a weekly Toddler group staring in term time at St Edmund’s church. Weekly and Daily prayer has happened online. We have also had some Bible study groups meeting via Zoom. All Saints church is also well used for occasional offices with funerals and four weddings being conducted throughout the year. St Edmunds Church was unable to hold weddings or funerals this year due to Covid restrictions. ## **Fellowship Group** A very well attended Fellowship group has begun offering a space for people to find support and social activities. Including weekly walks and coffee stops, craft activities and even opportunities for Arts. ## **Fundraising** Some very creative Fundraising events have taken place this year including table top sales, Arts festivals, Quiz Nights, and we helped the community to run the Annual Wyke Christmas Fayre. No mean feat given the restrictions of Covid this year. ## **Eco church** We have registered with Arocha UK as an Eco church,. We have conducted an extensive survey. We have also participated on the churches count on nature in our church yards. This is an ongoing work that will see us responding to the Church of England’s goal of being at Carbon Net Zero by 2030 ## **Bell Ringers and Junior Ringers** This year we installed “Dumbbells” in our church tower and these are being used weekly to train local young people in Bell Ringing ## **Strategic Review** In November we began the process of a strategic review of the Parish. This is an ongoing process over the next five years and will be a plan that will be presented to both PCC and the APCM for approval. Setting our Vision, Values, and Strategic Plan for the next 5 years. ## **Deanery Synod** Four members of the PCC sit on Deanery Synod, which provides the parish with a valuable link for our churches and other churches within the Church of England family in the Deanery. Deanery Synod meetings are usually open meetings, sometimes with external contributors. Deanery Synod has met once this year at St Francis Church. ## **Buildings** Maintaining our two church buildings is an expensive but necessary activity. The refurbishment of the clock dial and mechanism for All Saints Church has been completed. At St Edmunds Church PAT testing was carried out, and a number of new tables were purchased. St Edmunds Quinquennial Inspection was completed. A major work of repair and fundraising has begun on All Saints Church roof ## **Pastoral care** Pastoral care is an important part of the work of the parish. Our LLM and Lay Pastoral Assistants assist the ministry team in visiting those unable to attend church due to sickness or age. Visits are made to hospital, care homes and to parishioners at home, and communion is taken to those who wish to have it on a regular basis. Again much of this ministry has been restricted and many hours have been spent calling members by telephone and communicating by letter. - 3 - **PARISH OF WYKE REGIS ALL SAINTS WITH ST EDMUND PCC** ## **REPORT OF THE BOARD OF TRUSTEES** _**FOR THE YEAR ENDED 31 DECEMBER 2021**_ ## **Mission** The church is keen to keep in touch with its parishioners. It runs a series of concerts and other fundraising activities that bring parishioners into our church buildings. Our parish magazine is distributed throughout the parish, and free copies are available in local doctors’ surgeries etc. We have a parish website with a wealth of information on parish activities, and the parish is active on social media such as Facebook and Twitter. In addition a weekly pews sheet is produced with additional information for those who come to church at the moment we are emailing this weekly to parishioners. This Spring a Confirmation class was held, and one person was confirmed at Salisbury Cathedral. ## **Schools** Working with and supporting the schools within the parish is a very important part of parish life. Rev Betty Port provides Chaplaincy to All Saints School along with Br Alasdair, and Rev’d James Menzies. ## **Financial review** The two churches of the parish maintain separate accounts, but this review presents them combined, as for the parish as a whole. Total gross receipts on unrestricted funds were £83,228, the main components of which were £52,784 in voluntary donations, £5,579 from fundraising, £9,962 in fees, £4,008 from St Edmunds church hall letting and £10,460 from income tax recovered. Gross restricted income was £15,355, of which £7,000 was donations towards the food bank at St Edmund. Other