## **Trustees’ Annual Report for the period** **From Period start date To 01/11/2021 Period end date31/10/2022 Charity name: BILLY YOUTH ENGAGEMENT PROJECT** **Charity registration number: 1193521** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Educational and recreational activities
aimed at improving the physical, mental
and social welfare of young people
within London and surrounding
area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Charity operate a variety of classes
covering both educational and amateur
sporting activities. Also, arrange a number
of trips and outings
for both educational and recreational
purposes.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees remain aware that the prime
objective is to ensure that the young people
in the community of London have the
opportunity to remain active and involved in
a wide variety of activities, which helps in
their wellbeing.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|We have no policy of grant making and are
not involved in grant making| |Policy on social investment
including program related
investment|Para 1.38|Similarly, BYEP have no policy on social
investment as we are not involved in social
investments.| |Contribution made by
volunteers|Para 1.38|The charity is very involved in the
community and relies on voluntary help.
Over 20 volunteers assist with
Afterschool homework club, Sports
activities, workshops events and
performances, enabling longer opening and
lower staff costs than would otherwise be
the case. Most volunteers are members of
the BYEP and it is at their suggestion| that the ‘Friends of the BYEP’ was formed in 2020 and we wish to thank our friends for their loyal support and service Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Charity continued to run a wide range
of classes throughout the year and had
numerous lectures on a wide variety of
topics that a significant number of
members attended. The organisation also
arranged over forty educational and other
sports activities for members during the
year. Membership continues to increase
and has now has over. 250 active
members| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Our young people’s attendances for our
activities increased marginally from 300 in
the year ending 31 March 2015 to just over
400 in the current year. This was a major
achievement given the economic backdrop
and is a tribute to the quality of our
afterschool club and football activities
programme and the place the BYEP has in
the community and underpinned a
challenging financial year. Our volunteers
deserve credit and praise for their skilful
and enthusiastic efforts to provide a
successful activities programme for our
young people. The new Saturday football
and weekday young people’s programme
proved very popular with average houses
68% full. Our new Sports activities,
workshops arrangements for young people
on low incomes meant that the level of
income per attendance has been increased
this has offset the trend of declining
audience seen by other charities nationally.
Maintaining a balance between different
activities, accessibility for every young
people means, the encouraging of new| |---|---|---| young audiences, and maintaining a financial balance is an ongoing challenge. Our key financial aim remains a financially sustainable charitable organisation and we remain very grateful to our sponsors for their support, without which the charity would close **N/A** Performance of fundraising activities against objectives Para 1.41 set **N/A** Investment performance Para 1.41 against objectives Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The year-end reserves have reduced
slightly from previous year because of
holding a significant events and activities
for our young people in May, June, August
and September 2022
with the costs being charged to reserves.
In terms of our initial budget, we increased
our income from that budgeted at the start
of the year by £81,400. This was
predominantly due to a greater than
expected number of young people
attending our activities, and therefore a
greater amount of donations being
received.
In line with the increased number of
Young people, our outgoings over the
financial year also increased by £85,700.
This means we finished the financial year
with a new negative balance of £7,300.
When combined with the balance carried
forward from the previous year, we carry
forward to 2020/21 £3,934.08.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Sufficient funds to settle all outstanding
financial commitments in the event the
Charity ceases to function up to six months
turnover| |Amount of reserves held|Para 1.22|£7300| |Reasons for holding zero
reserves|Para 1.22|The Trust had £7,300 surplus reserves on
unrestricted funds after allowing the
£10,000 awards received from national
lottery and £9996 from heritage lottery
received for those resources designated for
our new lease and football activities and
setting aside funds to cover professional
fees. This situation is largely attributable an
operating deficit and the need to finance to
match the demand in our services**.**| |Details of fund materially in
deficit|Para 1.24|No funds are materially in deficit currently| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties with regards the
charity continuing as a going concern.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s principal sources of funds are
Individual donations collected monthly and
award from. We receive a smaller
amount of funding from national lottery and
heritage lottery identified as restricted
funding. We receive some funding
via fundraising which is co-ordinated by our
small group of funding raising volunteers.| |---|---|---| |||**N/A**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|One of the principle risks facing the charity
is the continued low funding.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||The Board of Trustees (the Board) is the
highest governing body of the BYEP. There
are three subordinate governing
committees: the Finance and Resources
Committee, Professional Practice and
Policy Committee and the Honours
Committee. The trustees are also the legal
directors of the charitable company and
their role is primarily to ensure good
governance of the organisation. They also
provide appropriate representation of the
views of members at a strategic level on
the Board and take account of the financial
and business implications
of any decisions they make. The trustees
conduct regular horizon scanning and have
a comprehensive three-year strategic plan
containing high-level objectives, which is
kept under regular review at each
Board meeting.| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution of Charitable Incorporated
Organisation; Mode of Operation| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Nominations requested annually and
election held and appointments confirmed
at AGM| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustees complete DBS checks in line with
statutory requirements. Trustees meet
regularly and work collaboratively on all
aspects of the role. Induction and training
takes place as part of regular meetings.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The work of Afterschool homework club
is overseen by a Committee of parents and
former parents. Afterschool homework club
management structure consists of two well
qualified and experienced joint Childcare
Managers and teachers.
