BRENCHLEY MEMORIAL HALL ANNUAL REPORT AND ACCOUN'TS FOR THE YEAR E,NDED TH 30 APRIL 202 Charitable Incorporated Organisation l193$52 BrenctdeTr fvlemorial Hall Brencblev Road Brenchlei, TN 12 6NX Oblects of Brenthley Memorlal Hall and Its Constltutlon BrenchlÈy Memorial Hall wa5 established as a Charitable Incorporated Or¥oni5aiion ICIOI on 16 February 2021 to as5urne the obiecrs, aCl1¥ri￿5 ano asser5 Ot the fornier Brenchley War Memorial and RecrEation Ground Chartty IBMHCI. BMHC had been formed on 14" April 1981, combinin8 and replacin8 ihe three original Charit+es (reated between l921 and 1938. An applicatlon was made to the Charity Commission on 4 January 2024 to close BMHC. following Ihe transfer oflts 355ets lo 8renchley Mernorial Hall CIO. The Chorlty Comm1555on rem¢ved BMHC frDm the115t of rewSte￿￿ Charities on 2orl. January 2024: The obierts of the CIO dre the provlgon and maintenarice of a vlllage hall *nd ie£reation ground for ¢he use ol the Inhabitants of the Parlsh of Brenchley and the nelghbourhuod thereof I'the area d benefit") wrthDUt dislinclioD of political, religious OT olhet c.pinions, includiThE use tor meeting5, lettures and class*s. and tor other 'iorms of reue4tion and leisure tirnE occupation in the Inter2sts ol SOCFal welfare. wilh the object of Improving the conditions of lite lor the Sa￿ Inhabiiants as a permanent memorial to the officers and men belonging to the area of berth who fell in the Gfeai War 011914 to 1918. The CIO Is governed by a Constltution that states that the only vating Members are the Tru5tee5, who ale responsible for controlllng the CIO'S ffldn6ge¥Ttent and adminsi tratton. Trn5tee5 are •lected by the voling Member5 at the AGM to trje appointed for 3 term of one ￿ar. Tnere should be noi more than el8ht Trusiees nominated by Df8an55ations attive on the premises and no more than e￿ht Trustee5 chosen from the communlty Trust The ManagiFY8 Tru5te25 who served durtng thisfinanital year were. Lynne Butler Simon MarsioTr Malcolm Butler CITaTlutte Ande15(yn Chnstine Churchill Gill Dykes lon Grant Barbara Hucker Will Izzard Kevln O'connor Paul Oliver-smlth Stephen Philllp elerted . Chalr elecred- W1(￿ChaIr elerted-Treasurer electEd lappuinted 29- January 20241 nominated: Pansh Archtve ele(ied Eletted nominated: Bowls Club13ppointed 25" June 20241 nominated. Tenn&s Club lappointÈd 29 January 20241 nomin*ed: CrltkEt Field eletted eletted lappolnted 29- January 20241 The T￿￿tee5 have no beneficial interest tn the ao and are remuneroted. Trustees, Resporsiblllries The Trustees hèvE acctpted their reSpOn￿bIlitieS as Tf6Stees of Brenchley Memorial Hall CIO and have a clear Iinder5tsndlng of Ihe work of rhe CIO as defined in Its cO￿ltutiOn They must ensure that it is solvent. wel run, ond dplivering the ch3ritablp outEDmes for tho bwrfit of the public lor which li ha£ been set up. ThE Trustees must ensu￿ th￿ thE CIO compl￿5 Charity law and the requlrements of the Charity Commi55ion as ￿gUlator.. in particular they must en5uie rhot the CIO prepore5 report5 gn its work and 5ubrn?ts Annual RÈturTs and a￿aunt5 as required ty l¢iW. The r2quirÈmÈnts Dr rules and the rharital￿￿ purpose and objety as sel out in the CIOS Constitution. The reouiremenis of other Iegldèi￿n and other ￿8UlaTIOnS lif anyl which Eo¥ern thtractlvltles of the O, IFKludin£ GDPfl regtslations. The fequrrement for Trustees to att wlth Integrity and avoid any personal conflicts of intprost or misuse ot the CIO'S lunds or asseEg The Trustees must.. insure that ttle CIO15 and wéll remaln 501venl by keeping themselves infomied of the CIO'S acrivitie5 and financial pc5itlon. Use charitable tund5 and a55et5 Wisely and only to further the purposes and intthresrs of the CIO. Avoid undenaking èfLivliles that mi£hl plaL• the CIO'S property. funds. asse￿ or reputaiion ai undue TBke special caTE when Investing the funds of the 00 or borrowlng lunds for