contributions to restricted income included £4,983 from fundraising, a £1,000 legacy, £2,090 in voluntary donations and £270 in reclaimed VAT. £84,891 was spent from unrestricted funds to provide the Christian ministry from the two churches, of which £44,148 was the diocesan parish share. The parish share was not paid in full by either church, All Saints paying 74.5% and St Edmund 60% of the requested amount. The diocesan share of parish fees had not been calculated by the end of the year, and will be remitted to the diocese in 2022. The net result for the year, excluding exceptional items such as legacies, was that St Edmunds made a small deficit of £188 on unrestricted funds, while All Saints made a deficit of £5,684. The combined balances carried forward at 31st December on unrestricted funds totalled £46,339, and on restricted funds totalled £68,243 including roof fund (£36,790) and foodbank surplus (£5,916). As in the previous year, withholding some of the parish share was necessary in order to prevent the current accounts of both churches from falling below the minimum permitted by the reserves policy. Taking into account debt accumulated in previous years, at the end of 2021 each of the two churches owed the diocese £18,100 in unpaid share. Compared with the previous year, there was little change in underlying income at All Saints church, except in the area of fundraising, which benefitted from the gradual easing of the Covid-19 restrictions. At St Edmunds there was a small decrease in income from donations, but this was more than offset by the increase in fundraising. In neither church has fundraising income recovered to pre-Covid levels. At All Saints running costs were similar to the previous year, but at St Edmunds they were significantly lower. ## **Reserves** Both churches aim to maintain a minimum level of unrestricted funds that is sufficient to pay six months of normal expenditure excluding the parish share. This is done to smooth out fluctuations in cash flow and to meet emergencies. At the end of 2021, the unrestricted funds of both churches were above these minimum levels. The minimum levels are determined by the treasurers of the two churches, and are currently £12,500 for All Saints and £5,000 for St Edmunds. ## **Principal risk factors** The policy of withholding part of the share in order to maintain a prudent minimum level of unrestricted funds results in a debt accumulating with the diocese. This is unlikely to be acceptable to the diocese in the long term. Approved by the Board on 03 July 2022 Signed on behalf of the Board Brother Alasdair Kay (PCC Chair) - 4 - **PARISH OF WYKE REGIS ALL SAINTS WITH ST EDMUND PCC** **INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF THE PCC** I report to the charity trustees on my examination of the accounts of Parish of Wyke Regis All Saints with St Edmund PCC for the year ended 31 December 2021, which are set out on pages 6 to 9. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - (1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or - (2) the accounts do not accord with those records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 04 July 2022 **H E Jones BA (Hons) FCCA Edwards and Keeping Chartered Accountants** Unity Chambers 34 High East Street Dorchester Dorset DT1 1HA - 5 - **PARISH OF WYKE REGIS ALL SAINTS WITH ST EDMUND PCC RECEIPTS AND PAYMENTS ACCOUNTS** **FOR THE YEAR ENDED 31 DECEMBER 2021** ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Gift-Aided Planned Giving 31,728 250 31,978 28,703
Other Planned Giving 923 - 923 1,140
Collections at Services 6,013 - 6,013 4,053
All other giving receipts 14,120 1,840 15,960 12,597
Tax Recovered 10,460 270 10,730 15,748
Legacies - 1,000 1,000 15,119
Grants - - - -
WRCPS magazine sales and advertising - - - 147
Fundraising 5,579 11,983 17,562 19,232
Dividends & Interest 435 12 447 543
PCC Fees 9,962 - 9,962 -
Parochial fees - - - 8,739
Income from other activities 4,008 - 4,008 3,248
Sub total (Gross income for AR) [ 83,228 ] 15,355 - 98,583 109,270
A2 Asset and investment sales, (see
table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 83,228 15,355 - 98,583 109,270
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- 6 - **PARISH OF WYKE REGIS ALL SAINTS WITH ST EDMUND PCC RECEIPTS AND PAYMENTS ACCOUNTS** **FOR THE YEAR ENDED 31 DECEMBER 2021** ## **Section A Receipts and payments continued** **----- Start of picture text -----**
A3 Payments
Fund Raising Costs 266 1,806 2,073 197