The Afterschool homework club is a
member of a local collaboration of similar
settings and works regularly with a number
of secondary and primary schools
professionals, namely an Early Years
Inclusion Advisor and the Local Inclusion
Forum Team (consisting of Specialist
Teachers. Our Afterschool homework club
is on the site of Suite Ax 107 Selby Centre| |||Selby Centre Tottenham. We meet
regularly with the Afterschool homework
team at the Centre l to share ideas| |---|---|---| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||| ## **Reference and Administrative details** |Charity name|BILLY YOUTH ENGAGEMENT PROJECT| |---|---| |Other name the charity uses|| |Registered charity number|1193521| |Charity’s principal address|SUITE AX 107
SELBY CENTRE
SELBY ROAD
TOTTENHAM
HARINGEY
N17 8JL| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Bienvenu Kitu|Chair||| ||Danielle Mwanadeyi|Treasurer||| ||Dan Nissy|Secretary||| ||Flore Mbinzi Kitu|Trustee||| ||Lorans Leau|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Bienvenu Kitu|Dan Nissy| ||
Chair|Secretary| |||| |||| Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charlty's trustses Signature($) Full namelg) Positlon {og Secretaryi Chair. etc) I cMbENL/ Qt141 Data So Iii Charity number: 1193521 ## BILLY YOUTH ENGAGEMENT PROJECT Report of the Trustees and Unaudited Financial Statements For the year ended 31 October 2022 BILLY YOUTH ENGAGEMENT PROJECT Contents Page For the year ended 31 October 2022 |Report of the Trustees|1| |---|---| |Independent Examiner's Report to the Trustees|2| |Statement of Financial Activities|3| |Statement of Financial Position|4| |Notes to the Financial Statements|5| |Detailed Statement of Financial Activities|6| BILLY YOUTH ENGAGEMENT PROJECT Report of the Trustees For the year ended 31 October 2022 1 of 6 BILLY YOUTH ENGAGEMENT PROJECT Independent Examiners Report to the Trustees For the year ended 31 October 2022 2 of 6 ## BILLY YOUTH ENGAGEMENT PROJECT Statement of Financial Activities For the year ended 31 October 2022 |**Notes**
**Income and endowments from:**
Donations and legacies
**Total**
**Expenditure on:**
Raising funds
Charitable activities
**Total**
**Net income**
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
93,000| |---|---| ||**93,000**| ||(62,100)
(23,600)| ||**(85,700)**| ||**7,300**| ||**7,300**| 3 of 6 ## BILLY YOUTH ENGAGEMENT PROJECT Statement of Financial Position ## As at 31 October 2022 |**Notes**
**Current assets**
Cash at bank and in hand
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**The funds of the charity**
Unrestricted income funds
**Total funds**|**£**
**2022**
7,300| |---|---| ||**7,300**| ||**7,300**| ||**7,300**| ||**7,300**| ||7,300| ||**7,300**| The financial statements were approved and authorised for issue by the Board and signed on its behalf by: 4 of 6 ## BILLY YOUTH ENGAGEMENT PROJECT Notes to the Financial Statements For the year ended 31 October 2022 ## **1. Accounting Policies** ## **Basis of accounting** The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011. BILLY YOUTH ENGAGEMENT PROJECT meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). ## **Going concern** 5 of 6 ## BILLY YOUTH ENGAGEMENT PROJECT Detailed Statement of Financial Activities ## For the year ended 31 October 2022 |**INCOME AND ENDOWMENT**
**Donations and legacies**
Donations
Grants Receivable
Donated Goods And Services
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Fund Raising Events
**Charitable activities**
Cost Of Direct Charitable Activity (Educational
Workshops And Free Days Out)
**SUPPORT COSTS**
**IT**
It
**Governance costs**
Governance Costs
Governance Costs (Sports Activities)
**Total resources expended**
**Net Income**|**£**
**2022**
43,000
10,000
40,000| |---|---| ||**93,000**| ||**93,000**
(51,890)| ||**(51,890)**
(16,800)| ||**(16,800)**
(6,129)| ||**(6,129)**
(4,081)
(6,800)| ||**(10,881)**| ||**(85,700)**| ||**7,300**| 6 of 6 This page does not form part of the statutory financial statements ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report Report to the** Charity Name BILLY YOUTH ENGAGEMENT PROJECT **trustees/ members of** 31[st] October 2022 **Charity** 1193521 **On accounts for the no (if year ended any) Set out on pages** 1-2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/02/2021. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of **basis of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention in connection with the **statement** examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** Oct 2022 **Name:** James Okahio Accountant 1 ## **professional qualification(s) or body (if any):** **Address:** Institute of Financial Accountants 11 Water Lane London N9 7DQ 2