the CIO lo use E¥eFtise reasonable care and sklll as Tru￿ee5, usng pe￿￿nI1 kl￿w{edge and expeiience ro ensure thèt the CIO ts well-rnn efficieni. Consider Eetttng external piofe55ional advice on all rnarters where theTe may bè material rlsk to the CIO or where the TrustÈes ma¥ be in breach of thelf dubes. Obseive rhe Cade of Conduct af the QQ. Report of Activitles Brenchlev Memorial Hall has prOV￿ed a VBIudble communlty f3cility for over a century, wlth its buildings and recreation ground supporting a wide rai)ge of sportiry and leisure 3ttiiities ior all 3ge< The Tru51ee5 met four times duriE¥ the fi'nènual year, with additiDnal meetin85 held by sukFcommittee5 Total expenditurp of £86.454 was offsel by Inctsff￿ ol E72.674. resulling in a deficit UF £ 13.7801202>2024.. surplus E3.194I. Nel finaftcial assets at the yearend amounied lo £124.21912Q23-2024: £120,9731 The building5 wpie IrGured for £2.92 millFDn under ars Arisvar Chaiity and Communi:y policy 5pecificalfy designed tor wlla8e ha115 The allnual piemlum of£4,041.3fl vraS partially recovered through Contributions frum the building's le55ees. cakulated In proportion 10.he flDOf ère3 they ¢xcLipy. Fire safety cvrnpliance -ks, fife exit inspections and was rnana&ed by EJP Flre Proteciion Ltd, whtch carried out bs-annual alarm che" annual ftre extlllaulsher servicing. Remedial works c051iTTg £671 were iompleted in OcTober 2[)24 following Inspechon of fire exll signage and emergency li8hiing. Armu31 legEonelk testin8 and worer chlorin3tli>n were undertoken by RCT Ivater Services Lrd In lune 2024, Casual and resular bookings Df thE Maln Hall Eeneraied £9.353 towards the cost5 of operdtlnB and maint6lning the prem55es. The Meeling Rf>om coniinued to be well used. hosting Ihe ParlsN Archive aftd" other thal organisation5. The Archive, Tun entirely by VolUn￿ets since Decerntser 2014, meEt5 weehly on Thursday mornlng5. The Sncokef Room wa5 used regularty by 5ewerat uroups. Wtth casual use available during Grays. oppnin8 houry Incume from the Meetin8 and Snooker Rooms totallett E5.265. The sports clubs dffiliatEd with The CIO use the charitvs land ￿thoUt paymenl ol 8rot*nd rert and benefit from lull COU￿11 Tax exemption In recognition of the substèniial c05tS associated wlth maintaining the Sile and fotilltle5. the clubs contrtbutEd a tombineo £2.870 tDwards overheads includlng Insurance, tollet provision. gTDunds and car park maintenance. The CharTty ¥￿5 Euccessful in Its applicab'on to sueen NT LNe perforrr￿nCeS al the Merr￿TI&l Hall. NT LIV bro3Jcasts to eight gfoduction5 annually lo rnDrll than 2,5LKI venues worldwide. bringifi8 h￿￿qUality thEBtre io local commvnities The f¥rsi mAnin8, held on 29 March 2iJ25, wa5 well aiiended and a further five produalon5 are scheduled for 2025. The Charity retains approxirnatety 40% of tlcket receipts, iogether wlth prcjflts from refreshments. A projector meeting N31ional Theatp technlial standards was puichased in February 2025 for £1.299. supported by a Esc￿ donalion from the Pailsh Council Grays, Ihe cornmunity calé operated by Kir%iy Hedse5. iontinues io lease the ft>rmer ¥illa8e club premise5 under a f￿￿.Year lease runnln8 from l May 2112L The open5 six days a week Irom 9am LO 2pm and remains a popular and valued cvmrnunity amenity. The fomier Ladles"" Room ènd Attic Room are leased to Little 8irche5 at Brench* under a twelve-year lease funnin8 from l July 2023. providing full-time nursery 3nd pre-school care for chjldrerh aged 3 tD 60 month5. Trustees approved an expansion of babym fDI Little 8irEhe5. whblp rEt3inin8 5ta82 aLTess. The chariwwned bungak)w hos been prlvatety let for over tweth years and gensatEd rEntsl Income 01 £15,iKQ during the year Expenditure was inctsfred on replacement tEry¢ing and drainage works. The bungalow is In5uied under an Aviva Property Ownerfs Poh'£y for a rebuilding cost of £336.537. Grounds mainienonce w45 