Bank Charges and Interest - - - -
Donations to Charities 70 - 70 648
Parish Share C.2 44,148 - 44,148 47,192
Salaries, Wages & Honoraria 1,050 - 1,050 190
Expenses 115 49 164 545
Mission & Evangelism - - - 41
Printing and material costs - both churches 150 - 150 569
Postage and Carriage - - - -
Church Running Expenses 3,135 - 3,135 3,613
Church Utility Bills 5,741 - 5,741 6,136
Costs of Trading 728 - 728 1,697
Governance Costs 1,179 4,311 5,490 2,232
Major Repairs Church - 4,702 4,702 10,886
Major Repair/Replace/Hall - - - 853
Fees (Incumbent/Diocese) 10,588 - 10,588 -
Organ Stipend 785 - 785 1,332
Telephone - - - 892
Church maintenance 1,396 1,396 1,352
PCC Fees 230 - 230 -
Church insurance 5,506 - 5,506 5,365
Significant purchases 9,805 1,620 11,425 7,280
WRCPS Funds Removal - - - -
Sunday Sch petty cash written off 52 52
Foodbank costs 9,348 9,348 7,501
Sub total [ 84,891 ] 21,889 - 106,780 98,519
A4 Asset and investment purchases,
(see table)
- - - -
Sub total [ - ] - - - -
Total payments 84,891 21,889 - 106,780 98,519
Net of receipts/(payments) (1,663) (6,534) - (8,197) 10,750
A5 Transfers between funds (798) 798 - - -
A6 Cash funds last year end 48,800 73,979 - 122,779 112,029
Cash funds this year end 46,339 68,243 - 114,582 122,779
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- 7 - **PARISH OF WYKE REGIS ALL SAINTS WITH ST EDMUND PCC RECEIPTS AND PAYMENTS ACCOUNTS** **Registered Charity no: 1193556** ## **FOR THE YEAR ENDED 31 DECEMBER 2021** ## **Section B Statement of assets and liabilities at the end of the period** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds All Saints Current Accounts 21,890 3,330
All Saints CBF Deposit 16
All Saints Rector & Churchwardens 14,890 32,079
Rector & Churchwardens petty cash - -
Sunday School Account - -
Sunday School Petty cash - -
R Fabric fund current account - 5,243
R Fabric fund CBF account - 23,120
R Organ fund CBF account - 41
St Edmund CBF Deposit 2,850
St Edmund Current Account 5,891 4,429
St Edmund NS&I Account 803
Total cash funds 46,339 68,243 -
Unrestricted Restricted Endowment
Details to nearest £f d to nearest £f d to nearest £f d
B2 Other monetary assets - - -
- - -
- - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets All Saints - Quibbell Legacy Restricted - 1,781
All Saints - Income Shares Unrestricted -
Salisbury Diocesan Board of Finance Unrestricted - 14,870
-
- -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the -
charity’s own use - -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities Diocesan share of 2020 fees R&CW -
Independent Examination Unrestricted -
Signed by one or two trustees on behalf of all
the trustees Signature Print Name Date of approval
Brother Alasdair Kay (PCC Chair) 03 July 2022
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- 8 - **PARISH OF WYKE REGIS ALL SAINTS WITH ST EDMUND PCC RECEIPTS AND PAYMENTS ACCOUNTS** **FOR THE YEAR ENDED 31 DECEMBER 2021** ## **Section C Notes** ## 1. Basis of preparation These financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations using the receipts and payments basis Reserves policy - The PCC tries to maintain a balance on unrestricted funds that equates to approximately 6 months unrestricted payments excluding diocesan share, to cover fluctuations and emergency situations that may arise. The combined All Saints and St Edmund unrestricted current account balances of approximately £27,000 meet this requirement. ## 2. Parish share 2021 St Edmunds paid a total of £9,148 in 2021, representing 60% of the requested amount. All Saints paid £35,000, representing three-quarters of the requested amount. ## 3. Restricted funds |**YE 31/12/2021**
All Saints fabric
All Saints organ
All Saints bells
All Saints roof
Food bank
Sunday school
Choir fund
St Edmund|Opening balance
35,523
40
2,000
24,300
7,764
4,352
73,979|Receipts
1,602
0
270
5,190
7,043
995
255
15,355|Payments
2,946
1,620
7,700
9,392
52
179
21,889|Transfers
15,500
-
119
-
15,000
500
742
175
798|Closing balance
18,679
40
531
36,790
5,916
690
1,170
4,428
68,243| |---|---|---|---|---|---| ## 4. Sunday school account The All Saints Sunday School bank account was closed during the year, and the balance transferred to become a restricted fund within the general fund current account. The petty cash (last reported to be £52.25) could not be located, and has been formally written off. If it should ever come to light, it will be added to the Sunday School restricted fund. - 9 -