arTrnged by thE Trust2e5. Ken* County Councll LèndscaplnB Services were contratted to rryow the crrcket aTsd fO￿t￿-11 pitciies at 3n annual cosi of £1,083. The Tennis Club maintoined the areas surrDundinE the rourts, Whi￿ addityon31 Broundworl iree at* hedge maintenance were carried out by lotal contrattOTS as reouired. Slte serurtty was maintèined through CCTV coverage 8nd the automatfc Closu￿ ofthe drtveway gate Bt nighi- The Charity was acceptea inio Tunbridge Wells Borough Council's Traveller Fund schemE in AuEust 2024, providing financsal assistance In the event of unauth0ri5ed encampmentL Further security enhancÈmÈnts woukl be considered next yeor.. Electrical safety is managed across zones, wrth updated EICR5 completed in Gray5, kitchen and Ihe eastern sectlon of the buildi￿ A £3JCKI 8rani from Volial*a, in recognitlon of the 5iTe" 5 proximity to 3ockingfold Solar Farm, supported thE installation of LED lightlng In the Main H311 at a c05t ot £3.741.60. New heaters were installed ift the Meetin8 Room In January 2025 ai a cosi of E622. Followin8 the Ios5 of a chestnlrt Ireo in January 2024 professional tree surveys wern cornmissioned, Includin8 the Picus Sonlc and Electrlcal F¢eslslance Tomography testing Df the remainlnE £he5tnut tfee and Ihe red oak tree. The test5 Concluded thai no Immediate acrion was requirpd. wilh re4e5essmeni scheduled tDT 2026. Additional tree works were rnmpleted in Febfuary 2025. bTin8ing total tretrrelaied expenditure to £2.600 during the financiol year. Ignifitant ompdial works were undortaken during the ￿3T. including refurbisthmont of the Loft Room vprJndah. droinag2 repalr5 and replocemenl of ex¥ernèl doors. Warer rngress from the roof of the verandah proved a drfficult problem to overcome, with initial waterwooffng treatments prov￿￿ ineffective. The veranLSah surface wa5 ￿plaCed In Au8USt 202d with composite TLtbbo1 piompnade tile5 at a rost of Just under £IO,IYX). Drainage blockages necessitated è ccrv survey in November 2024, rEvealin8 severe obsiru¢tiors, induding a 90% blocka8e near the main road (onnection Remedial works were completed between November 2024 and March 2025 at a totsl CDSt o¥ £12.261 In February 2025, UPVC doors replaced the Loft and Meeting lioom wooden doors 47t o Cost of f 3.625. Total expenditu￿ on repairs and 8er7eral maintenance wa5 £46.351 A phased car park resurf&clng programme commented with tarmacking ol an area damaged by recyillng collecrions. This work cost £17.tKX) in January 2025, offset by an £8.250 grant from the West Ketit Rur£l Grant Scheme. A faulty batih of tannac required partial rethemtnt at no cost In May 2025. marking wassubsequently completed at a cott of £1.125. The grDund5 (Dntinued tg be well used bv the community for aa1vit￿$ including dog walking, Iroquet and Tal Chi. A Coionatian Picnic Iird5 hekl on Sunday 7 Moy. organised by the Parish Council and lrfal re51dent On801rt& landscaping W£iS undertaken by Jon Granl. Simijn Marston, P3uI Ol&veT-Smlth and Kevin O'connor. The TnEStees recDTd their prolound Eratitude to Simon Maf5ton. who sadly passed away In December 2025 after a short Illne59. He will be remembe￿￿ lor his Invaluable CO1* tribution to the Charity and chperful ass15Tance ro the. teams ai Grays and Little Birches. Slfflon was a tonstanr p￿sen& on rhe site, taking on Te5pon5ibilitl25 ta ensure that tbe preffiise5 3De g".ouni15 (Qntinued 25 a community feclltty A5 *he Oeputy Chalr &mon was sUPPOrtive and positive. with a prasmatic approach that wioritizea people and the aim5 of the Charify. Ptis commltment. wamth ar)d prèctkal support wlll be deeply missed by Tft￿ees and ihe communltv. Oesplte excepiional levels of expendltvre. Income from lessees, tOEether with grants totallin8 £IL850. tsinabled the CIO to maintain a f4able financial 90siiion at the year*nd. ThE Trustees are commended for their dedication and continued eftDrt5 to preseTve and enhance the Memorwl Hall for the benefit of the". communitv. Rlsk Assessment and Mlti£ation The Trustees continue to asse55 the r55k5 fafed by the CIO ID ihe rour5e DI work. These inrlude. Phy5ic31 f15ks to the Property and liability rsk5'. Financial risk5. primarily the risk thal the Cl￿$ source5 of income may redu￿ stgftfficarbilv. and Reputational risks. tsksn£ In¥0 o¢count the dependency ol ihe CIO Dn the EODd wlll of it5 local .SUPF￿rteF5. The Trustees consider that they have iaken appmpriate action5 to mitigaL• and manage ttre p¢)$5ible Impart ol these nsks. As ntsteo above. Ihe premises of the CIO are In5urè(J lor a rebulldlng c05t ot iusi o¥er £2.92 million. Tht btsngalow. owned by Ilte CIO. i5 ￿nted OUT on a lon8.terni basis, providiry additional IncDme fof thÈ Clo, and irt5ured urKl2r an Avi¥a Property OwTrerfs Pulicy lora rebutldin8 thsi of £336.537. Reserves PolS(v The Trustees have Instituted a mainTenancE and Tepair progrèm for ltte Bround5 and buildinBS on the site they manage and have è Capitsl and Major Repairs Reserv? of E40.IXK) The Trustee5 pkn to maintsln thK* seTre fund at £40.W) antt will continvÈ ro assess whether It Is nece55ary to modify the le¥Èl of thi5 ie5ervÈ the fulure Independent Finantial Examiner The CIO Is greatly indebted to Michael Hanafin FCA lor the he ha5 8iven to the CIO In actlnE 35 thp Independent Examiner ol the acwunts. This report Wa5 approved by the frustees on 19 January 2026 arKI 5ignEd on their behalf by., Lynne 8utle', Chair 492 z.jn ).171 24 3.324 740 iio 14 1 l?.r Gr•J 11 )?4 71674 52.141 t3955 154211 i)￿! Id Sjg! 16 1471 126611 lt.ecii 14 6101 t2.L*l) f4.1321 F￿1 Ol 4J.LVFI Insr*a¥ro •Mt Sul¥* NTb¥f 42.glli i#.J>i} 10 146 Il tThQi ie6 4￿Tr Fith & Fkn9S Pwry FieL*.o 21 985 ict 41 Q72 120.8TJ 13.8211 135,443 194 Il J YJO THE BRENCHLEY MEMORIAL HALL CHARITABLE INCORPORATED ORGANISATION Independent Examlner's Report to the Trustees of The Brenchley Memorlal Hall Charitable Incorpornted Instltirtion (UO) I rew)ry on rhe Accounis of the Tru51 for the year ende4130" Apnl 2Q25, whtch are Set out on paRes 6 and 7. Respective ie5ponyltlitie5 of trusteès and examinef The CIOS trustees are re5POn5ible for the pr2paTOtiun of the.accounts. The CIOS trustee5 con5kler that an audtt ts not required for this yeaf under sec11Gn 43121 ot the C*3Tilies Att 1993 Ithe1993 Actl and thai an independent examination 15 neede(l. It is rny re5pon5ibllity to.. examint the accounts undef section 43 of the 1993 Act. lo follow iheprocedures laid down In the General Qirections g￿ert bythe Charfty Comm5551on (under sertion 4317llbll of the]993 Act, and ro 5tste whether partic￿ar matters have come ro rny attention. as￿ of Ir￿pertdent examiner'5 Statement My examinatTDll was Earried Gut acrordance with General DiTettiDn5 glven by the Charity Commi55ion. An examination include5 a review of the ￿￿Ount￿ng record5 key¢ by the CIO and fi cgmparlson of ttte accounts presenied with th¢￿e recortts. It also irtcludes wnsideration ot any unusual Item5 or dt5ckJ5ure5 in the attounty and 5eekn.ng expI3nations from the trustees conceming any such matters. The prOcedU￿S urTrdertaken do not provSde dll the evKlence thal would be required in an audit. anKI ￿nseQuent1V no Opinion is given as to whether the a£counts present a 't￿ and tair. view and the report s limited to those matter5 set out in the statpmeni below. dependent examinerf5 Statement In connectlon with my eKomioatFOn, matteT ha5 come to my attentlorr. which glves me reasonable Cause to ￿lIeVe that in any rr1aterial respert the requlrements to keèp I¢￿￿ntIfig records In accordance with sert*on 41 olthe IQ93 Act". and to prepare accounts whlch actOTd wtth the aciDurting recortt5 and CDmply Writh the accounllng. retwirements ohhe 1993 A have not been mei." or 2. tu whlih. rny op5nTon. èrtentlon should be drawn In oftler to enable a proper under5tandlng of the accounts Ic be reaihed. Michael Hanalin BA. FCA The Hou5È High Sireer Brenchley TN12 7NQ BRENCHLEY MEMORIAL HALL AThThWAL REPORT AYI D ACCOUNTS FOR THE YEAR EYDED 30 APRtL 2024 Charitable Incorporated Organis8tion 1193542 Brenchlei ,Mem41rial Hall BrenchleTr' Roxd Brenehl¢v TNI • 6% Objects of Brenchley Memorfal Hall and tts Con#ttutlon 8renchley Memorial Hall wa5 established 35 a Charitsble IrKorporated Organi53Tion1001 on 16 February 2021 to assume the obiett5. 3ctiviti25 and a5set5 of the furmer 8renchley War M2fFK)rial and Recreatwk Ground Charity18MHCI. 8MHC had bEen fomied on 14" April 1981. combinin8 and replatsn8 ihe rhree origirbal Charitses ueated between 1921 and 1938. An 3pplicabon was made to thp Charity Commi55ion on 4" January 2024 10 clase BMHC. followlng the transfer of its a55ers TO 8Tenthley MemoTial Hall CIO. The Charlty Commi$51on removed BMHC from the Ibst of re￿5[e￿d Charitie5 on 29" January 2024. The objects d the CIO arp thE PTDWSlun and Fnaintenance of a wllage hall ané fecreation ground for the use of the inhabitants of the Parish ol BrenCh1￿ and ihe neighbourhood thereoF 1.the a￿a of benefft"S b¥ithoui d15tInrt￿n of political, Tel￿louS or Gther Dpinion5, Includtng use fcr rneetifiES. lettvres and cla55es. ond for other forms of recreation and leisu￿ time occupation in thÈ Interests ol social welfAre. wlth the obffct ot Improvlng ihe condlrionsof Ille for the said inhabitants as a pemianent memorial to the a￿￿eT5 and men belonElng to the are3 of benefit who fell in the Great War of 1914 tD 1918. The Cto Is 8ovemed by a Constitutlon that states thot the onty voting MembeTS a￿ the TfUStee5. who are responsible for controlllng the ao's rnan3gemenl and adrnint5tration. Tru51ees afe elected by the votlnE Member5 31 the AGM to be appointed fur a term of one year. There should be not MOTE than eight Tru5tee5 nominated by OTganisations attwe on the PTemises and no rDoTe than e￿h1 Trustees chosen trom The coMm￿nIty. Trnstees The Managing Trvstees who seNed during thi5 lInat￿l0{ year we￿. Lynne Butler Simon Mar5fon Malculm Butler Chadotte Ander50n Chnstine Churthill Glll Dykes lon Grant Sarbara hucker Will Izzard Kevin O'tsllnor Paul Ollver-smith. Stephen Phlllip.s elerted - Chalr elected - Wi¢e-Ch* eleited-Treasurer el>ct•d13ppointed 21, January 20241 norninoted. Parish Archive elected elerted offiinated,. Bowls Club lappointed 2f June 20241 nomiftated. Tennis Club (appointed 29 lanvary 20241 nomlThoted' Cricket F￿ld elecie elected lappointrd 29 January 2Q241 ThE Trustees hove no bèneficial interest In the CIO and 8Fe nGt remunerated. Trust¢e5' Responslbllltles TheTrLstees have accèpted ttteir fpsponsibtlities as Trustee5 018renrhlEY Mpmorial Hall CIO and ha¥e a ctèar understanding of the work OF the CIO as deiinEd In Its CortstltUt￿n. They must ensure thai It is solvent, well- run, and ¢elivering the charitatyle ouicornes lor rhe benefit ot the putslic for which it has been set up. The TrustEes must en5UQ that the CIO compl￿$ With: Chartty law and the requiremEnts (rf the ￿aritY Commi55ion as regulator. in panicular they must ensure iher ihe 00 grepares reports on Ifs and submlts Annual Returns and accounts as iequired by law. The re4uirementS (v rules.and the charitsble purpiw and obietts. as Set out In the CI0.5 Con5tttuti0n The requiremersts Ot other leglle lund5 ond a55ers wisely and only to fErther the purposes and Interests of the CIO. Avold underiakins a(tii.Itie? thot mwht plaLe CIO'S property, funds, assets oi reputaiion at undue risk. Take Special cafe when investing the fuThd5 of the CIO oi borrowinR funds tor the CIO to use. Exercise reasonable ta￿ and skill a5 TTU*te"es, u5inE personal knowledge and expefience to ensvFe that the CIO Is well.run and eflicieni. Con51der gettin8 extem81 professional advlce OT5 all mattefs wheo Ihere ma¥ be material r15k to ihe CIO or Whe￿ the TrLtstees may be In breath ot Iheir dutio5. Obselve the Code of Qjndua af tle CIO. Report of Attiv¥tie5 Brencbley Memorial trlall ha5 PfovTrded a valLSoble community fatility for Ovef a century, with Its buildlnss 2nd recreatlon grt5und SL5ppofTing a wide tsnge ot 5POrtinE and leisure 3rtivitiES for all age5. The Tru5*es met four times (Juring the financial year. with additional meetrngs held by 5ub-committÈes. Toial expenditure ot £86,454 was offset by inrome of £n674. resulting *n 3 delicit ol E13,7801202>2024.' 5urplu5 ￿.1941. Net financial assets a the ¥earond amounted to £124.21912Q13-2024.' U20.9731. The buildlrtgs were Insured for £2 42 million under an An5var Chority and Community policy specifically si8ned for vlllage halls.. The annual premium of £4.041.39 was partJÈlly recovered rhrough coniributions from the bulldin8's lessees. chlculated In proportion to the fi[￿ are3 They Dccupy Flre salety compliance was managed by EJP Fire PfolettiDn Ltd, which carrled out bl-annual aiami checks, fire exit inspertions and annual fire eKringuisher ser¥icin£ Remedial works co$iln8 £672 were completed In Ociob¢r 2024 followin6 Incpectlon of fire txit SlEnage and emèrgency Ilghling Ann¥al L%iondla te&tin8 and water rhlorinatiun were undertaken by RCT Water Setylce5 Ltd In June 2024. Casual regular booklng5 of the Main Hall generated £9.353 IOWaTds the costs ot oyratin8 and maintainink the premises. The Meeiing Room continued to be well used, h05rinE the Parish Archive and other local organi53tiDnS. The Archlve. ruri entirely by volunieers sinct December 2D14, meets weekly on Thur5dJy rTtoming& The Snookef Room wa5 used rp8ukrty by seypral groups, WLih casual use avallable during Grays, opening hour5, Income from the MeellnK and Snooker Rtioms tota51ed E5.265 The sports tlubs affilLated wilh the CIO use the dwrivs land without payment gf ground ieni and benelit from full Councll Tax exempiion. Irb re(08n*t￿Tr of the 5ubsianrial costs a550riated with maintslninE the sile and facillties, the club5 contributEd a comblned £2.870 iowanjs overheads Including Irwrance. tollet provi&OlI. grounds and cal park I￿aID￿nanCe. The Charity was succe55ful in tt5 applicatlon tQ 5crpen NT Live performances ar the Memorial Hall. NT Live bioadca515 UP io eight pr4)ductions annually to more than 2,5W venue5 worftlwide, brinainu high-quollty theatre tu local communttias. Thp first Xfeening. held on 29 MarcT) 2025. wès well aitended and a further five pioduction5 are Scheduled Yor 2025. cii3rity retalns approximately 40% of ticket receipts. togetheF with prafrt5 frL7m refreshments. A projector meeting National Theotre technical standarits was purchJ35ed in February 2025 for £1,299, wpporred by a £S(X) tfom ihe.Paristt Courcll. Grays. Ihe community cafe operated by Kirsty Hedge5. COTrtinues to Trea￿ The forrner villoge club premises under a fivtryEaY lease running from l May 2021. The rafè opens six da¥5 i week from 9am to 2pm and remains a populaf and valtsed communrty ameniry. The lormer Ladies, Roofn and Attic Room are leased to Lrttle Birche5 at B￿nchIeV under a twelve.year lease running from LJLty 2023. providin8 fijll-time nursery and prtrscllool care fof childfen ￿ed 3 10 60 month> Trustees approved an expan51on of bab*caTe Idcilities into thp fDrmer Changing roomskn Janu3ry 2024. Damp and condensation issues In the verandah and exterior wall were identified and remedial work5 completed. delayin8 the opening of the new baby unfi untll September 2024. A Section of the stage 6rea d5 PartttTDned to (reate a Small teorrT ruum for Ltttle Birthe5. while rvtairTl￿ st6gE￿(CeSS. The (hafity-owned bungaltjw been privately for Over iwenty years and 8enerated rentsl irtcome of £15,QCX) during the year. ExperHliture was incurred on replacemeni fencing and drainage WDrks. The bungalow 15 insured under an Avlv3 Prtwerty Poliry for a Tebuildinz Eost 01 £336.537, Grountls m3Inten3nce was 3rranged by the Trustee& Kent County Cgundl LandwlTrg Servltes we ujntrotted to MDW the crickèt f¢)oitAII pitches al an arTnual cost of £1.083. The Tennis Club maintained the areas Surrounding the coun5. whik addltional groundwoTk. tree hedge mointenantt were caTr*d out by Ioc31 contrrtors as reoulreo. Site security was mointained through CCPJ coverage and the otstvmalic CIn5u￿ of the drivewAY gate aÈ ni8ttt. The Charity wa5 actepted into Tunbridge We115 8orDugh Courtul'5 Trdveller Fund 51herwTE in August 2024, gro¥Tding flnancial asg5tance in the event ol unauthorised en(3mprnent> Further5ecufity pnhAncement5 would bp con5K12fEd next year.. ÉlectrKal safety 15 managed auoss five ￿fiEs, wlth updated EICRS completed in Gray< kitchen and the eastern section of the bultding. A £3, grani fvom Voltafia. in recognition of the siie's proximity io BoikingFold Solar Farm. supported tho I￿stallatiOn of LED lightrnE Iri the M¢ifr Htill at a CQs1 of £3,741.60. New heaters instslled In the MeetinE Room In Jamiary 2025 al a cost 01 £622 FtsllowinB ttte lo￿ ol a thestnul tw in January 2024 profEssional tr*• wère u)mmissianert: InLludin8 the PIcu5 Sonic ond £leclrical Resi5rance Tomography te5tlng OT the remainin8 Ihe5tnul tree and the red oak tree. Th@ t&st5 uonclud@d ihat no Immediatè action was r￿￿1@d, wtrh r&as5e5sment scheduled fDr 2026 Addition31 tree WCTks were completed In FebrLiary 2025. bringing totsl tree-related expenditure to £2,1?00 during the financial year. Si¥nifitant remedial work5 were undprt3ken during the year. Inrluding rEfurbt5hrnent of the Loft Rooffl verandah. dralnacye repairs and feplacement of extemal doors. Water Ingress frorn the rDof of the verandah proved a difficuli problem io overcome. with initial waterproofinE treatments PTovlng Ineffective. The verandah surface wa5 reylaced In Au8it5t 2024 with £omp05rt2 rubber promenade tlle5 at a c05t af just nder EIO.CW. Dr8ina8e block￿e5 nece551tèted a c￿ survey In November 2024, re.vealing severe obstruction5, mcludin8 a 9(￿ bl¢xkage near tr￿ main road conneciion. Remedial works We￿ comploted betwpen November 20Z4 and March 207 -5 81 a iotal cost of £12.261. In February 2025. UPVC door5 replaced ihe Loft and Meding Room wooden doo[5 at a C05t (Sf U,625. Tfj¢al expendiluie 01) repoir5 and Beneral main[enan￿ was £46.35.. A phased car park r@sL￿aCing prograrnme commenced with tarmacking of an area damaged by fe¢ydtng collectlons. This work cost E17,(XX) in January 21125. irff5et by an £8.250 gr6iTr rrom the We51 Kenl Rural Grant Scheme. A faulty batch of tarnmr requi(ed partial replacement 31 no c05t in Mèy 2025. Une marklng was 5ub5equently completed at a cost of £1.125. The grounds conrtnued ro be well use(1 by the community for acrryities Incluéing dog walkin& croquet and Tai Chi. A Coronalion PKn•c wa5 held on Sunday 7 May, orgonised by the Parish Council and local residents: Ongoing landscaping wa5 undertaken by lon Grani, Simon Mar5ton. Paul Oliver-smitii and Kevin O'connor. The Trustees recard thelr proftwnd yatttude to Simon M3T51on, who sadly passed away in December 2025 er 3 short illne55. HE will be rErnembered ftjr his in￿alLrable conthbutlOTF to tlie Charity and hi5 cheerful asststènce to ihe ttsms Ot Grays ènd Lrtle Birches. was a corwant presence on the slte, taking on respon5ibilliies lo ensure *hai the p￿rnIses and grounds continued ￿ a community faciliiy, As the L)EpuIv Chalr Slmun w35 5UPPQrtt¥e or?d p(J5itive. wrth 6 PfoEm4tJ£ opproach that pr[QFt[i￿A people and ihe aim5 of the Charrty. His commltment, warmth and practKal 5UPPOrt will be deeply missed b¥ Trustees and ihe. communitv DÈspire excepik)nal levels of expendllure. Income from le￿ee5, togeiher with grarrts totslling Ul.850. enabled ihe CIO io mainiain a stable financial position al the year-end. The Tru5tee5 are commended for their dedirètion and continued efforts 10 preselve and enhence the Memortal trtall for the benefit of the community. Rlsk Assessment and MlilEatlon The Tru5tee5 cor>linue to assess the risks tsted by ihe 00 in the course of Its work. ThÈse inclu￿. Physical ri51s to the property and flat￿lIty ri5ks.' Financial risks, primafily ¥he rbsk thai the C1tr5 sources of Income may reduce s%nlflc3ntly: and Reputalional taking into attouni the dependety of ihe CIO on the good will of It5 local SUPPOrters. The Trustees consTrder that they have taken approprfaTe actiun5 to mitigate and mènage Possible Impacl of these rl5k5. As notèd above, the premises of rhe CIO are Insured for a rebullding c05t nf just over £192 millton, The bungalow, owned by the CIO. is ftnied out on a long-term basi5. providrng Bddltkonal Income for the CIO. and Insured under an Avlva Pfopertv Ownerfs Pollcy fur a rebullding cost (rf £336.537. Reserves Pollcy The Tru51ee5 have Inmitufed è malntenance and repa¢f PfDsram for ihe graunds and bulldlng5 On the site they managè aftd have a CApit31 and Maior Regalrs Reserve 01 £40.￿). The TrusTees plan to M￿ntaIn the TeservÈ lund a+ L40mQ and will contli7ue to asse55 whethet if is necessary to modify the le¥el of this reserve in the fu￿￿. Independent Finanoal Exarnlner The CIO is greètly indebted to Michael Hanalin FCA for the ISMÈ he ha5 given to th¢ CIO in attlng as the IndependÈnt Examlner ottht accounts. Thi5 report was apwoved by the Tru5tÈès on 19 January 2026 and Swell on iheir behalf by.. Lynne Butlèr Chair Lev ?Jro 11.8 3 171 3,YZ4 5th4 8110 14 ICII i)25 154 5.1th) ',8.9 Rerrt 13.414 £L7TI iZT(11 I1￿5 154211 rJ 1521 J) 12.621 14 1321 16 1471 14.&70 11.5CQI NfFP4• 12 WYI 146 3511 FB91 Q¥ll 1> 7463 fBe 4S41 As 2ry25 229 4599 ?1rn .¥1 &883 log. 13)J73 1? 4Qi 13.0211 13.138 135.Y3 THE BRENCHLEY MEMORIAL HALL CMARrrA8LE INCORPORATEO ORGANISATION Independent Examlnerfs Report to the Trustees of The Brenchlev Mem•xlal Hall Charltable Incorporated Institutkni lao) I report on the kcounts of the Trust for the year enfled 3(W APTII 2025, wbich a￿ set ovt on page5 6 and 7, Re5PECtive Tespun5ibilities of trU￿eeS andtxominer The CIOstrustees are responsible for the pfeparatiim of the accounts. The CIOS tty5tees consider that an audit is nut required for thi5 year under sec:iun 4312) of the Charities A£t 1993 Ithe 1993 Actl dnd that an Independefff exarninotion Is needed. It is my responsibility to." examine the accounts under section 43 of the 1993 Att, to follow the protedure# laid dt)wn in thé General Directlons gllen by the Chaflty Commlssion (under sectTron 4317llbll of the 1993 Act. 6nLI Lo 51ate whether partiCLJlar matters have come lo my altenlion. Ba51s of Independent examinerf5 5tstement My examination was carried Dut in accordance with GeneTrl DlrertroD.s ￿rive￿ by rhe Chailty Commlssian. An examinatic*n Includes o review of the accourting record5 kept by trbe CIO and 8 compar.'son of the accounts presented with those record& It dso indudes cons*deration of any unuiual Items oi dssclosures in the accounts, and 5eeklng explanation5fmm the trustees conceTftlng any Such matters. The Procedures underyaken do not pfo¥lde all The evldence that would be requirÈd In an audit. and cun5equpntly no Qpinion is giveii as to wliether rhe ac£oun15 present a 'true and loir, v￿W and the report 15 limited toth05e matters set out In the 5tstement below. Independent rx3miner'5 statement In cannection with my examinatipn. ter has come to my artention: which gives me reasonable cause to believe that In any material respect requlfements to keep accouniin# tecord5 In accordan¢e wilh settion 41 of thè 1993 Act- and to prepart.a¢counts which arcord wtth the ac(ountins rerord5 and iornply with the accDuntin8 requirements of the 1993 Act. have not been met: or 2. to which, in my opinion, atttntion should be drawn in order tu enable a proper ul￿erstandIng ol the accounts to tse reactte¢_ Michad Hanafin BA, FCA The House 44gh st￿et BrEnchley TN12 7NQ